Loading...
R-1952 - 07/13/2021 - GRANTS - Resolutions ITEM 6.D.3 V111AGE of BOARD OF TRUSTEES MEETING OAK B R L-flel SAMUEL E. DEAN BOARD ROOM BUTLER GOVERNMENT CENTER e 9 • 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 AGENDA ITEM Regular Board of Trustees Meeting of July 13, 2021 SUBJECT: Professional Engineering Construction Services FROM: Rick Valent, Public Works Superintendent BUDGET SOURCE/BUDGET IMPACT: $39,500 from account#811-90400, Sports Core Structural Improvements. RECOMMENDED MOTION: I move the Village Board award a contract to Christopher B. Burke Engineering, Ltd. (CBBEL), Rosemont, Illinois, in the amount of $39,500, subject to final attorney review, for professional engineering services related to the construction observation for the Village's OSLAD Grant improvements located at the Bath and Tennis Property, and approve Resolution R-1952. Background/Histoo,: In September of 2019 the Village received an Open Space Land Acquisition and Development(OSLAD)grant in the amount of$279,600 for the following improvements to be completed at the Bath and Tennis Property: 1. A jogging track located on the old polo exercise track. 2. Additional soccer fields located on the show field directly west of the pool. 3. A picnic area located on the northwest side of the pond, behind the clubhouse where the barbeque but was located. 4. Pedestrian paths to provide connectivity between the proposed projects. The OSLAD Grant is offered by the Illinois Department of Natural Resources (IDNR) and provides matching funds up to 50%of the total engineering and construction expenses.The grant has a two-year sunset clause, and all work must be completed by July 28, 2021 to be eligible for reimbursement. Due to project delays in 2020 and current product shortages and time constraints, the picnic area portion of the project cannot be completed by this deadline and will no longer be included as part of the project. CBBEL has taken this into account and provided their proposal at a lower cost than originally estimated due to the change in scope with the picnic area construction no longer taking place. All other construction engineering work and associated coordination with IDNR is still included in this proposal and the project is expected to be 100%complete by the July 28,2021 deadline. 9A- Recommendation: That the Village Board award a contract to Christopher B. Burke Engineering,Ltd. (CBBEL),Rosemont,Illinois,in the amount of$39,500, subject to final attorney review, for professional engineering services related to the construction observation for the Village's OSLAD Grant improvements located at the Bath and Tennis Property, and approve Resolution R-1952. THE VILLAGE OF OAK BROOK COOK AND DUPAGE COUNTIES, ILLINOIS RESOLUTION NUMBER 2021-ENG-DSGN-OSLAD-CNTRCT-R-1952 A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND CHRISTOPHER B. BURKE ENGINEERING, LTD. OSLAD GRANT IMPROVEMENTS GOPAL G. LALMALANI, Village President CHARLOTTE K. PRUSS, Village Clerk LARRY HERMAN MICHAEL MANZO JAMES NAGLE DR. SURESH REDDY EDWARD TIESENGA ASIF YUSUF Village Board Published in pamphlet form by authority of the President and the Board of Trustees of the Village of Oak Brook on this the 13th day of July, 2021 RESOLUTION NO. 2021-ENG-DSG N-OSLAD-CNTRCT-R-1952 A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND CHRISTOPHER B.BURKE ENGINEERING,LTD. OSLAD GRANT IMPROVEMENTS WHEREAS, the Village of Oak Brook is a municipal corporation with authority provided for and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain functions pertaining to its local government and affairs; WHEREAS,the Village of Oak Brook(hereinafter referred to as"Village")upon approval of the corporate authorities may enter into an Agreement with another party pursuant to Illinois Statute; WHEREAS,Christopher B.Burke Engineering,Ltd.(hereinafter referred to as"Engineer") is an engineering company that is a full-service engineering company, professional services include but are not limited to design and construction engineering services; WHEREAS, the Village previously applied for an Open Space Land Acquisition and Development Grant (hereinafter referred to as "OSLAD"), the OSLAD Grant is offered by the Illinois Department of Natural Resources(IDNR); WHEREAS,the OSLAD Grant has awarded funding in the amount of$279,600.00 for the following improvements at the Bath and Tennis Property: jogging track, additional soccer fields,picnic area and pedestrian paths; WHEREAS,the OSLAD grant provides for funding up to 50%of the total engineering and construction expenses and contains a sunset clause of July 28,2021; WHEREAS, in order to keep the referenced projects on schedule the Village requires the services of an engineer in order to prepare the required plans and assist in the supervision of the project; WHEREAS, the Village is interested in contracting with Engineer for the purposes of providing engineering services for the improvements set forth herein;and WHEREAS,the Village of Oak Brook Corporate Authorities are of the opinion that it is in the best interests of the Village of Oak Brook to enter into the attached agreement with the Christopher B.Burke Engineering,Ltd.for the purposes referenced herein. NOW,THEREFORE,BE IT RESOLVED by the Village President and Board of Trustees of the Village of Oak Brook,DuPage and Cook Counties,Illinois as follows: 2 Section One—Recitals The Corporate Authorities hereby find that all of the recitals hereinbefore stated as contained in the preamble to this resolution are full,true and correct and do hereby,by reference, incorporate and make them part of this resolution as legislative findings. Section Two—Approval of Agreement The Village hereby approves the Agreement substantially in the form attached hereto and made a part hereof collectively as Exhibit A. Section Three—Authorization and Direction The Village President is hereby authorized to execute, and the Village Clerk is hereby authorized to attest the Agreement,substantially in the form of such agreement attached hereto as Exhibit A,with such changes therein as shall be approved by the Village Attorney and the officials of the Village executing the same,their execution thereof to constitute exclusive evidence of their approval to any and all changes or revisions therein from and after the execution and delivery of such Agreement. Section Four-Other Actions Authorized The officers,employees and/or agents of the Village shall take all actions necessary or reasonably required to carry out and give effect to the intent of this resolution and otherwise to consummate the transactions contemplated herein, and shall take all actions necessary in conformity therewith including, without limitation, the execution and delivery of all documents required to be delivered in connection with the transaction contemplated herein. Section Five-Authorization of Expenditures The Corporate Authorities hereby authorize and direct the expenditure of all costs related to the execution of the Agreement,additionally,the Village is authorized and directed to allocate and spend all necessary funds to fulfill the requirements of the Agreement and of this Resolution. Section Six—Waiver of Bidding Process To the extent that any requirement of bidding would be applicable to the transactions contemplated hereunder,the same is hereby waived. Section Seven-Acts of Village Officials That all past,present and future acts and doings of the officials of the Village that are in conformity with the purpose and intent of this resolution are hereby, in all respects, ratified, approved,authorized and confirmed. Section Eight—Effective Date This resolution shall be in full force and effect from and after its passage, approval and publication as provided by law. 3 Section Nine-Publication This resolution shall be published in book or pamphlet form as provided by the Illinois Municipal Code. Section Ten—Conflict Clause All resolutions,parts of resolutions or board actions in conflict herewith are hereby repealed to the extent of such conflict. Section Eleven—Saving Clause If any section, paragraph, clause or provision of this resolution is declared by a court of law to be invalid or unconstitutional,the invalidity or unconstitutionality thereof shall not affect the validity of any other provisions of this resolution,which are hereby declared to be separable. Section Twelve—Recording This resolution shall be entered into the minutes and upon the journals of the Board of Trustees of the Village of Oak Brook. 4 APPROVED THIS 13th day of July,2021. Gopal G.Lalmalani Village President PASSED THIS 13th day of July,2021. Ayes: Trustees Herman,Manzo,Nagle,Reddy,Tiesenga,Yusuf Nays: None None Absent: ATTEST: PVE OF 044, X90 dA (i��/y.`""„"-'"U`f�/✓��.4 Charlotte K.Pruss "l Village Clerk 10 OOUNT4 5 Exhibit A Agreement 6 t� REVIEW OF CONTRACTS Awarding Agency: ,/D/� Ty e of Contract: l� 9✓�. Ca�s�n vcSizVs- Department: Program/Account Number: fel — 9a 40 d Awarded Contract Price: Budgeted Amount: �31, 5106 . 0 39, Soo . o� CONTRACT AMOUNT F-] Under$20,000 $500,001 - $1,000,000 $20,000- $500,000 Over$1,000,000 NOTES �,/Fj(,��,�,e(�� Ca..iS�c.✓�no� �He✓ ccs f=v�C SPD i S GD/-E DEPA EN D E/ SIGNATURE Name: / l� vvL Date: INITIAL/ REVI WING A ORNEY SIGNATURE Name: Date: APPROVED BY VILLAGE MANAGER Name: / Date: 07/09/2021 FINAL REiE%WCAS O ORM ATTORNEY SIGNATURE Name: Date: z) Three (3) Originals signed by other party Date/Initials Original provided to staff member for other party Date/Initials Original provided to Official Files Date/Initials