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Minutes - 08/09/2022 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 9 REGULAR MEETING OF AUGUST 09, 2022 MINUTES OF THE AUGUST 09, 2022 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON SEPTEMBER 13, 2022 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons: PRESENT: Trustees Laurence Herman, Michael Manzo, A. Suresh Reddy, and President Gopal Lalmalani VIA ZOOM: Trustee Tiesenga ABSENT: Trustees Nagle and Yusuf IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Jessica Spencer, Police Chief Brian Strockis, Information Technology Director Jim Fox, Finance Director Marilyn Fumero, Interim Fire Chief James Arie, Head Librarian Jacob Post, Development Services Director Rebecca Von Drasek, Public Works Director Rick Valent, Golf Manager/Superintendent Sean Creed and Village Attorney Michael Castaldo Jr. 3. PRESIDENT’S OPENING COMMENTS President Lalmalani greeted everyone and asked Police Chief Strockis to introduce the candidates to be Sworn-in. After the Swearing-In ceremony, President Lalmalani spoke about the successful National Night out, and thanked Police Chief Strockis, the Hinsdale Police Department, and the Oak Brook Park District for their partnership in making the event possible. Next, he announced the agreement that was reached between the Police Department and School District 53 in placing a Police Officer in the school facilities. He continued by announcing the upcoming Public Safety Seminar, thanked the HUB Group and the Board for attending the ribbon cutting ceremony back in July, and the upcoming 7th Annual Torch Run Golf Outing benefiting the Special Olympics. Lastly, president Lalmalani reminded everyone that there is no regularly scheduled 2nd meeting in August and that the next Regular Board of Trustees Meeting will be held one September 13, 2022 and asked Finance Director Fumero to present the Comprehensive Annual Financial Report. Police Chief Strockis shared his thoughts and opinions regarding the National Night out. He also thanked the Board, Hinsdale Police Department and all staff for their hard work in making the event a success. He later expressed his thoughts on the final agreement with School District 53. Village Manager Summers explained that because there is no regularly scheduled second meeting of the Board of Trustees in August there will be a Special Meeting set and noticed for the agreement reached with the School District 53 to place an officer in the schools. A. Comprehensive Annual Financial Report (CAFR) Presentation Finance Director Fumero introduced Anthony Cervini from Sikich LLP to present the Comprehensive Annual Report. VILLAGE OF OAK BROOK MINUTES Page 2 of 9 REGULAR MEETING OF AUGUST 09, 2022 Anthony Cervini from Sikich LLP introduced himself and thanked the Board for the opportunity to present the results of the audit of the Village’s fiscal year ending December 31, 2021. After that he congratulated and commanded the Village for receiving the Annual GFO Certificate of Achievement for Excellence in Financial Reporting. Next, Mr. Cervini proceeded to explain the Independent Auditors Report, Management’s Discussion and Analysis, the General Fund, Infrastructure Fund, Waterworks, Sports Core, Pension Funding, IMRF, and the TIF Fund. Motion by Trustee Reddy, seconded by Trustee Manzo that the Village Board Formally Accepts the Comprehensive Annual Financial Report (CAFR) as Presented. VOICE VOTE: Motion carried. B. Swearing – In of Deputy Chiefs Reid A. Foltyniewicz and Mark P. King, and Sergeant Justin T. Pearce Police Chief Strockis began the introduction with Sergeant Pearce, then moved on to Deputy Chiefs Foltyniewicz and King. After being sworn-in, Sergeant Pearce expressed his gratitude towards the opportunity to begin a new and exciting chapter of his career. Deputy Chief King thanked Police Chief Strockis for the opportunity, and further expressed his gratitude to his family for their support over the years. Deputy Chief Foltyniewicz thanked the Board and everyone involved in helping him move up in his career. He also shared his thoughts regarding the community and various members of Village staff pertinent to the achievement of this promotion. Board of Fire and Police Commissioners (BFPC) Chairman Moin Saiyed congratulated everyone on the promotions and commanded the new Police Chief for his proactive role on bringing in the changes comparable to the surrounding Municipalities. 4. PUBLIC COMMENT ON AGENDA ITEMS Joe Byczek of SIM Development, LLC introduced himself and thanked the Board for allowing him to speak. He then, proceeded to inform the Board about the new construction project located at 3601 Madison Street and its variation request. 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting of July 12, 2022 Motion by Trustee Reddy, seconded by Trustee Manzo to approve the Minutes of the Regular Board of Trustees Meeting of July 12, 2022. VOICE VOTE: Motion carried. 5. APPROVAL OF MINUTES B. Regular Executive Meeting Minutes of April 12, 2022 Motion by Trustee Reddy, seconded by Trustee Manzo to approve the Minutes of the Regular Executive Meeting Minutes of April 12, 2022. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. VILLAGE OF OAK BROOK MINUTES Page 3 of 9 REGULAR MEETING OF AUGUST 09, 2022 A. Accounts Payable for Period Ending: July 14, 2022 - $3,569,710.27 July 27, 2022 - $924,740.75 August 10, 2022 - $396,992.30 Significant Items Included in Above: 1. LEGAL SERVICES: a) Clark, Baird, Smith, LLP. – May 2022 – $12,285 b) Clark, Baird, Smith, LLP. – June 2022 – $13,166.50 (FY22 YTD - $72,185.00) c) Lamp Law, LLC. - Legal Services – May 2022 - $3,333.33 d) Lamp Law, LLC. - Legal Services – June 2022 - $3,333.33 (FY22 YTD - $19,999.98) e) Ottosen, Dinolfo Hasenbalg & Castaldo – May 2022 – Business Registry - $1,297.24 f) Ottosen, Dinolfo Hasenbalg & Castaldo – May 2022 – Sahli/Spring Rd. - $3,892.50 g) Ottosen, Dinolfo Hasenbalg & Castaldo – May 2022 – Boros - $3,456.50 a) Ottosen, Dinolfo Hasenbalg & Castaldo – May 2022 – IAFF 4646 - $2,734.56 b) Ottosen, Dinolfo Hasenbalg & Castaldo – May 2022 – Red Light - $135.00 c) Ottosen, Dinolfo Hasenbalg & Castaldo – May 2022 – General - $12,956.10 d) Ottosen, Dinolfo Hasenbalg & Castaldo – June 2022 – IAFF 4646 - $1,570.50 e) Ottosen, Dinolfo Hasenbalg & Castaldo – June 2022 – Boros - $3,448.60 f) Ottosen, Dinolfo Hasenbalg & Castaldo – June 2022 – Sahli/Spring Rd. - $1,890.00 g) Ottosen, Dinolfo Hasenbalg & Castaldo – June 2022 – General - $12,628.63 (FY22 YTD - $117,618.02) h) Rathje Woodward, LLC. – 2021-2022 – Litigation Hold - $1,539.00 (FY22 YTD - $1,539.00) TOTAL LEGAL BUDGET FOR 2022 IS $266,800.00 TOTAL LEGAL BILLS PAID FOR 2022 - YTD - $223,352.50 2. SCHAEFGES BROTHERS, Inc. – Inv.#3276 – Pool Renovations - $44,840.00 3. Utility Dynamics Corp. – Pay Request #2 – Golf Club Lighting Improvement - $75,733.20 4. Burke LLC. – Brook Forest Water Main Improvements Phase 4 – Pay Request #3 - $25,000.00 5. Burke, LLC – Windsor Drive Widening and Streetscape Enhancements – Pay Request #8 – $335, 377.42 6. Burke, LLC – Brook Forest, Regent Bridge, Trinity Lakes Path, and Spring Rd. Resurfacing Improvements – Pay Request#3 - $1,402,026.33 7. DU-COMM – Fire Department - Quarterly Shares – August 1, 2022 – October 31, 2022 - Inv. #18128 - $34,506.00 8. DU-COMM – Police Department - Quarterly Shares – August 1, 2022 – October 31, 2022 – Inv. #18129 - $121,421.00 9. Chicagoland Pool Management – Inv.#226023PM – Pool Management Contract –July 1- $42,590.00 10. Motorola Solutions, Inc. – Body Worn Cameras – Inv. #8281394874 - $28,285.00 11. Mad Bomber Fireworks – Independence Day Fireworks Display – Inv.#2314 - $32,500.00 12. Feece Oil Company – Gas-Reformulated 89 w/Ethanol Delivery – Inv.#38982880 - $20,964.00 13. Chicagoland Pool Management - Inv.#226022PM – August 1 – Pool Management Contract $32,761.00 14. BCBS PPO – Health Care Services - May 2022 - $175,743.60 15. BCBS PPO – Health Care Services - June 2022 - $199,167.29 16. Tracepoint – Digital Forensics & Incident Reporting – Inv.#TIN22-0328.DF-1 - $43,382.50 17. Tracepoint – Onsite Remediation – Inv.#TIN22-0328.ON-1 - $79,682.47 18. DCVB-Co-Op Advertising – Quarterly Dues – January 2022 – March 2022 and April 2022 – June 2022 – Inv.#2022-421 - $42,740.46 TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2022 - $87,500 TOTAL PAID FOR 2022 - $55,328.46 VILLAGE OF OAK BROOK MINUTES Page 4 of 9 REGULAR MEETING OF AUGUST 09, 2022 B. Approval of Payroll for Pay Period Ending: June 11, 2022 - $801,281.70 June 25, 2022 - $825,870.99 July 09, 2022 - $809,920.11 July 23, 2022 - $863,116.31 C. Development Services Referrals 1. Alter 1170 22nd Street – Sign Variation for a Wall Sign 2. 4006 Adams Road – Variation for a Detached Garage D. Ordinances & Resolutions 1. RESOLUTION 2022-IMRF-R-2031, A Resolution Amending R-1676 and Appointing the Authorized Agent Representing the Village of Oak Brook, Illinois In the Illinois Municipal Retirement Fund E. Village of Oak Brook – Monthly Financial Reports June 2022 Motion by Trustee Reddy, seconded by Trustee Manzo to approve the Consent Agenda with the exception of extracted Item 6.A.11, and authorize the expenditures as presented. ROLL CALL VOTE: Ayes: 4 – Trustees Herman, Manzo, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Absent: 2 - Trustees Nagle, Yusuf Motion carried 7. ITEMS REMOVED FROM THE CONSENT AGENDA Item 6.A.11 - Mad Bomber Fireworks – Independence Day Fireworks Display – Inv.#2314 - $32,500.00 Trustee Manzo explained his reason for pulling the Item off the Consent Agenda and proceeded to speak about number of compliments that he received regarding the Independence Day fireworks display. Trustee Reddy also spoke regarding success of the fireworks display and mentioned a few suggestions that have been brought up to him by the residents. Village Manager Summers shared his hopes for a continued relationship with the fireworks company. Motion by Trustee Manzo, seconded by Trustee Reddy to approves Item 6.A.11 - Mad Bomber Fireworks – Independence Day Fireworks Display – Inv.#2314 - $32,500.00. ROLL CALL VOTE: Ayes: 4 – Trustees Herman, Manzo, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Absent: 2 - Trustees Nagle, Yusuf Motion carried VILLAGE OF OAK BROOK MINUTES Page 5 of 9 REGULAR MEETING OF AUGUST 09, 2022 8. ACTIVE BUSINESS A. Ordinances & Resolutions 1. ORDINANCE 2022-BU-AMEND-S-1655, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items (Administration & Finance Departments) Village Manager Summers explained that due to the recent changes in the Human Resources Department, an opportunity for re-organization arose and amendments are being brought herein. He also addressed the reflected savings to the Village. Motion by Trustee Manzo, seconded by Trustee Reddy that the Village Board Approves ORDINANCE 2022-BU-AMEND-S-1655, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items (Administration & Finance Departments) ROLL CALL VOTE: Ayes: 4 – Trustees Herman, Manzo, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Absent: 2 - Trustees Nagle, Yusuf Motion carried 8. ACTIVE BUSINESS B. Ordinances & Resolutions 2. ORDINANCE 2022-BU-AMEND-S-1657, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois (Fire Department) Village Manager Summers explained several reasons for the requested amendment including promotions, and resolved grievances. Motion by Trustee Herman, seconded by Trustee Manzo that the Village Board Approves ORDINANCE 2022-BU-AMEND-S-1657, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois (Fire Department) ROLL CALL VOTE: Ayes: 4 – Trustees Herman, Manzo, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Absent: 2 - Trustees Nagle, Yusuf Motion carried 8. ACTIVE BUSINESS B. Ordinances & Resolutions 3. ORDINANCE 2022-ZO-V-S-1656, An Ordinance Granting a Variation from Provisions of Section 13-3-14 of Title 13 (“Zoning Regulations”) of the Village Code of the Village of Oak Brook Relative to the Allowance of Driveway Gates for the Property Located at 3601 Madison Street, Oak Brook, Illinois Anthony Barbara, owner of the property located at 3601 Madison Street, shared his hopes for the Board’s support and approval on the matter of the proposed gate installation. Trustee Herman read the Village Ordinance currently in place and explained the reasons for the need of a variance request. He also reiterated the fact that the Zoning Board of Appeals did approve the proposed variance and shared his appreciation for the Board and the work they are doing. After that he shared a VILLAGE OF OAK BROOK MINUTES Page 6 of 9 REGULAR MEETING OF AUGUST 09, 2022 detailed presentation explaining is thoughts and opinions regarding the Ordinance as applicable to the particular situation. Lastly, he made a motion to deny the presented motion. Joe Byczek of SIM Development, LLC introduced himself again and addressed Trustee Herman’s thoughts and concerns explaining the reasons and specifications of the homeowner’s request. Trustee Reddy spoke in agreement with the motions made by Trustee Herman and made suggestions as to addressing any safety concerns. Trustee Manzo also spoke in agreement with Trustee Herman’s motion reiterating the significant impact of the Oak Brook resident’s opinions on the matter. Trustee Tiesenga also expressed his support for the motion made by Trustee Herman. 2 Motion by Trustee Herman, seconded by Trustee Tiesenga that the Village Board Denies ORDINANCE 2022-ZO-V-S-1656, An Ordinance Granting a Variation from Provisions of Section 13-3-14 of Title 13 (“Zoning Regulations”) of the Village Code of the Village of Oak Brook Relative to the Allowance of Driveway Gates for the Property Located at 3601 Madison Street, Oak Brook, Illinois ROLL CALL VOTE: ROLL CALL VOTE: Ayes: 4 – Trustees Herman, Manzo, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Absent: 2 - Trustees Nagle, Yusuf Motion Failed. 8. ACTIVE BUSINESS B. Ordinances & Resolutions 4. ORDINANCE 2022-LC-AL-G-1216, An Ordinance Amending the Village of Oak Brook Code of Ordinances, as Amended, Title 4 (Business and License Regulations), Chapter 1 (Liquor Control), Section 8A (Fees and Number of Licenses Authorized) to Increase the Number of Authorized Class A-1 Liquor Licenses; Project Apollo Oakbrook, LLC, D/B/A Taverna Violi, 260 Oak Brook Center, Oak Brook, Illinois Motion by Trustee Manzo, seconded by Trustee Reddy that the Village Board Approves ORDINANCE 2022-LC-AL-G-1216, An Ordinance Amending the Village of Oak Brook Code of Ordinances, as Amended, Title 4 (Business and License Regulations), Chapter 1 (Liquor Control), Section 8A (Fees and Number of Licenses Authorized) to Increase the Number of Authorized Class A-1 Liquor Licenses; Project Apollo Oakbrook, LLC, D/B/A Taverna Violi, 260 Oak Brook Center, Oak Brook, Illinois ROLL CALL VOTE: Ayes: 4 – Trustees Herman, Manzo, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Absent: 2 - Trustees Nagle, Yusuf Motion carried 8. ACTIVE BUSINESS B. Ordinances & Resolutions VILLAGE OF OAK BROOK MINUTES Page 7 of 9 REGULAR MEETING OF AUGUST 09, 2022 5. RESOLUTION 2022-FD-IGA-IDOT-SVCS-R-2030, A Resolution Approving and Authorizing the Execution of an Intergovernmental Agreement By and Between the Village of Oak Brook and the Illinois State Toll Highway Authority Regarding the Provision of Fire Protection and Emergency Services (Fire – Tollway Services Agreement) Trustee Herman made the motion and addressed the following in his comments: the Fire Department expenses, Mutual Aid Tollway Agreement, its projected revenues, the right to cancel the agreement at any time, the Ambulance billing further expressing his concerns, thoughts and providing suggestions. President Lalmalani expressed his appreciation for Trustee Herman’s detailed analysis and divulged his opinions regarding ethical obligations towards Tollway related emergency calls. Trustee Manzo revealed his thoughts and opinions regarding Trustee Herman and Village President Lalmalani’s comments. Village Manager Summers confirmed that the Village of Schiller Park is exploring its options in addressing issues related to the Tollway mutual aid. Trustee Reddy also divulged his opinions regarding adequate compensation, ethical obligations, and made suggestions to compare neighboring municipalities. Trustee Tiesenga shared his thoughts on the subject of fair compensation for performed services and further spoke in agreement with Trustee Herman’s comments. Motion by Trustee Herman, seconded by Trustee Manzo that the Village Board Approves RESOLUTION 2022-FD-IGA-IDOT-SVCS-R-2030, A Resolution Approving and Authorizing the Execution of an Intergovernmental Agreement By and Between the Village of Oak Brook and the Illinois State Toll Highway Authority Regarding the Provision of Fire Protection and Emergency Services (Fire – Tollway Services Agreement) ROLL CALL VOTE: Ayes: 4 – Trustees Herman, Manzo, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Absent: 2 - Trustees Nagle, Yusuf Motion carried 8. ACTIVE BUSINESS B. Ordinances & Resolutions 6. RESOLUTION 2022-PD-PG-LPR-R-2032, A Resolution Approving Installation of the License Plate Recognition Cameras on 16th Street and Spring Road in the Village of Oak Brook Illinois Trustee Reddy made the motion and shared a brief description and purpose of the request for the additional license plate readers. Police Chief Strockis thanked the Board for their support of the program and shared his thoughts on identifying the placement locations for the cameras. Village Manager Summers confirmed that the Village will not supersede its previously allocated budget for the project described herein, VILLAGE OF OAK BROOK MINUTES Page 8 of 9 REGULAR MEETING OF AUGUST 09, 2022 Motion by Trustee Reddy, seconded by Trustee Manzo that the Village Board Approves RESOLUTION 2022-PD-PG-LPR-R-2032, A Resolution Approving Installation of the License Plate Recognition Cameras on 16th Street and Spring Road in the Village of Oak Brook Illinois ROLL CALL VOTE: Ayes: 4 – Trustees Herman, Manzo, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Absent: 2 - Trustees Nagle, Yusuf Motion carried 8. ACTIVE BUSINESS B. Ordinances & Resolutions 7. RESOLUTION 2022-EL-REF-B&T-BANQ-R-2034, A Resolution Initiating the Submission of a Public Question Regarding Financial Investment In the Oak Brook Sports Core Banquet Facility Trustee Manzo presented the motion and conveyed his thoughts on the matter. Motion by Trustee Manzo, seconded by Trustee Herman that the Village Board Approves RESOLUTION 2022-EL-REF-B&T-BANQ-R-2034, A Resolution Initiating the Submission of a Public Question Regarding Financial Investment In the Oak Brook Sports Core Banquet Faci lity ROLL CALL VOTE: Ayes: 4 – Trustees Herman, Manzo, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Absent: 2 - Trustees Nagle, Yusuf Motion carried 8. ACTIVE BUSINESS B. Ordinances & Resolutions 8. RESOLUTION 2022-BOT-PROTEM-R-2035, A Resolution Electing and Appointing a Village President Pro Tem President Lalmalani confirmed that Trustee Herman accepts the position of a Village President Pro Tem. Trustee Herman confirmed the appointment. Motion by Trustee Manzo, seconded by Trustee Reddy that the Village Board Approves RESOLUTION 2022-BOT-PROTEM-R-2035, A Resolution Electing and Appointing a Village President Pro Tem ROLL CALL VOTE: Ayes: 4 – Trustees Herman, Manzo, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Absent: 2 - Trustees Nagle, Yusuf Motion carried 8. ACTIVE BUSINESS B. Discussion: Commercial Areas Revitalization Plan (CARP)/Community Enhancement Committee (CEC) VILLAGE OF OAK BROOK MINUTES Page 9 of 9 REGULAR MEETING OF AUGUST 09, 2022 Development Services Director Von Drasek shared a brief introduction to the discussion and asked the Board for direction regarding commercial and residential components of specific areas within the Commercial Area Revitalization Plan. President Lalmalani stated his opinion on the matter on behalf of the Board. Trustee Manzo spoke in agreement with President Lalmalani’s statements and clarified the Developers’ right to apply for a variance. Trustee Herman shared his opinion regarding the use of a consultant and further expressed his agreement with President Lalmalani’s statements. Trustee Reddy also expressed his agreement with the previously made comments. Trustee Tiesenga asserted his thoughts and opinions on the matter agreeing with the previously made comments. 8.ACTIVE BUSINESS C.Discussion: Ordinance Amending the Village Code: Adopting Standing Rules of The Board of Trustees Village Manager Summers began the discussion by outlining the specific items within the Village Code that need updating, including: President Pro Tem, meeting schedule, remote participation vs. in-person participation, Closed session confidentiality, legislative session rules, agenda preparation, distribution and cancellation, standing committees regulations, Board member conduct, public comment sections, and President and Trustee initiatives setting agenda items. President Lalmalani made several comments commending the current Board members and their behavior while consistently addressing the lack of need for an update to the current set of rules. He also stated that there is always room for improvement so the Board is open to the amended set of rule and regulations. 9.PUBLIC COMMENT ON NON-AGENDA ITEMS None 10.ADJOURN TO CLOSED SESSION, For the Purpose of Discussing (1) Minutes of Meetings Lawfully Closed Under This Act, (2) To Consider Collective Negotiating Matters Between the Village and Its Employees or Their Representatives (3) To Consider Litigation Pending Against, Affecting, or on Behalf of the Village Section Pursuant To 2(C)(21), 2(C)(2), 2(C)(11) of the Illinois Open Meetings Act Respectively Motion by Trustee Herman, seconded by Trustee Manzo to adjourn the Regular Meeting of the Board of Trustees at 8:40 p.m. VOICE VOTE: Motion carried. RECONVENE from the upper level conference room at 9:33 p.m. 11.ADJOURNMENT Motion by Trustee Herman, seconded by Trustee Manzo to adjourn the Regular Meeting of the Board of Trustees at 9:33 p.m. VOICE VOTE: Motion carried. ATTEST: _______________________________ Charlotte K. Pruss Village Clerk /s/Charlotte K. Pruss