S-1628 - 09/14/2021 - PERSONNEL - Ordinances ITEM 8.A.3
BOARD OF TRUSTEES MEETING
vii IAGE of SAMUEL E. DEAN BOARD ROOM
OAK BR K BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
September 14, 2021
SUBJECT: Personnel Manual Amendments
FROM: James R.Kruger,Interim Village Manager/Chief of Polic9 K
BUDGET SOURCE/BUDGET IMPACT: NA
RECOMMENDED MOTION: A Motion to Approve Ordinance 2021-PL-RR-EXI-S-
1628, An Ordinance Amending Certain Sections of the Personnel Manual of the
Village of Oak Brook.
Back<Jround/Historv:
Our current Personnel Manual was amended by the Village Board on April 28, 2020 with
Ordinance 2020-PL-RR-EXI-S-1603 as a means to address the economic conditions of the
pandemic. The Personnel Manual overtime provision was changed for non-represented,
non-exempt employees to account for hours worked prior to being eligible for overtime
pay. The premise was that non-exempt employees would only be eligible for overtime
pay after actually working forty hours and that earned benefit time would not count
towards the computation of hours worked.
This has unfortunately caused a negative impact to a very small number of employees. All
collective bargaining agreements and the Village Personnel Manual have historically
always counted paid time off as hours worked for overtime computation. This situation
has been an extreme hardship in the three village operational departments subject to
emergency callout. When there is a staffing shortage for minimum staffing or a bonafide
emergency, non-union supervisors have been reluctant to voluntarily fill overtime
shortages when they innocently used benefit time in the same pay period. It has also been
a management concern that we would be in a position to force employees to fill slots when
they would not be entitled to over time, even when there was a mandatory holiday taken
off, unionized employees would not be effected,their own supervisors would be. This
BOT AGENDA
Page 1
policy change also did not save the Village any money since the over time was not saved,
it was just redirected to another employee who would be eligible for the over time, and
sometimes unfairly forced in or eligible to work. This proposal has been modified after
discussion at the last Village Board meeting that sick leave and worker's comp leave
would still not be counted as hours worked for overtime purposes.
Article 4-HOURS OF WORK AND PAY
Section 4.03 Compensation for Overtime Work
A. No changes.
B. No changes
C. Hours Worked - For purposes of determining overtime compensation, the
following types of paid leave are considered hours worked: vacation, holiday,
personal day, bereavement leave jury duty leave and compensatory time.
employee-lns-vv s in a worW,eek. Hours Dai
limited to, the€etlov. 2f paid benefit time that does—
> ,beFeavement 1 �
duty leave, abse Peeps eoi,eir-edd by workers'eonmien*ation. eomoe
time.-and-siek leave For-sworn e#ee-and fi-refi2hte-s the over-tome
threshold is not 444gffiEEW is the applienble numbem
Seetion 7(1j.) 94 the Fair-Labor-Standards Aet(FLSA)
D. No changes
Recommendation: The Village Board approves the Ordinance S-1628 as presented to rescind
Ordinance S-1603.
BOT AGENDA
Page 2
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
ORDINANCE
A ORDINANCE 2021 -PL-RR-EX1 -S-1628
AN ORDINANCE
AMENDING CERTAIN SECTIONS
OF THE PERSONNEL MANUAL OF
THE VILLAGE OF OAK BROOK
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
LAURENCE HERMAN
MICHAEL MANZO
JAMES NAGLE
A. SURESH REDDY
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak
Brook on this the 14th day of September, 2021
Ordinance 2021-PL-RR-EX1-S-1628
Amending Personnel Manual-Art.4
Page 2 of 3
ORDINANCE 2021-PL-RR-EX1-S-1628
AN ORDINANCE AMENDING CERTAIN SECTIONS
OF THE PERSONNEL MANUAL OF
THE VILLAGE OF OAK BROOK
WHEREAS,the President and Board of Trustees of the Village of Oak Brook approved the current
Village of Oak Brook Personnel Manual on January 13,2015 with the passage of Resolution R-1424;and
WHEREAS,it is deemed appropriate that said Personnel Manual be amended in regard to revisions
to specific statutes which affect Village operations.
NOW,THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK,DU PAGE AND COOK COUNTIES,ILLINOIS,as follows:
Section 1: Recitals. The foregoing recitals are restated and incorporated herein as the findings of
the President and Board of Trustees.
Section 2: Amendments. Article 4,"Hours of Work and Pay",Section 4.03,"Compensation for
Overtime Work"of the Personnel Manual of the Village of Oak Brook be and is hereby amended to read as
follows:
4.03 Hours of Work and Pay
A. No changes
B. No changes
C. Hours Worked-For purposes of determinina overtime compensation-the following
types of paid leave are considered hours worked: vacation.holiday,personal day.
bereavement leave,iunr duty leav and compensatory time. only houFs aGtually worked
411 hP
worked- This inGludes,but Is not limited to,the following rategGF*06 of paid benefit time
that does not Gaunt as hours W91FIked; vaGation,holiday,peFsenal day,beFeavemeRt
leave,jury duty leave,absenGes GaveFed by WGFkePS'GOFIRIP81RISatiOR,GOMPensatery tiFAe,
but Is the applicable numbers of hOUFS per ReGtion 7(k)of the Fair Labor standaFda Ac
(FLSA)
In addition,Village required attendance at lectures,meetings and training sessions during
regular work hours are considered hours worked for purposes of determining overtime
compensation.
C. No changes
To update all employees'job titles throughout the personnel manual to reflect the current position
responsibilities(See Exhibit 1)
[Signature page follows]
Addit'nn hold and dou61-ndwrlinad;
Ordinance 2021-PL-RR-EXI-S-1628
Amending Personnel Manual-Art.4
Page 3 of 3
APPROVED THIS 14th day of September, 2021. ,
Gopal G. Lalmalani
Village President
PASSED THIS 14th day of September, 2021.
Ayes: Trustees Herman, Manzo, Nagle, Reddy, Tiesenga,Yusuf
Nays: None
Absent: None
ti�'G�
' ATTES :
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ca
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1.G�Qe
Charlotte K. Pruss
9 '
Village Clerk
CQ U N !'I
Additions are bold and double-Underlined; .
Ordinance 2021-PL-RR-EXI-S-1628
Amending Personnel Manual-Art,4
Page 4 of 3
EXHIBIT 1
(PERSONNEL MANUAL)
Additions are hold and double-underlined;