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Minutes - 09/14/2021 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 6 REGULAR MEETING OF SEPTEMBER 14, 2021 MINUTES OF THE SEPTEMBER 14, 2021 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON SEPTEMBER 28, 2021 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons: PRESENT: Trustees Laurence Herman, Michael Manzo, James Nagle, A. Suresh Reddy, Edward Tiesenga Trustee Yusuf, and President Gopal Lalmalani ABSENT: None IN ATTENDANCE: Interim Village Manager/Police Chief James Kruger, Information Technology Director Jim Fox, Development Services Director Tony Budzikowski, Finance Director Jason Paprocki, Public Works Director Rick Valent, Interim Fire Chief James Arie, Head Librarian Jacob Post, HR Director/Deputy Clerk Kathy Vonachen, and Village Attorney Michael Castaldo Jr. 3. PRESIDENT’S OPENING COMMENTS President Lalmalani shared the sad news of the passing of former Village President Kevin Quinlan, spoke a little about the mark he made on the Village during his presidency, and asked for a moment of silence. Next, he announced that the COVID-19 transmission levels remain “high,” urged everyone to get vaccinated, and reminded everyone about the governor’s orders regarding mask mandates. After that, President Lalmalani expressed his hopes that everyone had the ability to visit and experience the Healing Field September 11 Memorial. He explained the meaning behind each flag, thanked Interim Village Manager/Police Chief Kruger, and shared a report on the proceedings of the five-day celebration. Furthermore, after Interim Village Manager/Police Chief Kruger finished speaking, President Lalmalani added his personal thoughts and comments about the event, announced local state representatives in attendance at the Memorial, and introduced Interim Fire Chief James Arie. . Interim Village Manager/Police Chief Kruger thanked President Lalmalani and the Board for the allowance to bring the Healing Field back for the 20th anniversary of 9/11. He recounted the event's highlights, expressed appreciation for all Village staff, volunteers, and the Patriots Care Foundation for making this momentous event possible. Lastly, he once again thanked the Board for allowing the event to take place. A. Swearing-In of Interim Chief James Arie Clerk Pruss swore-in Interim Chief James Arie. Interim Chief James Arie thanked President Lalmalani for this opportunity, spoke a little about the Healing Field, and further expressed his gratitude towards the employees and the community support he’s received. 4. PUBLIC COMMENT ON AGENDA ITEMS None VILLAGE OF OAK BROOK MINUTES Page 2 of 6 REGULAR MEETING OF SEPTEMBER 14, 2021 5. APPROVAL OF MINUTES A. SPECIAL BOARD OF TRUSTEES MEETING OF AUGUST 2, 2021 Motion by Trustee Manzo, seconded by Trustee Tiesenga to approve the Minutes of the Special Board of Trustees Meeting of August 2, 2021. VOICE VOTE: Motion carried. APPROVAL OF MINUTES B. REGULAR BOARD OF TRUSTEES MEETING OF AUGUST 10, 2021 Motion by Trustee Reddy, seconded by Trustee Manzo to approve the Minutes of the Regular Board of Trustees Meeting of August 10, 2021. VOICE VOTE: Motion carried. APPROVAL OF MINUTES C. SPECIAL BOARD OF TRUSTEES MEETING OF AUGUST 24, 2021 Motion by Trustee Yusuf, seconded by Trustee Manzo to approve the Minutes of the August Board of Trustees Meeting of August 24, 2021. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending: August 19, 2021 – $1,719,583.40 September 09, 2021 – $2,449,386.05 Significant Items included in Above: 1. LEGAL SERVICES: a) Clark, Baird, Smith, LLP. – August 2021 – $9,220.00 (FY21 YTD - $103,676.05) b) Ottosen, Dinolfo Hasenbalg & Castaldo – July 2021 – America Pool Renovation - $517.50 c) Ottosen, Dinolfo Hasenbalg & Castaldo – July 2021 – IAFF 4646 - $1,573.90 d) Ottosen, Dinolfo Hasenbalg & Castaldo – July 2021 – Telecom Companies & 5G - $2,430.00 e) Ottosen, Dinolfo Hasenbalg & Castaldo – July 2021 – General - $10,500.00 (FY21 YTD - $83,198.38) f) Lamp Law, LLC – July 2021 - $3,333.33 (FY21 YTD - $23,333.31) TOTAL LEGAL BUDGET FOR 2021 IS $245,000.00 TOTAL LEGAL BILLS PAID FOR 2021 - YTD - $225,944.13 2. Burke, LLC. – Windsor Drive Widening & Streetscape Enhancements – Pay Req.#5 - $303,534.08 3. Christopher B. Burke Engineering, Ltd. – Harger Rd. Multi - Use Path & WM Project - $30,303.48 4. Christopher B. Burke Engineering, Ltd. – Sports Core OSLAD Improv. – Inv.#168400 - $39,265.49 5. Christopher B. Burke Engineering, Ltd. – EarthWerks Land Improvement & Development Corp. – Pay Req.# 1 - $327,203.75 VILLAGE OF OAK BROOK MINUTES Page 3 of 6 REGULAR MEETING OF SEPTEMBER 14, 2021 6. J.W. Turf, Inc. – Oak Brook – Golf Club – Inv.#E01731- $68,968.86 7. 1 Lambeth Ct. – Bond Refund - $25,245.00 8. Illinois Department of Transportation (IDOT) – Harger Rd.- Inv. #124056 - $1,439,400.27 9. Trotter & Associates, Inc. – Water SCADA & Operations Rehab. – Pay #7 – $219,690.00 10. Tyler Technologies, Inc. – Munis Software 2021-2022 - Inv. #045-347777 - $66,768.29 11. DU-COMM – Fire Dept. – Inv.#17667 - Quarterly Shares – August 1, 2021 – October 31, 2021 - $34,495.50 12. DuPage Water Commission – July 2021 – $547,291.43 13. BCBS HMO – Health Care Services – September 2021 - $53,593.74 14. BCBS PPO – Health Care Services – June 2021 - $173,959.34 15. BCBS PPO – Health Care Services – July 2021 - $239,561.36 B. Approval of Payroll for Pay Period Ending: August 7, 2021 - $793,091.38 August 21, 2021 - $916,147.16 September 4, 2021 - $768,258.77 C. Ordinances & Resolutions 1. ORDINANCE 2021-PP-S-1630, An Ordinance Authorizing the Sale Or Donation or Disposal of Certain Items of Personal Property Owned By the Village of Oak Brook 2. RESOLUTION 2021-FD-MUTAID-AG-R-1960, A Resolution Approving and Authorizing the Execution of a Mutual Aid Agreement By and Between the Village of Oak Brook and Village of Westmont D. Village of Oak Brook – Monthly Financial Reports July – 2021 President Lalmalani informed everyone that he is changing the order of the items of action and discussion items, and item in the Unfinished business, where 8.A.2 will be addressed first, and item 8.A.1 will be discussed second. He then sought the motion to approve the item. Trustee Manzo pointed out a Scribner’s error in the Consent Agenda item A.1.f. Motion by Trustee Manzo, seconded by Trustee Herman to approve the Consent Agenda, and authorize the expenditures as presented. ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried 7. ITEMS REMOVED FROM THE CONSENT AGENDA None VILLAGE OF OAK BROOK MINUTES Page 4 of 6 REGULAR MEETING OF SEPTEMBER 14, 2021 8. UNFINISHED BUSINESS A. Ordinances & Resolutions 1. ORDINANCE 2021-GOLF-AG-S-1623, An Ordinance Approving and Authorizing the Execution of a Long-Term Lease Agreement for the Property Commonly Referred to as Cecil Smith Field #2, Oak Brook, Illinois 60523 Butler National Golf Club Trustee Tiesenga spoke about the National Golf Club and the gratitude toward the ability to develop an agreement that finds the balance between the Polo fields and the Golf Club practice fields. He moved to approve the motion and pointed out that it will be a 15-year term agreement and Trustee Herman's research on the matter. Mr. John Grissim of Butler National thanked everyone involved once again for diligently working through an agreement that is acceptable to all parties. He also expressed his content with the ability to share the field and expressed his excitement for the future. Motion by Trustee Tiesenga, Seconded by Trustee Manzo that the Village Board approves and authorizes the Execution of a Long-Term Lease Agreement for the Property Commonly Referred to as Cecil Smith Field #2, Oak Brook, Illinois 60523 Butler National Golf Club ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried 8. UNFINISHED BUSINESS A. Ordinances & Resolutions 2. ORDINANCE 2021-POLO-AG-PINE-S-1627, An Ordinance Approving and Authorizing the Execution of a Long-Term Lease Agreement for the Property Commonly Referred to as Cecil Smith Field #2, Oak Brook, Illinois 60523 Pineoak Partners Trustee Tiesenga presented the motion by making a comparison between Oak Brook Polo Club, Oak Brook Golf Club, and the book he was reading entitled “Europe’s Babylon: The Rise and Fall of Antwerp’s Golden Age.” After that, he made a friendly correction within the agreement regarding the insurance limit and moved for approval. President Lalmalani asked Jim Drury, the President of Oak Brook Polo Club, to say a few words about the unanimous approval of the agreement subject to attorney’s review. He also thanked Trustee Tiesenga for working on the agreement for the last several months and further thanked the remaining Board members for joining in and supporting the Polo Community resulting in an agreement that is acceptable to all parties involved. Jim Drury shared his personal experience throughout the journey of coming out with the presented agreement, thanked the Board for their support, and divulged several ideas regarding next year’s 100th- year celebration. Motion by Trustee Tiesenga, Seconded by Trustee Manzo that the Village Board approves and authorizes the Execution of a Long-Term Lease Agreement for the Property Commonly Referred to as Cecil Smith Field #2, Oak Brook, Illinois 60523 Pineoak Partners ROLL CALL VOTE: VILLAGE OF OAK BROOK MINUTES Page 5 of 6 REGULAR MEETING OF SEPTEMBER 14, 2021 Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga and Yusuf Nays: 0 – None Abstain: 1 – Trustee Nagle Absent: 0 – None Motion carried 8. UNFINISHED BUSINESS A. Ordinances & Resolutions 3. ORDINANCE 2021-PL-RR-EX1-S-1628, An Ordinance Amending Certain Sections of the Personnel Manual of the Village of Oak Brook Interim Village Manager/Police Chief reminded everyone that the item is being brought back to the Board from a previous meeting with the requested amendments included. He further spoke in support of the modifications and thanked everyone for their consideration. Motion by Trustee Manzo, Seconded by Trustee Yusuf that the Village Board approves An Ordinance Amending Certain Sections of the Personnel Manual of the Village of Oak Brook ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried 9. ACTIVE BUSINESS A. Ordinances & Resolutions 1. ORDINANCE 2021-LC-AL-G-1190, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Thirty- Eight the Number of Authorized Class A-1 Liquor Licenses (Puttschack) Motion by Trustee Manzo, Seconded by Trustee Reddy that the Village Board approves An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Thirty-Eight the Number of Authorized Class A-1 Liquor Licenses (Puttschack) ROLL CALL VOTE: Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga and Yusuf Nays: 0 – None Abstain: 0 – None Absent: 1 – Trustee Nagle Motion carried ACTIVE BUSINESS A. Ordinances & Resolutions 2. ORDINANCE 2021-LC-AL-G-1194, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Thirty-Nine the Number of Authorized Class A-1 Liquor Licenses (Game of Irons) Trustee Yusuf welcomed all the new businesses to Oak Brook on behalf of the entire Board. Motion by Trustee Manzo, Seconded by Trustee Herman that the Village Board approves An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, VILLAGE OF OAK BROOK MINUTES Page 6 of 6 REGULAR MEETING OF SEPTEMBER 14, 2021 Illinois by Increasing by One to Thirty-Nine the Number of Authorized Class A-1 Liquor Licenses (Game of Irons) ROLL CALL VOTE: Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga and Yusuf Nays: 0 – None Abstain: 0 – None Absent: 1 – Trustee Nagle Motion carried ACTIVE BUSINESS B. 2021 Public Safety Pension Funding Finance Director Paprocki spoke briefly about the Police and Fire pension funds, explained the few pages of the memo, and stated the current rates of pensionable payroll costs. He also explained to Trustee Manzo the Tier 2 benefits. Trustee Manzo asked about the elimination of Tier 2 benefits. He also expressed his thoughts on Trustee Herman’s comments and the plans for the Finance Committee discussions. Trustee Herman explained his understanding of the allocation of pension percentages and made suggestions for a thorough assessment of the funds before December’s meeting and a final decision on the contributions. 10. PUBLIC COMMENT ON NON-AGENDA ITEMS Clarendon Hills Resident Lori Burchett spoke about the events that took place at the 9/11 Healing Field Memorial and ended by reading a portion from the Scriptures. Frank Cullen of Briar Woods addressed his concerns with a home having four spotlights aimed at his home and five other homes in the area. He also stated that he had brought the matter up to the Development Services Department. Discussion ensued. Development Services Director Budzikowski explained the process and the steps that have been taken to correct the measure and address the issue. 11. ADJOURN TO CLOSED SESSION, For the Purpose of Discussing (1) Minutes of Meeting Lawfully Closed Under the Open Meetings act, For the Purpose of Approval By the Body of the Minutes (2) to consider collective negotiating matters between the Village and its employees or their representatives. Motion by Trustee Reddy, seconded, by Trustee Yusuf to adjourn to Closed Session of the Board of Trustees at 7:49 p.m. VOICE VOTE: Motion carried. 12. ADJOURNMENT Motion by Trustee Reddy, seconded, by Trustee Manzo to adjourn the Regular Meeting of the Board of Trustees at 9:20 p.m. VOICE VOTE: Motion carried. ATTEST: _/s/ Charlotte K. Pruss____ Charlotte K. Pruss Village Clerk