R-1925 - 01/12/2021 - PUBLIC WORKS - Resolutions ITEM 6.D.8
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
K
OAK B R , , BUTLER GOVERNMENT CENTER
c_� 1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
January 12, 2021
SUBJECT: Award of Contract—John Deere Lease Agreement
FROM: Doug Patchin, Director of Public Works z�P
BUDGET SOURCE/BUDGET IMPACT: $36,653 is budgeted in Equipment
Replacement#342-90200 for the lease of these items.
RECOMMENDED MOTION: I move that the Village Board waive further bidding since
Sourcewell has already conducted the bid process for John Deere Construction Equipment
(Cooperative Contract#032515-JDC) and award a three-year lease agreement with Deere
Credit, Inc. for a new 2021 John Deere Wheel Loader and approve Resolution R-1925,
subject to final attorney review.
Background/History: Public Works construction equipment has traditionally been
purchased and not leased. When reviewing the age, usage hours, and repair costs of
existing equipment then comparing that to the residual value, leasing becomes a viable
option for consideration. The Department's construction equipment fleet is predominantly
comprised of John Deere which is available through Sourcewell.
As part the 2021 Budget staff proposed a three-year lease, verses purchasing a Wheel
Loader. The annual payment for the three-year lease is $36,652.46 compared to the
purchase price of$188,056.31. When the term of the lease has expired the Village will
have the option to purchase the Wheel Loader at an estimated amount of$96,273.41 or
begin a new lease.
Recommendation: I move that the Village Board waive further bidding since Sourcewell
has already conducted the bid process for John Deere Construction Equipment
(Cooperative Contract#032515-JDC) and award a three-year lease agreement with Deere
Credit, hic. for a new 2021 John Deere Wheel Loader, and approve Resolution R-1925,
subject to final attorney review.
BOT AGENDA Page 1
NVG
JOHN DEERE WEST SIDE
VIU
SAL
�AR�o,ES
VILLAGE OF OAK BROOK December 21,2020
3003 JORRIE BLVD.
OAK BROOK,IL
6303685276
RICK VALENT
2021 John Deere 524P
SOURCEWELL Cooperative Contract 032515-JDC.
All the prices in the detailed sections are Per machine basis.
Machine Configuration
Code Description Price
6020DW 524 P-TIER WHEEL LOADER 1 1Qt} unit wic
924 JD POWERTECH ENGINE 1 16,94 .00.007
1010 STANDARD WHEEL LOADER 1 IN BASE
1110 5 SP POWERSHIFT TRANSMISSION 1 IN BASE
1217 140 AMP ALTERNATOR 1 347.00
ASE
1330 CHROME CURVED STACK 1 443.00
1430 AIR INTAKE W PRECLEANER 1 667.00
1520 AUTOMATIC REVERSING HYD FAN 1 1,650.00
1610 FUEL TANK—W STD FILTER 1 IN BASE
170C JDLINK ULT 5 YEAR SERVICE 1 IN BASE
1910 PREMIUM CAB 1 (512.00)
1945 T'MONITOR W REAR DISPLAY 1 1,645.00
1970 HYDRAU HYDRAULIC FLUID 1 IN BASE
2010 STANDARD ZBAR 1 IN BASE
2120 STEERING WHEEL ONLY 1 IN BASE
2240 PREMIUM SEAT 1 1,295. E
2360 JOYSTICK CONTROLS 1
24IN BASE
03 THREE FUNCTION HYDRAULICS 1
2,231.00
2510 RIDE CONTROL 1 4,015.00
2605 ENGLISH DECALS&MANUALS 1 IN BASE
2730 30 AMP CONVERTER 1 265.60-
2890 NO PAYLOAD SCALE 1 IN BASE
3049 AXLE,W/HYD FRONT&REAR 1 2,453.60-
3110 AUTOMATIC DIFFERENTIAL LOCK 1 1,429.00
4421 20.5R25 L3 1 STAR MI-3PC RADI 1 19,030.00
5530 STANDARD FRONT FENDERS 1 IN BASE
5610 LEFT SIDE STEPS ONLY 1 IN BASE
5780 EREAR
IDE FORK FRAME 1
5890 NSTRUCTION TINES 1,820.00
7140 1 1,820.00
ED LIGHT PACKAGE 1 1,449.00
8220 H&COUNTERWEIGHT 1 IN BASE
8235 RA&OBJECT DETECT 1 3,304.00
8298 NO STROBE BEACON OR BRACKET 1 IN BASE
8350 EXTERIOR MIRRORS-HEAT&POWER 1 712.00
8370 RADIO-PREMIUM 1 850.00
8450 AC CHARGE 1 IN BASE
8560 HYD COUPLER-JRB 416 PATTERN 1 5,518. E
8860 CUTTING EDGE BOLT ON-LONG 1 1,003.00
8910 BUCKET-3.0 CU.YD(COUPLER) 1 7,007.00
9210 ELECT CORR PRvTN PKG 1 1,425.00
9410 GUARDS-TRANSMISSION&BOTTOM 1 1,937.00
List Price $ 260,480.00
Discount 41% $ 106,796.80
Net Price $ 153,683.20
Custom Jobs
Code Description Qty Price
Dlr provide Pre-Delivery Inspection,Supplies and Fuel Fill 1 1,500.00
Dealer Provided Delivery 1750.00
Labor for field installed kits
Ext Warranty -Extended 48/3000 Full Machine Warranty Machine Only 1 32,744.55-
874 S
12'Snowplow W Rubber Cutting Edge 1 9,331.11
3 yr 1,500 hour Travel,Mileage andDeduct 1 4,407.00
4 LED Razor Markers 1 2,410.00
I'M CONTRACT 3 Yr/1500 Hr PM Program:500 Hr Intervals 1 7,025.34
Quote Summary (per unit Total Pricel $ 32,042.27
Item Description Prices
Machine Net Price $ 153,683.20
Custom Jobs $ 32,042.27
Price per Machine $ 185,725.47
Destination Freight Charge
Wauconda,IL,60084 $ 1,955.84
Total Net Price Quantity(1) $ 187,681.31
Warrant] Terms
524P Includes Full Machine 12 Month-Unlimited Hour Warranty
-Extended 48/3000 Full Machine Warranty Machine Only
Remarks:
Please note that this quote is valid for 30 days. Purchase cards are accepted--a 3%transaction fee will
be calculated into the PO total for the credit card invoice payment.
Chris Mazzoni-Sales Representative West Side Tractor Sales- (847)526-7700 -Fax(847)526-3565 -
Cmazzoni@westsidetractorsales.com
West Side Tractor Sales Company VVE51 �IIDF
1360 N Old Rand Road • Wauconda, IL 60084 7
(847)526-7700•Fax(847)526-3565
TO: COMPANY NAME:
VILLAGE OF OAK BROOKDecember 21, 2020
MO
3003 7
ADDRESS: DEL.NUMf?ER� WSTS STOCK NUMBER:
ORRIE BLVD. 524L -
clrY,STATE,Z". _ New Deere
OAK BROOK IL 60523
CONTACT` - - -- SALESPERS0,N 70 BE SHIPPED VIA:
RICK VALENT Chris Mazzoni 0
This is a quotation for financing options only. Purchase prices,payments,payment terms,down payments,and all other Information on this
quotation are subject to credit approval from John Deere Finance or other West Side Tractor Sales Company approved financing company.
Payments,while accurate,are estimated. Final pament to be determined by actual selling price,of machine and attachments ordered.
• • M.
QTY MACHINE MAKE&MODEL SERIAL NUMBERS SELL PRICE
1 2020 John Deere 524L 4WD LoaderFacto ry order $ 187,681.31
Less Trade-Ins $ -
Applicable Taxes $ -
Total Sell Price(Including Sales Tax) $ 187,681.31
Payoff To Trade(If Applicable) $ -
Rental Credits $ -
Down Payment Amount(If Applicable) $ -
Work Orders $ -
Secure $ -
Participation Fee $ -
PM Plus contract $ -
Documentation Fees 5 375.00
Total Amount Financed $ 188,056.31
Lease Options
Payment Term 36 Months 36 Months 60 Months
of payments i36 3
Financed Amount
$188,056.31-- $188,056.31
_-_ - -�
..
ESTIMATED Payments -7 ----- -_m _-
__ 3,124.00 36,652.46
Maximum Hours Per Year; 1000 1000
Purchase Option -��-� m— 1 96,273.41 96,273.41
Excess Use Charge:
Subject to approval by John Deere Financial
1st Payment Due at Signing. Security Deposit of 2%may be required
.JOHN DEERE Subject to applicable sales,rental,use and property taxes
FINANCIAL *Payment based on information given at time of quote. Any alteration,
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
2021-PW-EQ-AG-R-1925
A RESOLUTION
APPROVING AND AUTHORIZING
THE FINANCING OF
PUBLIC WORKS EQUIPMENT
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
JOHN BAAR
PHILIP CUEVAS
MICHAEL MANZO
MOIN SAWED
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 12th day of January 2021
RESOLUTION 2021-PW-AG-R-1925
A RESOLUTION
APPROVING AND AUTHORIZING
THE FINANCING OF
PUBLIC WORKS EQUIPMENT
WHEREAS, the Village of Oak Brook is a municipal corporation with authority provided
for and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform
certain functions pertaining to its local government and affairs;
WHEREAS, the Village of Oak Brook (hereinafter referred to as "Village") upon approval
of the corporate authorities may enter into an Agreement with another party pursuant to Illinois
Statute;
WHEREAS, the Village desires to lease new equipment to be utilized by the Department
of Public Works that will increase operational efficiencies at both Public Works and Salt Storage
Barn facilities as a result of which Sourcewell has solicited bids for the said purchase and
financing of a 2021 John Deere Wheel Loader(herein afterreferred to "Public Works Equipment');
WHEREAS, pursuant to Section 1-7-10 of the Village Code, the Village shall have the
authority to join with other units of government in cooperative purchasing plans when the best
interests of the Village will be served by engaging in such cooperative purchasing plans; and
WHEREAS, to the extent the Village were to engage in a competitive bid process to secure
pricing for Public Works Equipment, the Village would be unable to secure pricing at or lower than
the prices secured by Sourcewell; and
WHEREAS, the Village and Sourcewell have identified John Deere Construction
Company and Deere Credit, Inc. as the companies best suited to sell and finance the desired
equipment; and
WHEREAS, the Village of Oak Brook Corporate Authorities feel that it is in the best
interests of the Village of Oak Brook to participate in the cooperative purchasing of Public Works
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Equipment and enter into a lease agreement with Deere Credit, Inc. for the financing of the public
works equipment as provided for herein.
THEREFORE, BE IT RESOLVED by the Village President and Board of Trustees of the
Village of Oak Brook, Cook and DuPage Counties, Illinois as follows:
Section One - Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to the Resolution are full, true and correct and do hereby, by reference,
incorporate and make them part of this Resolution as legislative findings.
Section Two—Approval of Financing of Public Works Equipment
The Village Board of Trustees hereby approves lease of the public works equipment and
hereby authorizes the Village Manager and Village Attorney to negotiate the final terms of the
lease of the public works equipment and the Village Manager is hereby authorized to execute any
and all forms and agreements required to the financing of the identified equipment.
Section Three—Authorization and Direction
The Village Manager is hereby authorized to execute, and the Village Clerk is hereby
authorized to attest the Village Manager's signature, the necessary agreements, contracts and
forms to finance the equipment identified herein with such changes therein as shall be approved
by the Village Attorney and the officials of the Village executing the same, their execution thereof
to constitute exclusive evidence of their approval to any and all changes or revisions therein from
and after the execution and delivery of such Agreements.
Section Four- Other Actions Authorized
The officers, employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of this resolution and otherwise to
consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
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Section Five - Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Agreement, additionally, the Village is authorized and directed to allocate
and spend all necessary funds to fulfill the requirements of the Agreement and of this resolution.
Section Six—Waiver of Bidding Process
To the extent that any requirement of bidding would be applicable to any of the
transactions contemplated hereunder, the same is hereby waived.
Section Seven - Acts of Village Officials
That all past, present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this resolution are hereby, in all respects, ratified,
approved, authorized and confirmed.
Section Eight - Conflict Clause
That all resolutions, parts of resolutions and board actions in conflict with the terms of this
resolution shall be repealed to the extent of said conflict
Section Nine - Passage Clause
That this resolution shall take full force and effect from and after its passage, approval and
publication as provided by law.
Section Ten - Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section Eleven - Saving Clause
If any section, paragraph, clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the
validity of the remaining provisions of the resolution, which are hereby declared to be separable.
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Section Twelve- Recording
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
PASSED AND APPROVED by the Village of Oak Brook Board of Trustees on the 12th
day of January 2021:
e
Gopal G. Lalmalani
Village President
PASSED THIS 12th day of January 2021
Ayes:
Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays:
None
Absent:
None
G0 IF
ATTEST: 0 N\
Charlotte K. Pruss
Village Clerk
Charolette K. Pruss, Village Clerk OIJNTY
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Exhibit A
Lease Agreement
6