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Minutes - 01/26/2012 - Planned Development Commission MINUTES OF THE JANUARY 26, 2012 REGULAR MEETING OF THE PLANNED DEVELOPMENT COMMISSION OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON DECEMBER 12, 2013 1. CALL TO ORDER: CALL TO ORDER The Regular Meeting of the Planned Development Commission was called to order by Chairman Champ Davis, Jr. in the Samuel E. Dean Board Room of the Butler Government Center at 6:59 p.m. 2. ROLL CALL: ROLL CALL Gail Polanek called the roll with the following persons PRESENT: Chairman Champ Davis, Jr., Vice Chairman Marcia Tropinski, Members Jeffrey Bulin, Natalie Cappetta, Thomas Doyle and Raju Iyer. Member Simon Sheers arrived 7:05 p.m. IN ATTENDANCE: Gerald Wolin, Trustee, Robert Kallien, Jr., Director of Community Development, Michael Hullihan, Village Engineer/Public Works Director, James Kruger, Police Chief and Thomas Stanfa, Fire Department 3. APPROVAL OF MINUTES APPROVAL OF MINUTES SPECIAL MEETING OF THE PLANNED DEVELOPMENT COMMISSION OF OCTOBER 4,2012 Motion by Member Bulin, seconded by Member Iyer to approve the minutes of the October 4, 2011 Special Planned Development Commission meeting as written. VOICE VOTE: Motion Carried. 4. UNFINISHED BUSINESS UNFINISHED BUSINESS A. RULES OF PROCEDURE RULES of PROCEDURE The members had received and reviewed the revised Rules of Procedure from the October 4, 2011 meeting. There was no further discussion or revisions. Motion by Member Iyer, seconded by Member Bulin to approve and adopt the Planned Development Rules of Procedure. VOICE VOTE: Motion Carried. VILLAGE OF OAK BROOK Regular Planned Development Pagel of l l January 26, 2012 Commission Minutes 5. A. Case No. 2011-05-ZO-PUD — SEARS, ROEBUCK AND Co. No.2011-05-ZO-PUD SEARS,ROEBUCK PINSTRIPES — BOWLING, BOCCE AND BISTRO AND COMPANY- ENTERTAINEMENT FACILITY — TO BE LOCATED ON PROPERTY PINSTRIPES-7 OAKBROOK CTR- NW OF 2 OAKBROOK CENTER (PROPOSED TO BE 7 OAKBROOK PLANNED CENTER DEVELOPMENT )— PLANNED DEVELOPMENT Chairman Davis reviewed the request and rules for the proceedings. Director of Community Development Kallien provided an overview of the request and identified the applicant's requested waivers and variations as follows: 1. Code Section: 13-713-3 — Relief from the 300 foot setback from Route 83 to allow for a proposed setback of approximately 139 feet. This is a standard in the B-2 District, which is substantial compared to the other zoning districts. 2. Code Section: 13-11-9—Relief from the prohibition on roof signage to allow 2 roof signs. The new sign regulations prohibit signs that extend beyond the roof line. In the proposed building, the entranceways use a sloping type roof design. They are proposing to allow two of the signs to go above the roofline, but it is not above the ultimate roof line. 3. Code Section: 13-12-5 — Relief from the parking pace and aisle of 2 1/4 time building floor area. In the B-2 District there is a unique way that parking spaces are calculated, it is based on the size of the parcel, the length of the drive aisles and the amount of roof top. All other districts have required parking based upon use and gross floor area. 4. Code Section: 13-713-2 — Relief of amusement establishment and outdoor dining. Under the normal process the request for amusement establishment and outdoor dining would have been required to go through the special use request and has been included as part of the development. All individuals that would provide testimony at the hearing were sworn in by Chairman Davis. Marl-, Gershon, Polsinelli Shughart PC, 161 N. Clark Street, Chicago, Illinois, VILLAGE OF OAK BROOK Regular Planned Development Page 2 of 11 January 26, 2012 Commission Minutes Attorney for Sears, Roebuck and Company introduced the applicant and owner representative for Sears, Scott Miller,and the tenant and operator for Pinstripes, Dale Schwartz. They are seeking planned development approval for Pinstripes, a restaurant and entertainment facility, which under a special use would include amusement establishments, bowling, bocce ball, outdoor dining patios, music and fireplace. It is a fun location that will be a great addition to the community. The waivers being sought include: Relief from the 300 foot setback from Route 83 to allow a proposed setback of approximately 139 feet. Relief from the parking and aisle requirements. Although they do meet the existing standard after reviewing with staff, they are including the waiver to propose a more standard method of determining parking. Relief from the prohibition on roof signage for two roof signs. The Village's Commercial Areas Revitalization Plan, which relates to the Oakbrook Center, appears to describe the planned development request that they are seeking approval. The plan notes that the Oakbrook Center is vital to the economic sustainability of the Village's commercial base. Expanded dining opportunities that enhance the synergy of the Center; restaurant and entertainment uses are an excellent compliment to retail and office; and with the ability to attract visitors,this project meets all of those guidelines. He requested that the material in the binder be incorporated into the record. Dale Schwartz, Founder and CEO of Pinstripes thanked the Board and noted that they have spent about 3 years looking for a location in the southwest suburbs. Pinstripes offers a unique concept of combining the entertainment of bowling and bocce with very exceptional Italian food and a very high end wine selection. It has been very well received in the communities in which they have been located for the last 4 years. Oak Brook is a very attractive location for Pinstripes. The office and hotel concentration along with the surrounding communities is what they look for so they tried to figure out how to do something in the Oakbrook Center. Sears has been wonderful to work with and they believe the project will be synergistic with the mall and anticipate that their draw will reach out to Naperville. They spent a lot of time trying to marry the concept of what has been constructed in Chicagoland with what was built in Minneapolis. They are using the same design team and contractor that have built the other 3 locations. They have tailored this location to fit in and to make VILLAGE OF OAK BROOK Regular Planned Development Page 3 of 11 January 26, 2012 Commission Minutes it the best designed location they have to date. They are very excited to be part of Oak Brook. Dealing with the Oak Brook community and staff has been very refreshing. The process has been great and they are in the midst of doing a phased construction permit that has been running parallel with the zoning process. From their perspective, they are poised to start construction sometime in March and are anticipating opening sometime in September.. They do around 2000 parties, weddings and events yearly at each location. They will be assembling a team of approximately 100 full and part team members to service this location. They hope to do a substantial amount of business, which will translate into sales tax. Mack Poltorek, Architect, RDL Architects reviewed the site plan. The facility has been strategically placed on the parcel in order to have a good visual aspect of the building as you drive down Route 83. The two floors of the building will be approximately 16,000 square feet each. There is a very large and vibrant landscape plan to shield the outdoor experience in older to give it more of a private effect down from Route 83. As you drive in, it creates a subtle quiet effect of a family sit-down get-together. They are also using the landscape to enhance the architecture of the structure to bring in the stone and wood theme that is more of a Colorado venue. The facade will be neutrally based to be easy on the eyes, with large expansive glass windows to allow a lot of natural light in, which will help to keep down the lighting bills by using natural light during the daytime. There are large stone elements in the front, with large cedar bands going across to bring out more of the architecture to fit the area. The massing of the building fits in with the mall and is not too large. The signage is simplistic and fits in with the consistency of the architecture. The letters are mounted and internally illuminated. They have stayed consistent with the mall surroundings and the architecture of the building. The building is approximately 34 feet tall and the signs are not oversized for the building. The first floor houses the bistro area, a lower bar, main back house kitchen, 8 bowling lanes and 3 bocce courts and an extensive outdoor dining area, which will open up to an outdoor seating area. There is a grand staircase going up along with an elevator for handicapped access. There is a large expansive banquet facility for large banquets or it can be broken down into 3 smaller banquets. It also includes 10 more bowling lanes, 3 bocce courts with an outdoor court. There will be a secondary kitchen to help house the banquet facilities. Theme is a large outdoor balcony patio area so that people can go outdoors to enjoy the atmosphere. The overall structure fits in with Oak Brook and does not have a commercial effect. There is a nice water fountain element at the front of the building to create a calming effect. There is a large entry structure to bring people to the front of the structure. VILLAGE OF OAK BROOK Regular Planned Development Page 4 of 11 January 26, 2012 Commission Minutes +�" , Lyn Means, Senior Transportation Engineer with Sam Schwartz Engineering, which recently acquired the Metro Transportation Group, which was part of the Clearwater project and Costco in Oak Brook. They performed a traffic and parking analysis along with the traffic flow into and out of the proposed site. They also worked with Village staff to meet the emergency equipment needs and requirements for the proposed development. The parking analysis used current parking standards for similar developments in the Chicagoland area. The traffic circulation took into account the internal roadway and the primary access into the development from 16t" Street and from Route 83. They would expect some shared internal use. The parking analysis looked at the cumbersome Village code and the plan does meet the code, however, they also conducted a very detailed analysis of what this type of site would use. They reviewed peak times for the site compared to Northbrook. The result indicated that the proposed parking supply on the site would be more than adequate to accommodate the proposed site use. Ben Bussman Vice President with Webster McGrath Ahlberg in Wheaton provided the civil engineering plans. They prepared a topographic and ALTA survey for the Sears property, which included mapping the flood plain of the Spring Road tributary that is adjacent to the property. The flood plain is contained within the banks of the creek. There will be no impacts on the flood plain or floodway. They will not be excavating in the creek channel. They will meet all of the requirements of the storm water management ordinance. Mark Gershon referred to Tab 4 of the binder which responds in writing to all of the planned development standards. The proposed development will be a benefit to the community. It will bring in new entertainment and restaurant to the Oakbrook Center. It will revitalize an underused area of the Center. It will not only bring in new visitors it will enhance the community and the Center. The quality of the design is safe, fun and exciting. A new curb cut was added due to the input of staff for easier access for emergency equipment. The proposed development meets the Planned Development requirements and has met the required standards. The project will bring significant benefits to the Oakbrook Center,the Village and the entire community. Chairman Davis asked for public testimony. All interested parties were notified of the public hearing. Trustee Wolin said that although he was a Trustee, he is also a resident of a nearby area and he raised concerns regarding the music in the outdoor dining VILLAGE OF OAK BROOK Regular Planned Development Page 5 of 11 January 26, 2012 Commission Minutes area because music carries and causes concern. He questioned if they were having music and the location of the speakers. Dale Schwartz responded that the type of music and the level of music is extremely important to them. They play Italian music or very tasteful comfortable music for everyone ranging from 7 to 90 years old. They do not play hip-hop, loud raucous rock and roll ever. Late nights they play Motown. The emphasis is on fun. The volume is meant to never get in the way of two people talking. On Friday or Saturday night they may have live sax players with keyboard and they monitor it because they are hypersensitive to the music. The outside music follows the same philosophy. The speakers are positioned to shoot straight down. The only reason for the outside music is meant to create subtle music in the background to mute the traffic noise. On occasion when there is a live sax or guitar player there are no speakers used. They can always control where the outside music is or the speakers. They will always comply with whatever decibel level is standard for the Village. Chairman Davis noted that staff included a recommended condition relative to the outdoor dining and patio requiring the applicant to provide an operational plan for staff review and approval prior to using the area for live music and that any sound generated from the facility must comply with the Village's sound regulations. Mike Zupsich, 15471 Monterey Avenue, Oakbrook Terrace, said that his house is located on the west side of Route 83 across from the proposed Pinstripes. He raised several concerns regarding the proposed lighting that will be used on the exterior of Pinstripes and wanted to know whether the lights from the facility would be lighting up his backyard or shining into his bedroom windows. He was also concerned about the music and questioned how late they would be open because these things could affect him and his neighbors in the area. He understood that the Village is looking for something that will generate revenue. However, his backyard fence faces Route 83 and they have a lot of trees to drown out the traffic from Route 83. He was concerned about the closeness of the facility to Route 83 and understood that projects are worked on during the night. Director of Community Development Kallien responded that lighting and sound is very important to the Village. He suggested that a condition could be included that would require that any light coming from Pinstripes could be required to be one-half-foot candle from the property line at Pinstripes. At the time of building permit it could be inspected to make sure that it is properly VILLAGE OF OAK BROOK Regular Planned Development Page 6 of 11 January 26, 2012 Commission Minutes VPWO shielded so that it does not go over into any of the residential areas. With the sound regulations he did not see the music as being an issue. He noted that the traffic on Route 83 will generate a much higher decibel level than what is anticipated from the proposed facility. Village Engineer Hullihan noted that there is transition lighting on 16"' Street is up to two-foot candles. Mr. Schwartz responded that he agreed with everything regarding the lighting issue. He noted that the existing parking lot lights in the Oakbrook Center are staying as is. The lighting on the building will nestle in with far less light than the existing lights in the parking lot. In terms of construction, the crews are done by 4:00 p.m., so there will not be any night time noise from construction. Mr. Gershon noted that Tab 17 contains the photometric plait. The extensive landscape will not only block the sound it will help to block the lighting too. Member Bulin questioned the five-foot high cedar fence. Director of Community Development Kallien said that the reason for the fence was to provide safety and protection from the creek, but visually is not the element that should be used unless it were intertwined with the landscaping. Member Bulin suggested that perhaps the using some of the existing elements with the wood and stone. Mr. Schwartz responded that he wants the area to look gorgeous with the landscaping. One reason for the fence was to protect families and small children. They do not want to take any chances with a child wandering back there. The purpose for the fence is to provide something safe enough to enclose the patio area. Beautiful landscaping can be provided on both sides of the fence so that the fence is not the main attraction. The plan can be adjusted. Director of Community Development Kallien noted that whatever change is made should be added in the conditions. Member Cappetta did not believe they should be locked into the type offence. There was a general discussion regarding the fencing to be combined with landscaping. VILLAGE OF OAK BROOK Regular Planned Development Page 7 of 11 January 26, 2012 Commission Minutes Member Doyle suggested that the area be treated as a swimming pool area, which would give the applicant flexibility. Member Sheers raised a concern that the backside of the building looked plain and doesn't do the front or the sides of the building any justice and questioned whether something could be done. Mr. Schwartz responded that there is considerable landscaping that wraps around the patio and the end of the building. A lot of the existing trees will mask the backside of the building. He noted that the due to sunlight and the location of the kitchen areas, it was intentionally designed that way for functionality. There are large windows down further by the bowling areas. Mr. Poltorek responded that they designed and oriented the building to the actual site. There is a small tributary behind it and a large furniture store structure that will also block a portion of the building as you visually travel down Route 83. The landscaping that wraps around the side will break it up. Member Bulin said that theme is so much vegetation in the tributary along with the elevation that not much of the back of the building will be seen going south on Route 83. Mr. Schwartz said that from a pure aesthetic design they are trying to draw the eye to the beautiful front entrance and to the gorgeous southwest patio fagade. Vice Chair Tropinski agreed with Pinstripes that it was not architecturally necessary to change the back of the building. The design is appropriate for the uses in the building. Member Doyle said that he has a real issue regarding the parking lot configuration and safety of the pedestrians. There are only 45 parking spaces located in front of the building. The parking spaces across the road would be closer than those located on the same side of the facility and human nature will have people parking as close as they can, so he suggested that marked and lighted pedestrian crosswalks be added across the road. He also suggested that the other crosswalk to the east of the building be moved closer towards the building so that when people crossed that one, they would be on the same side of the building and not in the line of cars turning to drop people off. Mr. Schwartz noted that the cross walk was added at the recommendation of the Police Department. VILLAGE OF OAK BROOK Regular Planned Development Page 8 of 11 January 26, 2012 Commission Minutes Village Engineer Hullihan responded that both he and the Fire Chief were concerned with the turning radius for a standard fire engine, which required the curb cut with bollards so traffic could not get in, but fire apparatus could. As long as the bollards were added it was the natural place for a pedestrian crossing. It can be adjusted more southeast or southwest to accommodate the concerns raised. A pedestrian crossing access across Oakbrook Center Drive is something that will have to be engineered with General Growth. Mr. Gershon noted that they will work with the Village on the final plans. Chairman Davis questioned if the proposed pedestrian signage would be similar to that atMcDonald's. Village Engineer Hullihan responded that was exactly what he was referring to, so that there would be double striped pedestrian crossing marking with stop signs and flashing lights at night. The enhanced marking and lighting at the pedestrian crossing is something that is available. If it becomes an issue the Village will work with them and General Growth. Vice Chair- Tiopinski noted that the Oakbrook Center is very special to the Village and complimented the architecture with the cedar banding that wraps around the building and it provides a very pedestrian friendly approach to the building. Overall it is very nice companion to what exists. Member Doyle brought up the issue of signage on the southwest elevation. He noted that the Village spent a lot of time on signage and it goes against what was adopted. There is nothing like it anywhere in the Village. Mr. Schwartz said that they tend to be more understated than other places. In this particular location, unlike the others, they are not envisioning any kind of monument sign so it is a little unique at this location, so part of the intent of the sign is to let people know as they are traveling down Route 83 that they are there. The signage on the front entrance is intentionally smaller and more tasteful. What is driving the placement of this sign is the very distinctive wood roof covering. Absent the roof, placement of the sign would have been mounted up against the building. The fayade has limited them in the location because bringing the sign down further will put the signage in competition with the landscaping, since the trees will be approximately 10 feet tall. The vast majority of people will be using the northbound Route 83 access. It is lower than other signs in the Center. The lower bar with bowling bocce bistro is part of their corporate branding. VILLAGE OF OAK BROOK Regular Planned Development Page 9 of 11 January 26, 2012 Commission Minutes Mr. Poltorek also noted that without a monument sign at the location there is nothing to identify the building until someone comes around the corner. Director of Community Development Kallien said that he would expect that the bottom feature of the sign to be high quality and would have letters that are individually routed out and not painted on the front, which would be consistent with the sign regulations. When the sign code was adopted corporate identities such as logos were intended to be allowed. Member Cappetta questioned whether staff would review the pedestrian signage at the drive lanes by Walter E. Smithe or should that be covered by the Commission. Director of Community Development Kallien responded that at this point in time it would be difficult because we cannot be the greatest predictors of where people will go, but human nature and the conditions of the day will dictate how they will get to and from the facility. Crosswalks and signage could be added, but people don't always follow that path, so where they shall all be at this point in time may be difficult. Member Iyer commented that this was a good project and we are very happy that Pinstripes was coming to Oak Brook. There were no other comments by the Members, Chairman Davis noted that the standards for a planned development are very detailed and are addressed in writing under Tab 4 of the case file. They were also addressed as part of the presentation at this public hearing. Motion by Member Doyle, seconded by Member Iyer to approve the proposed planned development for Sears,Roebuck and Co to construct a Pinstripes on its property at the address proposed to be 7 Oakbrook Center as presented, subject to the following conditions: 1. Development is to be in substantial conformance with the approved plans including the use, location, size, design, landscaping and signage for the Pinstripes project including the requested waivers and variations. 2. Relative to the outdoor dining and the patio area, the applicant must present an operational plan for Village Staff review and approval prior to using the area for live music. Access to the outdoor dining area is to be from within Pinstripes and not accessed from outside the building. VILLAGE OF OAK BROOK Regular Planned Development Page 10 of 11 January 26, 2012 Commission Minutes Similar to some other outdoor dining standards, the emergency egress gates shall open out only and labeled"Exit Only." 3. The fence shown as the five foot cedar fence on Sheet Al Landscape Plan(under Tab 5 of the case file)will be a minimum of 48-inches to 60- inches in height, approximately 50 percent open, with appropriate landscaping on both sides of the fence to ensure that there is an adequate barrier between the patio area and the adjacent water feature. The remainder of the fencing starting from the end of the water element enclosing the adjacent outdoor dining area as shown on Sheet Al is to be constructed with a wrought iron and stone element; 4. Any sound generated from the outdoor dining and patio area must be in compliance with the sound regulations of the Village of Oak Brook, 5. Any lighting that would come from the Pinstripes to the west along Route 83 is to be one-half-foot candle or less as measured along the property line (excluding existing parking lot lighting) and all exterior building lighting will be properly shielded. ROLL CALL VOTE Ayes: 7—Members Bulin, Cappetta,Doyle, Iyer, Sheers, Vice Chair Tropinski and Chairman Davis Nays: 0. Motion Carried. 4. OTHER BUSINESS OTHER BUSINESS There was no other business to discuss. 5. ADJOURNMENT: ADJOURNMENT Motion by Member Iyer, seconded by Member Doyle to adjourn the meeting at 9:01p.m. VOICE VOTE: Motion carried ATTEST: /s/Robert L. Kallien Jr. Robert Kallien Jr. Director of Community Development Secretary VILLAGE OF OAK BROOK Regular Planned Development Page 11 of 11 January 26, 2012 Commission Minutes