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R-1906 - 10/13/2020 - FINANCE - Resolutions ITEM 6.C.5 BOARD OF TRUSTEES MEETING VILLAGE O E UPPER LEVEL CONFERENCE ROOM OAK BR , K . BUTLER OVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK,ILLINOIS 630-368-5000 AGENDA ITEM Regular Board of Trustees Meeting of October 13,2020 SUBJECT: Award of Contract—2020 MFT Street Improvement Project— 16'Street FROM: Rania Serences, Senior Purchasing Assistant BUDGET SOURCE/BUDGET IMPACT: $197,714.00 from Infrastructure Funds for Roadway Improvements Account 461-90700 RECOMMENDED MOTION: I move that the Village Board awards a contract to the lowest responsible bidder with the lowest responsive bid, K-5 Construction Corporation, Westmont,Illinois,for the 2020 MFT Street Improvement Project—16te Street,based on the unit prices in the attached bid tabulation,for an estimated total project price of$197,714.00, and that the Village Board approves Resolution R-1906. Background/History: A solicitation for bids for the 2020 MFT Street Improvement Project— 161 Street was posted on Village website on Thursday,September 24,2020. Five(5)sealed bids were received and opened on Monday,October 5,2020. Three(3)out of the five(5)bids received were responsive;the other two(2) did not have the proper IDOT Certification as required in the bid documents. Christopher B.Burke(our consulting engineer)recommends that we award the contract to the lowest responsive and responsible bidder, K-5 Construction Corporation (see attached letter). Staff received and reviewed references and is satisfied. The Street Improvement Project consists of resurfacing approximately 522 feet of roadway on 16i1' Street and Route 83. The project will also include concrete median replacement, curb and gutter replacement, drainage structure repairs, detector loop replacement and landscape restoration. Construction should begin at the end of October and be completed by Thanksgiving. Recommendation: That the Village Board awards a contract to the lowest responsible bidder with the lowest responsive bid, K-5 Construction Corporation, Westmont, Illinois, for the 2020 MFT Street Improvement Project— 16t1i Street, based on the unit prices in the attached bid tabulation, for an estimated total project price of$197,714.00, and that the Village Board approves Resolution R- 1906. 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Y L 4~fl A N W u LL LLW am O m O O W 4 7 W W W ` LL z W - R o � q W J �Z� u W S���S"ynJJ wo �c�No¢¢¢ =¢y�==w e 26$ u < W yy = i�� - =aLLianK yyZ2 cir.e.e2��/'/' w¢ ��y` m <�� <UUUUU z_urppr� O UU�7Uw¢w x rwJrf- p Q N m y `<O W G 6< n F G 1=H ¢Q N<W r 0 y>K¢yW 6 2¢ d 2 CJ` Z W U' <r r F ¢W 4 f LL 7 Z ¢ < m> O y y y V 3 l7 LL LL M<<< Z C W W < W Iu Zl W y a n 5p5p W U U m gg t W<W`W LL p 2 n 6 6 ; m LL O d W�+J ¢x X W r a a 2 3 2 UWma.S 0 M W Y LL $b_2 gZ 2 N Q a 0 I,.2»200 y =0r` $ � SWJ? oo#0O4`w xxxWQikc<iiK�$$� Y '� �5 s r r r U r d U F ral - i 5 6e ff S F THE VILLAGE OF OAK BROOK COOK AND DUPAGE COUNTIES, ILLINOIS RESOLUTION NUMBER 2020-MFT-ST-IMPROVE-CNTRCT-R-1906 A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT FOR THE 2020 MFT STREET IMPROVEMENT PROJECT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND K-5 CONSTRUCTION CORPORATION GOPAL G. LALMALANI, Village President CHARLOTTE K. PRUSS, Village Clerk JOHN BAAR PHILIP CUEVAS MICHAEL MANZO MOIN SAIYED EDWARD TIESENGA ASIF YUSUF Village Board Published in pamphlet form by authority of the President and the Board of Trustees of the Village of Oak Brook on this the 13th day of October, 2020 RESOLUTION NO 2020-MFT-ST-IMPROVE-CNTRCT-R-1906 A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT FOR THE 2020 STREET IMPROVEMENT PROJECT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND K-5 CONSTRUCTION CORPORATION WHEREAS,the Village of Oak Brook upon approval of the corporate authorities may enter into a Contract with another party pursuant to Illinois Statute; WHEREAS,the Village pursuant to the requirements of the Illinois Municipal Code 65 ILCS 5/8-9-1 previously advertised for and received sealed bids regarding the 2020 MFT Street Improvement Project(hereinafter referred to as the'Project'); WHEREAS,the bids for the Project referenced herein were opened and read on Monday, October 5,2020 at the Oak Brook Village Hall,1200 Oak Brook Road,Oak Brook,Illinois,60523; WHEREAS,sealed bids were received and reviewed by the Village of Oak Brook Staff and the Village's Engineer,a copy of Letter of Recommendation is attached hereto and made a part hereof as Exhibit A; WHEREAS, it is the recommendation of the Village of Oak Brook Staff and Village Engineer to award the contract to the lowest responsible bidder with the lowest responsive bid, K-5 Construction Corporation,in the amount of$197,714.00.A copy of the contract is attached hereto as Exhibit A;and WHEREAS,the Village of Oak Brook Corporate Authorities feel that it is in the best interest of the Village of Oak Brook to award the contract to the lowest responsible bidder as provided for herein. NOW,THEREFORE,BE IT RESOLVED by the Village President and Board of Trustees of the Village of Oak Brook,DuPage and Cook Counties,Illinois as follows: 2 Section One-Recitals The Corporate Authorities hereby find that all of the recitals herein before stated as contained in the preamble to the resolution are full,true and correct and do hereby,by reference, incorporate and make them part of this resolution as legislative findings. Section Two—Approval and Acceptance of Bid and Contract The Village hereby accepts the bid from the bidder set forth herein as the lowest responsible bidder and approves the Contract substantially in the form attached hereto as Exhibit B. The officials of the Village executing the same,their execution thereof to constitute exclusive evidence of their approval to any and all changes or revisions therein from and after the execution and delivery of such Agreement. Section Three—Authorization and Direction The Village President is hereby authorized,empowered and directed to sign,and the Village Clerk to attest thereto,the contract presented herein and any finally negotiated terms as set forth therein. Section Four-Other Actions Authorized The officers,employees and/or agents of the Village shall take all actions necessary or reasonably required to carry out and give effect to the intent of this resolution and otherwise to consummate the transactions contemplated herein, and shall take all actions necessary in conformity therewith including, without limitation, the execution and delivery of all documents required to be delivered in connection with the transaction contemplated herein. Section Five-Authorization of Expenditures The Corporate Authorities hereby authorize and direct the expenditure of all costs related to the execution of the Contract,additionally,the Village is authorized and directed to allocate and spend all necessary funds to fulfill the requirements of the Contract and of this resolution. 3 Section Six-Acts of Village Officials That all past,present and future acts and doings of the officials of the Village that are in conformity with the purpose and intent of this resolution are hereby, in all respects, ratified, approved,authorized and confirmed. Section Seven—Prevailing Wage Act The successful bidder shall be required to comply with all of the terms and conditions of the Illinois Prevailing Wage Act,to the extent that it applies. Section Eight—Effective Date This resolution shall be in full force and effect from and after its passage,approval and publication as provided by law. Section Nine-Conflict Clause That all resolutions,parts of resolutions or Board actions in conflict with the terms of this resolution shall be repealed to the extent of said conflict. Section Ten-Passage Clause That this resolution shall take full force and effect from and after its passage,approval and publication as provided by law. Section Eleven-Publication This resolution shall be published in book or pamphlet form as provided by the Illinois Municipal Code. Section Twelve—Saving Clause If any section,paragraph,clause or provision of this resolution is declared by a court of law to be invalid or unconstitutional,the invalidity or unconstitutionality thereof shall not affect the validity of the remaining provisions of the resolution,which are hereby declared to be separable. Section Thirteen-Recording This resolution shall be entered into the minutes and upon the journals of the Board of Trustees of the Village of Oak Brook. 4 PASSED THIS 1311 day of October,2020 Ayes: Trustees Baar,Cuevas,Manzo,Saiyed,Tiesenga,Yusuf Nays: None Absent: None APPROVED THIS 1311 day of October,2020 Gopal G.Lalmalani Village President ATTEST: ii Charlotte K.Pruss Village Clerk VE fl OA y /v P B41 � 0 O h G r =O 9C�COUNT 5 Exhibit A Engineer's Letter of Recommendation 6 13 CHRISTOPHER B.BURKE ENGINEERING,LTD. 9575 West Higgins Road Suite 600 Rosemont,Illinois 80018 TEL(847)823-0500 FAX(847)823-0520 October 6,2020 Village of Oak Brook 1200 Oak Brook Road Oak Brook,Illinois 60523 Attention: Doug Patchin,Public Works Director Subject: 161"Street at IL-83 Resurfacing Section No.20-00052-00-RS Dear Mr.Patchin: Christopher B. Burke Engineering, Ltd. (CBBEL)has reviewed the three(3)bids that were opened and read publicly at 10:00 a.m.on Monday,October 5,2020 at the Village Hall(bid tabulation attached). The apparent low bidder is K-Five Construction Corp with a total as read bid amount of$197,714.00. CBBEL has reviewed the proposal documents and verified that K-Five Construction Corp is indeed the low bidder. K-Five has previously worked in the Village of Oak Brook, most recently on the 1611 Street MFT Resurfacing Project. CBBEL recommends award of the 16th Street at IL-83 Resurfacing to: K-Five Construction Corp. 999 Oakmont Plaza Dr. Westmont,IL 60559 If you have any questions,please do not hesitate to call :in ce r Orson C.Galey,PE Senior Project Manager .1OMSROOKM05910002e--M uM2020--d Recd—d doc Exhibit B Contract 7 0 — REVIEW OF CONTRACTS Awarding ncy; ype o/CotWact: Depe t; n p;°p�m/ Number: Aw Contract prke: '--ff D Da 4 0o Q eftd ) OC7 p Mm under$20,000 p $500,001 •s1,000,000 $20,000-ssoo,000 p over si,000,000 ro - Lv+K Nerve: Name: Date: �p Zdla Name: Name: Date: )O v�D Three (3)Originals signed by other party Date/Initials ED Original provided to staff member for other party Date/Initials Original provided to Official Files Date/Initials -- Villaer of Oak Brook(Approved MBoard o1 Trugttis-pa_-- i�/��nNis. -- ---