R-2017 - 04/26/2022 - BUILDING CODE - Resolutions Supporting Documents ITEM 6.13.2
VILLAGE OF BOARD OF TRUSTEES MEETING
OAK B R , K SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
April 26, 2022
SUBJECT: Award of Contract—Building Plan Review and Inspection Services
FROM: Rebecca Von Drasek, Interim Development Services Director.&J
BUDGET SOURCE/BUDGET IMPACT: $70,000 is budgeted in Other Services
within the Code Enforcement budget account#921-77000.
RECOMMENDED MOTION: I move that the Village Board award a Professional
Services Agreement to the company with the best overall value,T.P.I. Building Code
Consultants, Inc., South Elgin, Illinois, Consulting, Inc., for Development Services
Support Plan Review and Inspection Services. Additionally, I move that the Village
Board approve Resolution R-2022-DS-AG-CNSLT-R-2017
Background/History:
The Development Services Department manages the building permit process including
the review of building permits and the associated inspections to ensure compliance with
the approved plans and the Village's building codes. The department's goal is to perform
these functions at a high-level and in a timely manner to accommodate all of our
residential and commercial customers. When plan review and inspection demands are
high or if full-time and part-time staff are temporarily out of the office, the village
requires third party plan review and inspection services to meet our goal of providing
high quality and timely customer services.
Analysis: We requested and received qualification/proposals from four(4) building code
consultants for as-needed plan review and inspection services.
Four(4) sealed proposals were received and opened on May 27, 2021:
• Lakeside Consultants;
• SAFEbuilt Illinois, LLC;
• T.P.I. Building Code Consultants, Inc.; and
• Willdan Engineering.
REG BOT 042622 Agenda Item 6.D.2-Building Plan Review Services memo
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G•S.
Cost Comparison:
Staff has prepared a cost comparison with five (5) recent development projects based
upon the fees/rates identified in each of the four(4) consultant proposals. These projects
include two (2) commercial remodels, a new furniture showroom/restaurant, new hotel
and new apartment building. The analysis and proposed fee structure are attached for
review and reference purposes. In three (3) of the five (5) plan review fee comparisons,
TPI's fees were the most cost effective compared to the other three(3) consultants.
Our 3rd party consultant's scope of work will include ancillary plan review and inspection
services when demand is high or if full-time and part-time staff are temporarily out of the
office. This service is necessary to meet our goal of providing high quality and timely
customer services. Again, these services are of a primarily back-up nature but still
important to ensure that qualified and certified support services are available to
supplement our building plan reviewer(s) and building inspector(s) whatever the
circumstances. Building plan review and inspection services could include the
disciplines of building, plumbing, electrical, mechanical, and energy for residential or
commercial projects.
In conclusion, the proposal from TPI best fits the needs of the Development Services
Department as the most qualified plan review and inspection service for this type of
work. This determination is based upon the code consultant's related experience,
qualifications, fee structure and the Village's past positive experience in working with the
consultant and their company. TPI has been working with the Village of Oak Brook
since 2006 and is able to provide the Village with the same staff person, Steve Tisiani, a
Master Code Professional. He is very knowledgeable of all Village standards,
specifications and requirements and industry practices. No training or guidance will be
necessary to have him continue working on Village plan reviews and there will be no
delay/loss of services because of a transition to another code consultant service.
Recommendation:
That the Village Board awards a Professional Service Agreement to the proposer with the
best overall value, experience and institutional knowledge, T.P.I. Building Code
Consultants, Inc., South Elgin, Illinois for building code plan review and inspection
services and approves Resolution R-2022-DS-AGCNSLT-R-2017. For this type of
service, the contract would initially be for one year with four (4) additional one-year
options to renew since this is the first time that we are requesting proposals for this type
of service. The source of funding would be budget account #921-77000 and associated
building permit fee reimbursements.
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Proiect Pottery Barn 12,718 SQFt Plan review fees Opt 2 Fees
TPI Commercial Review $1,502.41
Safebuilt Commercial Review $1,907.30 $1,017.44
Wildan Commercial Review $3,179.50
Lakeside Commercial Review $5,087.20
Proiect Ulta Beauty 13,005 SgFt Plan review fees Opt 2 Fees
TPI Commercial Review $1,510.85
Plumbing Review $120.00
Safebuilt Commercial Review $1,950.75 $1,040.40
Plumbing Review $650.25 $260.10
Wildan Commercial Review $3,251.25
Plumbing Review $1,040.40
Lakeside Commercial Review $5,202.00
Plumbing Review $5,202.00
Proiect Restoration Hardware 54,730 SgFt Plan review fees Opt 2 Fees
TPI Commercial Review $2,737.50
Plumbing Review $596.00
Safebuilt Commercial Review $8,209.50 $4,378.40
Plumbing Review $2,736.50 $1,094.60
Wildan Commercial Review $13,682.50
Plumbing Review $4,378.40
Lakeside Commercial Review $21,892.00
Plumbing Review $21,892.00
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Project Hampton Inn 72,411 SgFt Plan review fees Opt 2 Fees
TPI Commercial Review $3,257.38
Safebuilt Commercial Review $10,861.65 $5,792.80
Wildan Commercial Review $18,102.75
Lakeside Commercial Review $28,964.40
Oak Brook Commons Apt 489,254
Project SgFt Plan review Fees Opt 2 Fees
TPI Commercial Review $15,612.57
Plumbing Review $8,780.00
Safebuilt Commercial Review $73,388.10 $39,140.32
Plumbing Review $24,462.70 $9,785.08
Wildan Commercial Review $122,313.50
Plumbing Review $39,140.32
Lakeside Commercial Review $195,701.60
Plumbing Review $195,701.60
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