S-1627 - 09/14/2021 - ORDINANCE - Ordinances Supporting Documents ITEM 8.A.2
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK B R , K BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
September 14, 2021
SUBJECT: Lease Agreement-Pineoak Partners, LLC
FROM: James R. Kruger Jr., Interim Village Manager/Chief of Police
BUDGET SOURCE/BUDGET IMPACT: Program 816- $See Schedule �/
RECOMMENDED MOTION: Move the Board approve Ordinance 2021-POLO-AG-
PINE-S-1627, an ordinance approving and authorizing the execution of a long term lease
agreement for the property commonly referred to as Cecil Smith Field #2, Oak Brook,
Illinois 60523 with Pineoak Partners.
Background/History:
Pineoak Partners, LLC has been involved with discussions with Butler National Golf
Club to bring Polo back to the Butler Range, They have reached an agreement for a
Twelve (12) year period that would bring Ten (10) Sunday events each year from June
through September.
The attached summary shows how the Village would be made whole and not have to
lose any revenue for the range lease we presently have with Butler National. As this
involved the lease of Village property, this was published in the Daily Herald on
August 20 and 25, 2021.
The Village may terminate this agreement at any time with or without cause at its sole
discretion upon 90 days written notice prior to the start of polo season,the start of the
polo season shall be defined as the first scheduled game. Upon receipt of notice
Pineoak may complete one full season immediately following the notice.
Under the new rental agreement, Pineoak partners shall pay the Village $25,000
beginning in 2022 through 2026, $27,500 2027 through 2031 and $30,000 2032 and
2033. The Pineoak payment will be separate and apart from the Butler portion of the
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leases, other than Butler National will receive a$20,000 annual credit as long as
Pineoak occupies Field#2.
Both organizations also agree to the following:
• Butler National and OBPC will perform and allocate the cost of maintaining the
Practice Property
• Butler National will defend and indemnify the Village out of any suite alleged
from the use of the Practice Property.
• Butler National will remove the target greens but have the right to install
temporary removable targets and posts removed for polo matches.
• Butler National agrees to the use agreement with Pineoak Partners for ten dates
annually in the season.
• Butler National agrees to terminate any agreement with Pineoak should the
agreement be terminated with the Village.
Recommendation:
The Village Board to consider and render a final decision and vote on the attached
ordinance.
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