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Minutes - 06/17/2013 - Plan Commission MINUTES OF THE JUNE 17, 2013 REGULAR MEETING OF THE PLAN COMMISSION OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON JULY 15, 2013 1. CALL TO ORDER: CALL TO ORDER The Regular Meeting of the Plan Commission was called to order by Chairwoman Tropinski in the Samuel E. Dean Board Room of the Butler Goverrunent Center at 7:02 p.m. 2. ROLL CALL: ROLL CALL Gail Polanek called the roll with the following persons PRESENT: Chairwoman Marcia Tropinski, Members Thomas Doyle, Raju Iyer, Naveen Jain and Simon Sheers (arrived 7:03) ABSENT: Member Raj Lal IN ATTENDANCE: Director of Community Development Robert Kallien Jr. and Village Engineer, Michael Hullihan 3. APPROVAL OF MINUTES: MINUTES REGULAR MEETING OF THE PLAN COMMISSION OF APRIL 15 2013 Motion by Member Iyer, seconded by Member Doyle to approve the minutes of the April 15, 2013 Regular Plan Commission meeting as written. VOICE VOTE: Motion Carried. 4. UNFINISHED BUSINESS UNFINISHED BUSINESS There was no unfinished business to discuss. 5. NEW BUSINESS NEW BUSMSS A. POLO LANE RESUBDIVISION —2.5 ACRE PARCEL OF VACANT LAND POLO LANE RLiSUBDIV.- 2.5 LOCATED SOUTH OF 3324 ROSLYN ROAD — PRELIMINARY AND ACRES S OF 3324 FINAL PLAT—FOUR-LOT SUBDIVISION ROSLYN RD - FOUR-LOT SUB Director of Community Development Kallien provided an overview of the request and noted that the subject property was the southern parcel of the recently approved Senese Resubdivision, which subdivided a 5-acre parcel into two lots and the property was rezoned from R-1 to R-3. The buyer of this parcel is requesting to subdivide the property into four lots. There are stormwater issues on the property that were addressed by the developer in the materials presented. VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 1 of 5 June 17, 2013 Ken Neumann, Greenscape Homes, LLC is the contract purchaser of the 2.5 acre parcel located south of 3324 Roslyn Road. The proposed subdivision was reviewed through a slide presentation. • The site is bordered by Polo Lane and Roslyn Road. • Each of the four lots exceeds the 25,000 square foot area minimum requirement. • Three of the lots have access to Polo Lane and one lot has access to Roslyn Road. • They have worked extensively with the homeowner association since the roads are all private roads. The driveways for each lot are private and would not have any impact on the association. • They have agreed to join the Saddle Brook Community Association and the Saddle Brook Chase Private Roadway Association following final plat approval. Building plans for the proposed homes will be submitted to the homeowner association. They will diligently try to be a good neighbor. • They are working with the Downers Grove school district in regards to the school impact fees. • Construction traffic will be controlled with access only through Roslyn Road and they will minimize the impact and disruption to the community. All construction parking will be contained on site. • They will build the stormwater management area prior to building houses. • The stormwater management area will be maintained through a separate Polo Lane Homeowner Association comprised of the four lots who will be responsible for the maintenance and expenses of the stormwater management area, which will also be included in their covenants. • There are deed restrictions on the plat that prevents any fill in the retention area in the future. • The stormwater management plan reduces the overall flooding in the area. • The plan was developed to maintain harmony within the surrounding neighborhood and will add value to the community. Mr. Neumann said that they reviewed the Saddle Brook Subdivision Drainage Study ordered by the Village and prepared by Christopher Burke Engineering on October 21, 2011. He noted that the proposed subdivision represents about one percent of the land located within the study area. The study suggested there was an overall shortage of 26.8 acre-feet of stormwater storage within the study area, which is about 42 percent short based on today's engineering stormwater requirements in DuPage County. They believe that they have helped to reduce that shortage because they provide .85 acre-feet of storage, which takes away approximately 4 percent of the shortage and decreases the magnitude of the problem in the area. I-Ie reviewed the existing stormwater conditions and the current flow of the water going west and southwest. They designed a stormwater detention system that VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 2 of 5 June 17, 2013 intercepts and redirects the water going west, southwest and south toward the retention area. After 48 hours, the water being held is released and it would remain a dry retention area. He respectfully requested a recommendation of approval of the proposed Polo Lane Resubdivision preliminary and final plat. Village Engineer Hullihan noted that the Village was a little more stringent with the developer on the plan proposed and that the detention was to be addressed on any further development of the property. On this half of the former Senese property detention was taken into account and the developer has done a very good job in addressing some of the previous problems that have occurred through time. As Village Engineer, he felt that it would improve the existing conditions. When the design of Midwest Chase/Saddle Brook stormwater improvements is exceeded then the water tends to follow the established stream course, which is a tributary to Ginger Creek and all along that, is where the water goes. The object of any further design is to make sure that any further stormwater produced by incrementing the impervious area are detained, and that those flows are delayed in getting into that natural stream course would be a plus. They feel that this plan actually does that by increasing the in stream storage and makes a bad problem a little bit less bad. If there would be another 7-inch rain in 19 hours, there would still be a river down Ascot Lane, but it should be lower in volume and duration. Member Sheers questioned what existed opposite to the road at the access point from the lots going south onto Polo Lane. Mr.Neumann responded that at the access point onto Polo Lane would be somewhat split between two driveways on the opposite side of the road. Member Doyle said that over time a certain amount of landscaping tends to take place in retention ponds and can then have an impact on the ability of pond. He questioned the controls that were in place to prevent that from happening. Mr. Neumann responded that on the final plat it states that no improvements can be made in or on the retention pond and it must be maintained in its exact topography. The Best Management Practices (BMP's) in the DuPage County Stormwater ordinance requires that the water be filtered before it goes off the site. There are a set of drains in the bottom of the retention area, which are filtration drains so that there is perforated pipe with a sleeve and stone and gravel protection around it that actually acts as a filtration system to keep the systern set up to keep the sediment from ever blocking the system. The four-lot homeowner association must maintain its operation, which is a vital component of the community. They are not allowed to add additional landscaping per the deed requirements. In the event the association fails to manage it properly, the Village of Oak Brook has the authority to give notice, take over, lien and possibly foreclose on the properties. Most homeowner associations do what they need to do. VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 3 of 5 June 17, 2013 Member Doyle said that the road that leads to lot four, seems to almost require a u- turn to access the driveway to the lot. Coming from the other direction it seems to cut across the exit, each of which presents some traffic issues if someone happens to be driving too fast. He noted that they seem to be unusual turns to enter the property from a safety point of view. Mr. Neumami responded that from the actual traffic flow it is a gated community with very restrictive traffic and low speed limit. There are only 3 homes going in and out of the driveway in a very light traffic area. Their main concern is that the access is reviewed to ensure that fire trucks and ambulances could make the turning radius in order to get to the homes. Mr. Doyle questioned the six-foot high fence shown on the back property line of the subdivision. Director of Community Development Kallien responded that although it is depicted as six-feet, it must conform to the fence regulations. Mr. Neumann responded that the six-foot fence was rejected by the village and they have committed to having the fence meet all village requirements. Director of Community Development Kallien said that a similar access through a subdivision exists off of York Road with three houses stacked from west to east and a problem has not been seen. Although it is possible to have competing turning movements, it is doubtful. He noted that from a development standpoint, all of the issues that were raised as part of the rezoning and initial subdivision have been more than addressed. There is a unified development with one person building the homes. They have worked with the homeowners' association and will be part of the association. The existing stormwater management is deficient and the project will enhance it. Jim Pehta, 101 Livery Circle, President of the homeowner association said emphatically that this developer has met the terms of what a good neighbor means. They came to the neighbors, explained what they wanted to do, and addressed the neighbors concerns regarding the stormwater management system and traffic issues and have worked together over the last six months to come up with this plan. In unison with the board, they are quite satisfied that they have a working partnership with this developer in their community and are looking forward to this development. Having lived there for over 30 years, he was well aware of how the traffic works on Polo Lane. Their concern is development of this area to the highest possible standards and believed that this is the track they were on. VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 4 of 5 June 17, 2013 Preliminary and Final Plat Motion by Member Doyle, seconded by Member Iyer that the applicant has satisfied the requirements of the Subdivision Regulations and to recommend approval of the preliminary and final plats as submitted to subdivide the 2.5-acre parcel of vacant land located south of 3324 Roslyn Road into four lots, subject to final engineering approval. ROLL CALL VOTE Ayes: 5—Members Doyle, Iyer, Jain, Sheers and Chairwoman Tropinski Absent: 1 —Member Lai Nays: 0. Motion Carried. b. OTIIER BUSINESS OTHER BUSINESS Director of Community Development Kallien reviewed the upcoming cases. There was no other business to discuss. 7. ADJOURNMENT: ADJOURNMENT Motion by Member Iyer, seconded by Member Doyle to adjourn the meeting at 7:48 p.m. VOICE VOTE: Motion carried. ATTEST: Robert Kallien, Dir or of Vnimunity Development Secretary VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 5 of 5 June 17, 2013