S-1655 - 08/09/2022 - BUDGET - Ordinances Supporting Documents ITEM 8.A.1
BOARD OF TRUSTEES MEETING
VILLAGE of SAMUEL E. DEAN BOARD ROOM
OAK B R , K BUTLER GOVERNMENT CENTER
t 1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
August 9, 2022
SUBJECT: 2022 Budget Amendment—Personnel Line Iteem Funding Adjustments`
FROM: Jessica Spencer, Assistant Village Manager k
BUDGET SOURCE/BUDGET IMPACT: Net reduction of$13,631 (see detailed chart
in body of memo).
RECOMMENDED MOTION: I move the Village Board adopt Ordinance 2022-BU-
AMEND-S-1655 "An Ordinance Authorizing Amendments and Transfers Among Budget
Line Items" regarding the personnel line item funding adjustments.
Back2round/History:
During the course of a year, there are numerous situations that may arise that cause an
account, program, or even a fund to require adjustments. When this occurs, State statutes
provide that the corporate authorities may make transfers from "one corporate object or
purpose to another corporate object or purpose". Additionally, statutes provide that the
corporate authorities may delegate authority to heads of municipal departments to "delete,
add to, change, or create sub-classes within object class budgeted previously to the
department with the approval of the budget officer or executive officer of the
municipality". The Village has defined a corporate object or purpose to be an individual
program or fund. Sub-classes within object classes have been defined as accounts and
categories within a budget program.
The Village Board's policy on Finance, Taxation, and Budget, prepared based on the
previously mentioned statues, outlines the following procedures for budget administration
on how these variances are to be addressed:
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6--S.
1. That the Budget Officer, with the approval from the Village Manager, may
authorize transfers of budgeted funds between accounts or between account
categories within a single budget program.
2. That any transfer of budgeted funds from one budget program to another shall be
subject to approval by the Board of Trustees upon the recommendation of the
Village Manager.
3. That any transfer from contingency shall be subject to approval by the Board of
Trustees upon the recommendation of the Village Manager.
4. That any increase in the total appropriation within any fund shall be subject to
approval by the Board of Trustees upon the recommendation of the Village
Manager.
The Ordinance presented removes the budgeted salary and benefits related to one Human
Resources Director from the 2022 budget, and reestablishes the position of Human
Resources Generalist in the HR Department. The following accounts are being adjusted as
a result of this change:
THE REMAINDER OF THIS PAGE WAS
INTENTIONALLY LEFT BLANK.
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Budget Amendments
FY 2022-3rd Quarter
112-50000 Village Clerk-Full Time Salaries $ (6,490) Human Resources Director-Eliminate Position
132-50000 Human Resources-Full Time Salaries (8,112.67) Human Resources Director-Eliminate Position
134-50000 Risk Management-Full Time Salaries (6,489.74) Human Resources Director-Eliminate Position
221-50000 Finance-Full Time Salaries (11,357.54) Human Resources Director-Eliminate Position
112-50000 Village Clerk-Full Time Salaries 4,950.53 Human Resources Generalist-Add Position
132-50000 Human Resources-Full Time Salaries 6,188.17 Human Resources Generalist-Add Position
134-50000 Risk Management-Full Time Salaries 4,950.53 Human Resources Generalist-Add Position
221-50000 Finance-Full Time Salaries 8,663.43 Human Resources Generalist-Add Position
112-51400 Social Security (402.36) Human Resources Director-Eliminate Position
132-51400 Social Security (502.99) Human Resources Director-Eliminate Position
134-51400 Social Security (402.36) Human Resources Director-Eliminate Position
221-51400 Social Security (704.17) Human Resources Director-Eliminate Position
112-51400 Social Security 306.93 Human Resources Generalist-Add Position
132-51400 Social Security 383.67 Human Resources Generalist-Add Position
134-51400 Social Security 306.93 Human Resources Generalist-Add Position
221-51400 Social Security 537.13 Human Resources Generalist-Add Position
112-51100 IMRF (589.92) Human Resources Director-Eliminate Position
132-51100 IMRF (737.44) Human Resources Director-Eliminate Position
134-51100 IMRF (589.92) Human Resources Director-Eliminate Position
221-51100 IMRF (1,032.40) Human Resources Director-Eliminate Position
112-51100 IMRF 450.00 Human Resources Generalist-Add Position
132-51100 IMRF 562.50 Human Resources Generalist-Add Position
134-51100 IMRF 450.00 Human Resources Generalist-Add Position
221-51100 IMRF 787.51 Human Resources Generalist-Add Position
112-51400 Medicare (94.10) Human Resources Director-Eliminate Position
132-51400 Medicare (117.63) Human Resources Director-Eliminate Position
134-51400 Medicare (94.10) Human Resources Director-Eliminate Position
221-51400 Medicare (164.68) Human Resources Director-Eliminate Position
112-51400 Medicare 71.78 Human Resources Generalist-Add Position
132-51400 Medicare 89.73 Human Resources Generalist-Add Position
134-51400 Medicare 71.78 Human Resources Generalist-Add Position
221-51400 Medicare 125.62 Human Resources Generalist-Add Position
112-51500 Health, Dental,Vision&Life Insurance (1,858.00) Human Resources Director-Eliminate Position
132-51500 Health,Dental,Vision&Life Insurance (2,322.50) Human Resources Director-Eliminate Position
134-51500 Health,Dental,Vision&Life Insurance (1,858.00) Human Resources Director-Eliminate Position
221-51500 Health,Dental,Vision&Life Insurance (3,251.50) Human Resources Director-Eliminate Position
112-51500 Health,Dental,Vision&Life Insurance 929.00 Human Resources Generalist-Add Position
132-51500 Health,Dental,Vision&Life Insurance 1,161.25 Human Resources Generalist-Add Position
134-51500 Health,Dental,Vision&Life Insurance 929.00 Human Resources Generalist-Add Position
221-51500 Health, Dental,Vision&Life Insurance 1,625.75 Human Resources Generalist-Add Position
Total General Fund $ (13,631) Budget 2022 Net Decrease
Historically, the Human Resources Department has consisted of a Director, a Senior
Administrative Assistant, and occasionally an intern or temporary employee as the need
arose. Due to the creation of the Assistant Village Manager position, the Village Manager
has determined and found the staff needs to have changed as the Assistant Village Manager
job description includes oversight of the Human Resources Department. The Human
Resource Generalist will be the main point of contact for the daily needs of staff and related
vendors.
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Recommendation:
The Village Board adopt Ordinance 2022-BU-AMEND-S-1655 "An Ordinance
Authorizing Amendments and Transfers Among Budget Line Items"regarding the
personnel line item funding adjustments.
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