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Minutes - 07/13/2021 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 8 REGULAR MEETING OF JULY 13, 2021 MINUTES OF THE JULY 13, 2021 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON AUGUST 10, 2021 1.CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of Allegiance was given. 2.ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons: PRESENT: Trustees Laurence Herman, Michael Manzo, James Nagle, A. Suresh Reddy, Edward Tiesenga, Trustee Yusuf, and President Gopal Lalmalani ABSENT: None IN ATTENDANCE: Interim Village Manager/Police Chief James Kruger, Information Technology Director Jim Fox, Fire Chief Barry Liss, Finance Director Jason Paprocki, Golf Manager/Superintendent Sean Creed, HR Director/Deputy Clerk Kathy Vonachen and Village Attorney Michael Castaldo Jr. 3.PRESIDENT’S OPENING COMMENTS President Lalmalani greeted everyone, shared his hopes of everyone having a safe and enjoyable Fourth of July weekend, and expressed his gratitude toward the ability to represent the Village during the Hinsdale Independence Day Parade. After that, he announced that the Oak Brook Bath & Tennis Club is open and operational, thanked Public Works Superintendent Valent, staff, and Interim Village Manager/Police Chief Kruger for all the hard work and time they have put into this project. Next, President Lalmalani expressed pride on behalf of the Board and congratulated Oak Brook Resident Jui Khankari on receiving a worldwide prestigious Princess Diana Award for her work on artificial intelligence and creating an AI- inspired site that holds workshops. Moreover, the local teenager was featured on NBC 5 News, and a clip from that newscast was played. Furthermore, President Lalmalani announced the upcoming blood drive hosted by the Police Department and asked the Interim Village Manager/Police Chief Kruger to speak regarding the blood drive. He also announced that there will be no 2nd meeting in July and that the next Board of Trustees Meeting will take place in August. Interim Village Manager/Police Chief expressed his appreciation for all the community support and welcomed everyone that could join in advance. 4.PUBLIC COMMENT ON AGENDA ITEMS Mr. David Irwin spoke in support of the Oak Brook Polo Club, expressing his thoughts and opinions regarding the events taking place during a Polo Match, and thanked the Board for their continued dedication and support of the sport. Executive Director of the DuPage Convention and Visitor’s Bureau, Beth Marchetti, spoke in support of Polo and expressed her gratitude towards the Board and the ability to talk about the subject. Resident and President of the Oak Brook Historical Society, Lisa Griffith, spoke about the plans, heritage, history, and mechanical and structural problems that the Board is obliged to address. She also urged the Board to take action sooner rather than later to prevent delicate material of the documents from being VILLAGE OF OAK BROOK MINUTES Page 2 of 8 REGULAR MEETING OF JULY 13, 2021 destroyed; thanked Trustee Herman for being a member of the Historical Society, invited everyone to join, and thanked the Board for their time. 5. APPROVAL OF MINUTES A. REGULAR BOARD OF TRUSTEES MEETING OF JUNE 22, 2021 Trustee Herman pointed out a Scribner’s error on item 7.C. page six of the Meeting Minutes addressing the number of votes to defer the motion of the Authorization to Hire – Part-Time Civilian Fire Prevention Inspectors. Trustee Yusuf concurred with Trustee Herman’s comments. President Lalmalani stated that the Minutes would be amended accordingly. Motion by Trustee Manzo, seconded by Trustee Reddy to approve the Minutes of the Regular Board of Trustees Meeting of June 22, 2021 as amended. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending: July 8, 2021 - $768,938.66 Significant Items included in Above: 1. BCBS HMO – Health Care Services – July 2021 - $47,608.79 2. BCBS PPO – Health Care Services – May 2021 - $175,965.61 3. Mary Riordan – Semi - Annual 2021 - $50,647.50 4. St. Paul Fire and Marine Insurance Company – Semi - Annual 2021 - $126,625.00 5. 1311, LLC – Semi – Annual 2021 - $50,647.50 B. Approval of Payroll for Pay Period Ending: June 26, 2021 - $829,135.96 C. Development Services Referrals 1. 2157 22nd Street – Sign Variation for Wall Sign D. Ordinances & Resolutions 1. RESOLUTION 2021-JS-AG-R-1951, A Resolution Approving an Amendment to the Agreement By and Between the Village of Oak Brook and Perfect Cleaning Service Corp. to Provide Janitorial Services 2. ORDINANCE 2021-FI-EX1-S-1929, An Ordinance Amending the Investment Policy for the Village of Oak Brook, Illinois 3. RESOLUTION 2021-ENG-DSGN-OSLAD-CNTRCT-R-1952, A Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and Christopher B. Burke Engineering, Ltd. OSLAD Grant Improvements 4. RESOLUTION 2021-PD-AG-DACRA-ADJUD-R-1953, A Resolution Approving and Authorizing an Agreement By and Between the Village of Oak Brook and Dacra Tech VILLAGE OF OAK BROOK MINUTES Page 3 of 8 REGULAR MEETING OF JULY 13, 2021 Motion by Trustee Herman, seconded by Trustee Manzo to approve the Consent Agenda, with the exception of Items 6.D.3, and authorize the expenditures as presented. ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried 7. ITEMS REMOVED FROM THE CONSENT AGENDA ITEM 6.D.3 - RESOLUTION 2021-ENG-DSGN-OSLAD-CNTRCT-R-1952, A Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and Christopher B. Burke Engineering, Ltd. OSLAD Grant Improvements Trustee Herman extracted the item asking about the isolate improvements that were previously budgeted. Interim Village Manager/Police Chief Kruger stated that, unfortunately, Public Works Superintendent Valent had a family emergency and could not get back in time for the meeting. President Lalmalani asked whether the amount is above and beyond the original grant amount. Finance Director Paprocki stated that based on his current knowledge, that amount is not above and beyond the original amount. Motion by Trustee Herman, Seconded by Trustee Manzo that the Village Board discusses, and approves RESOLUTION 2021-ENG-DSGN-OSLAD-CNTRCT-R-1952, A Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and Christopher B. Burke Engineering, Ltd. OSLAD Grant Improvements ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried 8. BOARD & COMMISSION RECOMMENDATIONS A. 35 Cambridge Drive – Zoning Variation for Rear Yard Setback for Screen Porch Trustee Yusuf shared the property’s background information and made the motion to concur with the Zoning Board of Appeals recommendation. Trustee Herman spoke about the structure's architectural significance and expressed his opinions regarding the neighboring lots and structures. Motion by Trustee Yusuf, Seconded by Trustee Manzo that the Village Board discusses, and concurs with the recommendation from the Zoning Board of Appeals to approve the 35 Cambridge Drive – Zoning Variation for Rear Yard Setback for Screen Porch ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried VILLAGE OF OAK BROOK MINUTES Page 4 of 8 REGULAR MEETING OF JULY 13, 2021 B.22 Natoma Drive – Zoning Variation for Fence Height Trustee Yusuf shared background information of the request and made a motion, Seconded by Trustee Nagle that the Village Board discusses, the recommendation from the Zoning Board of Appeals to approve 35 Cambridge Drive – Zoning Variation for Rear Yard Setback for Screen Porch. After Resident Zannis's comments, Trustee Yusuf expressed his thoughts and opinions, speaking in favor of the presented recommendation. Resident and Real Estate Agent Elaine Zannis spoke about the information she shared with the Board over email, including the state of Village's real estate market, neighborhood safety, home values, HOAs, and new construction. She also urged the Board to approve the presented recommendation and thanked everyone for their time. Trustee Tiesenga spoke in favor of the recommendation, citing the unfortunate incident the homeowner recently encountered. Trustee Herman thanked the homeowner for allowing him to walk the property. He then spoke regarding the standing fence ordinance, HOA fence guidelines, and the challenges the Board may have to face if the approval of the fence passes before the building of the pool. Next, Trustee Herman addressed the uptake in crime rates within the Village boundaries and recommended the approval of the six -foot fence variation only after the pool installation. Trustee Manzo spoke in agreement with Trustee Herman's comments. Trustee Nagle thanked Resident Zannis for her excellent presentation, addressed the standing ordinance, and further spoke in favor of the approval of the presented motion as presented. Trustee Reddy spoke in agreement with the amendment of the motion to the installation of the pool prior to the installation of the fence. President Lalmalani spoke in agreement with the amended recommendation. Development Services Director Budzikowski asked for a clarification of the approved motion. Village Attorney Castaldo clarified that the approved motion is one of pool installation before fence installation and the authorization for him to draft appropriate documents. Motion by Trustee Reddy, Seconded by Trustee Manzo that the Village Board concurs with the recommendation from the Zoning Board of Appeals as amended to approve the 22 Natoma Drive – Zoning Variation for Fence Height ROLL CALL VOTE: Ayes: 4– Trustees Herman, Manzo, Reddy, and President Lalmalani Nays: 3 – Trustees Nagle, Tiesenga, Yusuf Abstain: 0 – None Absent: 0 – None Motion carried C.1205 22nd Street – Sign Variations to Permit Two (2) Additional Wall Signs Trustee Yusuf made the motion for the Board to concur with the recommendation from the Zoning Board of Appeals and spoke in support of the hospitality and restaurant industry. VILLAGE OF OAK BROOK MINUTES Page 5 of 8 REGULAR MEETING OF JULY 13, 2021 Trustee Herman stated he was in attendance at the Zoning Board of Appeals (ZBA) meeting and explained the structural elements of the building placement and the sign visibility from various angles. He also added that the vote at the ZBA meeting was split. Development Services Director Budzikowski spoke about the ZBA meeting in detail concerning the item. He also addressed the vote and explained the Village’s sign code. Representative of Fogo de Chao, Joe Mueller, voiced his content with the ability to establish the restaurant’s presence in Oak Brook and explained the company’s reasoning behind the request for sign variation. He also offered to answer and address any questions or concerns. Trustee Manzo spoke about the gap formed by the parking lot between buildings and the potential for viewable signage off Spring Road. Trustee Nagle asked about the size of the sign and spoke in favor of the sign variation. Motion by Trustee Yusuf, Seconded by Trustee Manzo that the Village Board discusses, and concurs with the recommendation from the Zoning Board of Appeals to approve the 1205 22nd Street – Sign Variations to Permit Two (2) Additional Wall Signs ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried 9.UNFINISHED BUSINESS A.Lease Agreement – Pineoak Partners, LLC – Discussion B.Lease Agreement – Butler National Golf Club - Discussion Trustee Tiesenga began the discussion by sharing the background information of all the discussions and meetings that took place regarding the agreements. He then expressed his discontent with the Board's inability to compromise for the betterment of the Oak Brook Polo Club in the Village. Discussion ensued. Daniel O'Leary thanked the Board for their time and the ability to speak on behalf of James Drury. Next, he shared the background of Polo, the impact of Polo on the Village, and the journey of all the measures taken to attain a consensus between all involved parties. James Drury of Oak Brook Polo Club shared his legacy as a Polo player, highlights of his Polo career, and the history of the Polo fields where the matches took place. Justin Powers of the US Polo Association shared the history of the Association in Oak Brook and went into detail about different Polo Clubs across the country. President Lalmalani thanked everyone for their introductory comments and went on to ask the Trustees to speak. He also reiterated all the concerns mentioned by the Trustees and shared his hopes for the final discussion regarding the subject matter. Trustee Herman shared his observations, reiterated Village's long-term commitment to Butler National and Polo Association. He thanked David Lind for all the clarification he provided on specific items and spoke regarding the agreements' economics. VILLAGE OF OAK BROOK MINUTES Page 6 of 8 REGULAR MEETING OF JULY 13, 2021 Trustee Manzo expressed his concerns with specific issues within the agreements that entail the economics, insurance, maintenance, and the cancellation clause. Trustee Reddy spoke in agreement with several points made by Trustee Manzo. Trustee Yusuf acknowledged the concerns mentioned by the other Trustees and further expressed the specifics he found suitable, including a shorter-term commitment lease, with the ability to renew. Trustee Nagle commended Mr. O'Leary for doing an excellent job regarding the agreements and further urged the Board to finalize the matter. David Lind of Butler National explained the economics, reiterated Butler National's compliance with all of the Village's requests, and shared his thoughts and opinions regarding this long overdue and unnecessarily grueling process of coming to an agreement between all parties. Village Attorney Castaldo expressed his thoughts regarding the several past meetings regarding the economics within the agreements. Kathy Maher of Oak Brook Historical Society addressed Trustee Herman's comments regarding the economics of the agreements, expressed her opinions regarding the need for advertisement, and urged the Board to consider the worldwide impact Polo has on the Village. C. Authorization to Hire Three – Part-Time Civilian Fire Prevention Inspectors Trustee Herman recounted Fire Department Chief Liss’s memo from the previous meeting, expressed his thoughts for moving forward with the proposal as presented, and made the motion. Trustee Tiesenga expressed his thoughts regarding the data shared within the subject matter memo and further explained his disagreement with the need to hire part-time civilian Fire Prevention Inspectors. Trustee Yusuf divulged his contentment with the proposed item and further explained his thoughts and opinions related to Village’s Budget and needs. Trustee Reddy spoke in agreement with Trustee Tiesenga regarding the provided data by the Fire Department and proceeded to speak in favor of the proposed item. Motion by Trustee Herman, Seconded by Trustee Yusuf that the Village Board discusses, authorizes the Hiring of Three Part-Time Civilian Fire Prevention Inspectors ROLL CALL VOTE: Ayes: 4 – Trustees Herman, Reddy, Yusuf, and President Lalmalani Nays: 3 – Trustees Manzo, Nagle, Tiesenga Abstain: 0 – None Absent: 0 – None Motion carried 10. ACTIVE BUSINESS A. Confirmation of Appointments 1. Confirmation of Re-Appointments and Confirmation of Appointment to Electric Aggregation & Issues Committee - Trustee Asif Yusuf, Trustee Mike Manzo, and Residents Mario Vescovi, Terry O’Malley, Tom Cygan and Steve Young and to Appoint Trustee Suresh Reddy VILLAGE OF OAK BROOK MINUTES Page 7 of 8 REGULAR MEETING OF JULY 13, 2021 Trustee Yusuf asked Village Attorney Castaldo if he needs to recuse himself from the vote on the item as he is one of the members of the Committee. He also addressed President Lalmalani’s question about any upcoming meetings. Village Attorney Castaldo stated that as long as Trustee Yusuf has no personal interest other than serving on the Committee, he is not required to abstain from the vote. President Lalmalani asked about the plans for the Committee to meet again. Motion by Trustee Nagle, Seconded by Trustee Manzo that the Village Board Confirms the Re- Appointments and Confirmation of Appointment to Electric Aggregation & Issues Committee - Trustee Asif Yusuf, Trustee Mike Manzo, and Residents Mario Vescovi, Terry O’Malley, Tom Cygan and Steve Young and to Appoint Trustee Suresh Reddy. VOICE VOTE: Motion carried. ACTIVE BUSINESS B. Ordinances & Resolutions 1. ORDINANCE 2021-LC-AL-G-1191, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois By Increasing By One to Eighteen the Number of Authorized Class B Liquor Licenses (Nordstrom Ruscello) HR Director/Deputy Clerk Vonachen explained the background of Nordstrom’s liquor license with the Village and the addition of the new classification. Trustee Herman asked the applicant to affirm that Nordstrom is in compliance with all the state and local laws. Motion by Trustee Yusuf, Seconded by Trustee Manzo that the Village Board Approves ORDINANCE 2021-LC-AL-G-1191, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois By Increasing By One to Eighteen the Number of Authorized Class B Liquor Licenses (Nordstrom Ruscello) ROLL CALL VOTE: Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga and Yusuf Nays: 0 – None Recuse: 1 – Trustee Nagle Absent: 0 – None Motion carried C. 2022 Budget Discussion Finance Director Paprocki shared a presentation regarding the outlook of the 2022 budget, covering the following: 2021 Major Revenue Update, 2022 Budget Process, and 2022 Revenue Assumptions. He also shared the long-term view of Covid-19 recovery, commercial development, changing tax base, village building and infrastructure needs, future pension contributions, healthcare costs, and future minimum wage increases. Discussion ensued. Trustee Tiesenga asked about future projections of pensions, including the monetary difference between Tier 1 and Tier 2. Trustee Nagle commended Finance Director Paprocki for an excellent presentation and asked about the facility that houses the 10year treasuries. Trustee Herman commented on the renewal of the matured instruments. D. Public Comment Policy – Discussion VILLAGE OF OAK BROOK MINUTES Page 8 of 8 REGULAR MEETING OF JULY 13, 2021 President Lalmalani stated that the suggested Public Comment Policy included in the Agenda packet has also been circulated through email and reminded everyone to address any concerns at this time. He also stated that the new Policy will be drafted by the Village Attorney Castaldo and voted on at the next meeting in August. Village Attorney Castaldo stated that the previously adopted Policy in 2016 has resulted in some outdated opinions by the Attorney General and to contact him with any questions or concerns. 11. PUBLIC COMMENT ON NON-AGENDA ITEMS Clarendon Hills Resident Lori Burchett thanked the Board for their time, addressed first responders issues in other communities, crime rate changes, shared issues with liquor licensing in Elmwood Park, and demanded the resignation of Trustee Nagle, Trustee Yusuf, Trustee Manzo, and President Lalmalani. She also shared her thoughts and opinions regarding Polo. Trustee Yusuf responded to Clarendon Hills Resident Burchett’s comments. 12. ADJOURNMENT Motion by Trustee Nagle, seconded, by Trustee Reddy to adjourn the Regular Meeting of the Board of Trustees at 9:49 p.m. VOICE VOTE: Motion carried. ATTEST: _/s/ Charlotte K. Pruss Charlotte K. Pruss Village Clerk