R-1957 - 08/10/2021 - BOARD OF TRUSTEES - Resolutions ITEM 9.13.3
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK B R�kK BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
August 10, 2021
SUBJECT: Interim Fire Chief Services
FROM: James R. Kruger Jr., Interim Village Manager/Chief of Polic�
BUDGET SOURCE/BUDGET IMPACT: None (If R-1958 Approved by the Board)
RECOMMENDED MOTION: I move to approve Resolution 2021-AG-FD-VC-
INTCHF-R-1957 to approve the agreement with Polaris Public Safety Solutions of Niles,
Illinois to provide interim fire chief services and authorize the Village President to execute
the agreement on behalf of the Village.
Background/History:
The current fire chief has submitted his resignation after seven years of service effective
Friday,August 13, 2021. The current authorized strength has not funded the deputy chief
to assume leadership responsibilities for a decade. The Village has also opted not to fund
the third battalion chief/shift supervisor that retired in May 2021. Since there is a current
shortage of available staff to perform interim or acting fire chief duties and the desire for
an interim fire chief to assist with the organizational analysis from a fresh perspective, it is
recommended the Village Board approve a professional services contract to provide for an
interim fire chief from outside the organization. The professional services fee for the
Interim Chief placement would be at 10%of the negotiated fee with the Interim candidate,
expected to be in the$12,500 per month range. However if the Village Board approves R-
1958 for Polaris to conduct the study, all fees for the Interim placement would be waived.
Also, the Interim Fire Chief would be working closely with Polaris to complete the study
and allow for some implementation prior to the permanent fire chief placement.
Recommendation:
Staff requests the Village Board approve Resolution R-1957, and authorize the Village
President to execute the attached agreement.
BOT AGENDA
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
NUMBER 2021-AG-FD-VC-INTCHF-R-1957
A RESOLUTION
APPROVING AND AUTHORIZING
THE EXECUTION OF
A PROFESSIONAL SERVICES AGREEMENT FOR
AN INTERIM FIRE CHIEF
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
LAURENCE HERMAN
MICHAEL MANZO
JAMES NAGLE
A. SURESH REDDY
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 10th day of August, 2021
RESOLUTION NO.2021-AG-FD-VC-INTCHF-R-1957
A RESOLUTION
APROVING AND AUTHORIZING
THE EXECUTION OF
A PROFESSIONAL SERVICES AGREEMENT FOR
AN INTERIM FIRE CHIEF
WHEREAS,the Village of Oak Brook is a municipal corporation with authority provided for
and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain
functions pertaining to its local government and affairs;
WHEREAS,the Village of Oak Brook(hereinafter referred to as"Village")upon approval
of the corporate authorities may enter into an Agreement with another party pursuant to Illinois
Statute;
WHEREAS,due to the recent resignation of the Village's Fire Chief the Village desires to
enter into a Professional Services Agreement with a company in order to temporarily fill the
position while the Village considers and interviews candidates to fill the position on a full-time
basis;
WHEREAS, Polaris Public Safety Solutions (hereinafter referred to as "Company")
provides staffing for numerous public sector clients within their resepctive public safety
departments which includes but is not limited to their ability to provide a highly qualified and
competent individual to serve in the capacity as an interim Fire Chief;
WHEREAS, the Village is interested in contracting with Company for the purposes of
providing a candidate to serve as the Village of Oak Brook Interim Fire Chief;and
WHEREAS,the Village of Oak Brook Corporate Authorities are of the opinion that it is in
the best interests of the Village of Oak Brook to enter into an agreement with Polaris Public Safety
Solutions for the purposes referenced herein.
NOW,THEREFORE,BE IT RESOLVED by the Village President and Board of Trustees
of the Village of Oak Brook,DuPage and Cook Counties,Illinois as follows:
Section One—Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to this resolution are full,true and correct and do hereby,by reference,
incorporate and make them part of this resolution as legislative findings.
Section Two—Approval of Agreement
The Village hereby authorizes the approval of an Agreement in an amount not to exceed
$1200.00 per month and further approves the Agreement substantially in the form attached hereto
and made a part hereof collectively as Exhibit A.
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Section Three—Authorization and Direction
The Village President is hereby authorized to execute, and the Village Clerk is hereby
authorized to attest the Agreement,substantially in the form of such agreement attached hereto
as Exhibit A,with such changes therein as shall be approved by the Village Attorney and the
officials of the Village executing the same,their execution thereof to constitute exclusive evidence
of their approval to any and all changes or revisions therein from and after the execution and
delivery of such Agreement.
Section Four-Other Actions Authorized
The officers,employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of this resolution and otherwise to
consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including,without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five-Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Agreement,additionally,the Village is authorized and directed to allocate
and spend all necessary funds to fulfill the requirements of the Agreement and of this Resolution.
Section Six—Waiver of Bidding Process
To the extent that any requirement of bidding would be applicable to the transactions
contemplated hereunder,the same is hereby waived.
Section Seven-Acts of Village Officials
That all past,present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this resolution are hereby, in all respects, ratified,
approved,authorized and confirmed.
Section Eight—Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
Section Nine-Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section Ten—Conflict Clause
All resolutions,parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
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Section Eleven—Saving Clause
If any section, paragraph, clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution, which are hereby declared to be separable.
Section Twelve—Recording
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
APPROVED THIS 10th day of August, 2021. v
Gopal G. Lalmalani
Village President
PASSED THIS 10th day of August, 2021.
Ayes: Trustees Herman, Manzo, Nagle, Reddy,Yusuf
Nays: None
Absent: Trustee Tiesenga
ATTEST: Gt OF UAk
Charlotte K. Pruss
G o Village Clerk
A
CFC4UNI
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Exhibit A
Agreement
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