S-1636 - 12/14/2021 - BUDGET - Ordinances Supporting Documents ITEM 11.6.1
BOARD OF TRUSTEES MEETING
V1 LAGE OF SAMUEL E. DEAN BOARD ROOM
OAK BR , K BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
December 14, 2021
SUBJECT: 2022 Municipal Budget
FROM: Jason Paprocki, Finance Director
J
BUDGET SOURCE/BUDGET IMPACT: Ordinance establishing the 2022 Budget.
RECOMMENDED MOTION: I move that the Village Board adopt Ordinance 2021-BU-EX-
S-1636"An Ordinance Adopting the Budget of the Village of Oak Brook for 2022".
Background/History:
The Village of Oak Brook operates under the Budget Officer Act as outlined in Chapter 24,Section
8-2-9 of the Illinois Compiled Statutes, as revised. The Act requires the Village President and
Board of Trustees to adopt the annual budget prior to the beginning of the fiscal year to which it
applies and provides that the budget shall serve as the Village's annual appropriation ordinance.
The Village conducted 2022 budget workshops on November 18 and 22, 2021 to review the
proposed budget and receive feedback from the Board of Trustees. The budget was made available
for public inspection on the Village's website on October 14, 2021. Notification is required by
State Statute to be given at least ten(10)days prior to its passage by publication in a newspaper of
a public hearing, which is held before the final action of the budget to obtain resident comments.
The notification was published in the Daily Herald newspaper on November 19, 2021.
In addition, the Finance Committee reviewed the proposed budget at its December 2, 2021
meeting. The Finance Committee discussed a number of topics, and came to a consensus to
recommend the following changes to the 2022 proposed budget and five-year plan:
• Remove 2023 projection of$125,000 for new Board Room photo in General Fund capital.
• Defer 2024 projection of$50,000 for new Board Room carpet in General Fund capital to
2026.
BOT AGENDA Page 1 U
• Defer 2024 projection of$100,000 for Board Room seating and tables refinish in General
Fund capital to 2026.
• Remove 2025 projection of$165,000 for Development Services counter bullet proofing in
General Fund capital.
• Defer 2022 budget of$225,000 for BGC A/C unit 5 in General Fund capital to 2026.
• Add 2022 budget of $85,000 for server room A/C unit previously budgeted in 2021 to
General Fund capital.
• Add 2022 budget of$40,000 for computer lab A/C unit previously budgeted in 2021 to
General Fund capital.
• Reduce 2022 budget from $75,000 to $50,000 for Fire Station 94 kitchen remodel in
General Fund capital.
• Remove 2023 projection of$350,000 for Heritage Center HVAC replacement in General
Fund capital.
• Add 2022 budget of$200,000 for additional LPR cameras and public safety equipment in
the Police Department capital budget.
• Remove 2022 budget of$500 related to taxi license revenue and consider eliminating from
General Fund budget.
• Remove 2022 budget of$125,000 for Hotel Tax Fund capital and remove all future capital
for years 2023-2026.
• Reduce 2023 projection of$125,000 to $25,000 for B&T pond bank stabilization in Sports
Core capital.
• Remove 2023 projection of $275,000 for B&T and Soccer parking lot drainage
improvements in Sports Core capital.
• Remove 2023 projection of$65,000 for B&T and Soccer parking lot expansion design in
Sports Core capital.
• Remove 2024 projection of $1,500,000 for B&T and Soccer parking lot expansion
construction in Sports Core capital.
• Update 2022 budget amounts for swimming memberships to reflect 2021 sales in Sports
Core budget.
• Remove 2023 projection of$185,000 for pool concrete and finish deck in Sports Core
capital.
• Reduce 2022 budget amount for pool high dive structure replacement from $150,000 to
$19,750 in Sports Core capital.
• Remove all tennis capital projects from years 2023-2026 expect for court post and fence
replacements from Sports Core capital.
• Reduce 2023 projection of$400,000 to $50,000 for golf course restroom renovation in
Sports Core capital. Additionally, reduce the related golf surcharge transfer in 2023.
• Remove 2026 projection of $300,000 for golf chemical storage unit and equipment
washout in Sports Core capital.
• Remove 2022 budget of$32,000 reimbursement from Infrastructure to Sports Core and
$8,000 reimbursement from Water to Sports Core.
• Increase 2022 budget from $55,000 to $70,000 for soccer fields maintenance and reduce
soccer fields revenue from $180,000 to $170,000 to match proposed agreement in Sports
Core budget.
BOT AGENDA Page 2
• Remove 2022 budget of$71,830 total personnel costs related to hiring a new golf cafe chef
from Sports Core budget.
• Remove 2022 budget of $475,000 revenue related to the sale of Fire Ladder 94 from
Equipment Replacement.
• Update assumed health insurance increase effective 7/1/22 from 5%to 10%. Update Public
Works union,health insurance expenses to updated contract amounts.
• Added a$3,000,000 transfer from the General Fund to the Infrastructure Fund to the 2021
projections.
In addition, preliminary 2021 financial projections were reviewed and updated as necessary.
Changes will be reflected in the final 2022 budget and five-year plan documents. We also
reviewed and updated the inflation assumptions used in the 2022-2026 five-year plan..
A summary of the changes affecting the 2022 budget noted above can be found in Exhibit A
attached. Any changes affecting 2023-2026 will be reflected in the final five-year plan.
Recommendation:
The Village Board adopt Ordinance 2020-BU-EX-S-1636"An Ordinance Adopting the Budget
of the Village of Oak Brook for fiscal year 2022".
BOT AGENDA Page 3