R-1355 - 04/08/2014 - CONTRACTS - Resolutions Supporting Documents ITEM 6.F.5)
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AGENDAITEM
Regular Board of Trustees Meeting
of
April 8, 2014
SUBJECT: Award of Contract—Mosquito Abatement Services
FROM. Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: $68,000 in Mosquito Control (312-73300).
RECOMMENDED MOTION.; I move that the Village Board approve a three year
contract, subject to staff review, to the sale bidder, Clarke Environmental Mosquito
Management,Roselle, Illinois in the amount of$212,716.50 ($70,905.50 for 2014,$70,905.50
for 2015 and $70,905.50 for 2016) as indicated on the attached tabulation, for mosquito
abatement services. Additionally, that the Village Board approve Resolution 2014-PW-
MS TO- B T E-AG-R-1.355
Baek round/Histor
A Request for Bids was published:, placed on our website and sent to the three (3) companies.
One (1) sealed bid from Clarke Environmental Mosquito Management was received and opened
on Monday, March 31, 2014. There is no price increase for the term of the three year contract
(see attached tabulation). The bid submitted by Clarke includes the treatment of catch basins.
Currently, Village staff conducts this portion of work in-house and will continue to do so. This
will be a savings of$10,000 per year off their bid price.
Clarke has held the mosquito abatement services contract with the Village for many years and
has'perfonned adequately.
The major services include:
1. Installation and maintenance of light traps to evaluate adult mosquito activity.
2. Inspection and treatment of known and potential breeding sites.
3. Staffing an 800 mosquito hotline.
4. helicopter and backpack barrier treatment to areas with limited access.
5. Village-wide Ultra-Love Volume aerosol misting for adult mosquito populations.
Recommendation.
That the Village Board approve a three year contract, subject to staff review, to the sole bidder,
Clarke Environmental Mosquito Management, Roselle, Illinois in the amount of $212,7,16.50
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001 legisativegeiimantagendl Ls ends memosl2014 agenda memos\040814t2014 mosquito ahatement.doc
($70,905.50 for 2014, $70,905.50 for 2015 and $70,905.50 for 2016) as indicated on the attached
tabulation, for mosquito abatement services. Additionally, that the Village Board approve
Resolution 2014-PW-MSQTO-ABATE-AG-R-1355
4
001 legislativegenman\agendas\agenda memos\2014 agenda memos\040814\2014 mosquito abatement.doc
RESOLUTION 2014-PW-MSQTO-ABATE-AG-R-1355
A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT
BY AND BETWEEN THE VILLAGE OF OAK BROOK AND
CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT FOR MOSQUITO ABATEMENT SERVICES
WHEREAS, the Village desires to procure the performance of mosquito abatement services
during the years 2014 through 2016 ("Services"); and
WHEREAS, the Village requested bids from qualified consultants to perform the Services; and
WHEREAS, the Village received only one bid to perform the Services, from Clarke Environmental
Mosquito Management("Clarke"), in the amount of$70,905.50 for each year; and
WHEREAS, Clarke has previously performed the Services for the Village to the Village's
satisfaction; and
WHEREAS, the Village and Clarke desire to enter into and execute a three-year agreement for
Clarke to perform the Services, which agreement is attached to this Resolution as Exhibit A
("Agreement'), subject to the appropriation by the President and Board of Trustees of sufficient funds for
the performance of the Services in each fiscal year; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to enter into the Agreement in a final form as approved by the Village Attorney;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and Clarke for the performance of the Services in a
final form acceptable to the Village Manager and the Village Attorney, subject to the appropriation by the
President and Board of Trustees of sufficient funds for the performance of the Services in each fiscal
years.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the final Agreement on behalf of the Village in a
final form acceptable to the Village Manager and the Village Attorney.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
APPROVED THIS 8th day of April, 2014
Gopal G. Lalmalani
Village President
PASSED THIS 8th day of April, 2014
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
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EXHIBIT A
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