Minutes - 01/10/2023 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 8 REGULAR MEETING OF JANUARY 10, 2023
MINUTES OF THE JANUARY 10, 2023 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
JANUARY 24, 2023
1.CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Samuel E. Dean Boardroom of the Butler Government Center at 7:01 p.m. The Pledge of
Allegiance was given.
2.ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: Michael Manzo, Edward Tiesenga and President Gopal Lalmalani
VIA ZOOM: Trustee Laurence Herman, Trustee A. Suresh Reddy arrived at 7:35 p.m.
ABSENT: Trustee Nagle
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Jessica Spencer,
Information Technology Director Jim Fox, Police Chief Brian Strockis, Public Works Director Rick
Valent, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Interim Fire Chief Kevin
Fleege, Development Services Director Rebecca Von Drasek, Golf Club Manager/Superintendent
Sean Creed and Village Attorney Michael Castaldo Jr.
3.PRESIDENT’S OPENING COMMENTS
President Lalmalani began the meeting by commenting on the absence of Trustees, shared his hopes that
everyone had a wonderful holiday season, and proceeded to speak about opening of new establishments at
the Overlook Oak Brook. He further went on to address the Board and staff presence at the opening
celebrations, asked Trustee Herman to remark on the events, and followed with speaking about the Law
Enforcement Appreciation Day. He thanked the Police Department for their dedication and service to the
Community recognizing Detective Mark Kozlowski and Officer Vel Torlo for their 25 year tenure with
the Village. Next, President Lalmalani announced that the Business Registry software system, collecting
safety data, is now available and requested that all businesses in the Village take part in registering before
the end of the month. He shared additional information on the subject and asked Village Manager
Summers to elaborate on the number of establishments already registered. After that, President Lalmalani
asked Trustee Herman to divulge his thoughts regarding the Registry while ensuring no taxation, penalties
or any other fees associated with the process. Lastly, he announced two openings on the Police Pension
Fund Board.
Trustee Herman welcomed Alter Brewery and Panera to the Village expressing his appreciation for the
additions. He also spoke about the streamlined cloud based online portal created specifically for the
Business Registry.
Village Manager Summers informed everyone that the Business Registry went live in the beginning of
December and about 60 businesses have registered thus far. However, additional resources have been
implemented to inform and encourage businesses to participate in the program.
4.PUBLIC COMMENT ON AGENDA ITEMS
None
ITEM 5.A
VILLAGE OF OAK BROOK MINUTES Page 2 of 8 REGULAR MEETING OF JANUARY 10, 2023
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of December 13, 2022
Motion by Trustee Yusuf, seconded by Trustee Manzo to approve the Minutes of the Regular
Board of Trustees Meeting of December 13, 2022. VOICE VOTE: Motion carried.
5. APPROVAL OF MINUTES
B. Special Executive Meeting Minutes of October 25, 2022
Motion by Trustee Tiesenga, seconded by Trustee Manzo to approve the Minutes of Special
Executive Meeting Minutes of October 25, 2022. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending: December 21, 2022 - $917,913.53
January 05, 2023 - $766,764.73
Significant Items Included in Above:
1. LEGAL SERVICES:
a) Fox Rothschild, LLP. – November 2022 – $4,543.40 (FY22 YTD - $19,119.30)
b) Lamp Law, LLC. - Legal Services – November 2022 - $3,333.33 (FY22 YTD - $36,666.63)
c) Rathje Woodward, LLC – Legal Services – November 2022 - $940.50 (FY22 YTD -
$4,210.25)
d) Ottosen, Dinolfo Hasenbalg & Castaldo – November 2022 - $202.50 (FY22YTD -
$202,411.46)
TOTAL LEGAL BUDGET FOR 2022 IS $266,800.00
TOTAL LEGAL BILLS PAID FOR 2022 - YTD - $364,005.64
2. PNC Equipment Finance – PW Equipment Lease - Inv.#1573113 - $302,058.48
3. BCBS HMO – Health Care Services – January 2023 - $71,094.16
4. BCBS PPO – Health Care Services - October 2022 - $221.316.77
5. CDS Office Technologies – Fire Department/IT Tech Upgrades – Inv.#1499285 - $49,980.00
6. ZOLL – Fire Department EMS Equipment – Inv.#2862715 - $35,338.87
7. (IRMA) Intergovernmental Risk Management Company – October 2022 Deductible -$21,736.08
8. DuPage Water Commission – November 2022 - $297,321.64
B. Approval of Payroll for Pay Period Ending: December 15, 2022 - $808,263.83
December 29, 2022 - $776,618.88
C. Village of Oak Brook – Monthly Financial Reports November 2022
Motion by Trustee Yusuf, seconded by Trustee Manzo to approve the Consent Agenda, and authorize
the expenditures as presented.
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Tiesenga, Yusuf and President Lalmalani
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle and Reddy
Motion carried
VILLAGE OF OAK BROOK MINUTES Page 3 of 8 REGULAR MEETING OF JANUARY 10, 2023
7. ITEMS REMOVED FROM THE CONSENT AGENDA
None
8. BOARDS & COMMISSION RECOMMENDATIONS
A. Village of Oak Brook – Text Amendment to Zoning Regulations to Amend the Accessory
Structures Regulations
Trustee Manzo read the motion, and Trustee Herman explained that through a lot of hard work
from the Village staff, the language of the text amendment has been cleaned up to conform with
everyone’s intentions and address concerns brought up within the community. He also thanked the staff
for their diligent work to update the text amendment.
Trustee Manzo talked about the grueling process of the much needed update and thanked the staff for
their hard work.
Trustee Tiesenga thanked Village Director Von Drasek and Trustee Herman for their leadership on the
matter. He also conveyed his thoughts on the residential revitalization and expressed content with the
conclusion of the process.
Trustee Yusuf spoke in support of the presented updates in the language of the Accessory Structure
Regulations. He also noted his opinions regarding limitations imposed, along with the proposed balance
between reasonable accessory structures and their uses.
Motion by Trustee Manzo, seconded by Trustee Tiesenga that the Village Board concur with the
Zoning Board of Appeals recommendation as revised, approving the text amendment to the Zoning
Regulations for accessory structures, in accordance with the accompanying Draft dated December
13, 2022 subject to the following:
1) Zoning amendment factors provided in the petitioner’s application material (case file pages
B-B.1).
2) Authorization for the Village Attorney to prepare the necessary ordinance granting the
requested text amendment for approval and adoption at the January 24, 2023 Board of
Trustees Meeting.
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Tiesenga, Yusuf and President Lalmalani
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle and Reddy
Motion carried
9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION R-2056, A Resolution Approving the Waiver of Competitive Bidding and
Authorizing the Purchase of Golf Course Maintenance Equipment from Revels Turf &
Tractor, LLC
Trustee Manzo presented the motion and explained the competitive bidding language used in the motion
and Resolution.
VILLAGE OF OAK BROOK MINUTES Page 4 of 8 REGULAR MEETING OF JANUARY 10, 2023
Village Manager Summers confirmed Trustee Manzo’s comments explained that the bidding process was
completed through Sourcewell, a company authorized to streamline the procurement process, solicit and
award purchasing contracts on behalf of their client.
Motion by Trustee Manzo, seconded by Trustee Yusuf that the Village Board approve
RESOLUTION R-2056, A Resolution Approving the Waiver of Competitive Bidding and
Authorizing the Purchase of Golf Course Maintenance Equipment from Revels Turf & Tractor,
LLC.
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Tiesenga, Yusuf and President Lalmalani
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle and Reddy
Motion carried
A. Ordinances & Resolutions
2. RESOLUTION R-2057, A Resolution Approving the Waiver of Competitive Bidding and
Authorizing the Purchase of Golf Merchandise for Resale
Motion by Trustee Manzo, seconded by Trustee Yusuf to approve RESOLUTION R-2057, A
Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Golf
Merchandise for Resale
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Tiesenga, Yusuf and President Lalmalani
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle and Reddy
Motion carried
A. Ordinances & Resolutions
3. RESOLUTION R-2059, A Resolution Approving the Waiver of Competitive Bidding and
Authorizing the Purchase of Library Books from Authorized Distributors
Trustee Tiesenga presented the motion and explained that the competitive bidding process has been
completed through the Illinois Library Systems.
Motion by Trustee Tiesenga, seconded by Trustee Manzo to approve RESOLUTION R-2059, A
Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Library
Books from Authorized Distributors
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Tiesenga, Yusuf and President Lalmalani
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle and Reddy
Motion carried
B. Ordinances & Resolutions
4. RESOLUTION R-2060, A Resolution Approving and Authorizing the Execution of an
Agreement By and Between the Village of Oak Brook and Ayres Associates, Inc.
VILLAGE OF OAK BROOK MINUTES Page 5 of 8 REGULAR MEETING OF JANUARY 10, 2023
Trustee Tiesenga explained the purpose of the presented motion and that the competitive bidding process
has been conducted by the GIS consortium.
Motion by Trustee Tiesenga, seconded by Trustee Manzo to approve RESOLUTION R-2060, A
Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village
of Oak Brook and Ayres Associates, Inc.
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Tiesenga, Yusuf and President Lalmalani
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle and Reddy
Motion carried
A. Ordinances & Resolutions
5. RESOLUTION R-2061, A Resolution Approving and Authorizing the Execution of a
Contract By and Between the Village of Oak Brook and Municipal GIS Partners,
Incorporated
Trustee Tiesenga presented the motion and briefly explained its purpose.
Motion by Trustee Tiesenga, seconded by Trustee Yusuf to approve RESOLUTION R-2061, A
Resolution Approving and Authorizing the Execution of a Contract By and Between the Village of
Oak Brook and Municipal GIS Partners, Incorporated ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Tiesenga, Yusuf and President Lalmalani
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle and Reddy
Motion carried
A. Ordinances & Resolutions
6. RESOLUTION R-2062, A Resolution Approving and Authorizing the Execution of a Joint
Funding Agreement for State-Let Construction Work By and Between the Village of Oak
Brook and the Illinois Department of Transportation
Motion by Trustee Tiesenga, seconded by Trustee Manzo to approve RESOLUTION R-2062, A
Resolution Approving and Authorizing the Execution of a Joint Funding Agreement for State-Let
Construction Work By and Between the Village of Oak Brook and the Illinois Department of
Transportation
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Tiesenga, Yusuf and President Lalmalani
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle and Reddy
Motion carried
A. Ordinances & Resolutions
7. RESOLUTION R-2063, A Resolution Approving a Pre-Selected List of Professional
Consulting Engineering Companies
Trustee Tiesenga made the motion with a friendly amendment and noted the credit issued by Christopher
Burke to the Village to be applied to the next project in the amount of $10,000.00.
VILLAGE OF OAK BROOK MINUTES Page 6 of 8 REGULAR MEETING OF JANUARY 10, 2023
Trustee Manzo spoke on behalf of Trustee Nagle due to a family emergency that disallowed his presence.
He spoke about the meeting with Christopher Burke resulted in dissolvement of any animosities, issued
refund for the incident in question and an apology. Additionally, he addressed Trustee Yusuf’s question
regarding the 6-month delay.
Village Manager Summers added that the discussions with Christopher Burke included an outlined new
process establishing proper quality control to prevent any future incidents and the written commitment to
issue the credit. He also reassured Trustee Yusuf that all the listed Engineering companies are capable of
providing the same level of quality, service and expertise as Christopher Burke. He later clarified that the
table referenced by Trustee Tiesenga should actually be the 1st one listed within the memorandum.
Trustee Yusuf asked about the purpose of a 6-month delay in selecting Christopher Burke for projects
after the meticulous vetting process. Moreover, he expressed his opinions regarding the situation where
the error occurred along with the dissolvement and rectification measures taken by the company. Trustee
Yusuf shared concerns with quality, service and expertise that the other listed companies may lack and
spoke against the proposed approach.
President Lalmalani spoke about the presented solution being acceptable to all involved parties.
Motion by Trustee Tiesenga, seconded by Trustee Manzo to approve RESOLUTION R-2063, A
Resolution Approving a Pre-Selected List of Professional Consulting Engineering Companies as
Amended to Approve the Pre-qualified Professional Consulting Engineering Services Provider list
and using the list from the 1st table of Agenda Item 9.A.7 but adding to that list, Christopher Burke
for all categories, with the two following provisons:
1.That there will be a 6-month delay in the selection of Christopher Burke for any project.
2.That the 6-month delay not apply to the federally funded project that is before the Board
tonight listed as Item 9.A.8
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Tiesenga, Yusuf and President Lalmalani
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle and Reddy
Motion carried
A. Ordinances & Resolutions
8.RESOLUTION R-2064, Resolution Approving and Authorizing the Execution of a
Professional Services Agreement for Engineering Services (Phase III Harger Road STP
Resurfacing Project)
Motion by Trustee Tiesenga, seconded by Trustee Manzo to approve RESOLUTION R-2064,
Resolution Approving and Authorizing the Execution of a Professional Services Agreement for
Engineering Services (Phase III Harger Road STP Resurfacing Project)
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustees Nagle
Motion carried
A. Ordinances & Resolutions
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9. RESOLUTION R-2065, A Resolution Endorsing ether Legislative Action Program of the
DuPage Mayors and Managers Conference for the 2023 Legislative Session with the
Exceptions as Reflected Herein
President Lalmalani asked Trustee Yusuf to speak on the presented motion.
Trustee Yusuf expressed his thoughts and opinions reflecting on his content with Board’s priorities.
Motion by Trustee Manzo, seconded by Trustee Yusuf to approve RESOLUTION R-2065, A
Resolution Endorsing ether Legislative Action Program of the DuPage Mayors and Managers
Conference for the 2023 Legislative Session with the Exceptions as Reflected Herein
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Reddy Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
A. Ordinances & Resolutions
10. ORDINANCE G-1226, An Ordinance Amending the Village of Oak Brook Code of
Ordinances, as Amended, Title 4, Chapter 1, Section 8A to Increase the Number of
Authorized Class A-1 Liquor Licenses and Class B Liquor Licenses; Lazy Dog Colorado OPS,
LLC D/B/A Lazy Dog, 1775 22nd St., Oak Brook, IL 60523
Motion by Trustee Yusuf, seconded by Trustee Manzo to approve ORDINANCE G-1226, An
Ordinance Amending the Village of Oak Brook Code of Ordinances, as Amended, Title 4, Chapter
1, Section 8A to Increase the Number of Authorized Class A-1 Liquor Licenses and Class B Liquor
Licenses; Lazy Dog Colorado OPS, LLC D/B/A Lazy Dog, 1775 22nd St., Oak Brook, IL 60523
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Reddy Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
A. Ordinances & Resolutions
11. RESOLUTION R-2066, A Resolution Approving and Authorizing the Execution of an
Agreement By and Between the Village of Oak Brook and Fusus, Inc.
Trustee Yusuf presented the motion, explained the advantage of the presented agreement and asked Police
Chief Strockis to speak on the Agreement.
Police Chief Strockis spoke regarding the ongoing efforts to leverage available technology to increase
public safety and proactive policing measures. He then proceeded to further elaborate on the LPR
Technology, Body Camera footage and camera systems disbursed throughout the Village.
Motion by Trustee Yusuf, seconded by Trustee Manzo to approve RESOLUTION R-2066, A
Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village
of Oak Brook and Fusus, Inc.
ROLL CALL VOTE:
VILLAGE OF OAK BROOK MINUTES Page 8 of 8 REGULAR MEETING OF JANUARY 10, 2023
Ayes: 5 – Trustees Herman, Manzo, Reddy Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
9.PUBLIC COMMENT ON NON-AGENDA ITEMS
None
10.BOARD UPDATES
Trustee Manzo spoke about the upcoming raises within the general assembly and the proud moment when
the Board received compliments on knowledge and versatility of covered issues.
Trustee Yusuf wished everyone Happy New Year, shared his hopes for a successful, healthy and safe
year. He also divulged his opinions regarding the Board and the issues it is faced with reiterating that the
main goal is the same despite the differences of opinions.
Trustee Reddy thanked President Lalmalani for allowing him to join via Zoom and expressed his gratitude
for being part of the elaborate team that consists of all the elected Board members.
President Lalmalani wished Trustee Reddy’s family speedy recovery and announced the Open meeting
will be closed from the Upper Level Conference Room after the adjournment of the closed session.
11.ADJOURN TO CLOSED SESSION, For the Purpose of Discussing (1) Minutes of Meetings Lawfully
Closed Under This Act, (2) to consider litigation probable or imminent or pending against, affecting, or
on behalf of the Village, Pursuant to 2(C)(21), 2(C)(11) of the Illinois Open Meetings Act Respectively
Motion by Trustee Yusuf, seconded by Trustee Manzo to adjourn to Closed Session of the Board of
Trustees at 7:45 p.m. VOICE VOTE: Motion carried.
RECONVENE 7:59 p.m.
12.ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Manzo to adjourn the Regular Meeting of the Board
of Trustees at 8:00 p.m. VOICE VOTE: Motion carried.
ATTEST:
______________________________________
Charlotte K. Pruss
Village Clerk
/s/ Charlotte K. Pruss