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Minutes - 07/12/2022 - Board of Trustees VILLAGE OF OAK BROOK MINUTES Page 1 of 8 REGULAR MEETING OF JULY 12, 2022 MINUTES OF THE JULY 12, 2022 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON AUGUST 09, 2022 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons: PRESENT: Trustees Laurence Herman, Michael Manzo, James Nagle, A. Suresh Reddy, Edward Tiesenga, Asif Yusuf and President Gopal Lalmalani ABSENT: None IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Jessica Spencer, Police Chief Brian Strockis, Information Technology Director Jim Fox, Finance Director Marilyn Fumero, Interim Fire Chief James Arie, Head Librarian Jacob Post, Development Services Director Rebecca Von Drasek, Public Works Director Rick Valent, Golf Manager/Superintendent Sean Creed and Village Attorney Michael Castaldo Jr. 3. PRESIDENT’S OPENING COMMENTS President Lalmalani spoke about the tragedies that took place in Highland Park during the recent Independence Day Celebrations and asked for a moment of silence for the grieving families. Next, he thanked everyone involved in making the Taste of Oak Brook a big success, further elaborating on the food, music, and fireworks display. He also shared thoughts from the residents regarding the event and asked Trustee Reddy to summarize the event. After that, President Lalmalani spoke about the 4th of July parade in Hinsdale where he represented the Village; welcomed the Assistant Village Manager Jessica Spencer, and asked Village Manager Summers to introduce Ms. Spencer to the Village. He also reminded everyone that there will be no second Board of Trustees Meeting in July, and announced the blood drive held by the Police Department, the upcoming Homeowner’s Association meeting, the National Night Out, and the Village-hosted Public Safety Seminar. Lastly, President Lalmalani spoke about the Village’s Cybersecurity incident and its effect on various operating procedures and computer systems over the last several weeks including the Village’s financial software. He then sought a motion asking the Board to authorize the Finance Department to pay backlog bills prior to the Board's approval. Once the motion passed, he wished the Muslim Community happiness and peace on Eid al-Adha Mubarak. Trustee Reddy summarized the Taste of Oak Brook by elaborating on the attendance, successes, shortcomings, and plans for the future. Moreover, he explained the advantages and disadvantages of hosting a two-day event, plans to further discuss next year’s festivities and asked residents to provide feedback regarding the event. Lastly, he thanked Trustee Manzo for his mentorship, Police Chief Strockis, and Village Manager Summers for their input, announced several events taking place during the Polo matches, and invited everyone to join. Village Manager Summers thanked President Lalmalani for the opportunity to introduce Jessica Spencer as the new Assistant Village Manager. He proceeded to share Assistant Village Manager Spencer’s VILLAGE OF OAK BROOK MINUTES Page 2 of 8 REGULAR MEETING OF JULY 12, 2022 background information and qualification along with the assigned position responsibilities she will be encompassing. Assistant Village Manager Spencer briefly shared her thoughts regarding the first twenty-four hours with the Village. She also expressed her enthusiasm for this new opportunity. Police Chief Strockis spoke about a number of matters that will be covered during the Public Safety Seminar held on August 17, 2022, in the Samuel Dean Board Room. Fire Chief Arie spoke about preparations on topics that will complement material covered by the Police Department Program during the Public Safety Seminar. Motion by Trustee Manzo, seconded by Trustee Nagle to Authorize the Finance Department to Pay Backlog Bills Prior to the Board Approval ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 0 - None Motion carried 4. PUBLIC COMMENT ON AGENDA ITEMS Resident Cindy Groh greeted the Board, thanked them for addressing the electrical usage issue at the Dover entrance, and proceeded to speak regarding two separate matters of concern representing the residents of York Woods. She explained the issue with the garbage receptacle at Fogo de Chau, and the lack of landscaping maintenance at the Flag Creek Proclamation lift station located at Dover Dr. and York Road. Resident Laurie Stafford divulged her concerns regarding the bicycle path connecting into the Robin Hood Ranch subdivision. Oak Brook Park District Commissioner Tom Truedson expressed support and gratitude to the DuPage Convention and Visitor’s Bureau for their assistance in receiving grants that will allow the Park District to expand the amenities. Director of Sales and Marketing for Chicago Marriott Oak Brook Nathan Karsten spoke in support for the DuPage Convention and Visitors Bureau and shared his thoughts on a localized market versus a national one. General Manager for the Drake Oak Brook spoke regarding the separation of the DuPage Convention Bureau and Point B Communications. He also urged the Board to make a decision on a possible disengagement from the DuPage Convention and Visitors Bureau and to release funds owed to them at this time. The Director of Sales for the DoubleTree Oak Brook Tiffany Moland spoke in support of DuPage Convention and Visitors Bureau. She further shared her observations regarding partnerships with state certified and non-certified Convention and Visitors Bureaus. Resident Ray Cesca updated everyone on the 5G Deployment. He also made suggestions on how to strengthen the case against the companies deploying the 5G antennas disallowing the same antenna deployment that is taking place in neighboring municipalities. VILLAGE OF OAK BROOK MINUTES Page 3 of 8 REGULAR MEETING OF JULY 12, 2022 General Manager of 1301, 1225 and 1201 West 22nd Street Anthony Falbo representing AG Oak Brook Executive Ventures, LLC. spoke regarding the request for variation allowing the potential tenants to occupy the first floor of the allocated space. He also addressed the request for a variance to allow for directional signage on the property. A Lemont Resident Heather Tomala spoke in support of the DuPage County Convention and Visitors Bureau based on her 15 year tenure in the meeting industry. She also expressed her thoughts and opinions on why one should retain a partnership with a Convention and Visitors Bureau. Puttshack Director of Operations Brad Kepler also shared his thoughts supporting the DuPage Convention and Visitors Bureau. Director of Sales for the DuPage Convention and Visitors Bureau and Sports Commission Noonie Aguilar spoke in support of the continued partnership with the DuPage Convention and Visitors Bureau on behalf of the Executive Director Beth Marchetti. 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting of June 14, 2022 Motion by Trustee Reddy, seconded by Trustee Yusuf to approve the Minutes of the Regular Board of Trustees Meeting of June 14, 2022, 2022. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Development Services Referrals 1. 1775 22nd Street – Sign Variations for Wall Signs for the Lazy Dog Restaurant B. Ordinances & Resolutions 1. RESOLUTION 2022-JS-AG-R-2027, A Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and Perfect Cleaning Service Corp. 2. RESOLUTION 2022-JS-B&T-AG-R-2028, A Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and Image One Facility Solutions C. Village of Oak Brook – Monthly Financial Reports April 2022 Motion by Trustee Reddy, seconded by Trustee Yusuf to approve the Consent Agenda and authorize the expenditures as presented. ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 0 - None Motion carried VILLAGE OF OAK BROOK MINUTES Page 4 of 8 REGULAR MEETING OF JULY 12, 2022 7. ITEMS REMOVED FROM THE CONSENT AGENDA None 8. ACTIVE BUSINESS A. DuPage Convention and Visitors Bureau – 2022 Membership Trustee Reddy provided a brief background of the Village’s history with the DuPage Convention and Visitors Bureau, the binding of the signed promissory note, and made a motion to honor the promissory note for the year 2022. Trustee Tiesenga spoke in support of the presented motion while expressing caution regarding previously made comments about the DuPage Convention and Visitors Bureau further elaborating on taxes, grants, and the Chicago Tribune article from May of 2019. President Lalmalani spoke in agreement with Trustee Tiesenga’s comments and tasked Village Manager Summers and Assistant Village Manager Spencer with concocting solutions and various options for the year 2023 to resolve the matter. Moreover, he echoed Trustee Yusuf’s comment about turning to the Hotel, Convention, and Visitors Committee for advice. Trustee Herman also spoke in support of honoring the agreement in place, and further shared his view on the matter from a financial standpoint. Trustee Manzo spoke in agreement with Trustee Tiesenga and Trustee Herman’s comments and expressed his support for honoring the current promissory note. Trustee Yusuf voiced his support for honoring the current commitment and conveyed his disagreement with the previously made comments about the fund distribution and allocation by the DuPage Convention and Visitors Bureau. Trustee Nagle also communicated his thoughts by speaking in agreement with the majority of previously made comments. He elaborated his thoughts and views by addressing the recent Hotel Committee meeting held at the Marriott, and lessons from past mistakes. He also disclosed the shortcomings of Point B Communications and urged the Board to take a close look at all angles of the financial responsibilities. Motion by Trustee Reddy, seconded by Trustee Yusuf that the Village Board Approves DuPage Convention and Visitors Bureau – 2022 Membership ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 0 - None Motion carried 8. ACTIVE BUSINESS B. Ordinances & Resolutions 1. RESOLUTION 2022-FD-AID-IGA-R-2029, A Resolution Authorizing and Approving the Execution of an Agreement By and Between the Village of Oak Brook and York Center Fire Protection District Trustee Herman made the motion and shared the background information on the matter while explaining the newly arranged partnership with the York Center Fire Protection District. VILLAGE OF OAK BROOK MINUTES Page 5 of 8 REGULAR MEETING OF JULY 12, 2022 Trustee Tiesenga expressed his contentment with the arrangement and commanded Interim Fire Chief Arie for the idea. Motion by Trustee Herman, seconded by Trustee Manzo that the Village Board Approves RESOLUTION 2022-FD-AID-IGA-R-2029, A Resolution Authorizing and Approving the Execution of an Agreement By and Between the Village of Oak Brook and York Center Fire Protection District ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 0 - None Motion carried 8. ACTIVE BUSINESS B. Ordinances & Resolutions 2. ORDINANCE 2022-LC-AL-G-1215, An Ordinance Amending Title 4, Chapter 1, Section 8a of the Village Code of the Village of Oak Brook, Illinois By Increasing By One To the Number of Authorized Class And Increasing By One To Nineteen the Number of Authorized Class B Liquor Licenses (Maggianos) Motion by Trustee Reddy, seconded by Trustee Yusuf that the Village Board Approves ORDINANCE 2022-LC-AL-G-1215, An Ordinance Amending Title 4, Chapter 1, Section 8a of the Village Code of the Village of Oak Brook, Illinois By Increasing By One To the Number of Authorized Class And Increasing By One To Nineteen the Number of Authorized Class B Liquor Licenses (Maggianos) ROLL CALL VOTE: Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 1 - Trustee Nagle Motion carried 8. ACTIVE BUSINESS B. Ordinances & Resolutions 3. ORDINANCE 2022–ZO-V-S-1653, An Ordinance Granting Variations from Provisions of Sections 13-11-10.C.5 and 13-10D.1 of Title 13 (“Zoning Regulations”) of the Village Code of the Village of Oak Brook to Allow an Additional Monument Sign and a Retail Use for the Property Located at 1225 22nd Street, Oak Brook, Illinois Trustee Yusuf provided a brief background on the subject matter and made the motion. Trustee Herman spoke in support of the presented motion and clarified several points regarding the status of the retailer’s occupation tax. Trustee Manzo asked for a clarification from the Village attorney regarding setting a precedent for future applicants by allowing the additional monument signs. Village Attorney Castaldo explained why allowing this motion to go through has the potential of setting a precedent for any future decisions. VILLAGE OF OAK BROOK MINUTES Page 6 of 8 REGULAR MEETING OF JULY 12, 2022 Village Manager Summers explained the unique circumstances surrounding the presented motion that would not necessarily apply in different scenarios. Motion by Trustee Yusuf, seconded by Trustee Nagle that the Village Board Approves ORDINANCE 2022–ZO-V-S-1653, An Ordinance Granting Variations from Provisions of Sections 13-11-10.C.5 and 13-10D.1 of Title 13 (“Zoning Regulations”) of the Village Code of the Village of Oak Brook to Allow an Additional Monument Sign and a Retail Use for the Property Located at 1225 22nd Street, Oak Brook, Illinois ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 0 - None Motion carried 8. ACTIVE BUSINESS B. Ordinances & Resolutions 4. ORDINANCE 2022-BU-AMEND-S-1654, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois Trustee Herman made the motion and briefly explained the reasoning behind the amendment. Police Chief Strockis further elaborated on the Police Department’s restructuring plan and explained the overall savings. Motion by Trustee Herman, seconded by Trustee Manzo that the Village Board Approves ORDINANCE 2022-BU-AMEND-S-1654, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 0 - None Motion carried 8. ACTIVE BUSINESS C. Discussion: Ordinance Prohibiting Pedestrians in Roadways Police Chief Strockis addressed various concerns including pedestrian and motorist safety, carjackings, the extensive number of calls received regarding the pedestrians in the roadway, and the recent medical injury which could have ended in a tragedy and a much greater disruption in traffic. Trustee Manzo explained his understanding of the panhandling law currently in place. He then elaborated on his thoughts regarding the writing of the Ordinance that would prohibit panhandling in the roadway to ensure the safety of both the drivers and pedestrians alike. President Lalmalani asked Village Attorney Castaldo to clarify the Supreme Court’s standing regarding the sensitive issue of panhandling in the roadway. Village Attorney Castaldo explained that the Village may not be able to steer clear of interaction with the Supreme Court. However, the focus of the drafted Ordinance will clearly outline the prohibition of pedestrians in the roadway and allow the continuance of the panhandling from the medians. VILLAGE OF OAK BROOK MINUTES Page 7 of 8 REGULAR MEETING OF JULY 12, 2022 Trustee Nagle shared his thoughts and opinions regarding the safety of both motorists and pedestrians along with suggestions for drafting the Ordinance in question. Village Manager Summers explained that the Draft of the Ordinance included in the Agenda Packet specifically points out public safety to pedestrians regardless of whether the individuals are panhandling. He further asked the Board to take into consideration the fact that the Ordinance would apply to everyone including any and all fundraising events. Trustee Tiesenga addressed the drafted Ordinance by divulging his thoughts regarding previously made comments. He also expressed his perception of the Constitution, First Amendment Rights, and the American Civil Liberties Union. 8. ACTIVE BUSINESS D. Discussion: Sports Core – OBBT Banquets, Golf Café, & Poolside Café Food Service RFP Village Manager Summers explained the previously issued RFP for food services, the separation of services, and the Sports Core Advisory Committee recommendations. Later, he concluded that based on the number of previously made choices regarding the soccer and golf it is paramount that the Board considers alternative solutions based on public feedback for the banquet facilities. Additionally, he explained the next steps that need to be taken in order to place the referendum question on the November ballot. President Lalmalani shared thoughts regarding the recently attended Sports Core Advisory Committee Meeting, the current financial state of the Banquet facilities, and the proposed referendum. Trustee Manzo also shared his thoughts regarding the Sports Core Advisory Committee meeting including shared discussions, suggestions and various viewpoints made and explained. He also explained the non- binding solution for a referendum. Trustee Herman shared his opinion regarding resident usage of the banquet facility. Trustee Reddy illustrated his conclusions regarding the Golf Course Café, along with its food and pricing. Trustee Nagle expressed his thoughts and ideas regarding a referendum allowing the Oak Brook residents to make the decision deciding the fate of the facility. Trustee Yusuf also expressed content with the idea of a referendum. Trustee Tiesenga stated he is closely monitoring the progress of the situation. 9. PUBLIC COMMENT ON NON-AGENDA ITEMS Resident Trustee Manzo took the time to thank involved individuals for helping with the Taste of Oak Brook and the Drake Hotel and Flood Brothers for their sponsorships. President Lalmalani thanked the Board for stepping up with financial contributions. Trustee Reddy thanked Trustee Nagle for his participation in the parade with his entire family. VILLAGE OF OAK BROOK MINUTES Page 8 of 8 REGULAR MEETING OF JULY 12, 2022 10.ADJOURNMENT Motion by Trustee Reddy, seconded by Trustee Manzo to adjourn the Regular Meeting of the Board of Trustees at 8:47 p.m. VOICE VOTE: Motion carried. ATTEST: _______________________________ Charlotte K. Pruss Village Clerk /s/ Charlotte K. Pruss