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Minutes - 12/14/2021 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 7 REGULAR MEETING OF DECEMBER 14, 2021 MINUTES OF THE DECEMBER 14, 2021 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON JANUARY 11, 2022 1.CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of Allegiance was given. 2.ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons: PRESENT: Trustees Laurence Herman, Michael Manzo, James Nagle, A. Suresh Reddy, Edward Tiesenga Trustee Yusuf, and President Gopal Lalmalani ABSENT: None IN ATTENDANCE: Interim Village Manager/Police Chief James Kruger, Information Technology Director Jim Fox, Development Services Director Tony Budzikowski, Golf Manager/Superintendent Sean Creed, Finance Director Jason Paprocki, Public Works Director Rick Valent, Interim Fire Chief James Arie, Head Librarian Jacob Post, HR Director/Deputy Clerk Kathy Vonachen and Village Attorney Michael Castaldo Jr. 3.PRESIDENT’S OPENING COMMENTS President Lalmalani greeted everyone, reminded everyone that the meeting is the last one of the year 2021, and proceeded to wish everyone good wishes for the Holiday season and the upcoming New Year. After that, he reflected on the challenges faced by the Village of Oak Brook during the past year, thanked the Board, all the Committees, and staff for their hard work and dedication. President Lalmalani also shared a special thank you to Interim Village Manager/Police Chief Kruger for his leadership, foresight, and double-duty over the last several months. He also announced the implementation of the additional safety measures within the community and Interim Village Manager/Police Chief Kruger’s retirement. Interim Village Manager/Police Chief Kruger thanked the Board for allowing him to speak and went on to share his appreciation and gratitude for the opportunity to work for the Village and lead the Police Department to be one of the best in the region. Furthermore, he extended his appreciation to the Board, the Police Officers, staff, Department Directors, and the residents for all the support over the years and went on to acknowledge all his accomplishments during his tenure as the Oak Brook Police Chief. A.Proclamation – Helen DeWitt – 100th Birthday Clerk Pruss read the Proclamation to recognize resident Helen DeWitt’s 100th Birthday and presented the daughter, Barbara VanHorne, with the Proclamation. Ms. VanHorne, expressed her thank you to the Village of Oak Brook on behalf of her mother. 4.PUBLIC HEARING – PROPOSED 2022 BUDGET The Village President and Board of Trustees will conduct a public hearing on the proposed budget for the Village of Oak Brook for the twelve-month calendar year commencing January 1, 2022 and ending December 31, 2022. The Village welcomes your comments at the December 14, 2021 meeting on the Proposed 2022 Municipal Budget. VILLAGE OF OAK BROOK MINUTES Page 2 of 7 REGULAR MEETING OF DECEMBER 14, 2021 Finance Director Paprocki provided a very brief overview of the approved budget and shared knowledge on where the detailed information can be found. He also addressed the proposed amendment included on the Agenda. 5.CLOSE OF PUBLIC HEARING Motion by Trustee Tiesenga, seconded by Trustee Manzo to Close the Public Hearing at 7:15 p.m. ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 0 - None Motion carried 6.PUBLIC COMMENT ON AGENDA ITEMS None 7.APPROVAL OF MINUTES A.SPECIAL BOARD OF TRUSTEES MEETING OF NOVEMBER 18, 2021 Motion by Trustee Reddy, seconded by Trustee Manzo to approve the Minutes of the Special Board of Trustees Meeting of November 18, 2021 VOICE VOTE: Motion carried. B.SPECIAL BOARD OF TRUSTEES MEETING OF NOVEMBER 22, 2021 Motion by Trustee Reddy, seconded by Trustee Herman to approve the Minutes of the Special Board of Trustees Meeting of November 22, 2021 VOICE VOTE: Motion carried. C.REGULAR BOARD OF TRUSTEES MEETING OF NOVEMBER 23, 2021 Motion by Trustee Reddy, seconded by Trustee Manzo to approve the Minutes of the Regular Board of Trustees Meeting of November 23, 2021 VOICE VOTE: Motion carried. D.SPECIAL BOARD OF TRUSTEES MEETING OF NOVEMBER 29, 2021 Motion by Trustee Reddy, seconded by Trustee Nagle to approve the Minutes of the Special Board of Trustees Meeting of November 29, 2021 VOICE VOTE: Motion carried. 8.CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A.Accounts Payable for Period Ending: December 09, 2021 - $2,513,499.23 Significant Items included in Above: 1.LEGAL SERVICES: a)Clark, Baird, Smith, LLP. – November 2021 – $1,428.16 (FY21 YTD - $118,775.87) TOTAL LEGAL BUDGET FOR 2021 IS $245,000.00 TOTAL LEGAL BILLS PAID FOR 2021 - YTD - $303,511.47 2.Burke, LLC. – York Woods Water Main Abandonment - Pay Request #1 & Final - $55,417.00 VILLAGE OF OAK BROOK MINUTES Page 3 of 7 REGULAR MEETING OF DECEMBER 14, 2021 3.Burke, LLC. – Brook Forest Water Main Improvements – Phase 4 – Pay Request #2 - $2,061,364.51 4.Dahme Mechanical Industries, Inc. – Inv. #2021112204494331 – BGC HVAC Coil Replacement - $22,700.00 5.BCBS HMO – Health Care Services – December 2021 - $55,189.56 B.Approval of Payroll for Pay Period Ending: November 27, 2021 - $759,119.17 C.Development Services Referrals 1.3715 Spring Road, Michael Sahli, SEI Builders – Certificate of Appropriateness (COA) for Single-Family Residence D.Ordinances & Resolutions 1.RESOLUTION 2021-B&T-SC-CTMAINT-AG-R-1938, A Resolution Approving and Authorizing the Execution of a Contract By and Between the Village of Oak Brook and C.R. Peterson, Inc. for 2022 Tennis Court Spring Maintenance 2.RESOLUTION 2021-SC-B&T/P-AG-R-1972, A Resolution Approving and Authorizing the Execution of a Contract By and Between the Village of Oak Brook and Schaefges Brothers, Inc. for the Bath & Tennis Club High Dive Stand Repair Project 3.ORDINANCE 2021-TNSF-K-9-G-1202, Ordinance Approving and Authorizing the Transfer of Ownership of K-9 Becks 4.ORDINANCE 2021-PP-S-1637, An Ordinance Authorizing the Sale of Certain Items of Personal Property Owned by the Village of Oak Brook (FD Surplus-Fire Pumpers) 5.RESOLUTION 2021-PL-VMR-AG-R-1977, A Resolution Approving and Authorizing the Execution of an Employment Agreement By and Between the Village of Oak Brook and Greg E. Summers, Village Manager E.2022 IRMA Deductible (Risk Management Insurance) F.Scavenger License G.Year End Bill Payment Motion by Trustee Reddy, seconded by Trustee Manzo to approve the Consent Agenda, and authorize the expenditures as presented. ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 0 - None Motion carried 9.ITEMS REMOVED FROM THE CONSENT AGENDA None VILLAGE OF OAK BROOK MINUTES Page 4 of 7 REGULAR MEETING OF DECEMBER 14, 2021 President Lalmalani mentioned the approved Village Manager’s contract on the Consent Agenda and stated that he could not be present at the meeting due to illness. He then asked Clerk Pruss to read the written message from the newly appointed Village Manager Greg Summers. Clerk Pruss read the letter from Village Manager Summers. 10.BOARDS & COMMISSION RECOMMENDATIONS A.RDK Ventures, LLC – 2210 22nd Street – Circle K Planned Development Proposal for the Redevelopment of the Fuel Service Station Trustee Herman presented the motion and further shared his thoughts on the project. Motion by Trustee Herman, Seconded by Trustee Manzo that the Village Board concurs with the Planned Development Commission recommendation for the RDK Ventures, LLC – 2210 22nd Street –Circle K Planned Development Proposal for the Redevelopment of the Fuel Service Station ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 0 - None Motion carried 11.ACTIVE BUSINESS A.2021 Additional Public Safety Pension Funding Trustee Manzo presented the motion and expressed his thoughts and concerns regarding the additional contributions. Discussion ensued. Trustee Yusuf expressed his thoughts regarding the contributions and made a recommendation for an amendment. Finance Director Paprocki pointed out that the matter at hand cannot be delayed as the end of the year approaches. Interim Village Manager/Police Chief Kruger informed everyone of the pending lawsuit on the consolidation law in Kane County, explained the issues at hand, and made suggestions to the Board to consider during their deliberations. Trustee Tiesenga pointed out a page in the budget where the contributions for Police and Fire can be found and provided a detailed explanation of the lawsuit mentioned by Interim Village Manager/Police Chief Kruger. Trustee Herman echoed comments made by Trustees Yusuf and Tiesenga and shared his thoughts and hopes for the future. Motion by Trustee Manzo, Seconded by Trustee Reddy that the Village Board adopts the recommended Nyhart 2021 Additional Public Safety Pension Funding ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 0 - None Motion carried VILLAGE OF OAK BROOK MINUTES Page 5 of 7 REGULAR MEETING OF DECEMBER 14, 2021 11.ACTIVE BUSINESS B.Ordinances & Resolutions 1.ORDINANCE 2021-BU-EX-S-1636, An Ordinance Adopting the Budget of the Village of Oak Brook for 2022 Motion by Trustee Herman, seconded by Trustee Manzo that the Village Board adopts ORDINANCE 2021-BU-EX-S-1636, An Ordinance Adopting the Budget of the Village of Oak Brook for 2022 ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 0 - None Motion carried 11.ACTIVE BUSINESS B.Ordinances & Resolutions 2.RESOLUTION 2021-GOLF-AG-LGHT-R-1978, A Resolution Approving and Authorizing the Execution of a Contract By and Between the Village of Oak Brook and Utility Dynamics Corporation for the Golf Club Parking Lot Lighting Improvements Project Motion by Trustee Herman, seconded by Trustee Manzo that the Village Board approves and authorizes RESOLUTION 2021-GOLF-AG-LGHT-R-1978, A Resolution Approving and Authorizing the Execution of a Contract By and Between the Village of Oak Brook and Utility Dynamics Corporation for the Golf Club Parking Lot Lighting Improvements Project ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 0 - None Motion carried 11.ACTIVE BUSINESS B.Ordinances & Resolutions 3.ORDINANCE 2021-LC-AL-G-1203, An Ordinance Amending Chapter 1 of Title 4 of the Village Code of the Village of Oak Brook, Illinois Regarding Liquor Controls Within Certain Restaurants HR Director/Deputy Clerk Kathy Vonachen explained the reason behind the addition of the new classification to the Liquor Code. Motion by Trustee Manzo, seconded by Trustee Yusuf that the Village Board approves ORDINANCE 2021-LC-AL-G-1203, An Ordinance Amending Chapter 1 of Title 4 of the Village Code of the Village of Oak Brook, Illinois Regarding Liquor Controls Within Certain Restaurants ROLL CALL VOTE: Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 1 - Trustee Nagle Motion carried VILLAGE OF OAK BROOK MINUTES Page 6 of 7 REGULAR MEETING OF DECEMBER 14, 2021 11.ACTIVE BUSINESS B.Ordinances & Resolutions 4.ORDINANCE 2021-WA-G-1201, An Ordinance Amending Chapter 5 of Title 8 of the Village Code of the Village of Oak Brook, Illinois Relating to Water Charges Trustee Yusuf presented the motion and explained the 3% increase in water charges for the upcoming year 2022. Motion by Trustee Yusuf, seconded by Trustee Manzo that the Village Board adopts ORDINANCE 2021-WA-G-1201, An Ordinance Amending Chapter 5 of Title 8 of the Village Code of the Village of Oak Brook, Illinois Relating to Water Charges ROLL CALL VOTE: Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 0 - None Motion carried 11.ACTIVE BUSINESS B.Ordinances & Resolutions 5.ORDINANCE 2021-BU-AMEND-S-1638, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois Trustee Herman presented the motion and explained the reason behind the request for the fund transfer between the budget line items. Discussion ensued. Trustee Yusuf spoke against the need for the fund transfer and further expressed his thoughts on the subject matter. Motion by Trustee Herman, seconded by Trustee Manzo that the Village Board adopts ORDINANCE 2021-BU-AMEND-S-1638, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois ROLL CALL VOTE: Ayes: 5 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga Nays: 1 - Trustee Yusuf Abstain: 0 - None Absent: 0 - None Motion carried 11.ACTIVE BUSINESS C.Food Service RFP Discussion Trustee Manzo began the discussion by expressing his thoughts on conducting the request for proposal process for food Leasing Services at the Bath and Tennis Club, Golf and Poolside Cafe. He also asked the Board to consider the structure of such RFP. Discussion ensued. Trustee Yusuf spoke in opposition of the proposed RFP and further expressed his thoughts on the subject. Trustee Nagle spoke in favor of the RFP. Trustee Reddy spoke in favor of the RFP. VILLAGE OF OAK BROOK MINUTES Page 7 of 7 REGULAR MEETING OF DECEMBER 14, 2021 Trustee Herman spoke in agreement with Trustee Yusuf’s comments urging caution and further expressed his approval for moving forward with the RFP. Trustee Tiesenga expressed his thoughts on the idea and spoke in agreement with moving forward with RFP. Golf Manager/Superintendent Sean Creed shared his thoughts and opinions on the subject matter. 11.ACTIVE BUSINESS D.Chamber Discussion President Lalmalani explained that the reason for the discussion is a possibility of addition of a business registry within the Village of Oak Brook and made his statement regarding the issue. 12.PUBLIC COMMENT ON NON-AGENDA ITEMS Clarendon Hills Resident Lori Bruchett read passages from the U.S. Constitution and wished everyone Merry Christmas and Happy New Year. Resident Jonathan Smith, spoke regarding the Taste of Oak Brook and the proposed extension of the event to two days. 13.ADJOURNMENT Motion by Trustee Nagle, seconded by Trustee Manzo to adjourn the Regular Meeting of the Board of Trustees at 8:12 p.m. VOICE VOTE: Motion carried. ATTEST: _________________________________ Charlotte K. Pruss Village Clerk /s/ Charlotte K. Pruss