Minutes - 03/22/2022 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 8 REGULAR MEETING OF MARCH 22, 2022
MINUTES OF THE MARCH 22, 2022 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
APRIL 12, 2022
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: Trustees Laurence Herman, Michael Manzo, James Nagle, Edward Tiesenga, Asif Yusuf and
President Gopal Lalmalani
PRESENR VIA TELECONFERENCE: Trustee A. Suresh Reddy
ABSENT: None
IN ATTENDANCE: Village Manager Greg Summers, Interim Police Chief John Krull, Information
Technology Director Jim Fox, Golf Manager/Superintendent Sean Creed, Interim Finance Director
Paresh Joshi, Interim Fire Chief James Arie, Head Librarian Jacob Post, Public Works Director Rick
Valent, HR Director/Deputy Clerk Kathy Vonachen and Village Attorney Michael Castaldo Jr.
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani greeted everyone by speaking about the beautiful summer-like days and announced
that the Bath & Tennis Club membership registrations will open on the Village website to past members
and new residents on April 1st. Additionally, he informed everyone that Village Manager Summers will be
participating in the upcoming Springfield Drive Down to speak with legislators and lobbyists regarding
issues affecting the Village. After that, President Lalmalani, spoke about the CD Peacock Launch Party,
Board attendance, and shared further information regarding the establishment.
4. PUBLIC COMMENT ON AGENDA ITEMS
Attorney Mark Daniel spoke on behalf of his clients and Oak Brook Residents, the Sahli family, giving a
brief overview of their current and past actions, along with acts of compliance with the Village
requirements. Moreover, he expressed his thoughts regarding the handling of the review of the Certificate
of Appropriateness.
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of March 08, 2022
Motion by Trustee Manzo, seconded by Trustee Nagle to approve the Minutes of the Regular Board
of Trustees Meeting of March 08, 2022. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
VILLAGE OF OAK BROOK MINUTES Page 2 of 8 REGULAR MEETING OF MARCH 22, 2022
A. Accounts Payable for Period Ending: March 17, 2022 - $990,270.27
Significant Items included in Above:
1. LEGAL SERVICES:
a) Clark, Baird, Smith, LLP. – February 2022 – $6,519.50 (FY22 YTD - $13,852.50)
b) Ottosen, Dinolfo Hasenbalg & Castaldo – February 2022 – IAFF 4646 - $345.00
c) Ottosen, Dinolfo Hasenbalg & Castaldo – February 2022 – General - $12,500 (FY22 YTD -
$26,671.20)
TOTAL LEGAL BUDGET FOR 2022 IS $266,800
TOTAL LEGAL BILLS PAID FOR 2022 - YTD - $44,420.03
2. DUMEG – DuPage MEG Contributions FY23 - $20,800.00
3. PNC Equipment Finance – Inv. #1322004 - $302,058.48
4. BCBS PPO – Health Care Services - February 2022 - $191,454.44
5. DuPage Water Commission – February 2022 - $258,857.48
B. Approval of Payroll for Pay Period Ending: March 5, 2022 - $789,622.98
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Harger Road Water Main Replacement Project
2. Route 83 and I-88 Ramp Water Main Replacement Project
3. Consulting Services for Health Insurance Brokers – Authorization to Conduct the Request for
Proposals (RFP) Process
D. Ordinances & Resolutions
1. RESOLUTION 2022-PW-AG-B&T/P-R-1989, A Resolution Approving and Authorizing the
Execution of a Contract By and Between the Village of Oak Brook and Schaefges Brothers, Inc.
for the Bath & Tennis Pool Renovation Repairs Project
2. RESOLUTION 2022-ENG-DESIGN-AG-EX-R-1996, A Resolution Approving and Authorizing
the Execution of an Agreement By and Between the Village of Oak Brook and Christopher B.
Burke Engineering, LTD. For the Harger Road Water Main Replacement Project
3. RESOLUTION 2022-ENG-DESIGN-AG-EX-R-2008, A Resolution Approving and Authorizing
the Execution of an Agreement By and Between the Village of Oak Brook and Christopher B.
Burke Engineering, Ltd. For the Route 83 at I-88 on Ramp Water Main Replacement Project
Motion by Trustee Herman, seconded by Trustee Manzo to approve the Consent Agenda, with the
exception of Items 6.C.2, 6.D.2, 6.D.3, and authorize the expenditures as presented.
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
VILLAGE OF OAK BROOK MINUTES Page 3 of 8 REGULAR MEETING OF MARCH 22, 2022
7. ITEMS REMOVED FROM THE CONSENT AGENDA
ITEM 6.C.2 – Route 83 and I-88 Ramp Water Main Replacement Project
Trustee Herman spoke about the Water Main Replacement Project and the unforeseen circumstances
surrounding the necessity of replacement of the said Water Main. He also shared his thoughts on keeping
healthy reserve balances.
Motion by Trustee Herman, seconded by Trustee Manzo to authorize staff to seek bids for the Route
83 and I-88 on Ramp Water Main Replacement Project.
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
ITEM 6.D.2 – RESOLUTION 2022-ENG-DESIGN-AG-EX-R-1996, A Resolution Approving and
Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and
Christopher B. Burke Engineering, LTD. For the Harger Road Water Main Replacement Project
Trustee Nagle suggested that in light of the recent investigation by Village Manager Summers into
Christopher B. Burke Engineering, LTD, the Village pauses any and all work with the company pending
the results of the internal investigation.
Trustee Yusuf proposed an amendment to the deferral limiting the approved scope of work to the design
portion until the matter gets resolved. He also asked about the urgency of the proposed projects.
Village Manager Summers explained that the projects have not been designed as of yet, that the timing
seems to be relatively urgent and a conversation with the engineering company needs to take place.
Trustee Tiesenga spoke about the bid process and suggested that there may be more time available than
originally proposed.
Motion by Trustee Nagle, seconded by Trustee Manzo to discuss and defer the RESOLUTION 2022-
ENG-DESIGN-AG-EX-R-1996, A Resolution Approving and Authorizing the Execution of an
Agreement By and Between the Village of Oak Brook and Christopher B. Burke Engineering, LTD.
For the Harger Road Water Main Replacement Project
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
ITEM 6.D.3 – RESOLUTION 2022-ENG-DESIGN-AG-EX-R-2008, A Resolution Approving and
Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and
Christopher B. Burke Engineering, Ltd. For the Route 83 at I-88 on Ramp Water Main
Replacement Project
Motion by Trustee Nagle, seconded by Trustee Manzo to discuss and defer the RESOLUTION 2022-
ENG-DESIGN-AG-EX-R-1996, A Resolution Approving and Authorizing the Execution of an
VILLAGE OF OAK BROOK MINUTES Page 4 of 8 REGULAR MEETING OF MARCH 22, 2022
Agreement By and Between the Village of Oak Brook and Christopher B. Burke Engineering, LTD.
For the Harger Road Water Main Replacement Project
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
8. BOARDS & COMMISSION RECOMMENDATIONS
A. 3715 Spring Road – Certificate of Appropriateness (COA) for New Single Family Home
Trustee Herman shared a presentation regarding the property lines, along with the history of the area and
the history of the request including the events that transpired over the course of several years.
Furthermore, he shared his observations and expressed his thoughts, opinions, and concerns on the matter.
Motion by Trustee Herman, seconded by Trustee Manzo to discuss and refer the matter to the Plan
Commission for further deliberations of the Certificate of Appropriateness with specific
considerations to include but not limited to the following:
1. Impact on the Streetscape of the proposed home relative to what currently exists on the pre-
subdivided parcel in accordance with Section 13-8-7(A);
2. Impact on the order and control of growth in the area in accordance with Section 13-8-3;
3. Impact of development in the area consistent with Graue Mill, its site, and the historic period
it represents per Section 13-8-3(C);
4. Both front rear and side yard setback lines consistent with the area;
5. Impact of the height of the proposed subject structure relative to the height of other structures
within the area;
6. Impact a second structure in the area would have on the development of the area and the
Streetscape in the area;
7. Impact a front, rear, and side setbacks will have on the location of a second structure in the
area;
8. Orientation of the proposed structure on the lots;
9. Impact the height of a second structure will have on an area; and
10. Impact of two smaller lots on the area even if such lots are conforming.
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
B. York Road Development Partners, LLC – 1800 York Road – Planned Development Proposal
for a Medical Office Building in the O-4 District.
Trustee Herman made a motion and shared the background of the proposed Development.
Trustee Tiesenga asked about the traffic signal replacement at the intersection of the proposed
Development and clarification on the reduction of the previous commitment by the Developer.
Village Manager Summers addressed Trustee Tiesenga’s concerns.
VILLAGE OF OAK BROOK MINUTES Page 5 of 8 REGULAR MEETING OF MARCH 22, 2022
Rob Oldenburg Vice President of Development, Irgens, addressed and clarified Trustee Tiesenga’s
concerns by explaining the amendments.
Trustee Manzo relayed his recollection of the originally proposed plan.
Trustee Yusuf expressed his thoughts and opinions on the development and the proposed construction of a
four-way intersection.
Motion by Trustee Nagle, seconded by Trustee Manzo that the Village Board concurs with the
recommendation from the Planned Development Commission (PDC) approving the reque sted
Planned Development located at 1800 York Road to permit and allow construction of a Two (2) story,
35,000 SF outpatient healthcare facility subject to the following:
1. The new outpatient healthcare facility shall comply with the accompanying site plan,
landscape plan and building elevations;
2. Final engineering approval shall be required prior to the issuance of the building permit for
the Development. The final plans shall include the requisite final utilities, intersection
improvements and land bank parking configuration/details;
3. Final landscape plan approval shall be required prior to the issuance of the building permit
for the Development;
4. Trash enclosure shall be constructed of materials and finishes that match the proposed
medical office building to fully screen the enclosure from view;
5. All sign proposals shall comply with applicable sign code regulations of the Oak Brook
zoning ordinance unless otherwise modified or varied;
6. Land bank parking shall be included in the final engineering plans. The applicant agrees to
construct additional parking (within the easement area north of the property) if the Village
determines that the parking demand requires additional off-street parking spaces;
7. Compliance with Plans: The development, maintenance, and operation of the Property will be in
substantial compliance with the plans and documents as submitted, except for minor changes
approved by the Development Services Director and Village Manager in accordance with
Section 13-15-8 of the Zoning Ordinance;
8. Add the condition “Notwithstanding the attached exhibits, the applicant shall meet all
Village Ordinance requirements at the time of building permit application except as
specifically varied or waived”;
9. Authorize the Village Attorney and staff to negotiate and amend the previous Development
Agreement and to prepare the necessary ordinance granting the Planned Development for
approval and adoption at a future Board of Trustees meeting.
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
9. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION 2022-ZO-OZM-EX-R-2003, A Resolution Approving the 2022 Village of
Oak Brook Official Zoning Map
Trustee Yusuf presented the motion speaking in agreement with the vetting process, and the
recommendations from the Plan Commission and the Zoning Board of Appeals. He later suggested
VILLAGE OF OAK BROOK MINUTES Page 6 of 8 REGULAR MEETING OF MARCH 22, 2022
declaring a short-term moratorium on certain types of development while the amendment process is
taking place.
Trustee Tiesenga explained the reasons behind the disapproval and deferral of the originally presented
motion. He also expressed his concerns with the current standing and situation of the Commercial
Revitalization Plan as well as the negative impact it may have on the Village with an opportunistic
developer.
Village Manager Summers addressed Trustee Tiesenga’s comments explaining the process that needs to
be utilized to bring the amendments to fruition. Discussion ensued.
Village Attorney Castaldo chimed in by saying that the process can be sped up and completed within a
few months.
Trustee Manzo expressed his thoughts and opinions regarding the long process that includes many
stakeholders.
Trustee Herman informed everyone of the events that took place at the Westmont Plan Commission Meeting
while he was in attendance.
Motion by Trustee Yusuf, Seconded by Trustee Manzo that the Village Board approves
RESOLUTION 2022-ZO-OZM-EX-R-2003, A Resolution Approving the 2022 Village of Oak Brook
Official Zoning Map
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
10. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION 2022-SC-NME-R-2009, Resolution Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Premier Athletic
Management Co.
Trustee Manzo presented the motion and briefly explained what the agreement entails.
Village Manager Summers confirmed Trustee Manzo’s comments and provided further details on the
benefits to the Village outlined within the agreement. He also addressed Trustee Herman’s question
regarding compliance with the Village’s Sign Ordinance.
Trustee Herman asked about the compliance of the proposed signage with the Village’s Sign Ordinance.
Trustee Yusuf spoke in approval of the standalone proposed matter.
Trustee Tiesenga asked for clarification on the sign approval process while explaining his observations of
provisions within the contract.
VILLAGE OF OAK BROOK MINUTES Page 7 of 8 REGULAR MEETING OF MARCH 22, 2022
Motion by Trustee Manzo, Seconded by Trustee Herman that the Village Board approves
RESOLUTION 2022-SC-NME-R-2009, Resolution Approving and Authorizing the Execution of an
Agreement By and Between the Village of Oak Brook and Premier Athletic Management Co.
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
10. ACTIVE BUSINESS
B. OBBT Banquets, Golf Café, & Poolside Café Food Service RFP Discussion
Village Manager Summers shared an overview of past actions taken by the Board regarding the RFP
process, the results of the said process, and currently proposed practices for the OBBT Banquets, Golf
Café & Poolside Café Food Services. Discussion ensued and all questions and concerns were addressed.
Trustee Manzo suggested that the proposals be presented to the current catering company to see if
conditions would apply. He also addressed Trustee Yusuf’s comments expressing his understanding of the
matter.
President Lalmalani confirmed that the proposed operations would not take effect until 2023.
Trustee Tiesenga asked if the current vendor receive a copy of the RFP and had a chance to bid.
Trustee Yusuf expressed his thoughts, opinions, and concerns on the current revenues in comparison with
the proposed ones.
Golf Manager/Superintendent Creed shared his opinions on the subject.
Trustee Nagle asked about a lease or a letter of intent prior to finalization.
11. PUBLIC COMMENT ON NON-AGENDA ITEMS
None
12. ADJOURN TO CLOSED SESSION, For the Purpose of Discussing (1) Minutes of Meetings Lawfully
Closed Under This Act, (2) To Consider Litigation Pending Against, Affecting, Or On Behalf Of The
Village, Or Probable Or Imminent Litigation Against Or By The Village, Pursuant to 2(C)(21), 2(C)(11)
Of the Illinois Open Meetings Act Respectively
Motion by Trustee Nagle, seconded by Trustee Yusuf to adjourn the Regular Meeting of the Board
of Trustees at 8:12 p.m. VOICE VOTE: Motion carried.
Village Attorney Castaldo stated that the Open Session Agenda Meeting will be adjourned through
the closed session as there is no further action that will be taken in the Open Session.
13. ADJOURNMENT
Motion by Trustee Manzo, seconded by Trustee Nagle to adjourn the Regular Meeting of the Board
of Trustees at 9:23 p.m. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK MINUTES Page 8 of 8 REGULAR MEETING OF MARCH 22, 2022
ATTEST:
_/s/Charlotte K. Pruss__
Charlotte K. Pruss
Village Clerk