Minutes - 11/10/2022 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 8 SPECIAL MEETING OF NOVEMBER 10, 2022
MINUTES OF THE NOVEMBER 10, 2022 SPECIAL
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
DECEMBER 13, 2022
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: Trustees Laurence Herman, Michael Manzo, James Nagle, A. Suresh Reddy, and President
Gopal Lalmalani
VIA ZOOM: Trustee Tiesenga
ABSENT: None
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Jessica Spencer,
Information Technology Director Jim Fox, Police Chief Brian Strockis, Public Works Director Rick
Valent, Head Librarian Jacob Post, Interim Fire Chief Kevin Fleege, Development Services Director
Rebecca Von Drasek, Golf Club Manager/Superintendent Sean Creed and Village Attorney Michael
Castaldo Jr.
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani announced the passing of Michael Butler, and spoke about Mr. Butler’s interesting,
accomplished and vibrant life along with the involvement in the community. Next, he announced the
passing of Dr. Arshad Zaheer, a respected physician and a longtime Village Resident, passing of Linda
Rosengren, a former Village Employee, and the passing of Constantine Xinos and shared information
about his life. He then asked everyone for a moment of silence for all the lost lives. From there, President
Lalmalani asked Police Chief Strockis to introduce the new K-9 joining the Police Department. He
thanked everyone who came out to vote during the Election week, shared the results of the posed
Referendum Question regarding the Sports Core banquet operations, asked Sports Core Liaisons to speak
on the matter, announced vacancies on the Police Pension Board and encouraged those interested to visit
the Village website. Moreover, he announced the Veteran’s Day Ceremony held at the Oak Brook
Historical Society; the Electronics Recycling Collection held at the Oak Brook Bath & Tennis Club
parking lot, the celebratory luncheon in honor of Dennis Hiffman, a successful business professional, and
the cancelation of the second Board of Trustees Meeting in November. Lastly, he wished everyone happy
and blessed Thanksgiving.
Trustee Yusuf pointed out that late Dr. Zaheer’s son is in the audience and President Lalmalani asked him
to say a few words about his father.
Amir Zaheer, son of late Dr. Zaheer, thanked everyone for the moment of silence, and shared a few
significant details about his life and involvement in the community.
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Trustee Herman divulged his thoughts, opinions and facts about all Sports Core operations, the Sports
Core Advisory Committee, and the Village Ordinance solidifying profitability and sustainability of the
facilities in question.
Trustee Manzo reiterated comments made by Trustee Herman and thanked the Sports Core Committee
members, Trustee Herman and Village Manager Summers for all their hard work thus far.
Village Manager Summers further elaborated on the past conversations with the Sports Core Committee
members regarding the profits, losses and possibilities of reaching to private sectors with future ideas and
possibilities encompassing the banquet facility.
A. K-9 “Ghost” Introduction
Police Chief Strockis introduced the canine handler Officer Franczak and the new canine named Ghost.
He then spoke about Officer Franczak and Canine Unit’s history with the Oak Brook Police Department
and confirmed the date of Unit’s deployment, elaborated on the Unit’s purpose and Community Service.
Lastly, Police Chief Strockis thanked the Board for its support of the program.
4. PUBLIC COMMENT ON AGENDA ITEMS
Jerry Ong of Jupiter Realty thanked the Board for their time, and shared his thoughts and opinions
regarding the Butler project.
Attorney Scott Day representing the developers, owners and partners of the Butler Project laid out steps
taken and explained submitted documentation thus far.
Kris Berger of Hinsdale, local Real Estate Agent, introduced himself and proceeded to share his thoughts,
opinions and information on the number of inquiries received regarding the Butler Project.
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting Minutes of October 19, 2022
Motion by Trustee Reddy, seconded by Trustee Yusuf to approve the Minutes of the Regular Board
of Trustees Meeting of Meeting of October 19, 2022. VOICE VOTE: Motion carried.
5. APPROVAL OF MINUTES
B. Special Executive Meeting Minutes of October 25, 2022
Motion by Trustee Reddy, seconded by Trustee Yusuf to approve the Minutes of Special Executive
Meeting Minutes of Meeting of October 25, 2022. VOICE VOTE: Motion carried.
5. APPROVAL OF MINUTES
C. Special Executive Meeting Minutes of September 13, 2022
Motion by Trustee Reddy, seconded by Trustee Manzo to approve the Minutes of Special Executive
Meeting Minutes of Meeting of September 13, 2022. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
VILLAGE OF OAK BROOK MINUTES Page 3 of 8 SPECIAL MEETING OF NOVEMBER 10, 2022
A. Accounts Payable for Period Ending: October 20, 2022 - $2,567,489.55
Significant Items Included in Above:
1. LEGAL SERVICES:
a) Fox Rothschild LLP. – September 2022 – $12,074.90 (FY22 YTD - $12,074.90)
TOTAL LEGAL BUDGET FOR 2022 IS $266,800.00
TOTAL LEGAL BILLS PAID FOR 2022 - YTD - $329,280.88
2. LiftOff, LLC. – Microsoft 365 Software Subscription - $24,180.00
3. BCBS HMO – Health Care Services – November 2022 - $64,616.18
4. BCBS PPO – Health Care Services – August & September 2022 - $432,287.81
B. Approval of Payroll for Pay Period Ending: October 29, 2022 - $786,483.60
C. Ordinances & Resolutions
1. ORDINANCE G-1218, An Ordinance Amending the Traffic Code of the Village of Oak Brook,
Illinois
2. ORDINANCE G-1221, An Ordinance Further Amending Ordinance G – 470, Establishing a
Utility Tax Within the Village of Oak Brook, Illinois
Motion by Trustee Reddy, seconded by Trustee Manzo to approve the Consent Agenda, and
authorize the expenditures as presented.
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
None
8. BOARDS & COMMISSION RECOMMENDATIONS
A. North Franklin Subdivision – Spring Road – Final Plat – Two Lot Subdivision
Trustee Herman made the appropriate motion and shared a brief history of the property.
Motion by Trustee Herman, seconded by Trustee Manzo to Concur with the Recommendation from
the Plan Commission (PC) to approve the proposed two-lot Final Plat of Subdivision for the
property at 1900 Spring Road, subject to the following conditions:
1. Engineering approval of the Final Plat and Subdivision Improvement Agreement.
2. Adoption of a resolution necessary to grant the requested Final Plat which the Village
Attorney shall (by this motion) be directed to prepare for consideration at the December
Board of Trustees meeting.
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, and Yusuf
Nays: 0 - None
Abstain: 0 - None
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Absent: 0 - None
Motion carried
9. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION R-2048, A Resolution Granting an Extension to a Planned Development, and
Associated Approvals, for the Property Located at 1900 Spring Road;(Jupiter/1900 Spring
Road, LLC)
Trustee Tiesenga asked for a clarification regarding the timeline of securing the adequate financing, the
percentage of deposits received from Oak Brook Residents, and the current issues facing the property.
Jerry Ong of Jupiter Realty addressed Trustee Tiesenga’s inquiry about financing, elaborated on the
timing of the project finalization, percentage of secured deposits, and answered questions from the Board.
Attorney Scott Day also addressed the Board’s financing inquiries.
Trustee Manzo asked for a clarification regarding a timeline once all the pertinent issues are resolved.
Trustee Nagle expressed his thoughts, opinions and urged caution regarding establishing a timeline of
twelve months.
Trustee Herman revealed his thought process of considering the presented request, explaining various
aspects of the approval process. He referenced decisions made by previous acting Board members and
explained his decision to vote in approval of the extension.
Trustee Yusuf also disclosed his thoughts and opinions regarding the project, along with the applied
extensions.
Motion by Trustee Manzo, seconded by Trustee Nagle that the Village Board approves
RESOLUTION R-2048, A Resolution Granting an Extension to a Planned Development, and
Associated Approvals, for the Property Located at 1900 Spring Road;(Jupiter/1900 Spring Road,
LLC)ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, and Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1. Re-Appointment of Susan Epstein Lasinski to the Library Commission
Motion by Trustee Manzo, seconded by Trustee Yusuf that the Village Board approved President
Lalmalani’s Recommendation to Re-Appoint Natalie Cappetta to the Zoning Board of Appeals
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf
Nays: 0 - None
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Abstain: 0 - None
Absent: 0 - None
Motion carried
B. Ordinances & Resolutions
1. ORDINANCE G-1219, An Ordinance Amending Chapters 1 and 2 of Title 10 of the Village
Code of the Village of Oak Brook Relating to Building and Fire Codes
Trustee Nagle presented the motion with an amendment, explained the content of amendments and shared
comments regarding the period between the issuing of the permit and the beginning of construction. After
receiving the clarification, Trustee Nagle struck the originally made amendment and moved to approve
the originally proposed Ordinance as written. Discussion ensued.
Chief Building Official Mark LaChappell explained that the ninety-day requirement for the work to begin
is already instituted in the Village Code and that portion is remaining the same. However, the proposed
amendment encompasses the ninety-day timeframe for the expiration of the application process.
Village Manager Summers reaffirmed clarification provided by Building Official LaChappell.
Trustee Yusuf suggested that the length of permit expiration be extended due current economic
circumstances. He later proposed that the presented Ordinance be passed as written and the Board makes
additional amendments in the future.
Development Services Director VonDrasek clarified that in order to uphold Trustee Yusuf’s suggestion,
the Board would need to make an amendment from the Village Code rather than accepting the Code as
written. She also elaborated on the proposed amendment and addressed Trustee Reddy’s inquiry about the
number of pending permits lacking activity.
Trustee Manzo suggested that based on all the provided clarifications, the Board should pass the presented
Ordinance as written and address all other mentioned Building Code issues at a future meeting.
Trustee Herman shared his personal experiences with different Village Codes and made other general
comments related to the adoption of the international codes that could pose to be problematic in the
future. He later asked about a specific situation related to a commercial building, the Village Code, and
the required installation of a sprinkler system.
Trustee Reddy asked about the number of permits and permit applications that lack activity past the
required ninety-day period and the length of time it takes to clear them.
Interim Fire Chief Fleege clarified the Village Code as it relates to the Trustee Herman’s inquiry about the
installation of a sprinkler system.
Motion by Trustee Nagle, seconded by Trustee Manzo to approve ORDINANCE G-1219, An
Ordinance Amending Chapters 1 and 2 of Title 10 of the Village Code of the Village of Oak Brook
Relating to Building and Fire Codes
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, and Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
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B. Ordinances & Resolutions
2. RESOLUTION R-2049, A Resolution Authorizing the Purchase of an Undercover Police
Vehicle by and Between the Village of Oak Brook and Napleton’s River Oaks CDJR; (2022
Dodge Charger)
Trustee Reddy shared history of the implementation of a special response team within the Police
Department and made an appropriate motion.
Trustee Nagle expressed his gratitude to Police Chief Strockis for finding and applying for the available
grants to cover the presented expense.
Motion by Trustee Reddy, seconded by Trustee Manzo to approve RESOLUTION R-2049, A
Resolution Authorizing the Purchase of an Undercover Police Vehicle by and Between the Village
of Oak Brook and Napleton’s River Oaks CDJR; (2022 Dodge Charger)
(Jupiter/1900 Spring Road, LLC)ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
B. Ordinances & Resolutions
3. RESOLUTION R-2050, A Resolution Amending an Intergovernmental Agreement
Between the Village Of Oak Brook, Illinois and IDOT in Relation to Funding of Section
Number 17-00049-00-PV for Improving an Intersection at North York Road and Harger
Road with New Underpass Structure at Salt Creek Trail
Trustee Tiesenga pointed out that the impact on the budget is significantly lower than originally proposed
due to DMMC’s commitment to refund the Village with eighty percent of the original cost.
Trustee Yusuf affirmed Trustee Tiesenga’s comments.
Motion by Trustee Yusuf, seconded by Trustee Manzo to approve RESOLUTION R-2050, A
Resolution Amending an Intergovernmental Agreement Between the Village Of Oak Brook, Illinois
and IDOT in Relation to Funding of Section Number 17-00049-00-PV for Improving an
Intersection at North York Road and Harger Road with New Underpass Structure at Salt Creek
Trail
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
B. Ordinances & Resolutions
4. RESOLUTION R-2051, A Resolution Approving and Authorizing the Purchase of Insurance
Benefits For Employees
Trustee Herman presented the motion, shared its history and explained various issues, benefits,
contributions and changes effecting the different benefit options offered to the Village employees. He
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later confirmed that the mentioned HMO benefits applicable and its proposed incentive encompasses only
the non-collective bargaining employees.
Trustee Manzo thanked staff and Village Manager Summers for his efforts and all the hard work on the
bringing the proposed Resolution together in the competitive insurance market.
Village Manager Summers pointed out the Assistant Village Manager Spencer’s contributions to the
project and confirmed Trustee Herman’s concerns.
Assistant Village Manager Spencer explained that the previously mentioned issues are partially a result of
a large turnover of employees at Blue Cross Blue Shield of Illinois and shared her hopes for further
expansion of savings to the Village and the employees. She also addressed Board’s questions and
concerns.
President Lalmalani asked about the number of participants currently involved in the HMO program.
Motion by Trustee Herman, seconded by Trustee Manzo to approve RESOLUTION R-2051, A
Resolution Approving and Authorizing the Purchase of Insurance Benefits For Employees
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
C. Establishing Comparable Communities Discussion
Assistant Village Manager Spencer explained the purpose of establishing a list of comparable
communities. She also listed several towns and divulged her reasoning behind the addition of several of
them.
Trustee Manzo shared his concerns with several of the listed communities due to their size, budget and
population.
Trustee Tiesenga expressed his concerns with the provided list of comparable communities and made
suggestions to add others that closely resemble the Village of Oak Brook.
Village Manager Summers agreed with suggestions proposed by Trustee Tiesenga.
Trustee Yusuf also disclosed his thoughts regarding one of the listed communities.
President Lalmalani spoke in agreement with previously made comments by the Trustees.
D. Cancellation of the Second Meeting in November
Motion by Trustee Nagle, seconded by Trustee Reddy to approve the Cancellation of the Second
Meeting in November
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf
Nays: 0 - None
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Abstain: 0 - None
Absent: 0 - None
Motion carried
E.Authorization to Pay Bills Due to Meeting Cancellations (for November and December)
Trustee Yusuf explained the reason for the presented request and made the motion.
Motion by Trustee Yusuf, seconded by Trustee Manzo that the Village Authorizes the payment of
Bills Due to Meeting Cancellations (for November and December)
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga and Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
9.PUBLIC COMMENT ON NON-AGENDA ITEMS
Resident Ray Cesca provided updated regarding new studies on radiation levels and implored the Board
to taken on project to protect residents for the harmful effects of the radiation pollution.
10.BOARD UPDATES
Trustee Reddy wished everyone Happy Thanksgiving, Happy Holidays and a safe drive. He also spoke
about his attendance at the promotion of firefighter Bob Micek to the rank of Lieutenant, the large
resident participation in the voting poles and encouraged everyone to maintain distance and get flu and
Covid vaccines. Lastly he encouraged everyone to say something if they see something and call 911.
Trustee Manzo wished everyone Happy Thanksgiving and a happy and safe Holiday season.
Trustee Yusuf wished everyone Happy Thanksgiving.
Trustee Nagle wished everyone Happy Thanksgiving.
11.PUBLIC COMMENT ON NON-AGENDA ITEMS
12.ADJOURNMENT
Motion by Trustee Herman, seconded by Trustee Manzo to adjourn the Regular Meeting of the
Board of Trustees at 8:29 p.m. VOICE VOTE: Motion carried.
ATTEST:
________________________________________
Charlotte K. Pruss
Village Clerk
/s/ Charlotte K. Pruss