Agenda - 02/28/2023 - Board of Trustees
BOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, FEBRUARY 28, 2023
7:00 P.M.
“Please be advised that any proposed documents attached hereto are in draft form and vary from the final
versions which are adopted at the meeting as set forth herein.”
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
4. PUBLIC COMMENT AGENDA ITEMS
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of February 14, 2023
6.
CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There
will be no separate discussion of these items unless a Board member so requests, in which event, the item will
be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending: February 23, 2023 - $785,842.93 Herman
/Manzo/Yusuf
Significant Items Included in Above:
1. LEGAL SERVICES:
a) Clark, Baird, Smith, LLP. – January 2023 – $1,934.50 (FY23 YTD - $1,934.50)
b) Marquardt & Belmonte, P.C. – January 2023 - $552.50 (FY23 YTD - $552.50 )
c) Ottosen, Dinolfo Hasenbalg & Castaldo – January 2023 - $18,090.48 (FY23 YTD - $18,090.48)
TOTAL LEGAL BUDGET FOR 2023 IS $616,500.00
TOTAL LEGAL BILLS PAID FOR 2023 - YTD - $20,577.48
2. Concentric Integration – Supervisory Control and Data Acquisition (SCADA) – 2022 Cyber Incident
Resolution - Inv.#0243277 - $38,498.86
3. Ray O’Herron – Oak Brook Police Department Equipment – Inv.#2247018 - $30,691.00
4. BCBSIL – Health Care Services – March 2023 - $209,809.41
5. 1311, LLC - TIF Note Interest & Principal - $67,360.00
6. St. Paul Fire and Marine Insurance Company - $168,395.00
7. Mary Riordan - TIF Note Interest & Principal - $67,360.00
B. Approval of Payroll Paydate: February 23, 2023 - $798,968.47 Herman
/Manzo/Yusuf
BOT AGENDA Page 2
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Janitorial Services Tiesenga
2. HVAC Maintenance and Repair Services Tiesenga
3. Bath & Tennis Clubhouse Facility Leasing Herman/Manzo
D. Village of Oak Brook – Monthly Financial Reports January 2023 Herman
/Manzo/Yusuf
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARDS & COMMISSION RECOMMENDATIONS
A. 1600 16th Street – Sign Variation to Permit a Wall Sign greater than 5% Herman/Yusuf
9. ACTIVE BUSINESS
A. Confirmation of Appointments
1. Re-appointment of General Managers, Carlos Moctezuma, The Drake Oak Brook, Dick Turner,
LeMeridien, Nicole Patterson, Hyatt House Hotel, Adam Henrickson, Hyatt Lodge, Cynthia Ivey,
Residents Inn, Director of Sales Tiffany Moland, Doubletree, Tim Geiges, Oakbrook Center, David
Carlin, Oak Brook Chamber of Commerce and residents Tariq Junejo and Iftikhar ul Abbasy to the
Hotel Convention and Visitors Committee
Lalmalani
2. Appointment of Vijay Muralidaran to the Board of Trustees of the Police Pension Fund Lalmalani
B. Ordinances & Resolutions
1. RESOLUTION R-2069, A Resolution Authorizing the Purchase of Golf Commodities for the Oak
Brook Golf Course
Herman/Manzo
2. RESOLUTION R-2072, A Resolution Approving and Authorizing the Execution of an Agreement By
and Between the Village of Oak Brook and Civiltech Engineering, Inc.
Tiesenga
3. RESOLUTION R-2073, A Resolution Approving and Authorizing the Execution of an Agreement By
and Between the Village of Oak Brook and EZA Engineering PLLC
Tiesenga
4. RESOLUTION R-2074, A Resolution Approving the Waiver of Competitive Bidding and
Authorizing the Award a Contract to Merfeld, Inc., for the Golf Clubhouse Bathrooms/Locker Rooms
Remodeling Project – Phase I
Herman/Manzo
C. Discussion – Multiple Requests for New Liquor License Classifications Lalmalani
10. PUBLIC COMMENT ON NON-AGENDA ITEMS
11. BOARD UPDATES
12. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodat ion in
order to participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Village Hall), at
630-368-5010 as soon as possible before the meeting date.