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Minutes - 10/11/2022 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 6 REGULAR MEETING OF OCTOBER 11, 2022 MINUTES OF THE OCTOBER 11, 2022 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON OCTOBER 25, 2022 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons: PRESENT: Trustees Michael Manzo, James Nagle, A. Suresh Reddy, and President Gopal Lalmalani VIA ZOOM: Trustee Laurence Herman ABSENT: Trustee Edward Tiesenga IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Jessica Spencer, Information Technology Director Jim Fox, Police Chief Brian Strockis, Public Works Director Rick Valent, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Interim Fire Chief Kevin Fleege, Development Services Director Rebecca Von Drasek, and Village Attorney Michael Castaldo Jr. 3. PRESIDENT’S OPENING COMMENTS President Lalmalani began by speaking about the recognition received by the Police Department for their exemplary techniques and professionalism through the Illinois Law Enforcement Accreditation Program (ILEAP). He then asked Police Chief Strockis to speak on the subject. After presentations, he reminded everyone that October is Breast Cancer Awareness Month, and that the Leaf Pick Up Program is beginning soon. A. ILEAP Plaque – Presentation Police Chief Strockis stated that the receipt of the ILEAP award is truly an honor and introduced Downers Grove Police Chief Shanon Gillete as the presenter of the award. He also recognized Deputy Chief Foltyniewicz and Officer Katie Yager for their accomplishments and asked Deputy Chief Foltyniewicz to make comments on the matter. Deputy Chief Foltyniewicz thanked the Board, Village Manager Summers, and Police Chief Strockis for their support and guidance, as without it the agency couldn’t be one of the few in the State to get dual accreditation and recognition by the ILEAP and the Commission on Accreditation for Law Enforcement Agencies (CLEA). Downers Grove Police Chief Gillete greeted the Board, introduced himself, and proceeded with the presentation of the re-accreditation of the 2022 ILEAP award. He also shared the Oak Brook Police Department’s history of award receipt and accreditation dating back to 2018, along with the requirements needed to qualify for such an honor. He presented the award on behalf of the Illinois Association of Chiefs of Police. B. Kyle Matousek – Award Presentation VILLAGE OF OAK BROOK MINUTES Page 2 of 6 REGULAR MEETING OF OCTOBER 11, 2022 President Lalmalani introduced Firefighter Kyle Matousek whose essay entitled “Introspection” won a second place in the W.S. Darley “Leadership Essay Competition” discovered by Trustee Tiesenga. The essay was chosen from nearly 100 entries submitted by Fire Service personnel throughout the United States. He further spoke about the essay’s content and expressed his opinions in relation to the leadership qualities exhibited by the Village leaders. He also shared Trustee Tiesenga’s opinion on the subject. Firefighter Kyle Matousek expressed his thoughts on the meaning of effective leadership, ways that action and inaction can establish effective leadership, and encouraged everyone to read the article. 4. PUBLIC COMMENT ON AGENDA ITEMS 5. APPROVAL OF MINUTES A. Special Board of Trustees Meeting of September 20, 2022 Motion by Trustee Reddy, seconded by Trustee Manzo to approve the Minutes of the Special Board of Trustees Meeting of September 20, 2022 as amended. VOICE VOTE: Motion carried. 5. APPROVAL OF MINUTES B. Regular Board of Trustees Meeting of September 27, 2022 Motion by Trustee Reddy, seconded by Trustee Manzo to approve the Minutes of Regular Board of Trustees Meeting of September 27, 2022. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending: October 6, 2022 - $831,314.09 Significant Items Included in Above: 1. LEGAL SERVICES: a) Ottosen, Dinolfo Hasenbalg & Castaldo – Berlingerio - August 2022 - $562.50 b) Ottosen, Dinolfo Hasenbalg & Castaldo – Boros - August 2022 - $7,777.47 c) Ottosen, Dinolfo Hasenbalg & Castaldo – Grau Mill - August 2022 - $697.50 d) Ottosen, Dinolfo Hasenbalg & Castaldo – IAFF 4646 - August 2022 - $817.50 e) Ottosen, Dinolfo Hasenbalg & Castaldo – Sahli/Spring Rd. - August 2022 - $583.06 f) Ottosen, Dinolfo Hasenbalg & Castaldo – Subpoenas FD - August 2022 - $337.50 g) Ottosen, Dinolfo Hasenbalg & Castaldo – General - August 2022 - $12,837.08 (FY22 YTD - $158,526.94) TOTAL LEGAL BUDGET FOR 2022 IS $266,800.00 TOTAL LEGAL BILLS PAID FOR 2022 - YTD - $281,021.58 2. Healthcare and Family Services (HFS) – Reimbursement to GEMT Qtr. 3 &4 – Inv.#2021340630196 - $191,639.82 3. DU-COMM – Fire Department – Qtr. Shares Nov.1, 2022 – Jan. 31, 2023 – Inv.#18287 - $34,506.00 4. DU-COMM – Police Department – Qtr. Shares Nov.1, 2022 – Jan. 31, 2023 – Inv.#18288 - $121,421.00 5. BCBS HMO – Health Care Services – October 2022 - $71,032.13 VILLAGE OF OAK BROOK MINUTES Page 3 of 6 REGULAR MEETING OF OCTOBER 11, 2022 B. Approval of Payroll for Pay Period Ending: October 1, 2022 - $816,395.39 C. Development Services Referrals 1. 1900 Spring Road – Final Plat of Subdivision D. Ordinances & Resolutions 1. ORDINANCE S-1659, An Ordinance Establishing Special Service Area No. 2022-1 in the Village of Oak Brook 2. ORDINANCE S-1660, An Ordinance Granting a Variation From Provisions of Section 13-3-6 of Title 13 (“Zoning Regulations”) of the Village Code of the Village of Oak Brook to Permit a Detached Garage in Front of the Principal Structure for the Property Located at 4006 Adams Road in the Village of Oak Brook, Illinois 3. ORDINANCE S-1661, An Ordinance Granting Variation From Provisions of Section 13-11-8.C.8 of Title 13 (“Zoning Regulations”) of the Village Code of the Village of Oak Brook Relative to the Allowance of an Additional Wall Sign on the Building for the Property Located at 1775 22nd Street, Oak Brook, Illinois E. Village of Oak Brook – Monthly Financial Reports July 2022 F. Village of Oak Brook – Monthly Financial Reports August 2022 Motion by Trustee Reddy, seconded by Trustee Manzo to approve the Consent Agenda, and authorize the expenditures as presented. ROLL CALL VOTE: Ayes: 5 – Trustees Herman, Manzo, Nagle, Reddy, and Yusuf Nays: 0 - None Abstain: 0 - None Absent: 1 - Trustee Tiesenga Motion carried 7. ITEMS REMOVED FROM THE CONSENT AGENDA None 8. ACTIVE BUSINESS A. Ordinances & Resolutions 1. RESOLUTION R-2042, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Computer Equipment for the Fire Department Vehicles From CDS Office Technologies Motion by Trustee Manzo, seconded by Trustee Nagle to approve RESOLUTION R-2042, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Computer Equipment for the Fire Department Vehicles From CDS Office Technologies ROLL CALL VOTE: Ayes: 5 – Trustees Herman, Manzo, Nagle, Reddy, and Yusuf Nays: 0 - None VILLAGE OF OAK BROOK MINUTES Page 4 of 6 REGULAR MEETING OF OCTOBER 11, 2022 Abstain: 0 - None Absent: 1 - Trustee Tiesenga Motion carried A. Ordinances & Resolutions 2. ORDINANCE G-1217, An Ordinance Amending the Village of Oak Brook Code of Ordinances, as Amended, Title 4, Chapter 1, Section 8A to Increase the Number of Authorized Class A-1 Liquor Licenses; Kura Sushi USA, Inc, D/B/A Kura Revolving Sushi Bar 1755 22nd St. Unit C A representative from Kura Sushi spoke about the restaurant, its success all over the United States, and the need for a liquor license. President Lalmalani asked about the menu options and the opening date. Motion by Trustee , seconded by Trustee to approve ORDINANCE G-1217, An Ordinance Amending the Village of Oak Brook Code of Ordinances, as Amended, Title 4, Chapter 1, Section 8A to Increase the Number of Authorized Class A-1 Liquor Licenses; Kura Sushi USA, Inc, D/B/A Kura Revolving Sushi Bar 1755 22nd St. Unit C ROLL CALL VOTE: Ayes: 4 – Trustees Herman, Manzo, Reddy, and Yusuf Nays: 0 - None Abstain: 1 - Trustee Nagle Absent: 1 - Trustee Tiesenga Motion carried A. Ordinances & Resolutions 3. RESOLUTION R-2043, A Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and Minuteman Security Technologies; (Mobile Video and License Plate Recognition System) Trustee Yusuf shared a brief introduction to the item, including cost sharing, and presented the motion. Police Chief Strockis further elaborated on the LPR System and the need for one in several areas throughout the Village to help combat crime. He also addressed Trustee Manzo’s question related to the expenses associated with the program and the reasoning behind the installation of the mobile units versus stationary ones. Trustee Manzo asked about the expense related to the purchase of the presented LPR System and the reasoning behind the installation of the mobile units versus a few stationary ones. Village Manager Summers reiterated statements made by Police Chief Strockis and elaborated on the costs associated with trailers, the upgrades associated with technological advancements, maintenance, and reinstallation of new equipment in the future. Motion by Trustee Yusuf, seconded by Trustee Manzo to approve RESOLUTION R-2043, A Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and Minuteman Security Technologies; (Mobile Video and License Plate Recognition System) ROLL CALL VOTE: Ayes: 5 – Trustees Herman, Manzo, Nagle, Reddy, and Yusuf VILLAGE OF OAK BROOK MINUTES Page 5 of 6 REGULAR MEETING OF OCTOBER 11, 2022 Nays: 0 - None Abstain: 0 - None Absent: 1 - Trustee Tiesenga Motion carried A. Ordinances & Resolutions 4. RESOLUTION R-2044, A Resolution Authorizing the Purchase of an Undercover Police Vehicle by and Between the Village of Oak Brook and St. Charles CDJR; (2022 Dodge Charger) Trustee Reddy shared background history, explaining the need for a new undercover vehicle, and presented the motion. Police Chief Strockis explained the visual aspects of the unmarked vehicle, the secured grant from the Secretary of State, and the imitation of an additional response team officer in 2023. He also addressed Trustee Nagle’s question. Trustee Nagle asked if the grant funds could be used to purchase another undercover vehicle and congratulated Police Chief Strockis on receiving the grant. Motion by Trustee Reddy, seconded by Trustee Yusuf to approve RESOLUTION R-2044, A Resolution Authorizing the Purchase of an Undercover Police Vehicle by and Between the Village of Oak Brook and St. Charles CDJR; (2022 Dodge Charger) ROLL CALL VOTE: Ayes: 5 – Trustees Herman, Manzo, Nagle, Reddy, and Yusuf Nays: 0 - None Abstain: 0 - None Absent: 1 - Trustee Tiesenga Motion carried A. Ordinances & Resolutions 5. RESOLUTION R-2045, A Resolution Appointing Representatives to the Intergovernmental Risk Management Agency (IRMA) Motion by Trustee Manzo, seconded by Trustee Nagle to approve RESOLUTION R-2045, A Resolution Appointing Representatives to the Intergovernmental Risk Management Agency (IRMA)ROLL CALL VOTE: Ayes: 5 – Trustees Herman, Manzo, Nagle, Reddy, and Yusuf Nays: 0 - None Abstain: 0 - None Absent: 1 - Trustee Tiesenga Motion carried 9. PUBLIC COMMENT ON NON-AGENDA ITEMS 10. BOARD UPDATES President Lalmalani laid out a set of rules and regulations to abide by during this portion of the meeting. He also congratulated Trustee Nagle and the Drake on being voted No. 2 in the Midwest, No. 11 in the United States, and No. 47 in the world in the Conde Nast Traveler 2022 Readers’ Choice Awards. After VILLAGE OF OAK BROOK MINUTES Page 6 of 6 REGULAR MEETING OF OCTOBER 11, 2022 that, President Lalmalani shared a few words about Trustee Reddy’s Indian New Year Event hosted in his home, and wished Trustee Manzo a Happy Columbus Day. Trustee Yusuf thanked President Lalmalani for bringing back the Board Updates section and proceeded to urge caution, asking residents to wear either visible clothing or a flashlight as it is getting dark quickly. He also asked everyone to put all the picked up leaves onto the grass and not the street to avoid future flooding issues. Trustee Nagle thanked President Lalmalani for acknowledging the enormous accomplishment of receiving the recognition and the Conde Nast Traveler 2022 Readers’ Choice Award. He also spoke about the significance of promoting within and how such practice at The Drake helped earn this prestigious award. Trustee Reddy referenced President Lalmalani’s dancing during the new year celebrations, reminded everyone to stay safe, healthy, and vigilant during the upcoming holiday season. He also urged everyone to say something if they see something and wished everyone who celebrates Happy Diwali. Trustee Manzo congratulated The Drake on the award, shared The Drake’s history, his time working with President Lalmalani, and made comments regarding the Columbus Day celebration and its history and significance. Clerk Pruss shared news about upcoming voting opportunities, including early voting that will be held at the Village. 11.ADJOURNMENT Motion by Trustee Reddy, seconded by Trustee Manzo to adjourn the Regular Meeting of the Board of Trustees at 7:44 p.m. VOICE VOTE: Motion carried. ATTEST: ________________________________________ Charlotte K. Pruss Village Clerk /s/ Charlotte K. Pruss