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Final Action - 10/12/2021 - Board of Trustees BOARD OF TRUSTEES MEETING SUMMARY OF THE VILLAGE OF OAK BROOK BOARD OF TRUSTEES MEETING OF OCTOBER 12, 2021 BOARD ACTION TAKEN AT THE ABOVE MEETING: The comments shown are a brief summarization of the Board action taken, prepared by the Village Clerk’s Office on the day following the meeting. Accuracy is not guaranteed and this information is subject to correction when the official minutes are prepared and approved. 1. CALL TO ORDER ........................................................................................................................................... 7:00 p.m. 2. ROLL CALL .................................................................................................................................................... Pres. Lalmalani Absnt. 3. PRESIDENT’S OPENING COMMENTS A. Citizens Pension Academy Presentation ................................................................................................... Presented B. Irgens Partners, LLC, 1800 York Road – Preliminary Board Review (PBR) for a Planned Development to Construct a Medical Office Building ............................................................................. Presented 4. PUBLIC COMMENT ON AGENDA ITEMS 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting of September 28, 2021 ..................................................................... Approved 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in na ture and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending: October 7, 2021 - $334,245.24 .......................................................... Authorized Significant Items Included in Above: 1. LEGAL SERVICES: a) Lamp Law, LLC. - Legal Services – September 2021 - $3,333.33 (FY21 YTD - $29,999.97) .................................................................................................................................. Authorized TOTAL LEGAL BUDGET FOR 2021 IS $245,000.00 TOTAL LEGAL BILLS PAID FOR 2021 - YTD - $253,359.93 2. BCBS HMO – Health Care Services – October 2021 - $54,142.10 .................................................... Authorized B. Approval of Payroll for Pay Period Ending: October 2, 2021 - $773,091.31 ............................................ Approved BOT AGENDA Page 2 C. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1. Independence Day Fireworks Display (Independence Day/Taste of Oak Brook Celebration) ........... Authorized D. Ordinances & Resolutions 1. RESOLUTION 2021-SR-PP-EX-R-1963, A Resolution Approving an Extension of One Year Pertaining to the Approval of the Preliminary Plat of Subdivision for Lot 3 in the Franklin Subdivision in the Village of Oak Brook Approved by Resolution R-1909, R-1842 and R-1762 ............................................................................................................................................................... Removed 2. RESOLUTION 2021-ENG-DESIGN-CNTRCT-EX-R-1964, A Resolution Approving and Authorizing the Execution of a Construction Management Contract By and Between the Village of Oak Brook and Burke, LLC., For the Designer-LED Design Build Project for York Woods Water Main Abandonment ................................................................................................................ Passed 3. ORDINANCE 2021-LY-EX1-S-1631, An Ordinance Adopting an Amendment to the Meeting Room and Quiet Study Rooms Policy for the Oak Brook Public Library ........................................... Passed 4. ORDINANCE 2021-PD-TC-G-1197, An Ordinance Amending Title 7, Chapter 2 of the Village of Oak Brook Code of Ordinances .......................................................................................... Removed E. Arts DuPage Proclamation ..................................................................................................................................... Proclaimed F. Philippine Independence Week Proclamation ............................................................................................. Proclaimed 7. ITEMS REMOVED FROM CONSENT AGENDA ......................................................................................... None Item 6.D.1 - RESOLUTION 2021-SR-PP-EX-R-1963, A Resolution Approving an Extension of One Year Pertaining to the Approval of the Preliminary Plat of Subdivision for Lot 3 in the Franklin Subdivision in the Village of Oak Brook Approved by Resolution R-1909, R- 1842 and R-1762 ........................................................................................................................... Passed Item 6.D.4 - ORDINANCE 2021-PD-TC-G-1197, An Ordinance Amending Title 7, Chapter 2 of the Village of Oak Brook Code of Ordinances .................................................................................... Deferred 8. ADJOURN TO CLOSED SESSION, For the Purpose of Discussing and Considering Collective Negotiating Matters Between the Village and Its Employees or Their Representatives ................................... 7:48 p.m. RECONVENED ............................................................................................................................................. 8:41 p.m. ADJOURN TO CLOSED SESSION, For the Purpose of Discussing Pending Litigation ............................. 8:43 p.m. RECONVENED ............................................................................................................................................... 9:39 p.m. 9. ACTIVE BUSINESS A. Confirmation of Appointments 1. Confirmation of Re-Appointment to Zoning Board of Appeals: Rahma Hasan and Wayne Ziemer ................................................................................................................................................. Confirmed B. Ordinances & Resolutions 1. ORDINANCE 2021-BU-AMEND-S-1632, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois) ........................................... Passed as Amended BOT AGENDA Page 3 2. RESOLUTION 2021-AJUD-PD-FOP-R-1965, A Resolution Approving and Authorizing the Execution of a Settlement Agreement By and Between the Village of Oak Brook and Illinois Fraternal Order of Police Labor Council .............................................................................................. Passed 3. RESOLUTION 2021-AJUD-FD-IAFF-R-1966, A Resolution Approving and Authorizing the Execution of a Settlement Agreement By and Between the Village of Oak Brook and Associated Fire Fighters of Oak Brook, IAFF Local 4646 ................................................................... Deferred 4. RESOLUTION 2021-PW-UN-MOA-R-1968, A Resolution Approving and Authorizing the Execution of a Collective Bargaining Agreement By and Between the Village of Oak Brook and the International Union of Operating Engineers, Local 150 January 1, 2021 Through December 31, 2025 ............................................................................................................................... Deferred To Mtg. 10.26.21 C. 2021 Public Safety Pension Funding .......................................................................................................... Presented 10. PUBLIC COMMENT ON NON-AGENDA ITEMS 11. ADJOURNMENT ............................................................................................................................................. 8:7012:08 9:55p.m.