R-2008 - 04/12/2022 - WATER MAIN CONTRACT - Resolutions Supporting Documents ITEM 8.A.2
BOARD OF TRUSTEES MEETING
VILLAGE oi- SAMUEL E. DEAN BOARD ROOM
OAK BRK . BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
April 12, 2022
SUBJECT: Award of Agreement—Professional Engineering Services Agreement for
Route 83 at I-88 On-Ramp Water Main QReplacement Project
FROM: Rick Valent, Director of Public Works
BUDGET SOURCE/BUDGET IMPACT: The Water Fund, Engineering Services
(451-76200),to be increased in the amount of$75,550 through a transfer of funds from
Water Fund, System Improvements (451-91000)
RECOMMENDED MOTION: I move that the Village Board award a Professional
Services Agreement to Trotter and Associates, Inc., St. Charles, Illinois in the amount of
$75,550, and approve Resolution R-2008 "A Resolution Approving and Authorizing a
Professional Engineering Services Agreement By and Between the Village of Oak Brook
and Trotter and Associates, Inc., for the Route 83 at I-88 On-Ramp Water Main
Replacement Project"pending final attorney review and approval.
Background/History:
On December 3, 2021, staff was made aware of a water main break on Route 83 near the
I-88 East on-ramp. Further evaluation and financial analysis of the repair warrants the
water main being replaced and slightly relocated. The replacement of this water main
section will not only eliminate continued repairs,but also allow for better accessibility in
the future and restore hydraulics to the distribution system.
In order to seek construction bids, staff recommends Trotter and Associates, Inc.
complete design and construction documents including approximately 1,150 feet of new
12-inch water main that runs parallel to Route 83 and the I-88 East on-ramp. The
existing water main is non-operational due to this recent break, and because of this, the
fire protection hydraulics in the distribution in and around the Oakbrook Center is
dramatically compromised. The work will also include three(3)new 12-inch diameter
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lG-S:
valves in vaults, one(1)new 6-inch valve in a vault,repairs to the bike path, installation
of approximately 80 lineal feet of drain tile, and all landscape restoration. The estimated
construction cost for this work is $400,000.
The full scope of the engineering services proposal includes field reconnaissance,
geotechnical investigation,utility coordination, engineering design,preparation of
construction plans and specifications,preparation of an Engineer's Opinion of Probable
Cost and permitting.
At the March 22, 2022 Board of Trustees Meeting, staff was directed to obtain additional
engineering proposals for like services as compared to the original recommendation of
Christopher B. Burke Engineering, Ltd. Based upon prior engineering design service
relationships, staff reached out to Civiltech Engineering, Inc. and Trotter and Associates,
Inc. The proposal from Trotter and Associates, Inc. is the second lowest of the three,
$12,600 more than Christopher B. Burke Engineering, Ltd. and$13,950 lower than
Civiltech Engineering, Inc. During that same meeting, staff was also directed to put a
hold on any new agreements with Christopher B. Burke Engineering, Ltd. until further
notice,thus the recommendation to award approval to the next lowest responsive pricing.
The proposal encompasses both design and construction management to streamline the
project management and to oversee the construction workmanship to ensure the Village
does not experience a situation similar to that of the recent pool renovation project.
Below is the breakdown of fees.
Task—Design Engineering Fee
Task 1 —Field Reconnaissance and Base Sheets. $ 5,590
Task 2—JULIE Utility Survey $ 2,940
Task 3 —Geotechnical Investigation and LPC-662/663 Analysis $ 4,500
Task 4—Utility Coordination $ 2,030
Task 5—Preliminary PS&E(50%) $ 6,300
Task 6—IEPA Water Main Construction Permitting $ 3,880
Task 7—Final Plans, Specifications and Estimate(100%) $ 6,930
Task 8—Project Coordination and Meetings $ 4,660
Task 9—Plat of Survey with Proposed Watermain Easement $ 4,270
SUBTOTAL: $ 41,100
Task—Construction Observation Fee
Task 1 —Pre-Construction Services $ 1,260
Task 2—Submittal Review $ 2,640
Task 3 —Construction Observation $ 23,220
Task 4—Post Construction $ 3,530
SUBTOTAL: $ 30,650
BIDDING PHASE SERVICES: $ 3,800
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TOTAL NOT TO EXCEED FEE: $ 75,550
Recommendation
That the Village Board award a Professional Services Agreement to Trotter and Associates,
Inc., St. Charles, Illinois in the amount of$75,550, and approve Resolution R-2008 "A
Resolution Approving and Authorizing a Professional Engineering Services Agreement By
and Between the Village of Oak Brook and Trotter and Associates, Inc., for the Route 83
at I-88 on Ramp Water Main Replacement Project" pending final attorney review and
approval.
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