S-1926 - 06/07/2021 - FINANCE - Ordinances ITEM 5.13.1
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK B R K BUTLER GOVERNMENT CENTER
�� , 1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Special Board of Trustees Meeting
of
June 7, 2021
SUBJECT: 2021 Budget Amendment
FROM: Jason Paprocki, Finance Director
BUDGET SOURCE/BUDGET IMPACT: Reducing the 2021 Budget for the General Fund
accounts 700-50000"Salaries Full-Time"for$45,885,700-50300"Salaries-Overtime"for$7,280,
700-51400 "FICA" for$1,255, and 700-51500 "Health Insurance" for$10,440.
RECOMMENDED MOTION: I move the Village Board adopt Ordinance 2021-BU-AMEND-
ND-S-1926 "An Ordinance Authorizing an Amendments And Transfers Among Budget Line
Items" for the deauthorization of the vacant Fire Department Battalion Chief position.
Background/History:
During the course of a year, there are numerous situations that may arise that cause an account,
program, or even a fund to exceed its budget. When this occurs, State statutes provide that the
corporate authorities may make transfers from "one corporate object or purpose to another
corporate object or purpose". Additionally, statutes provide that the corporate authorities may
delegate authority to heads of municipal departments to "delete, add to, change, or create sub-
classes within object classes budgeted previously to the department with the approval of the budget
officer or executive officer of the municipality". The Village has defined a corporate object or
purpose to be an individual program or fund. Sub-classes within object classes have been defined
as accounts and categories within a budget program.
The Village Board's policy on Finance, Taxation, and Budget, prepared based on the
previously mentioned statutes, outlines the following procedures for budget administration
and how these variances are to be addressed:
BOT AGENDA Page 1 9X_
1. That the Budget Officer, with the approval of the Village Manager, may
authorize transfers of budgeted funds between accounts or between account
categories within a single budget program.
2. That any transfer of budgeted funds from one budget program to another shall
be subject to approval by the Board of Trustees upon the recommendation of the
Village Manager.
3. That any transfer from contingency shall be subject to approval by the Board of
Trustees upon the recommendation of the Village Manager.
4. That any increase in the total appropriation within any fund shall be subject to
approval by the Board of Trustees upon the recommendation of the Village
Manager.
The Village Board has directed staff to review options for vacated positions. A vacancy has
arisen in the Fire Department due to the retirement of a Battalion Chief. The Village Board
has reviewed the options and has expressed interest in de-authorizing the third Battalion Chief
position from the 2021 Budget. The ordinance presented removes the remaining salary and
benefits budget related to the vacant Battalion Chief position. As a result, the amended 2021
Budget decreases the Battalion Chief positions from three to two. Since pension contributions
are calculated based on the active and retiree data as of January 1, 2021,no changes have been
made at this time to budgeted pension contributions. The following accounts are being reduced
as a result of this change:
Account Amount
700-50000 (Salaries Full-Time) $45,885
700-50300 (Salaries-Overtime) 7,280
700-51400 (FICA) 1,255
700-51500 (Health Insurance) 10,440
Total $64,860
Recommendation:
The Village Board adopt Ordinance 2021-BU-AMEND-ND-S-1926 "An Ordinance
Authorizing an Amendments And Transfers Among Budget Line Items" for the
deauthorization of the vacant Fire Department Battalion Chief position.
BOT AGENDA Page 2
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
ORDINANCE
2021-BU-AMEND-ND-S-1926
AN ORDINANCE
AUTHORIZING AMENDMENTS AND
TRANSFERS AMONG BUDGET LINE ITEMS
THE VILLAGE OF OAK BROOK, ILLINOIS
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
LAURENCE HERMAN
MICHAEL MANZO
JAMES NAGLE
A. SURESH REDDY
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak
Brook on this the 7ch day of June, 2021
Ordinance 2021-BU-AMEND-ND-S-1926
An Ordinance Authorizing Amendments and Transfers
Among Budget Line Items Page 2 of 3
ORDINANCE 2021-BU-AMEND-ND-S-1926
AN ORDINANCE AUTHORIZING AMENDMENTS AND TRANSFERS
AMONG BUDGET LINE ITEMS
WHEREAS,the Village Board directed Village staff to carefully review whether vacated positions
should be filled or whether those positions should be eliminated by attrition;and
WHEREAS,a vacancy has arisen in the Fire Department in the position of Battalion Chief as a
result of an employee's voluntary retirement;and
WHEREAS,the Village President and Board of Trustees have reviewed the options and elect to
de-authorize the third Battalion Chief position in the Village's 2021 Budget.
NOW,THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS that the following
amendment is hereby authorized:
Section 1: The recitals above are hereby incorporated into and made a part of this ordinance.
Section 2: The General Fund budget is amended by decreasing the amounts in the following
account:
1. Account 700-50000(Salaries Full-Time),by$45,885.
2. Account 700-50300(Salaries-Overtime)by$7,280.
3. Account 700-51400(FICA)by$1,255.
4. Account 700-51500(Health Insurance)by$10,440.
Section 3: This ordinance shall be in full force and effect from and after its passage and approval
as required by law.
Section 4: All ordinances or parts thereof in conflict with the provisions of this ordinance be and
the same are hereby repealed to the extent of such conflict.
[SIGNATURE PAGE FOLLOWS]
Ordinance 2021-BU-AMEND-ND-S-1926
An Ordinance Authorizing Amendments and Transfers
Among Budget Line Items Page 3 of 3
APPROVED THIS 7th day of June, 2021.
Gopal G. Lalmalani
Village President
PASSED THIS 7th day of June, 2021.
Ayes: Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf
Nays: None
Absent: None
ATTEST:
OF 04 A-
49
17
Charlotte K. Pruss
G Village Clerk
CQ U 1.411