Minutes - 09/14/2021 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 6 REGULAR MEETING OF SEPTEMBER 14, 2021
MINUTES OF THE SEPTEMBER 14, 2021
REGULAR MEETING OF THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN ON
SEPTEMBER 28, 2021
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: Trustees Laurence Herman, Michael Manzo, James Nagle, A. Suresh Reddy, Edward
Tiesenga Trustee Yusuf, and President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Interim Village Manager/Police Chief James Kruger, Information Technology
Director Jim Fox, Development Services Director Tony Budzikowski, Finance Director Jason
Paprocki, Public Works Director Rick Valent, Interim Fire Chief James Arie, Head Librarian Jacob
Post, HR Director/Deputy Clerk Kathy Vonachen, and Village Attorney Michael Castaldo Jr.
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani shared the sad news of the passing of former Village President Kevin Quinlan, spoke
a little about the mark he made on the Village during his presidency, and asked for a moment of silence.
Next, he announced that the COVID-19 transmission levels remain “high,” urged everyone to get
vaccinated, and reminded everyone about the governor’s orders regarding mask mandates. After that,
President Lalmalani expressed his hopes that everyone had the ability to visit and experience the Healing
Field September 11 Memorial. He explained the meaning behind each flag, thanked Interim Village
Manager/Police Chief Kruger, and shared a report on the proceedings of the five-day celebration.
Furthermore, after Interim Village Manager/Police Chief Kruger finished speaking, President Lalmalani
added his personal thoughts and comments about the event, announced local state representatives in
attendance at the Memorial, and introduced Interim Fire Chief James Arie. .
Interim Village Manager/Police Chief Kruger thanked President Lalmalani and the Board for the
allowance to bring the Healing Field back for the 20th anniversary of 9/11. He recounted the event's
highlights, expressed appreciation for all Village staff, volunteers, and the Patriots Care Foundation for
making this momentous event possible. Lastly, he once again thanked the Board for allowing the event to
take place.
A. Swearing-In of Interim Chief James Arie
Clerk Pruss swore-in Interim Chief James Arie.
Interim Chief James Arie thanked President Lalmalani for this opportunity, spoke a little about the
Healing Field, and further expressed his gratitude towards the employees and the community support he’s
received.
4. PUBLIC COMMENT ON AGENDA ITEMS
None
VILLAGE OF OAK BROOK MINUTES Page 2 of 6 REGULAR MEETING OF SEPTEMBER 14, 2021
5. APPROVAL OF MINUTES
A. SPECIAL BOARD OF TRUSTEES MEETING OF AUGUST 2, 2021
Motion by Trustee Manzo, seconded by Trustee Tiesenga to approve the Minutes of the Special
Board of Trustees Meeting of August 2, 2021. VOICE VOTE: Motion carried.
APPROVAL OF MINUTES
B. REGULAR BOARD OF TRUSTEES MEETING OF AUGUST 10, 2021
Motion by Trustee Reddy, seconded by Trustee Manzo to approve the Minutes of the Regular
Board of Trustees Meeting of August 10, 2021. VOICE VOTE: Motion carried.
APPROVAL OF MINUTES
C. SPECIAL BOARD OF TRUSTEES MEETING OF AUGUST 24, 2021
Motion by Trustee Yusuf, seconded by Trustee Manzo to approve the Minutes of the August Board
of Trustees Meeting of August 24, 2021. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending:
August 19, 2021 – $1,719,583.40
September 09, 2021 – $2,449,386.05
Significant Items included in Above:
1. LEGAL SERVICES:
a) Clark, Baird, Smith, LLP. – August 2021 – $9,220.00 (FY21 YTD - $103,676.05)
b) Ottosen, Dinolfo Hasenbalg & Castaldo – July 2021 – America Pool Renovation - $517.50
c) Ottosen, Dinolfo Hasenbalg & Castaldo – July 2021 – IAFF 4646 - $1,573.90
d) Ottosen, Dinolfo Hasenbalg & Castaldo – July 2021 – Telecom Companies & 5G - $2,430.00
e) Ottosen, Dinolfo Hasenbalg & Castaldo – July 2021 – General - $10,500.00
(FY21 YTD - $83,198.38)
f) Lamp Law, LLC – July 2021 - $3,333.33 (FY21 YTD - $23,333.31)
TOTAL LEGAL BUDGET FOR 2021 IS $245,000.00
TOTAL LEGAL BILLS PAID FOR 2021 - YTD - $225,944.13
2. Burke, LLC. – Windsor Drive Widening & Streetscape Enhancements – Pay Req.#5 - $303,534.08
3. Christopher B. Burke Engineering, Ltd. – Harger Rd. Multi - Use Path & WM Project -
$30,303.48
4. Christopher B. Burke Engineering, Ltd. – Sports Core OSLAD Improv. – Inv.#168400 -
$39,265.49
5. Christopher B. Burke Engineering, Ltd. – EarthWerks Land Improvement & Development Corp.
– Pay Req.# 1 - $327,203.75
VILLAGE OF OAK BROOK MINUTES Page 3 of 6 REGULAR MEETING OF SEPTEMBER 14, 2021
6. J.W. Turf, Inc. – Oak Brook – Golf Club – Inv.#E01731- $68,968.86
7. 1 Lambeth Ct. – Bond Refund - $25,245.00
8. Illinois Department of Transportation (IDOT) – Harger Rd.- Inv. #124056 - $1,439,400.27
9. Trotter & Associates, Inc. – Water SCADA & Operations Rehab. – Pay #7 – $219,690.00
10. Tyler Technologies, Inc. – Munis Software 2021-2022 - Inv. #045-347777 - $66,768.29
11. DU-COMM – Fire Dept. – Inv.#17667 - Quarterly Shares – August 1, 2021 – October 31, 2021 -
$34,495.50
12. DuPage Water Commission – July 2021 – $547,291.43
13. BCBS HMO – Health Care Services – September 2021 - $53,593.74
14. BCBS PPO – Health Care Services – June 2021 - $173,959.34
15. BCBS PPO – Health Care Services – July 2021 - $239,561.36
B. Approval of Payroll for Pay Period Ending:
August 7, 2021 - $793,091.38
August 21, 2021 - $916,147.16
September 4, 2021 - $768,258.77
C. Ordinances & Resolutions
1. ORDINANCE 2021-PP-S-1630, An Ordinance Authorizing the Sale Or Donation or Disposal of
Certain Items of Personal Property Owned By the Village of Oak Brook
2. RESOLUTION 2021-FD-MUTAID-AG-R-1960, A Resolution Approving and Authorizing the
Execution of a Mutual Aid Agreement By and Between the Village of Oak Brook and Village of
Westmont
D. Village of Oak Brook – Monthly Financial Reports July – 2021
President Lalmalani informed everyone that he is changing the order of the items of action and discussion
items, and item in the Unfinished business, where 8.A.2 will be addressed first, and item 8.A.1 will be
discussed second. He then sought the motion to approve the item.
Trustee Manzo pointed out a Scribner’s error in the Consent Agenda item A.1.f.
Motion by Trustee Manzo, seconded by Trustee Herman to approve the Consent Agenda, and
authorize the expenditures as presented.
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
None
VILLAGE OF OAK BROOK MINUTES Page 4 of 6 REGULAR MEETING OF SEPTEMBER 14, 2021
8. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1. ORDINANCE 2021-GOLF-AG-S-1623, An Ordinance Approving and Authorizing the
Execution of a Long-Term Lease Agreement for the Property Commonly Referred to as
Cecil Smith Field #2, Oak Brook, Illinois 60523 Butler National Golf Club
Trustee Tiesenga spoke about the National Golf Club and the gratitude toward the ability to develop an
agreement that finds the balance between the Polo fields and the Golf Club practice fields. He moved to
approve the motion and pointed out that it will be a 15-year term agreement and Trustee Herman's
research on the matter.
Mr. John Grissim of Butler National thanked everyone involved once again for diligently working
through an agreement that is acceptable to all parties. He also expressed his content with the ability to
share the field and expressed his excitement for the future.
Motion by Trustee Tiesenga, Seconded by Trustee Manzo that the Village Board approves and
authorizes the Execution of a Long-Term Lease Agreement for the Property Commonly Referred to
as Cecil Smith Field #2, Oak Brook, Illinois 60523 Butler National Golf Club
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
8. UNFINISHED BUSINESS
A. Ordinances & Resolutions
2. ORDINANCE 2021-POLO-AG-PINE-S-1627, An Ordinance Approving and Authorizing
the Execution of a Long-Term Lease Agreement for the Property Commonly Referred to as
Cecil Smith Field #2, Oak Brook, Illinois 60523 Pineoak Partners
Trustee Tiesenga presented the motion by making a comparison between Oak Brook Polo Club, Oak
Brook Golf Club, and the book he was reading entitled “Europe’s Babylon: The Rise and Fall of
Antwerp’s Golden Age.” After that, he made a friendly correction within the agreement regarding the
insurance limit and moved for approval.
President Lalmalani asked Jim Drury, the President of Oak Brook Polo Club, to say a few words about the
unanimous approval of the agreement subject to attorney’s review. He also thanked Trustee Tiesenga for
working on the agreement for the last several months and further thanked the remaining Board members
for joining in and supporting the Polo Community resulting in an agreement that is acceptable to all
parties involved.
Jim Drury shared his personal experience throughout the journey of coming out with the presented
agreement, thanked the Board for their support, and divulged several ideas regarding next year’s 100th-
year celebration.
Motion by Trustee Tiesenga, Seconded by Trustee Manzo that the Village Board approves and
authorizes the Execution of a Long-Term Lease Agreement for the Property Commonly Referred to
as Cecil Smith Field #2, Oak Brook, Illinois 60523 Pineoak Partners
ROLL CALL VOTE:
VILLAGE OF OAK BROOK MINUTES Page 5 of 6 REGULAR MEETING OF SEPTEMBER 14, 2021
Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 1 – Trustee Nagle
Absent: 0 – None
Motion carried
8. UNFINISHED BUSINESS
A. Ordinances & Resolutions
3. ORDINANCE 2021-PL-RR-EX1-S-1628, An Ordinance Amending Certain Sections of the
Personnel Manual of the Village of Oak Brook
Interim Village Manager/Police Chief reminded everyone that the item is being brought back to the Board
from a previous meeting with the requested amendments included. He further spoke in support of the
modifications and thanked everyone for their consideration.
Motion by Trustee Manzo, Seconded by Trustee Yusuf that the Village Board approves An
Ordinance Amending Certain Sections of the Personnel Manual of the Village of Oak Brook
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. ORDINANCE 2021-LC-AL-G-1190, An Ordinance Amending Title 4, Chapter 1, Section 8A
of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Thirty-
Eight the Number of Authorized Class A-1 Liquor Licenses (Puttschack)
Motion by Trustee Manzo, Seconded by Trustee Reddy that the Village Board approves An
Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook,
Illinois by Increasing by One to Thirty-Eight the Number of Authorized Class A-1 Liquor Licenses
(Puttschack)
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Nagle
Motion carried
ACTIVE BUSINESS
A. Ordinances & Resolutions
2. ORDINANCE 2021-LC-AL-G-1194, An Ordinance Amending Title 4, Chapter 1, Section 8A
of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Thirty-Nine
the Number of Authorized Class A-1 Liquor Licenses (Game of Irons)
Trustee Yusuf welcomed all the new businesses to Oak Brook on behalf of the entire Board.
Motion by Trustee Manzo, Seconded by Trustee Herman that the Village Board approves An
Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook,
VILLAGE OF OAK BROOK MINUTES Page 6 of 6 REGULAR MEETING OF SEPTEMBER 14, 2021
Illinois by Increasing by One to Thirty-Nine the Number of Authorized Class A-1 Liquor Licenses
(Game of Irons)
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Nagle
Motion carried
ACTIVE BUSINESS
B. 2021 Public Safety Pension Funding
Finance Director Paprocki spoke briefly about the Police and Fire pension funds, explained the few pages
of the memo, and stated the current rates of pensionable payroll costs. He also explained to Trustee
Manzo the Tier 2 benefits.
Trustee Manzo asked about the elimination of Tier 2 benefits. He also expressed his thoughts on Trustee
Herman’s comments and the plans for the Finance Committee discussions.
Trustee Herman explained his understanding of the allocation of pension percentages and made
suggestions for a thorough assessment of the funds before December’s meeting and a final decision on the
contributions.
10. PUBLIC COMMENT ON NON-AGENDA ITEMS
Clarendon Hills Resident Lori Burchett spoke about the events that took place at the 9/11 Healing Field
Memorial and ended by reading a portion from the Scriptures.
Frank Cullen of Briar Woods addressed his concerns with a home having four spotlights aimed at his
home and five other homes in the area. He also stated that he had brought the matter up to the
Development Services Department. Discussion ensued.
Development Services Director Budzikowski explained the process and the steps that have been taken to
correct the measure and address the issue.
11. ADJOURN TO CLOSED SESSION, For the Purpose of Discussing (1) Minutes of Meeting Lawfully
Closed Under the Open Meetings act, For the Purpose of Approval By the Body of the Minutes (2) to
consider collective negotiating matters between the Village and its employees or their representatives.
Motion by Trustee Reddy, seconded, by Trustee Yusuf to adjourn to Closed Session of the Board of
Trustees at 7:49 p.m. VOICE VOTE: Motion carried.
12. ADJOURNMENT
Motion by Trustee Reddy, seconded, by Trustee Manzo to adjourn the Regular Meeting of the
Board of Trustees at 9:20 p.m. VOICE VOTE: Motion carried.
ATTEST:
_/s/ Charlotte K. Pruss____
Charlotte K. Pruss
Village Clerk