Minutes - 03/25/2021 - Sports Core Advisory Committee Call to Order
The March 25, 2021 Sports Core Advisory Committee meeting called to order by
John Anos at 6:00pm
PRESENT: In Person - John Anos, Jim DePhillips, Mike Stevens, Melissa Martin;
via Zoom – Lara Barber, Frank Scarpiniti, Kathy Miller, Melissa Martin
ABSENT: Mike Jerich
IN ATTENDANCE: In Person – Village Manager, Rick Ginex, Executive
Assistant, Connie Reid, Trustee John Baar, Finance Director Jason Paprocki,
Trustee Michael Manzo, Event Coordinator Marianne Long. Via Zoom-Trustee
Moin Saiyed, Village President, Gopal Lalmalani, Park District Deputy Director
Dave Thommes.
Public Comments
No public comments
Active Business
Bath & Tennis Club Membership Update – Dave Thommes
Dave begins by saying that the Program Guide will be digital only this year are
will be available on April 1st. Anticipating that the clay for the tennis courts will go
in mid to late April. The soccer fields are filling up with rentals starting on April
5th. Memberships have already begun. Mr. Thommes goes on the say that they will
not be requiring reservations for pool usage. Mike Stevens asks for clarification on
the Senior Family membership, Dave responds by saying that on a Senior Family
Membership, the grandchildren are included but the children have to pay the guest
fee. They touch on the “nanny fee” which is new for this year. Conversation
continues with talk of how to pay for memberships to which Dave explains that
previous members received a paper membership form in the mail which could be
mailed or dropped off but they do prefer that people go to the website and sign up
on line. Dialogue continues regarding tennis memberships, having a more visible
presence on the internet, marketing with large signs and member events. Melissa
Martin asks for direction on how to submit membership forms. Dave Thommes
clarifies that memberships can be taken on line, he goes on to explain taking
Tennis membership procedures. Conversation shifts to internet search problems for
the Bath & Tennis Club and marketing ideas such as special event parties for
members. Dave touches on the issues they are having trying to explain the
dynamics of the Park District vs. Village.
MINUTES OF THE MARCH 25, 2021 MEETING
OF THE SPORTS CORE ADVISORY COMMITTEE
OF THE VILLAGE OF OAK BROOK HELD VIA
ZOOM AND IN PERSON IN THE WEST WING
CONFERENCE ROOM, APPROVED AS WRITTEN
ON MAY 19, 2021
Approval of Minutes
Motion to approve minutes from the January 19, 2021 made by John Anos
seconded by Jim DePhillips.
Tasty Catering Agreement – Rick Ginex starts by addressing the challenge of trying to
devise a way to collect the sales tax on the food and beverage operation. The B&T would
have to go into the catering business in order to collect the sales tax. He goes on to say that
it isn’t feasible, and would wind up costing the Village money because they would have to
hire someone to do the billing, collection, tastings, last minute changes, staffing etc. which
would wind up costing more than what would be collected in taxes. Rick goes through
three scenarios for a $15,000 food and beverage sale: current arrangement, Oak Brook
Reporting Sales with 15% commission and Tasty Reporting Sales with 15% commission.
The B&T makes the most money on the third scenario with Tasty reporting the sales and
Oak Brook receiving 15% commission.
He goes on to explain some of the changes in the Tasty Contract, commission would be
raised to 15%, believing that 20% would price the B&T out of the market. The Village
would have sole discretion on third party vendors. Other areas where the B&T can raise
prices outside of the commission include room rental fees, chair rentals, ceremony fees and
cleaning fees.
Conversation continues regarding sales tax reporting and what can be taxed and what can’t.
And moves on to what needs to be done to make the B&T profitable. Conversation ensues
regarding expenses for the B&T and revenue potential. Marianne goes through the
dynamics of having Tasty provide services at the B&T as well as some of the other
comparable venues in the area and how raising the commission to the B&T would cause
the food and beverage prices to go up at the B&T and people would go elsewhere. Frank
Scarpiniti again voices his opinion that we are subsidizing each event. Melissa Martin
states that on an operating basis the Clubhouse covers their expenses. Ideas go back and
forth regarding how to increase the per event revenue and whether that can make it
profitable.
John Anos asks for a motion to approve raising the commission rate in the Tasty Contract
to 15%. Jim DePhillips makes the motion, Frank Scarpiniti seconds.
Adjournment
Motion to adjourn made by Jim DePhillips seconded by Mike Stevens. Meeting adjourned
at 7:05pm
ATTEST:
________________________ _____________________
Connie Reid DateExecutive Assistant Village of Oak Brook