Minutes - 10/04/2011 - Planned Development Commission MINUTES OF THE OCTOBER 4, 2011 SPECIAL
MEETING OF THE PLANNED DEVELOPMENT
COMMISSION OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON JANUARY 26,2012
1. CALL TO ORDER: CALL TO ORDER
The first Meeting of the Planned Development Commission was called to order
by Chairman Champ Davis in the Samuel E. Dean Board Room of the Butler
Government Center at 7:01 p.m.
2. ROLL CALL: ROLL CALL
Gail Polanek called the roll with the following persons
PRESENT: Chairman Champ Davis, Vice Chairman Marcia Tropinski,
Members Jeffrey Bulin, Natalie Cappetta, Thomas Doyle, Raju
Iyer and Simon Sheers
IN ATTENDANCE: Robert Kallien, Jr.,Director of Community Development
3. NEW BUSINESS NEW BUSINESS
A. RULES OF PROCEDURE RULES OF
PROCEDURE
Introduction to Planned Development Commission — Director of Community
Development Kallien reviewed the cumbersome process that was required for
the Clearwater development. The Planned Development process will allow
packaging, variations, amendments and special uses for a specific development
with the ability to review a project in a unified way. It lessens the burden on
the applicant to try to meet the test of each request individually. It allows the
village to approve a project that has multiple elements under a single approval
process. The developer receives increased flexibility for a project and the
village gets exactness, in that the final approval of a planned development will
identify ultimate building use, location, size, elevations, materials, landscaping,
signage, etc. If after approval of the project, the developer wishes to alter any
of the approvals,there is a process in place so that it can be modified.
The Planned Development Commission consists of 7 members with two year
terms, at the end of which the Village President could either reappoint or rotate
members. At the time of reappointment or rotation, one member would be
replaced by a new member from either the Plan Commission or Zoning Board
of Appeals, depending upon the rotation of the Chair and Vice Chair, The Chair
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and Vice Chair will always be the Chairperson of the Plan Commission and
Zoning Board of Appeals. The Chair will always have two (2) members from
their board/commission and the Vice Chair will always have three (3) members
from their board/commission. The Planned Development Commission is not
bound to the monthly schedule, special meetings can be called. Proposals
within the Planned Development Area would be reviewed by the Planned
Development Commission.
REVIEW of RULES OF PROCEDURE
The Village Attorney prepared the Rules of Procedure that have been modeled
after the Plan Commission and Zoning Board Rules of Procedure. The Planned
Development Commission adopts their rules, which can be reviewed, modified,
approved and then adopted by the PD Commission. The Commissioners
commenced with their review of the Rules. Only Sections of the proposed rules
that required changes are listed below.
Section I - General Provisions:
A. Conflicts of Interest. — Strike remove themselves and replace with not
participate in any meeting or hearing,
Include language that would require disclosure to the Commissioners
and applicant of anything that might be perceived as a conflict and if
there would be any objection to their participation
Section 2—Officers and Duties:
H. Completion of Applications—Typo
Section 3—Meetings:
A. Meeting Dates — Change to fourth Thursday of each month. — Date
unanimously agreed to by commissioners.
F. Necessary Vote - Grammatical change. Start new paragraph with "A
majority vote..."
Section 5—Continuances: Typo—change commended to commenced.
Section 8 — General Procedures For Considering Applications For Planned
Developments.
C. Appearance by Applicant. Typo—change in to on.
D. 4. Public Testimony and Comment—reapplication should be changed
to repetition.
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D. 5. Cross-Examination. Typo — change cross-examination for to cross-
examination by.
D. 8. Cross-Examination. Discussion by members regarding the form that
would require interested parties to fill out an Interested Party
Appearance form(Appendix A) in order to allow members of the public
the right to cross-examine the applicant, staff, etc. Review with
attorney.
E. 5. Time Limits. In the second sentence change "...five-minute time
limit"will"apply to "may" apply.
Section 9—Recommendations to Village Board Concerning Applications.
E. Affirmative Vote Required. Change language to be consistent with if an
absent yet eligible member... would total 4 or more votes....to continue
to the next regular meeting, etc.
Discussion on use of the word impact in zoning cases.
Members agreed to have changes made, reviewed by email and returned for
approval at the next regular meeting.
B. OVERVIEW OF PLANNED DEVELOPMENT REGULATIONS PLANNED
DEVELOP BEGS
Director of Community Development Kallien reviewed the Planned
Development Regulations stating that these regulations have been taken directly
from the Zoning Regulations and have been adopted by the Village.
He noted that after the first planned development case we would be able to
review the regulations and if it is determined that changes are necessary, then
we would go through the process of a text amendment to modify the language.
The members discussed and questioned some of the language, seeking
consistency,definitions,LEED certifications, grammatical changes, etc.
Director of Community Development Kallien discussed the upcoming
Pinstripes Planned Development Application.
4. OTHER BUSINESS OTHERBUSINESS
A. COMMISSIONER COMMENTS
There was no other business to discuss.
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5. ADJOURNMENT: ADJOURNMENT
Motion by Member Sheers, seconded by Member Iyer to adjourn the meeting at
8:15 p.m. VOICE VOTE: Motion carried
ATTEST:
Robert Kallien, '•ector of ommunity Development
Secretary
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