R-1933 - 02/23/2021 - GOLF - Resolutions ITEM 6.C.3
BOARD OF TRUSTEES MEETING
viIIAG SAMUEL E. DEAN BOARD ROOM
OAK BR BUTLER GOVERNMENT CENTER
c9lot1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
February 23, 2021
SUBJECT: Award of Contract—Golf Commodities
FROM: Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: Program 834 (Golf Course Maintenance)
$100,000.00 has been budgeted in various accounts.
RECOMMENDED MOTION: I move that the Village Board award requirements
contracts by issuing purchase orders to the following five(5) companies:
Advanced Turf Solutions,Inc.,Fishers,Indiana
Arthur Clesen Inc.,Lincolnshire,Illinois
BTSI,Frankfort,Illinois
Site One Landscape, Cleveland, Ohio
Tyler Enterprises/Masterblend Intl, LLC, Morris, Illinois
subject to staff review, based on unit prices submitted by the lowest responsive and
responsible bidders, as indicated on the attached bid tabulation. Each recommended
bid is indicated in bold on the tabulation. And, that the Village Board approves
Resolution R-1933, a Resolution Authorizing the Purchase of Golf Commodities for
the Oak Brook Golf Course.
Background/History:
Bid packages were received and opened on Wednesday, February 3, 2021, by six (6)
companies. One (1) company, BSN Sports, submitted a "no bid" for all golf course
commodity items listed. The notice for bid requests was posted on the Village website on
Wednesday, January 20, 2021. Bid packages were sent to eight(8)companies.
As indicated on the bid tabulation (far right column), we are recommending acceptance of
the bid submitted for items 48, #38,#40,445, and#46 that is not the lowest submitted price
because the low bid submitted is not an acceptable substitution.
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Contracts with these five (5) companies will operate as requirements contracts (standing
purchase orders will be created but orders will only be placed when and if the Golf Course
has such needs). Bid prices are firm for the entire calendar year. There is no requirement
that the Village purchase a set quantity (we retain the right to either increase or decrease
quantities at our sole option). We also have the option to purchase the same items through
other sources (e.g. in an emergency when an item is needed sooner than it can be supplied
by the low bidder).
Recommendation:
Staff recommends that the Village Board awards requirements contracts by issuing
purchase orders to the following six companies: Advanced Turf Solutions, Arthur Clesen,
BTSI, Site One Landscape, Tyler Enterprises/Masterblend Intl, LLC, and that the Village
Board approves Resolution R-1933.
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THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
2021-SC-GOLF-PG-R-1933
A RESOLUTION AUTHORIZING THE PURCHASE OF GOLF
COMMODITIES FOR THE OAK BROOK GOLF COURSE
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
JOHN BAAR
PHILIP CUEVAS
MICHAEL MANZO
MOIN SAIYED
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 23rd day of February 2021
Resolution 2021-SC-GOLF-PG-R-1933
Approving Purchase of Golf Commodities
Page 2 of 3
RESOLUTION 2021-SC-GOLF-PG-R-1933
A RESOLUTION AUTHORIZING THE PURCHASE OF GOLF COMMODITIES
FOR THE OAK BROOK GOLF COURSE
WHEREAS,the Village operates and maintains the Oak Brook Golf Course located in the Sports
Core("Goff Course");and
WHEREAS,the Village Board of Trustees has budgeted$100,000 to purchase various supplies
and equipment to maintain the Golf Course,such as grass seed,fertilizer,herbicides and other items("Goff
Commodities");and
WHEREAS,on January 20,2021,the Village sought bids for Golf Commodities("Request for
Bids');and
WHEREAS,in the Village's Request for Bids,the Village reserved the right to split the award of
contracts for Golf Commodities between different vendors in order to receive the most advantageous pricing
from the lowest price bidders for each of the Golf Commodities;and
WHEREAS,on February 3,2021,the Village opened 6(six)bids to provide the Village with Golf
Commodities;and
WHEREAS,the lowest price bidder for five(5)of the Golf Commodities proposed providing the
Village substitute commodities that do not adequately satisfy the Village's needs;and
WHEREAS,the Village has determined that:(1)Advanced Turf Solutions,Inc.,of Fishers,Indiana;
(2)Arthur Clesen,Inc.,of Lincolnshire,Illinois;(3)BTSI,of Frankfort,Illinois;(4)SiteOne Landscape,of
Cleveland, Ohio; and (5) Tyler Enterprises/Masterblend Intl, LLC., of Morris, Illinois (collectively,
"Vendors'l were the low responsive and responsible bidders for those respective Golf Commodities listed
in Exhibit A,attached hereto and incorporated herein;
WHEREAS,the Village President and the Village Board of Trustees have determined that issuing
purchase orders to the Vendors for the respective Golf Commodities described in Exhibit A will serve and
be in the best interest of the Village;
NOW THEREFORE,BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK,DU PAGE AND COOK COUNTIES,ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into,and made a part of,
this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Purchase. The President and Board of Trustees shall,and do hereby,
approve the purchase by the Village of Golf Commodities from the Vendors as specified in Exhibit A in a
total aggregate amount not to exceed$100,000.
Section 3: Approval of Agreements. The Village Manager,and is hereby authorized and
directed to execute,on behalf of the Village,such documents and make such payments as are necessary
to purchase Golf Commodities from the Vendors in accordance with Exhibit A for a total aggregate cost not
to exceed$100,000.
Section 4: Effective Date. This Resolution shall be in full force upon passage and approval
in the manner provided by law.
Resolution 2021-SC-GOLF-PG-R-1933
Approving Purchase of Golf Commodities
Page 3 of 3
APPROVED THIS 231d day of February 2021
Gopal . almalani
Village President
PASSED THIS 231d day of February 2021
Ayes: Trustees Bear,Cuevas,Manzo,Saiyed,Tiesenga,Yusuf
Nays: None
Abstain: None
Absent: None
ATTEST:
�of OAK
r. f Charlotte K.Pruss
0 Village Clerk
VJ
F�OUP3S�
Resolution 2021-SC-GOLF-PG-R-1933
Approving Purchase of Golf Commodities
Page 4 of 3
EXHIBIT A
(BID TABULATION)
2021 Golf Commodities
Bid Tabulation
EstimatedLowest Advanced Turf Arthur BSN I SksOne T er Ente rises/ Not
hem 0 QuantityUnit Description Bidder Solutions,Inc. Clesen,Inc. S its BTSI Landscape
Masterblend Aete
1 3500 ariety Of Ali Standard Products BTSI 10% No Bid 22% 20%
2 3500 VarietyOf All Par Aid Products BTSI 10% No Bid 22% 20%
3 10 Case Red Markin Paint SReOne $669.60 No Bid $43.00 $33.12
4 2 Case Yellow Markin Paint SReOne $680.40 No Bid $43.00 $35.16
5 20 Case White Mark' Paint SReOne $637.20 No Bid $42.00 $32.04
6 15 25 Ib Bucket Certified Penncross 2.0 Seed Advanced Turf $160.49 $178.00 No Bid $215.00 $174.99
7 15 251b Bucket Certified Penn Eagle 2 Bentgrass Seed SReOne $245.00 No Bid $265.00 $190.25
8 150 50 Ib Ba Remington Ran R egrass Blend BTSI $105.18 No Bid $110.00 $62.40 X
9 40 Remington Range Premium Bluegrass/R egrass Mix SReOne $88.06 No Bid $145.00 $86.38
1080 50 Ib Bag Halfback LS Blue rass/R egrass Advanced Turf $79.00 No Bid $145.00 $80.51
11 25 Case Chlorthanoni 720(2 x 2.5) SReOne $225.00 $163.00 No Bid $241.00 i $160.28 $164.00
12 1 Case Tebuconizote Fungicide Arthur Clesen $387.00 $250.001 No Bid $270.00 $271.04 $256.00
13 1 Case Propiconazole 14.3 BTSI $305.00 $270.00 No Bid $230.00 $279.02 $260.00
14 1 Case Kabuto SC SReOne No Bid $2,268.00 $642.00
15 1 Case Insignia SC Tie $1,799.52 No Bid $1799'52
16 1 Case Honor Intrinsic SReOne $2,754.00 No Bid $1,377.00
17 3 Case Emerald Fungicide 10 x.491b/case) Tie $1,053.50 $1,063.00 No Bid $1,053.50
18 1 Case Xzempiar SReOne $2,962.60 $2,977.68 No Bid $2,952.60
19 1 1 Case Turlgold Fungicide(2.5 gal x 2) SReOne No Bid $265.00 $205.80
20 1 Case S ay BTSI $4,980.00 $4,980.00 No Bid $415.00 $2,490.00
21 1 Case Compass(4 x 1 lbs) Arthur Clesen $2,013.96 $1,660.00 No Bid $1,928.48
22 1 lCase Tourney Fungicide 4 x 5 Ib Tie $2,854.00 $2,854.00 No Bid 1 $2,854.00 $285400
23 1 Case Velista Fungicide(2 x 1 al) SReOne $1,320.00 No Bid I5440.00
24 13 Case Aloft GC SC Tie $569.30 $2,277.20 No Bid $569.30 $570.74
25 1 Case Primo Max Poe Annua Control BTSI $674.00 $580.00 No Bid $560.00 $580.00
26 2 Case Proxy Growth Retardent(2 x 2.5 allcase) BTSI $188.30 $148.00 No Bid $146.00 $186.78
27 3 Case R 12 x 1 quart case SReOne $195.48 No Bid $125.00 $102.72
28 3 Case Acclaim Extra SReOne $2,606.32 No Bid $2,277.76
29 1 Case C anora Insecticide 8 grts) BTSI No Bid $590.00
30 10 Case Oxadiazon BTSI No Bid $710.00 $896.68
31-1-Case x Tie $1,056.00 No Bid $1,056.00
32 1Case DriveXL8 SReOne $228.96 No Bid $350.00 $215.64
33 5 Case Confront Herbicide 4 x 1 al/case BTSI $588.12 $530.00 No Bid $360.00 $496.56
34 1 Case Speedzone Herbicide Tie $451.90 $402.00 No Bid 1402.00 $402.00
35 1 lCase Specticle Advanced Turf $1,017.00 $3,457.00 No Bid $1,728.90
36 1 1 Case 04 Plus Tie $628.94 $570.50 No Bid $570.50 $570.50
37 1 12.5 g Dimension 2EW BTSI $538.75 $538.751 No Bid $450.00 $538.75
38 1 Case SureGuard Tie $2,586.60 $2.203.801 No Bid $2,203.80 $161.60 X
39 1 Drum Excaliper BTSI $646.40 No Bid $150.00
40 1 Drum Optiwet Max 55 gal/drum) BTSI $2,152.00 No Bid $2,450.00 X
41 5 Icase Trimer for Bentgrass(2 x 2.5 1/case) SReOne No Bid $195.00 $119.60
42 48 Bag Lebanon 18-0-18 MD Tie No Bid $48.00 $48.00
431 Bag Country Club 0-0-24 BTSI No Bid $44.00
44 100 B Andersons 18-9-18 Contec DG/Gen3 Tie 553.90 =53.90 No Bid
45 200 Bag Duration CR 25-0-10/75 Duration 120 da s/sop/s n220 Tyler $24.79 No Bid $22.51 $25.05 X
46 500 Ba Duration CR 25-0-20/75 Duration 90 da s/so /s n150 Tyler $25.78 No Bid $30.15 X