S-1928 - 06/22/2021 - SALARY ADMINISTRATION POLICY - Ordinances ITEM 8.A.2
BOARD OF TRUSTEES MEETING
VILLAGE OFF SAMUEL E. DEAN BOARD ROOM
OAK BR9t/4
,KBUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Special Board of Trustees Meeting
of
June 22, 2021
SUBJECT: Position Classification, Salary Plan, and Salary Administration Policy
FROM: Kathy Vonachen, Human Resource Director -Ck'
BUDGET SOURCE/BUDGET IMPACT: Personnel Salaries
RECOMMENDED MOTION: I Move, to Approve Ordinance 2021-PSTN-COMP-SAP-EX-
S-1928, An Ordinance Approving the Amendment to Ordinance 2020-PSTN-COMP-SAP-EX-S-
1616, "2021 —2022 Position Classification and Salary Plan, for Employees of the Village of Oak
Brook, Illinois", Changing the Merit Increase Achieved by a Range from 0% To 3.5%.
Background/History:
At the December 8, 2020 Board Meeting the Village Board decided that, due to the financial
uncertainty caused by the COVID-19 Pandemic it was necessary to amend the Merit Pay
compensation for all employees by modifying it to zero percent for 2021. The Village Board
recognizes the efforts of a very dedicated, skilled and reliable workforce and decided to
reevaluate their ruling after getting a clearer picture of the financial stability of the Village.
Results and Recommendations:
After a comprehensive financial assessment, it has been found that current sales tax and revenue
figures are in line with pre pandemic levels. It is recommended that employee merit increases be
reestablished with a range of 0%to 3.5% as of July 1, 2021. It is further recommended that if
2021 sales tax and revenue amounts are equal to or greater than 100% of 2019 amounts the merit
increases be retroactive to January 1, 2021.
Recommendation:
To Approve Ordinance 2021-PSTN-COMP-SAP-EX-S-1928, An Ordinance Approving the
Amendment to Ordinance 2020-PSTN-COMP-SAP-EX-S-1616, "2021 — 2022 Position
Classification and Salary Plan, for Employees of the Village of Oak Brook, Illinois", Changing
the Merit Increase Achieved by a Range from 0% To 3.5%.
BOT 12.08.20 AGENDA Page 1 n
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
ORDINANCE
NUMBER 2021-PSTN-COMP-SAP-EX-S-1928
AN ORDINANCE APPROVING THE AMENDMENT TO ORDINANCE 2020-
PSTN-COMP-SAP-EX-S-1616, "2021 - 2022 POSITION CLASSIFICATION
AND SALARY PLAN FOR EMPLOYEES
OF THE VILLAGE OF OAK BROOK, ILLINOIS"
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
LAURENCE HERMAN
MICHAEL MANZO
JAMES NAGLE
A.SURESH REDDY
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 22nd day of June, 2021
Ordinance 2021-PSTN-COMP-SAP-
EX-S-1928 CLASSIFICATION AND
SALARY PLAN 2021-2022
Page 2 of 8
ORDINANCE 2021-PSTN-COMP-SAP-EX-S-1928
AN ORDINANCE APPROVING THE AMENDMENT TO ORDINANCE 2020-PSTN-COMP-SAP-EX-S-1616,
"2021 -2022 POSITION CLASSIFICATION
AND SALARY PLAN FOR EMPLOYEES
OF THE VILLAGE OF OAK BROOK, ILLINOIS"
WHEREAS, pursuant to the Village of Oak Brook Personnel Manual, the Village endeavors to
compensate its employees fairly and competitively, and therefore has established a Position Classification
and Salary Plan in Appendix A to the Village's current Personnel Manual ("Salary Plan"); and
WHEREAS, the Village Manager has recommended that changes be made to the salary ranges,
amounts, and structure in the Salary Plan, as set forth in Exhibit A to this Ordinance; and
WHEREAS, the Village Manager also recommends the approval of these changes to the Salary Plan
to be effective as of July 1, 2021; Further recommends if sales tax and revenues amounts are equal to or
greater than 100% of 2019 amounts the merit increase be retroactive to January 1, 2021: and
NOW,THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS, as follows:
Section 1. That the Village Manager's recommendation with regard to changes in the Salary
Plan is hereby accepted and those changes as reflected in Exhibit A hereto are approved.
Section 2. That all or any part of the Salary Plan that is not affected by the terms of Exhibit A
hereto shall remain in full force and effect.
Section 3. That this ordinance shall be in full force and effect force and after its passage,
approval and publication as required by law.
Section 4. That all ordinances, resolution or motions in conflict with the provisions of this
ordinance be and the same are hereby repealed to the extent of such conflict.
APPROVED THIS 22nd day of June, 2021
Gopal G. Lalmalani
Village President
Ordinance 2021-PSTN-COMP-SAP-
EX-S-1928 CLASSIFICATION AND
SALARY PLAN 2021-2022
Page 3 of 8
PASSED THIS 22nd day of June, 2021
Ayes:
Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf
Nays: None
Absent: None
ATTEST:
04
a
Charlotte K. Pruss
rs
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9C1kCoUNt`1 '�� a
Ordinance 2021-PSTN-COMP-SAP-
EX-S-1928 CLASSIFICATION AND
SALARY PLAN 2021-2022
Page 4 of 8
EXHIBIT A
Exhibit A
SALARY RANGE STRUCTURE
The salary table, on the following page, is the recommended salary structure for the Village, designed to
be administered on the basis of each employee's objectively measured job performance.
A. Single Salary Table Structure
The Salary Range Table provides equal in-range salary opportunity of 35% from Minimum to
Maximum. The salary ranges are separated by a uniform 5%, permitting job classes to be precisely
linked to the external prevailing rates, the Village's salary competitiveness policy, and internal job
relationships,through their Midpoints.
B. Salary Range Adjustments—By Positions and Based on Market
Job classes should be individually re-assigned to different salary ranges using updated market data
every 1-3 years to reflect the varying movement in the external prevailing rate (if any) for each job
class.
The Tables' 42 ranges exceed the dollar ranges required to encompass the FY 2019 and FY 2020
prevailing rates, permitting the plan to be updated in future years to accommodate the anticipated
increases in the prevailing rates. Additional salary ranges may also be added.
C. Illustrative Performance Increase Guide—2021 and 2022
Rating: Increase Added to Base Pay:
Exceeds Expectations (Excellent) Range 3.1% to 3.5%
Above Standards/Expectations Range 2.5% to 3.0%
Meets Standards/Expectations Range 2.0% to 2.49%
Needs Improvement 0%
Unacceptable 0%
No increase to exceed the Maximum of the adopted salary range; one-time payments for employees
at Maximum of pay range must include documented justification by the Department Director and
approved by the Village Manager.
Village of Oak Brook Position Classification,Salary Plan,and Salary Administration Policy—Revised 11-24-20 Page 16