R-1980 - 01/11/2022 - LIBRARY - Resolutions Supporting Documents ITEM 6.E.2
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK B R , K BUTLER GOVERNMENT CENTER
ft 1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
January 11, 2022
SUBJECT: Award of Contract for Library Books
FROM: Jacob Post, Head Librarian
IS
Rania Serences, Senior PurcGsing Assistant
BUDGET SOURCE/BUDGET IMPACT: $74,000 from the 531 Library Account
RECOMMENDED MOTION:
I move that the Village Board waive further bidding since Illinois Library Systems
already conducted the bid process with the major book jobbers, and issue purchase
orders for books to Baker & Taylor, Inc., Brodart and Ingram, and approve
Resolution 2022-LY-PGR-1980, a resolution approving the waiver of competitive
bidding and authorizing the purchase of library books from authorized distributors.
Back(_-round/Histor%
Pursuant to the provisions of Title 1-7-10 of our village Code,we are permitted to join with
other governmental units in order to benefit from cooperative purchasing agreements.
Books
Three primary book jobbers that serve the Village of Oak Brook are Baker&Taylor,
Brodart and Ingram. The discounts for 2022 are as follows:
BOT AGENDA Page 1
TNTe of Book/Binding Baker& Taylor Brodart Ingram
Trade Bindings 43.5% 44% 43.5%
Library Bindings _ 20% 20% 15%
Mass Market Paperbacks _ 40% 40% 40%
University Press 10% 10% 40%—
Shipping
0%Shi in &Handling '/2%of invoice 1%of invoice 0
Although the Village has the option to bid the purchase of books, we do not have the
combined purchasing power of Illinois Library Systems and as such we would not receive
as good a discounted price.
Multiple other vendors are used throughout the year based on product availability and
price.
Recommendation:
That the Village Board authorize purchase orders for library books from Baker&Taylor,
Inc.,Brodart and Ingram and approve Resolution 2022-LY-PG-R-1980.
BOT AGENDA Page 2