Minutes - 10/26/2021 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 9 REGULAR MEETING OF OCTOBER 26, 2021
MINUTES OF THE OCTOBER 26, 2021 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
NOVEMBER 09, 2021
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: Trustees Laurence Herman, Michael Manzo, James Nagle, A. Suresh Reddy, Edward
Tiesenga Trustee Yusuf, and President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Interim Village Manager/Police Chief James Kruger, Information Technology
Director Jim Fox, Development Services Director Tony Budzikowski, Golf Manager/Superintendent
Sean Creed, Finance Director Jason Paprocki, Public Works Director Rick Valent, Interim Fire Chief
James Arie, Head Librarian Jacob Post, and Village Attorney Michael Castaldo Jr.
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani greeted everyone stating that it’s good to be back, shared reasons for his absence, and
thanked everyone for all the kind words and well wishes. He also thanked the Board, Village staff, and
especially Trustee Yusuf for stepping up and covering his responsibilities. Next, he asked Trustee
Tiesenga and Reddy to share their recent experiences acting as the Village ambassadors. After both
Trustees finished their presentations, President Lalmalani spoke about the Pakistan Independence Day
celebration he attended before his absence, the award he received for Leadership and Community Service,
and expressed honor and gratitude towards the organization. After that, he asked Trustee Yusuf to
elaborate on Pakistan Independence Day and shared his thoughts regarding the advertising for the Village.
Finally, President Lalmalani announced the five-day Diwali celebration, wished the Asian Indian
Community a Happy Diwali, announced the Halloween trick-or-treating hours, and urged safety around
the holiday. Lastly, he announced the beginning of the Village Autumn leaf pick-up program and where
more information can be found.
Trustee Tiesenga, who attended the 43rd Annual Convention of the Taiwan Benevolent Association of
America and the Philippine Independence Week Committee Gala, shared several pictures and information
regarding both events along with a short video clip of the traditional drum performance. He stated that it
was an honor to represent the Village and President Lalmalani in those events. Later, Trustee Tiesenga
shared a bit of personal conversation he had with both groups regarding the taxes and prices to hold the
events in the Village. Lastly, he divulged his personal thoughts on the subject matter.
Trustee Reddy who attended a Lighting the Lamp ceremony of Diwali celebration at the Mall of India and
the Annual Fall Conference for Zonta International also shared pictures and information about both
events. After that, he also expressed gratitude towards the ability to represent the Village and President
Lalmalani.
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Trustee Yusuf stated that he is not that familiar with the particular organization in itself; however, due to
his ethnic roots, he is familiar with the celebration and shared a brief history lesson about the day.
A. Alter Brewery and Kitchen, 1175 22nd Street – Architectural Plan Review
Development Services Director Budzikowski provided a brief overview and introduction of the project
and its representatives. Later, he addressed Trustee Herman’s concerns regarding outdoor dining, square
footage, and parking. Further discussion ensued on the matter.
Attorney Peter Friedman greeted everyone, introduced himself, the company’s founders and architects
joining him at the meeting. After that, he shared the history and an overview of the Oak Brook Commons
plan development approved by the Village Board two years ago.
David Yob, CEO of Alter Brewing Company, introduced himself and the company’s history. Later, he
addressed Trustee Nagle’s inquiry about the company’s name and President Lalmalani’s question about
the anticipated opening timeframe.
Matthew Shoener of Aria Group Architects, Inc. shared a presentation of the conceptual site plans and
design.
Trustee Nagle expressed his thoughts regarding the presentation and asked about the origins of the name
for the company.
Trustee Herman shared his thoughts about the contract between the company and the Village and asked
for clarification on the outdoor seating and the implications on parking.
Trustee Manzo chimed in by speaking in agreement with Development Services Director Budzikowski’s
statement about the original plans for the interior square footage of the buildings and expressed his
thoughts regarding the Plaza’s parking situation.
Trustee Yusuf also disclosed his thoughts and opinions regarding the outdoor dining, parking along with
the development itself.
President Lalmalani asked about the opening date and asked Development Services Director to bring up a
separate discussion regarding parking in the near future.
Trustee Tiesenga asked about the signs within the architectural plans as they relate to the Village Code.
Motion by Trustee Manzo, Seconded by Trustee Nagle that the Village Board approves the Alter
Brewery and Kitchen architectural plans in accordance with the Planned Development regulations
approved by Ordinance S-1568 for Oak Brook Commons.
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
B. Circle K (RDK Ventures, LLC), 2210 22nd Street – Preliminary Board Review (PBR) for a
Planned Development to Redevelop a New Gas Station/Convenience Store
VILLAGE OF OAK BROOK MINUTES Page 3 of 9 REGULAR MEETING OF OCTOBER 26, 2021
Development Services Director Budzikowski shared a brief overview of the plans to redevelop the subject
gas station/convenience store.
Ryan Swanson, Project Manager of Arc Design Resources, Inc., shared a preliminary presentation of the
conceptual plans for the redevelopment of the building, parking, underground tank replacement, and
beautification. He also addressed Trustee Yusuf and Tiesenga’s questions and concerns.
Trustee Yusuf expressed his thoughts on the project design and asked about the timeframe of the project
and the elimination of the car wash.
Trustee Tiesenga asked about car charging stations.
Motion by Trustee Manzo, Seconded by Trustee Nagle that the Village Board refers the matter to
the Planned Development Commission for further consideration, suggestions and approval of the
redevelopment of a new gas station/convenience store.
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
4. PUBLIC COMMENT ON AGENDA ITEMS
None
5. APPROVAL OF MINUTES
A. SPECIAL BOARD OF TRUSTEES MEETING OF OCTOBER 12 , 2021
Motion by Trustee Nagle, seconded by Trustee Manzo to approve the Minutes of the Regular Board
of Trustees Meeting of October 12, 2021. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending: October 21, 2021 - $2,640,425.10
Significant Items included in Above:
1. LEGAL SERVICES:
a) Clark, Baird, Smith, LLP. – September 2021 – $6,502.58 (FY21 YTD - $110,178.63)
b) Ottosen, Dinolfo Hasenbalg & Castaldo – September 2021 – IAFF 4646 - $600.00
c) Ottosen, Dinolfo Hasenbalg & Castaldo – September 2021 – Trademark - $562.50
d) Ottosen, Dinolfo Hasenbalg & Castaldo – September 2021 – Telecom Companies & 5G -
$1,980.00
e) Ottosen, Dinolfo Hasenbalg & Castaldo – September 2021 – General - $10,655.20 (FY21
YTD - $117,492.14)
TOTAL LEGAL BUDGET FOR 2021 IS $245,000.00
TOTAL LEGAL BILLS PAID FOR 2021 - YTD - $273,916.13
2. Burke, LLC. – Brook Forest Water Main Improvements – Phase 4 – Pay Req.#1- $609,656.97
VILLAGE OF OAK BROOK MINUTES Page 4 of 9 REGULAR MEETING OF OCTOBER 26, 2021
3. Burke, LLC. – Windsor Drive Widening and Streetscape Enhancements – Pay Req. #6 -
$330,455.40
4. DU-COMM – Fire Department – Inv. #17814 – Quarterly Shares – November 1,2021 –
January 31,2022 - $34,495.50
5. DU-COMM – Police Department – Inv. #17815 – Quarterly Shares – November 1,2021 –
January 31,2022 - $120,029.25
6. BCBS PPO – Health Care Services – August 2021 - $286,747.83
7. BCBS PPO – Health Care Services – September 2021 - $283,735.60
8. DuPage Water Commission – September 2021 - $551,834.01
9. DCVB – Co-Op Advertising – Inv.#5131 – July 2021 – September 2021- $67,871.73
TOTAL DuPage Convention & Visitors Bureau Budget for 2021 - $173,415.00
TOTAL PAID FOR 2021 - $141,277.82
B. Approval of Payroll for Pay Period Ending: October 16, 2021 - $814,483.07
C. Village of Oak Brook – Monthly Financial Reports August – 2021
Motion by Trustee Herman, seconded by Trustee Manzo to approve the Consent Agenda, and
authorize the expenditures as presented.
ROLL CALL VOTE:
Ayes: 4 – Trustees Herman, Manzo, Nagle, and Tiesenga
Nays: 0 – None
Absent: 2 – Trustees Reddy and Yusuf
Abstain: 0 – None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
None
8. BOARDS & COMMISSION RECOMMENDATIONS
A. 2155 22nd Street – Sign Variation to Permit a Wall Sign Facing I-88 for First Watch Café
Trustee Yusuf presented the recommendation. He also spoke in favor of the proposed sign variation.
Trustee Herman thanked the petitioner for joining the meeting out of her home office. He shared his
thoughts and concerns regarding the current Ordinances and signage allowance for various buildings
around the Village. He also spoke in favor of the proposed sign variation.
Leigh Hix, Project Manager for First Watch Restaurants, Inc., introduced herself and explained the reason
for the request. After that, she thanked the Board for their consideration and answered President
Lalmalani’s request for clarification regarding the positioning of the requested sign and the benefits it
would bring to the restaurant.
President Lalmalani asked for clarification regarding the position of the signage and the benefits to the
restaurant.
Trustee Manzo spoke in opposition to the sign variance, explaining his reasons, including the need to
keep the unique vision of the Village. Trustee Reddy spoke in agreement with Trustee Yusuf’s comments.
VILLAGE OF OAK BROOK MINUTES Page 5 of 9 REGULAR MEETING OF OCTOBER 26, 2021
Trustee Tiesenga spoke in agreement with Trustee Manzo’s comments and in opposition to the proposed
sign variation.
Trustee Nagle shared his thoughts on the matter and spoke in opposition to the sign variation.
Development Services Director Budzikowski spoke about the events and discussions that transpired at the
latest Zoning Board of Appeals meeting regarding the issue at hand and possible modification of various
ordinances in the near future.
Motion by Trustee Yusuf, Seconded by Trustee Herman that the Village Board concurs with the
recommendation from the Zoning Board of Appeals to approve 2155 22nd Street – Sign Variation
to Permit a Wall Sign Facing I-88 for First Watch Café
ROLL CALL VOTE:
Ayes: 2 – Trustees Herman and Yusuf
Nays: 4 – Trustees Manzo, Nagle, Reddy and Tiesenga
Abstain: 0 – None
Absent: 0 – None
Motion Failed
9. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1. ORDINANCE 2021-BU-AMEND-S-1633, An Ordinance Authorizing Amendments and
Transfers Among Budget Line Items the Village of Oak Brook, Illinois (PW Contract)
Trustee Yusuf Presented the Motion and shared background information on the subject.
Motion by Trustee Yusuf, Seconded by Trustee Manzo that the Village Board adopts ORDINANCE
2021-BU-AMEND-S-1633, An Ordinance Authorizing Amendments and Transfers Among Budget
Line Items the Village of Oak Brook, Illinois (PW Contract)
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
9. UNFINISHED BUSINESS
A. Ordinances & Resolutions
2. RESOLUTION 2021-PW-UN-MOA-R-1968, A Resolution Approving and Authorizing the
Execution of a Collective Bargaining Agreement By and Between the Village of Oak Brook
and the International Union of Operating Engineers, Local 150 January 1, 2021 Through
December 31, 2025
Trustee Manzo shared his concerns and thoughts about the negotiated and agree upon contract.
Motion by Trustee Tiesenga, Seconded by Trustee Manzo that the Village Board approves
RESOLUTION 2021-PW-UN-MOA-R-1968, A Resolution Approving and Authorizing the Execution
of a Collective Bargaining Agreement By and Between the Village of Oak Brook and the International
Union of Operating Engineers, Local 150 January 1, 2021 Through December 31, 2025
VILLAGE OF OAK BROOK MINUTES Page 6 of 9 REGULAR MEETING OF OCTOBER 26, 2021
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
10. ACTIVE BUSINESS
A. Bath & Tennis Discussion
President Lalmalani reminded everyone that the item is up for discussion and informational purposes
only. He also spoke about the latest Sports Core advisory Committee meeting and the significance of
proper marketing strategy.
Trustee Herman thanked everyone involved in the Sports Core Advisory Committee, spoke about the
financial challenges involved with the Bath & Tennis Club and its operations. He also touched on issues
with recent pool renovations, soccer field operations, golf course, and tennis. Next, Trustee Herman
shared his opinions on the interpretation of the current Ordinance covering financial stability and
sustainability of the Bath and Tennis Club. Furthermore, he covered operational plans and made
suggestions to aspects that need to be considered when taking over management. After that, he included a
detailed explanation of the preliminary expense proposal prepared by Finance Director Paprocki, the
proposed implementation of new software, and asked the Board for further direction. Discussion ensued.
Trustee Manzo thanked Public Works Director Valent for stepping up, spoke about the urgency of making
decisions regarding the Sports Core operations, expressed appreciation for the park district taking over
operations, and shared his opinions regarding the reoccurring financial losses.
Trustee Yusuf shared his opinions about the Village taking over operations and stressed the importance of
financial viability and providing "quality value product" to the residents of Oak Brook.
Trustee Reddy spoke in agreement with previous comments and shared his thoughts regarding the
Village's challenges with the subject matter.
Trustee Tiesenga spoke in agreement with previously made comments.
10. ACTIVE BUSINESS
B. Ordinances & Resolutions
1. ORDINANCE 2021-BU-AMEND-S-1634, An Ordinance Authorizing Amendments
and Transfers Among Budget Line Items The Village Of Oak Brook, Illinois (Software B&T
Operations)
Trustee Herman presented the motion and provided a brief overview of the previously discussed software
implementation at the Bath and Tennis Club and the time constraint of this addition for the upcoming
season. After that, he provided clarification to President Lalmalani regarding the software for Golf Club
operations. He also asked Finance Director Paprocki if he is in need of authorization for the credit card
bill payment system at this meeting. Discussion ensued.
President Lalmalani asked for clarification regarding the software system as it relates to golf operations.
He also encouraged the public with IT knowledge to come forward and offer thoughts and opinions on the
matter.
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Trustee Manzo asked about the annual cost of the new software system and further explained how the
operations work. He also shared his thoughts on the current payment operating system at the Golf Club.
Information Technology Director Fox provided the annual cost of the discussed software system.
Finance Director Paprocki explained that although the authority for the cashiering module will be needed
before implementation, it is not something that needs to be decided tonight.
Motion by Trustee Herman, Seconded by Trustee Manzo for the Village Board to discuss and defer
the ORDINANCE 2021-BU-AMEND-S-1634, An Ordinance Authorizing Amendments
and Transfers Among Budget Line Items The Village Of Oak Brook, Illinois (Software B&T
Operations)
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Nagle, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Reddy
Motion carried
ACTIVE BUSINESS
B. Ordinances & Resolutions
2. RESOLUTION 2021-IT-TEC-B&T-R-1969, A Resolution Approving a Software Purchase
Agreement By and Between the Village of Oak Brook and Tyler Technologies, Inc. for the
Oak Brook Bath and Tennis Club Management
Motion by Trustee Herman, Seconded by Trustee Manzo for the Village Board to defer the
RESOLUTION 2021-IT-TEC-B&T-R-1969, A Resolution Approving a Software Purchase
Agreement By and Between the Village of Oak Brook and Tyler Technologies, Inc. for the Oak Brook
Bath and Tennis Club Management
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
ACTIVE BUSINESS
C. Premier Athletic Management Proposal Discussion
Trustee Manzo made a brief introduction of the item for discussion, reiterated previously made comments,
and elaborated on the three significant issues that need to be addressed during the drafting process of the
proposal. He also made suggestions and shared his concerns regarding the agreement. Discussion ensued.
President Lalmalani asked for clarification regarding the timing and different available options. He also
asked for clarification regarding the time constraints and directed the Interim Village Manager Kruger to
begin working on the matter.
Trustee Nagle spoke in favor of the proposal while urging extreme caution while finalizing details of the
agreement.
Trustee Yusuf asked for clarification regarding field conversion to artificial turf, building rental and
shared concerns about the lack of the company’s background information.
VILLAGE OF OAK BROOK MINUTES Page 8 of 9 REGULAR MEETING OF OCTOBER 26, 2021
Trustee Tiesenga reiterated Trustee Yusuf’s concerns and further shared his concerns about the company.
Trustee Herman addressed time constraint concerns and made suggestions to how to move forward.
Trustee Herman asked about financial statements while the Village was running the soccer fields.
Trustee Nagle made suggestions to draft a Letter of Intent as a priority, meet with the company, and
provide the Board with additional documents.
Golf Manager/Superintendent Creed stated that there is plenty of time to get the matter squared away
properly.
Village Attorney Castaldo made a suggestion about compiling an RFP for the subject matter.
Finance Director Paprocki clarified the amounts when the Sports Core was under the Village’s
management.
D. Hotel Tax Budget Discussion
Trustee Manzo spoke about adding security detail on the weekends at every hotel within the Village to
address any public safety issues. Discussion ensued.
Finance Director Paprocki addressed the financial aspect of the additional Police presence as it relates to
the hotel/motel fund.
President Lalmalani asked if there were any legal constraints regarding the usage of the said funds for the
purpose of additional security detail.
Village Attorney Castaldo stated that there are some constraints that need further evaluation before
making the final decision on the fund allocation.
Trustee Nagle spoke about Point B advertising and how it related to bringing guests to his hotel,
encouraged looking at local businesses, and expressed his opinions on the matter.
Trustee Tiesenga expressed his concerns with Point B advertising, the company itself, and their main
office location.
Trustee Yusuf made suggestions on how to handle the funds for the Police detail and the future
advertising.
E. Zoning Code Text Amendment Discussion
Trustee Manzo began the discussion regarding text amendment direction for Development Services
Department due to a received complaint about a large coach house built on a property within the Village
limits.
Development Services Director Budzikowski stated that the project in question is code compliant
although it has received a significant reaction. After that, he asked the Board for direction on modifying
the text amendment covering the accessory use and structure section of the code to specifically address
size, square footage and any limitations. Discussion ensued.
VILLAGE OF OAK BROOK MINUTES Page 9 of 9 REGULAR MEETING OF OCTOBER 26, 2021
After that, President Lalmalani asked Trustee Reddy to provide an update regarding the Village Manager
Search Committee and Trustee Nagle regarding the Fire Chief position search.
Trustee Reddy spoke about the qualifying candidates and the elimination process, along with the
anticipated next steps.
Trustee Nagle explained the process and efforts that have been taken to narrow down the pool of
candidates and the received resumes.
11.PUBLIC COMMENT ON NON-AGENDA ITEMS
Resident Ann Huber spoke about the disposal of Halloween pumpkins, addressed the environmental
issues associated with pumpkins in landfills, and informed everyone about a “Pumpkin Smash” event
posted on the Village website, and shared link information directly to the event website.
12.ADJOURNMENT
Motion by Trustee Nagle, seconded, by Trustee Reddy to adjourn the Regular Meeting of the Board
of Trustees at 9:51 p.m. VOICE VOTE: Motion carried.
ATTEST:
_______________________________
Charlotte K. Pruss
Village Clerk
/s/Charlotte K. Pruss