HomeMy WebLinkAbout2023 BudgetVillage of Oak Brook
Annual Budget FY 2023
Adopted Version
Village of Oak Brook | Annual Budget FY2023 Page 1
TABLE OF CONTENTS
Introduction 5
Village Elected Officials 6
Transmittal Letter 7
History of Village 14
Demographics 16
Organization Chart 20
Fund Structure 21
Basis of Budgeting 23
Financial Policies 24
Budget Process 26
Budget Overview 30
Executive Overview 31
Strategic Plan 36
Personnel Changes 41
Fund Summaries 44
Budget Summary - All Funds 45
General Corporate Fund 53
Hotel/Motel Tax Fund 60
Motor Fuel Tax Fund 63
Infrastructure Fund 66
Promenade TIF Fund 71
Water Fund 75
Sports Core Fund 79
Garage Fund 85
Equipment Replacement Fund 88
Self Insurance Fund 91
Funding Sources 94
Major Revenue Sources, Assumptions and Trends 95
Departments 102
General Fund 103
Legislative Support & Managemet 104
Board of Trustees 105
Village Clerk 108
Legal 111
General Management 114
Human Resources 117
Risk Management 120
Customer Services 123
Information Technology 126
Financial Services 131
Financial Services - Management 134
Financial Services - Accounting and Reporting 136
Financial Services - Purchasing 138
Village of Oak Brook | Annual Budget FY2023 Page 2
Financial Services - PSEBA & Interfund Transfers 140
Library Services 142
Library - General Operations 148
Library - Technical Services 150
Library - Public Services 152
Police Department 154
Police - Management 159
Police - Field Services 161
Police - Auxiliary Support Unit 163
Police - Support Services 165
Police - Support Services Investigations 167
Police - Support Services Records 169
Fire Department 171
Fire - Management 174
Fire - Fire, Rescue, and EMS Operations 176
Fire - Rescue and Fire 178
Fire - Emergency Medical Services 180
Fire - Prevention & Public Education 182
Public Works 184
Public Works - Management 188
Public Works - Mosquito Control 190
Public Works - Streets General 191
Public Works - Building and Grounds 193
Public Works - Snow Removal 195
Public Works - Forestry 197
Development Services 199
Development Services - Administration 203
Development Services - Code Enforcement 205
Special Revenue Funds 207
Hotel Tax Fund 208
Motor Fuel Tax Fund 210
Capital Projects Funds 211
Infrastructure Fund 212
Infrastructure Fund - Public Works 216
Infrastructure Fund - Engineering 220
Infrastructure Fund - Information Technology GIS 222
Promenade TIF Fund 226
Enterprise Funds 228
Water Fund 229
Sports Core Fund 234
Sports Core - Bath & Tennis Club 237
Sports Core - B&T Club Food & Beverage 241
Sports Core - B&T Swimming Operations 243
Sports Core - Golf Operations & Maintenance 249
Sports Core - Golf Course Operations & Maintenance 254
Sports Core - Food & Beverage Operations 259
Sports Core - Golf Cart Operations 261
Sports Core - Golf Learning Operations 264
Golf Surcharge Fund 267
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Internal Service Funds 269
Self Insurance Fund 270
Garage Fund 272
Equipment Replacement Fund 277
Capital Improvements 280
One year plan 281
Multi-year plan 287
Debt 298
All Funds Debt 299
Appendix 300
GOLF COURSE MAINTENANCE Requests 301
GOLF CLUB GENERAL OPER. Requests 321
GOLF CART OPERATIONS Requests 333
GOLF LEARNING & PRACTICE Requests 337
PUBLIC WORKS Requests 340
Expenditures Requests 433
VEHICLE FLEET DIVISION Requests 452
ENG & CAP PROJ-INFRASTR Requests 455
SPORTS CORE Requests 459
Glossary 462
Village of Oak Brook | Annual Budget FY2023 Page 4
INTRODUCTION
Village of Oak Brook | Annual Budget FY2023 Page 5
Village Elected Officials
VILLAGE ELECTED OFFICIALS
Gopal G. Lalmalani
President
Laurence Herman
Trustee
Michael Manzo
Trustee
James Nagle
Trustee
A. Suresh Reddy
Trustee
Edward Tiesenga
Trustee
Asif Yusuf
Trustee
Charlotte K. Pruss
Village Clerk
VILLAGE DEPARTMENT DIRECTORS
Greg Summers
Village Manager
Rick Valent
Public Works Director
Marilyn Fumero
Finance Director
Jacob Post
Head Librarian
Kevin Fleege
Fire Chief
James Fox
Information Technology Services Director
Rebecca Von Drasek
Development Services Director
Jessica Spencer
Assistant Village Manager
Sean Creed
Golf Course Superintendent
Brian Strockis
Chief of Police
Village of Oak Brook | Annual Budget FY2023 Page 6
VILLAGE OF OAK BROOK ANNUAL BUDGET FY 2023
December 13, 2022
Village President and Board of Trustees
Village of Oak Brook
President Lalmalani and Trustees:
We are pleased to submit the Municipal Budget for the Village of Oak Brook for the fiscal year beginning January 1, 2023 and ending
December 31, 2023. The FY2023 Annual Budget represents the financial plan of the Village for the coming fiscal year and also serves as the
Village’s financial policy document, operations guide and communication device.
INTRODUCTION
The Village of Oak Brook is a community with a population of 8,163 located approximately 15 miles west of the Chicago Loop, near the
geographic center of the seven-county Chicago metropolitan area. Oak Brook was incorporated on February 21, 1958 by Paul Butler and
operates as a non-home rule municipality.
The Village of Oak Brook operates under the Village form of government with an elected Village President and six (6) Trustees. Operational
management is provided by a professional manager appointed by the Board of Trustees along with a team of department directors, carrying
out Village policy through its operation of departments and programs.
The Village of Oak Brook operates under the Budget Officer Act as outlined in Chapter 24, Section 8-2-9 of the Illinois Compiled Statutes, as
revised. The Act requires the Village President and Board of Trustees to adopt the annual budget prior to the beginning of the fiscal year to
which it applies and provides that the budget shall serve as the Village’s annual appropriation ordinance. The Village is required to make the
budget document available for public inspection at least ten days prior to passage. Not less than one week after publication of the budget
document’s availability, and prior to Village Board approval, the President and Board of Trustees are required to hold a public hearing on the
budget. After approval of the budget, the Village Board may amend the originally approved budget in the form of budget amendments.
LONG-TERM STRATEGIC AND FINANCIAL PLANNING
The Village of Oak Brook developed its Strategic Plan in June 2015 at a Strategic Planning workshop (pages 28-29). The session consisted of
discussion and interaction concerning specific goals the Board wished to focus their efforts on. The Board selected the following six primary
Village goals:
Promote Economic Development
Financial Stability
Provide Safe, Efficient, Well Maintained Infrastructure
Promote and Enhance Oak Brook’s Image
Maintaining and Enhance Village Services to Residents, Businesses, and Visitors
Human Resource Management
The Village Manager provides oversight and direction to all departments to ensure that the strategic goals reflect the policies of the Village
Board and are successfully accomplished. The strategic plan is a dynamic document that will change each year. Certain goals of the strategic
plan are monitored through performance metrics. Performance measurements will be refined as the strategies become clearer.
The Village Board is frequently updated on the Village’s financial situation through financial reports and communications throughout the year.
At the Budget Workshop meetings, the Board was presented with a number of current and long-term issues affecting the Village. This
presentation allowed the Village Board to give feedback and direction to all departments. The Village has strong financial management,
policies, and practices in place at all levels to help navigate these issues.
In addition to the annual budget, the Village also prepares a Five-Year Financial Plan. The Five-Year Financial Plan is intended to provide the
community with a long-range projection of the financial condition for each of the eleven (11) funds that comprise the financial structure of the
Village of Oak Brook. The Five-Year Plan assumes the continuation of current service levels and being able to maintain those levels in future
years. The forecast provides a foundation for discussion and policy decisions that will be made in the future to maintain the existing service
levels and/or enhance service levels in specific areas.
The presentation for each fund includes a summary, revenue projections, a general long-range operating budget, and a capital improvement
program, if applicable. The Capital Improvements Program focuses on all vehicles and all capital items over $5,000. The summary for each
fund reflects the revenue and expenditure projections and presents a rolling five-year operating statement, beginning with cash available as of
January 1, 2022 as reported in the audited financial statements as of December 31, 2021.
Village of Oak Brook | Annual Budget FY2023 Page 7
BUDGET PROCESS
The Village’s FY2023 budget process began in mid-2022 with meetings with Department Directors to introduction Zero-based budgeting
methodology. The Finance Director prepares the revenue forecasts to determine the total funding levels for departmental operating budgets
and capital requests. Each Department Director submits their expenditure requests to the Finance Director. Through a series of document
reviews and budget meeting sessions between the Village Manager, Finance Director, and Department staff, the Finance Director revises
budgets based on feedback from the departmental meetings, which includes final recommendations from the Village Manager. Through these
document reviews and budget meetings, the FY2023 Budget document is developed.
The 2023 Budget was created using “zero-based budgeting” methodology, a change from previously applied budget methodology called
“results budgeting”. Zero-based budgeting offers a number of advantages including focused operations, budget flexibility, and strategic
execution.
Short range policy guidance is provided each year by the Village Board and staff through the establishment of Program Objectives which are
described throughout the 2023 Budget. Statements summarizing each objective are found on the Program Summary page that accompanies
each Program Budget.
Ordinance 2011-FI-TX-BU-S-1318, the Village Board’s policy ordinance on Finance, Taxation and Budget, provides both long and short range
guidance to the budget process through the fundamental policies embodied therein. A copy of the full Policy Ordinance is found in the
Appendix. A brief summary of the Policy Ordinance, as well as other policy decisions of the Village Board, directs staff to:
Operate the Village without a general real estate tax.
Accumulate cash reserves in advance of major capital projects (utilizing long-term debt very judicially and only in order to meet financial
goals and policies of the Board).
Maintain a cash balance reserve of at least six months operating expenditures in the General Corporate Fund.
Operate enterprise activities on a self-supporting basis.
Annually review the need for and uses of the utility tax on natural gas and electric service.
The Budget does not rely on a real estate tax to fund general operations. The Village does receive a small amount of real estate tax revenue,
but this for property contained within the Promenade Tax Increment Financing (TIF) District and used to repay the TIF bondholders. A
combination of operating revenues, grant revenue, and reserve balances are used to fund capital projects. Enterprise activities are budgeted
to operate on a self-supporting basis. From time to time, transfers between funds are required to pay for capital projects as needed.
CASH RESERVE BALANCE
The financial policy of the Village is to maintain a cash balance reserve of at least six months of operating expenditures in the General
Corporate Fund. The Village strives to accumulate greater than six months to protect ourselves against further downturns since the Village’s
largest revenue source (Sales Tax) is highly dependent on the economy.
At the end of 2023, the General Corporate Fund cash and investments balance is projected to be $30.9 million or 15.0 months of operating
expenses. The General Corporate Fund 2023 Budget is operating at a balanced budget where revenues are at or exceed expenditures without
using cash reserves.
ECONOMIC CONDITION AND OUTLOOK
To ensure the financial future of Oak Brook, we must follow the path of economic sustainability with an eye toward streamlining our
processes. Residents and businesses should expect and receive services delivered in a consistent manner that is professional, responsive, and
fiscally responsible. There are a number of internal and external factors that we take into account when compiling the municipal budget,
including; pension liabilities, economic development, increased health care costs, revenue sources, and the funding of vehicle, equipment and
capital improvements.
1. Current Police and Fire pension legislation requires municipalities to have pension funds 90% funded by the year 2040, rather than
being 100% funded. This provides municipalities with some short-term relief; however, this relief would come at the expense of future
liabilities; and additional measures are necessary in order for the Village to meet its future pension obligations. The Village of Oak Brook
is striving to have funds in excess of the 90% funding requirement by 2040.
Contribution projections were developed using: an investment rate of return of 6.75%, 100% level of funding, and the RP-2014 mortality
table with blue-collar adjustments. Investment returns can significantly fluctuate year to year depending on market conditions, however, the
actuarial valuations smooth returns over a 5-year period to help with volatility.
Changes to downstate public safety pension plans could have a significant impact on the Village in the near future. In 2022 Police and Fire
Pension investments fully transition to the downstate consolidated investment fund Illinois Police Officers’ Pension investment Fund (IPOPIF)
and Firefighters’ Pension Investment Fund. The goal of consolidated investing is to create greater investment returns for all pension funds. All
Village of Oak Brook | Annual Budget FY2023 Page 8
other liabilities and administrative duties will remain with the local pension funds. The State is also considering consolidating other items, such
as auditing and actuary service, but a formal plan has not been adopted to date. The Village remains hopeful these changes will have a
positive impact on the affordability of its pension plans as we approach 2040.
2. The future of health insurance is constantly changing and could create future budget challenges. With the passage of the Affordable
Care Act (ACA) and subsequent requirements, the village has made many modifications to its plan designs and structure, including
changing the employee/employer contribution rates in past years. The ACA presents the Village a number of challenges in forecasting
and budgeting for federally mandated fees and taxes. In addition, insurance costs can fluctuate greatly from year to year based on
claims activity. The Village continues to monitor costs obtaining competitive rates from our broker and carriers to ensure our health
insurance plan is beneficial to employees and cost effective to the Village.
3. Prioritization of long-term funding of capital improvements at the Sports Core, Village municipal buildings, vehicle replacements, and
water main replacements continues to be a challenge. Facility studies for various Village properties have been done or are planned over
the next few years. Balancing funds needed to address building issues against the normal operating budget will be an important aspect
of future budgets. The Water Fund has a number of facility and water main replacement projects scheduled in the future. The Village
will have to monitor water rates in order to fund these projects on a timely basis. The Village completed a study of its vehicle fleet
maintenance and replacement during 2017 and began leasing vehicles in 2019. The Village plans to add more of its vehicle fleet to the
lease agreements in the coming years. As more is added to the leased fleet, the Village will continue to evaluate the program to make
sure it is the most financially responsible way of acquiring vehicles and equipment.
The Village has taken steps in the right direction and continues on the path to long-term financial strength by focusing on lean principles,
strong financial management, and leadership to accomplish its vision and mission. The 2023 Budget continues to be a conservative financial
plan, while making strategic investments in capital with the utilization of General Fund current revenues and preserving reserve balances.
Total 2023 budgeted revenues for all funds amount to $57,310,186 and total 2023 budgeted expenditures for all funds amount to
$57,198,183. The following graph presents total revenues and expenditure by fund type.
OVERVIEW OF REVENUES
The 2023 budgeted revenues are $57.9 million, a 2.9% increase from the 2022 Budget. Many of the Village’s revenues were budgeted to
decline in 2022 as a result of the COVID-19 pandemic. Actual revenues in 2022 have been strong and in some cases, have outperformed pre-
pandemic levels. The 2023 General Fund revenues (main operating fund) totals $29.1 million, an increase of $3.94 million, or 15.7%, over the
2022 budgeted revenues. Nearly all of the Village’s main revenue sources have recovered in 2022, with 2022 General Fund revenues projected
to be nearly $6.2 million, or 24.7%, higher than the original 2022 budget. The overall outlook for 2023 revenues remains strong.
Sales tax is the largest source of revenue in the General Corporate Fund which makes nearly 53% of total revenues. Sales tax revenue to the
General Corporate Fund is estimated at $16.0 million for 2023, which is $2.8 million, or 21.2%, more than the 2022 Budget amount, but
down $1.5 million, or 9.4%, from the 2022 projected sales tax revenue. The 2023 budgeted sales tax assumes revenue will level off and
normalize after benefiting from inflationary pressures, drawing in greater tax revenue from higher-priced goods. Tax receipts in 2022 have
been encouraging, and have reached some of the highest levels on record.
Utility/Telecommunications tax, which is the second largest source of revenue in the General Corporate Fund, is estimated at $5.6 million in
2023. This is $0.02 million, or 0.50% lower, than the 2022 Budget and $0.02 million, or 0.5%, higher than the projected 2022 amount.
Utility tax revenue has been experiencing a state-wide decline as cell phone packages are moving towards data only charges and more people
Village of Oak Brook | Annual Budget FY2023 Page 9
are working from home. Revenue in 2023 is projected to slightly continue the downward trend we have seen in the recent past.
Building permit revenue in 2023 is budgeted at $1.5 million, which is flat with the 2022 Budget, but down $0.25 million, or 14.3%, from the
projected 2022 amount. Development has been strong in 2022 with the issuance of the next phase of the Oak Brook Commons and the GW
Properties Overlook, but has not been at the levels seen in 2019-2020.
Ambulance Fees are budgeted at $1.9 million in 2023, which is $0.1 million, or 6.7% higher than 2022 Budget amount, but up $0.18 million,
or 9.62%, from the 2022 projected revenue. The Village also recognizes a bad debts and insurance unallowable reduction to revenue related
to ambulance fees totaling $400,000. This brings net ambulance revenue to $1,469,720 for 2023.
Non-home rule sales tax revenue supports the construction and maintenance of roadways, drainage and safety pathway systems in the
Infrastructure Fund. For 2023, $6.45 million is budgeted, which is $0.63 million, or 10.9%, higher than the 2022 Budget amount, but $0.23
million, or 3.7%, less than the projected 2022 amount.
Other significant revenue sources include:
Hotel/Motel taxes are budgeted at $1.15 million in 2023, which is an increase of $0.37 million, or 48.67%, compared to the 2022
Budget, and flat with the 2022 projected revenue. In accordance with State statute, not less than 75% of the amount pursuant to this
tax shall be expended by the municipality to promote tourism and overnight stays within the Village, and the remaining 25% of the
3% rate is dedicated primarily to funding the Village’s streetscape, beautification and infrastructure in the Hotel District.
The Promenade TIF Fund home-rule sales tax revenue 2023 is budgeted at $15,000. Both the General Fund and Infrastructure Fund
contribute 20% of sales tax and non-home rule sales tax generated by the Promenade businesses to the Promenade TIF Fund.
Promenade TIF sales tax revenue is seeing similar effects to the General Fund and Infrastructure Fund revenue. The Promenade TIF
Fund also receipts incremental real estate tax receipts, which are budgeted at $405,000 for 2023 to cover final TIF bond payment due
on February 2023 and other expenditures related to TIF statutory requirements.
Water sales are projected to generate $8.2 million in 2023, a decrease of $2.0 million, compared to the 2022 Budget. In 2022 the
Village completed the sale of the non-corporate water sections to Aqua. The non-corporate water sections serviced a densely populated
area with several multifamily dwellings which resulted in a significant reduction of water billing customers. The projected $2.0 million
decrease in water sales revenues will be largely offset by the related cost to service the non-corporate customers, such services include
the increasing cost of water purchased from DuPage Water Commission. Projected water sales are based on normal usage and are
largely affected by weather conditions and consumer usage. The Village has seen a downward trend in water loss as a result of new
water meters and leak repairs. Consumption may increase in the future because of increased redevelopment activity. A 3.0% increase in
the water user rate is budgeted for 2023.
For the 2023 Budget, Sports Core operating revenues are budgeted at $5.0 million, which is an increase of $0.43 million, or 8.6%,
compared to the 2022 Budget. Increases for the golf course are primarily due to assumed user fee and/or usage increases
(memberships, greens fees, cart rentals). The Golf Course has seen increases in nearly every revenue source in 2022, and expects to
have another strong season in 2023.
Sports Core total revenues also includes Transfers In of $150,000. This is made up of a transfer from the Golf Surcharge Fund of $150,000 to
fund the Golf Club’s acquisition of a new cart fleet.
OVERVIEW OF EXPENDITURES
The 2023 expenditure budget is $57.0 million, a decrease of $1.8 million, or 3.06%, from the 2022 Budget. This is mainly due to a decrease
in major capital improvements in the Water Fund. The 2023 Budget includes total General Fund expenditures of $29.08 million, which is an
increase of $3.9 million, or 15.7% compared to the 2022 Budget. Increases in the General Fund expenditure budget primarily relate to
reallocation to General Fund of Public Works operating expense previously expensed to the Infrastructure Fund.
A Personnel Summary by department and position is included in this book.
Personnel related assumptions used in the 2023 Budget include:
The Illinois Municipal Retirement Fund (IMRF) Village pension contribution (for non-public safety employees) for 2023 decreased from
9.08% of gross payroll to 8.16%. Total budgeted IMRF contributions for 2023 are $493,495.
Fire Pension contributions are budgeted at $2,832,236 and Police Pension contributions are budgeted at $2,345,273. These amounts
are developed from the 2022 actuarial valuation modeler projected into the future. The Village budgets the amount required to have
the pension plans 100% funded by the year 2040.
The Fire union contract expires at the end of 2022; therefore the 2023 wage increases have not been determined. The Police union
contract calls for a 3.00% wage increase effective January 1, 2023. The Public works union contract calls for a 2.50% increase effective
January 1, 2023. Fire union employees that are not at top of grade are also eligible for a merit-based increase dependent on their
performance evaluations with the amount of this increase eligibility to be negotiated along with their new contract. Police union
employees are eligible to move through the step system at their anniversary date. Public Works union employees that are not at top of
grade are also eligible for a merit-based increase up to 3.0% dependent on their performance evaluations
Village of Oak Brook | Annual Budget FY2023 Page 10
For non-union employees, a wage increase of 4.5% was factored in the 2023 budget, which will be dependent on their annual
performance evaluation. Actual wage increases may be lower than the assumed 4.5%.
Health Insurance costs are projected to increase 10.0% effective January 1, 2023 based on current elections.
The following paragraphs summarize the most significant features of the operating budget of each department:
Department 1 - Legislative and General Management
This department involves a wide variety of general-scope functions including the operations of the Village Board and the offices of the Village
Clerk, Village Manager, Village Attorney, and Human Resources. Significant budget highlights include:
The Board of Trustees program budget includes reallocation from Sports Core Fund for Taste of Oak Brook special events.
The Information Technology program budget includes major technology expenditures of: $164,905 for a Development Services
permitting software module, planned deployment of online Email and Office Productivity Software System with Microsoft 365,
$145,000 for a Village-wide telephone replacement project, and deployment of an ERP Credit Card System that will integrate various
software systems used throughout Village operations.
Department 2 - Financial Services
This department includes all functions related to the Village’s financial management activities. Significant budget highlights include:
The Financial Services department includes allocating personnel cost for water billing staff to the Water Fund eliminating the need for
several Interfund reimbursements and transfers.
The T.I.F. Note Debt Service program includes $336,725 for interest and principal on the $4.25 million limited obligation Promenade
T.I.F Note that was issued in 2008.
Department 3 - Public Works
This department is in charge of maintenance of the Village’s physical infrastructure consisting of buildings, streets, pathways, trees and
vehicular equipment. The department also is responsible for operation of the water utility. Significant budget highlights include:
The Equipment Replacement program continues to follow our replacement schedules.
The Water Operations program reflects an increase of $79,954 in personnel, water billing technician previously charged to the Finance
Department.
The Streets-General Salaries program reflects reallocation of operational costs from Infrastructure Fund to General Fund. Previously, the
Infrastructure Fund budgeted for all operational costs for streets, this is now budgeted in the General Fund. This position has been
replaced with a field operation supervisor that is split with the water operations program in the Water Fund.
The Municipal Buildings Improvements budget includes $295,000 in capital improvements in 2023 to improve and maintain Village
facilities. A full listing of projects can be found in the Capital and Debt section of this book.
Department 4 - Engineering
This budget covers all operations of the Engineering Department. Significant budget highlights include:
Continuation of outsourcing the Village engineering functions.
Department 5 - Library
This department provides professional, responsive service and promotes the development of independent, self-confident and literate citizens
through the provision of open access to cultural, recreational, intellectual and informational resources. Significant budget highlights include:
Travel and Training has a large increase because this year ALA’s annual conference is in Chicago and staff would like to attend this
important event for training purposes.
A number of periodicals have ceased publication.
The cost for program supplies has increased, along with the demand for more programming.
Department 6 - Police
This department provides the community with law enforcement services and preserves and protects lives, property, and constitutional
guarantees. Significant budget highlights include:
The restructuring in 2022 brought the department’s authorized sworn officers from 41 to 40. The 2023 budget includes two additional
full-time sworn officers (42), in order to backfill a patrol officer transfer to the new SRT team.
Auxiliary Officers role was changed to primarily be assigned to school security and special details.
Budgeted pension contributions across all Police Department programs totals $2,345,273 for 2023.
Village of Oak Brook | Annual Budget FY2023 Page 11
Department 7 - Fire
This department provides superior professional services in the areas of fire, rescue and emergency medicine dedicated to exceeding the
evolving needs of our community. Significant budget highlights include:
The Prevention and Fire Education budget has no significant changes for 2023.
The Fire Department budget includes capital requests of: $10,000 to improve Station 93 women’s locker room improvements.
Budgeted pension contributions across all Fire Department programs totals $2,832,236 for 2023.
Department 8 - Sports Core
This department accounts for 20 acres Village-owned recreational facility that provides swimming, tennis, golf, polo, and banquet services to
residents and non-residents. Significant budget highlights include:
The Sports Core General Operations program expenses are allocated to the various programs within the Sports Core Bath and Tennis
programs and are shown as overhead expenses in the respective B&T programs. The total amount of overhead has been reduced from
$137,620 in 2022 to $87,568 in 2023.
The Swimming Operations program increased $15,000 from the 2022 Budget. This is primarily due to staffing changes, from contract
staff to adding a Sports Core Manager position to oversee operations and hiring of Part-time lifeguards in place of the prior contracted
service.
The Tennis Operations program includes $35,000 for a contracted head tennis professional.
The Open Fields program budget is a reduction of expenditures for Taste of Oak Brook special event. The General Fund budget now
includes expenditures related to Taste of Oak Brook.
The Golf Club Food and Beverage budget has no significant changes.
Department 9 – Development Services
This department is responsible for implementing the Village's Comprehensive Plan, zoning regulations, building codes, subdivision regulations,
and other Village codes as they relate to the built environment of the community. Significant budget highlights include:
The Village Planner’s salary was reallocated to the Development Services Administration budget.
Part-time Permit Coordinator moved from Engineering to Development Services Administration.
CAPITAL STRATEGY
During fiscal year 2022, the Village updated its five-year financial plan for all funds of the Village. This document contains a listing of all current
and future planned capital projects, along with a description. This document was utilized during the FY2023 budget process to identify capital
expenditure items that were to be included in the budget. This document will continue to be updated on an annual basis and will be utilized
when compiling subsequent year’s annual budgets and five-year plans.
Capital requests at or over $5,000 are submitted by the departments. The Village Manager and appropriate staff members discussed and
prioritized the capital items requesting to be replaced. Common capital priorities (in general order of importance) are: life safety, preventive
maintenance, operating cost reduction, basic comfort, and aesthetic improvement. The 2023 budget for capital expenditures is $11,818,552,
a decrease of $3.1 million, or 20.7%, from the 2022 budget. A complete listing of all capital projects can be found in the Capital and Debt
section with a brief discussion on the major projects by fund and program in the Capital Improvements section.
Capital expenditures are considered monies spent to buy, improve, or maintain an asset with a useful life greater than one year. Examples
would be for physical objects such as buildings, equipment, vehicles, and infrastructure. Capital projects are budgeted in several funds and
programs. The five-year plan outlines the capital expenses that are expected to take place over the next five years and is designed to ensure
that capital improvements will be made when and where they are needed, and that the Village will have the funds to pay for and maintain
them. The following is a brief discussion of the highlights of the capital program, organized by program:
Municipal Building Improvements - The budget includes $15,565 in improvements to Public Works Fire Sprinkler Repairs, Butler
Municipal Building repairs and improvements $250,000 include exterior sealants or caulk for windows, doors and control joints,
and $141,180 for Heritage Center tuck-pointing. A complete list of capital project is available in the Capital Improvements
section.
Infrastructure Improvements - The budget includes the following significant items: Spring Road resurfacing street improvements
$1,150,000, Spring Road culverts $500,000, Harger Road Bridge improvements $636,000, York Road/Harger Road Intersection
reconfiguration $1,176,005.26, York Bridge over I-88 project $737,508, and Trinity Lake pathway stairs improvements $84,500. A
complete list of capital projects is available in the Capital Improvements section.
Water System Improvements - The budget includes the following significant items: $1,359,780 Harger Road Water Main
improvements, $500,000 Route 83/I-88 Water Main improvements, $1,750,000 Spring Road Water Main improvements. A complete
list of capital projects is available in the Capital Improvements section.
Village of Oak Brook | Annual Budget FY2023 Page 12
Sports Core Improvements - The budget includes the following significant items: $648,347 Golf Cart Fleet Replacement, $450,000 Bath
& Tennis Road improvements and $100,000 Soccer Fields parking improvements. A complete list of capital projects is available in the
Capital Improvements section.
PROPERTY TAX POLICY
Sections 7 and 8 of Ordinance 2011-FI-TX-BU-S-1318 state that it is the policy of the Village Board that the general operations of the Village
continue to be financed without the imposition of a general tax on real property and that the Board will consider imposition of such a tax only
to meet financial obligations that have been approved by the voters at referendum. In the history of the Village, the only property tax ever
levied was for debt service. The most recent financial planning process does not project a need to levy a property tax.
DEBT ADMINISTRATION
The Village’s legal general obligation debt limit is 8.625 percent of Equalized Assessed Valuation (EAV), or $138,083,532 based on January 1,
2020 EAV of $1,600,968,484 (most recent available). General obligation bonds have been issued only once in the history of the Village. Bonds
were authorized and issued in 1977 for the acquisition and improvement of the Oak Brook Sports Core. The final payment on those bonds
was made in 1994.
Revenue bond debt has been utilized on two occasions. Water revenue bonds were issued in 1973 and again in 1976. The first issue was to
finance acquisition of the Oak Brook Utility Company. The second was to finance improvements to the water system acquired through the first
bond issue. As of May 1, 1996, when the last payment was made on the Series 1973 bonds, the Village has no long term bonded debt
outstanding.
Late in 2000, the Village issued installment contract certificates in the aggregate amount of $1.8 million to fund the expansion and renovation
of the Bath & Tennis Clubhouse, with the last payment in 2012. Early in 2001, the Village issued $4 million in similar instruments in order to
finance approximately 40% percent of the Municipal Complex Project.
The 2001 certificates were refinanced in 2009 to extend the term from seven years to nine years and lower the interest rate. With respect to
the 2009 (Refunding) series certificates, the Village used General Corporate Fund revenues to pay the annual debt service. The last payment
on these certificates was in December 2017.
In 2005, the Village issued a developer note payable for the Promenade TIF. The repayment of the TIF note payable is based on incremental
real estate tax and sales tax revenue generated by the TIF. The final note payment occurs in 2023. The Village has no obligation for the
remaining note balance should the full balance not be repaid by February 1, 2023. The Village has budgeted to pay $257,000 in principal and
$79,725 in interest towards the note in 2023. The note is projected to have an outstanding balance of $1,736,063 as of December 31, 2023.
AWARD
The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award
to the Village of Oak Brook, Illinois for its annual budget for the fiscal year beginning January 1, 2022. In order to receive this award, a
governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial
plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform
to program requirements, and we are submitting it to GFOA to determine its eligibility for another award.
CONCLUSION
We will continue to evaluate our operations to make certain we are providing services to our citizens and corporate business partners as
efficiently and economically as possible. Department Directors will continue to review their organizational structures and operations for
opportunities of change that will result in improved service delivery.
In closing, we would like to thank the Village Board and Department Directors in their partnership through the budget process, and for their
continued commitment in making Oak Brook a great community to live and work.
Respectfully submitted,
Greg Summers Marilyn Fumero
Village Manager Finance Director
Village of Oak Brook | Annual Budget FY2023 Page 13
History of Village
GOVERNMENT PROFILE
The day-to-day operations of the Village are handled by the Village Manager, a trained professional with experience in municipal
government. The manager is appointed by the Village Board, which consists of the President and six Trustees, who are elected at
large. The Board sets policy for the Village, adopts ordinances and resolutions, approves the five-year financial plan, annual budget and
approves all expenditures or disbursements. The Village is a non-home rule municipality as defined by the Illinois Constitution.
LOCATION
The Village of Oak Brook is located about 15 miles west of the Chicago Loop, near the geographic center of the seven-county Chicago
metropolitan area. Excellent transportation links are provided to all parts of the greater metropolitan area by a network of tollways and
Federal and State highways which pass through or near the Village. The Tri-State Tollway, extending along the Village’s eastern
boundary, provides rapid access to the northern and southern suburbs, and into Wisconsin and Indiana. The East-West Tollway,
passing through the Village’s northern sector, joins the Eisenhower Expressway to the northeast, providing direct access to Chicago’s
Loop. Additional links include east-west arteries Illinois Route 38 and U.S. Route 34, which pass, respectively, to the north and south of
the Village, and Illinois Route 83, which bisects the community in a north-south direction. The Oak Brook area is generally bounded on
the north by the communities of Lombard, Villa Park, Elmhurst and Oakbrook Terrace and on the south by Downers Grove, Westmont,
Clarendon Hills and Hinsdale.
Village of Oak Brook | Annual Budget FY2023 Page 14
HISTORY
The Village of Oak Brook was incorporated by Paul Butler on February 21, 1958. Oak Brook is a community where impressive corporate
and retail centers, beautiful homes, and lush parks and forest combine to make a dynamic and inviting atmosphere. Oak Brook also
offers an exceptional variety of activities to appeal to a broad range of interests, which include; polo matches at the Oak Brook Polo
Grounds; a 18-hole championship Golf Club; Bath and Tennis Club facilities including a swimming pool, a diving pool, tennis courts, and
a restaurant. The Oak Brook Historical Society was established in 1975 to serve as a community advocate for the historic preservation
of our village and to be a resource for research and preservation of our history. Graue Mill was established in 1849 and is listed in the
National Register of Historic Places in May 1975. In 1981, Graue Mill was recognized as an Illinois Historic Mechanical Engineering
Landmark by the American Society of Mechanical Engineers -- the only gristmill so designated on a national or local level,
representative of an important technology and era in the history of America. The Oak Brook community has many fine restaurants and
shopping facilities, including Oak Brook Center Mall.
LOCAL ECONOMY
The Village of Oak Brook places a great emphasis on interacting with local businesses, both existing and potential, in order to remain
an exceptional place to live for the residents. A large portion of the Village’s revenue stream is derived from sales tax. The sales tax is
crucial to the Village’s main operating budget in order to provide exceptional services to its residents.
Nearly half of the Village’s annual sales tax revenue comes from the Oakbrook Center shopping mall. The mall offers a great mix of
retail, dining, and entertainment options for visitors to Oak Brook.
The Village also sponsors and hosts many events throughout the year. The Village’s annual Fourth of July celebration, the Taste of
Oak Brook, attracts thousands of visitors each year. Visitors are able to enjoy a fireworks show and sample many of Oak Brook’s local
restaurants. In addition, the Village sponsors summer polo matches at its Sports Core fields. The Village has a long history with polo
and aims to keep the tradition alive.
Village of Oak Brook | Annual Budget FY2023 Page 15
Population Overview
TOTAL POPULATION
8,085 .1%
vs. 2019
GROWTH RANK
1044 out of 2730
Municipalities in Illinois
DAYTIME POPULATION
37,029
Daytime population represents the effect of persons coming into or
leaving a community for work, entertainment, shopping, etc. during the
typical workday. An increased daytime population puts greater demand
on host community services which directly impacts operational costs.
* Data Source: American Community Survey 5-year estimates
POPULATION BY AGE GROUP
Aging affects the needs and lifestyle choices of residents. Municipalities must adjust and plan services accordingly.
* Data Source: American Community Survey 5-year estimates
* Data Source: U.S. Census Bureau American Community Survey 5-year Data and the 2020, 2010, 2000, and 1990 Decennial Censuses199019911992199319941995199619971998199920002001200220032004200520062007200820092010201120122013201420152016201720182019 20207500
8000
8500
9000
9500
<5 5-9 10-14 15-19 20-24 25-34 35-44 45-54 55-59 60-64 65-74 75-84 >85
Village of Oak Brook | Annual Budget FY2023 Page 16
Household Analysis
TOTAL HOUSEHOLDS
3,029
Municipalities must consider the dynamics of household types to plan for and provide services
effectively. Household type also has a general correlation to income levels which affect the municipal
tax base.
* Data Source: American Community Survey 5-year estimates
34%
higher than state average
Family Households
63%
39%
higher than state average
Married Couples
66%
18%
lower than state average
Singles
24%
12%
higher than state average
Senior Living Alone
19%
Village of Oak Brook | Annual Budget FY2023 Page 17
Economic Analysis
Household income is a key data point in evaluating a community’s wealth and
spending power. Pay levels and earnings typically vary by geographic regions and
should be looked at in context of the overall cost of living.
HOUSEHOLD INCOME
Above $200,000
35%
300%
higher than state average
Median Income
140,743
106%
higher than state average
Below $25,000
10%
43%
lower than state average
* Data Source: American Community Survey 5-year estimates
Over $200,000
$150,000 to $200,000
$125,000 to $150,000
$100,000 to $125,000
$75,000 to $100,000
$50,000 to $75,000
$25,000 to $50,000
Below $25,000
Village of Oak Brook | Annual Budget FY2023 Page 18
Housing Overview
2020 MEDIAN HOME VALUE
770,700
* Data Source: 2020 US Census Bureau (http://www.census.gov/data/developers/data-
sets.html), American Community Survey. Home value data includes all types of owner-occupied
housing.
HOME VALUE DISTRIBUTION
* Data Source: 2020 US Census Bureau (http://www.census.gov/data/developers/data-
sets.html), American Community Survey. Home value data includes all types of owner-occupied
housing.
HOME OWNERS VS RENTERS
Oak Brook
4%
Rent
96%
Own
State Avg.
34%
Rent
66%
Own
* Data Source: 2020 US Census Bureau
(http://www.census.gov/data/developers/data-sets.html),
American Community Survey. Home value data includes all
types of owner-occupied housing.200920102011201220132014201520162017201820192020750k
775k
800k
825k
850k
875k
> $1,000,000
$750,000 to $999,999
$500,000 to $749,999
$400,000 to $499,999
$300,000 to $399,999
$250,000 to $299,999
$200,000 to $249,999
$150,000 to $199,999
$100,000 to $149,999
$50,000 to $99,999
< $49,999
Village of Oak Brook | Annual Budget FY2023 Page 19
Organization Chart
Residents of Oak Brook
Village Clerk Village President
and Board of Trustees
Village Manager
Assistant Village
Manager
Chief of Police
Public Works Director
Head Librarian
Information Technology
Services Director
Finance Director
Fire Chief
Development Services
Director
Golf Course Grounds
Superintendent
Village Attorney
(General)
Village Attorney
(Labor)
Village Attorney
(Prosecutor)
Boards and Commissions
Village of Oak Brook | Annual Budget FY2023 Page 20
Fund Structure
GOVERNMENTAL FUNDS
Governmental funds are used to account for all or most of a government’s general activities, including the collection and disbursement
of earmarked monies (special revenue funds), and the acquisition or construction of general capital assets (capital projects funds).
The General Fund is used to account for all activities of the general government not accounted for in another fund. Governmental
funds focus on near-term inflows and outflows of spendable resources, as well as balances of spendable resources available at the
end of the fiscal year.
PROPRIETARY FUNDS
Proprietary funds are used to account for activities similar to those found in the private sector, where determination of net income is
necessary or useful for sound financial administration. Goods or services from such activities can be provided either to outside parties
(enterprise funds) or to other departments or agencies primarily within the government (internal service funds). The Village uses
enterprise funds to account for its water system, the sports core operations, and golf surcharge revenue. The internal service funds
are used to account for the costs of self insurance, garage operations, and capital replacement.
VILLAGE OF OAK BROOK
BUDGETARY FUNDS
Government Funds
General Fund
(Major Fund)
Special Revenue Funds
Hotel/Motel Tax Fund
(Major Fund)
Motor Fuel Tax Fund
Capital Project Funds
Infrastructure Fund
(Major Fund)
Promenade TIF Fund
(Major Fund)
Proprietary Funds
Enterprise Funds
Water Fund
(Major Fund)
Sports Core Fund
(Major Fund)
Internal Service Funds
Garage Fund
Self Insurance Fund
Village of Oak Brook | Annual Budget FY2023 Page 21
Fund Descriptions
GENERAL FUND
The General Fund is the main operating fund of the Village. This fund is comprised of core services including police and fire protection,
public work programs such as forestry, building and grounds maintenance and mosquito control, library services, building and code
enforcement, planning, zoning, economic development, legal services, finance and general administration. This fund also receives
most of its general tax revenues including sales tax, utility, telecommunications and income taxes, as well as a variety of other minor
fees and charges.
SPECIAL REVENUE FUNDS
Hotel/Motel Tax Fund - to account for the accumulation of resources from payment of hotel/motel taxes. The Village has established a
three percent (3%) hotel tax pursuant to state law.
Motor Fuel Tax Fund – this is a state-required funding mechanism for the receipt and use of state revenues for roadway maintenance
and construction purposes. The revenues received are distributed by the State of Illinois from state wide taxes on gasoline and diesel
fuel. MFT revenues are distributed to municipalities based on the ratio of the municipalities’ population to the population of the State.
CAPITAL PROJECTS FUNDS
Infrastructure Fund - to account for revenues and expenditures relative to the construction and maintenance of roadways, drainage
and safety pathway systems.
Promenade Special Tax Allocation – to account for revenues and expenditures relative to the Tax Increment Financing district located
at Butterfield and Meyers Road. Financing is provided from incremental real estate tax revenues and 20% incremental sales tax
revenues derived from the project area.
ENTERPRISE FUNDS
Waterworks System Fund – this fund derives its revenues directly from fees for water sales and services and expends funds directly for
the maintenance of the water distribution infrastructure and services for customers within the Village and for certain areas outside its
limits.
Sports Core Fund - to account for revenues and expenses relative to the operation of the Sports Core that includes administration,
programs, food and beverage operations, and golf course.
Golf Surcharge Fund – to account for revenue collected related to the $3 surcharge on each golf round played. Funds are accumulated
in this fund and used on golf course improvements.
INTERNAL SERVICE FUNDS
Self Insurance Fund - to account for the Village’s Group Health Insurance premiums which are financed by the Village, employees and
retiree contributions.
Garage Fund - to account for all costs associated with the operation and maintenance of the Village’s vehicle fleet equipment.
Equipment Replacement Fund - to account for revenues and expenditures relative to the replacement of major capital equipment,
primarily vehicles.
Village of Oak Brook | Annual Budget FY2023 Page 22
Basis of Budgeting
The Village uses the modified accrual basis of accounting for all governmental fund types. This includes the General Fund, Special
Revenue Funds, and Capital Projects Funds. Under the modified accrual basis, revenues are recognized when susceptible to accrual
(when they become measurable and available). The Village considers revenues to be available if they are collected within 60 days of
the end of the current fiscal period, except for sales taxes and telecommunication taxes which use a 90 day period. Expenditures
generally are recorded when a fund liability is incurred.
The Village uses the accrual basis of account for all proprietary fund types. This includes the Enterprise Funds and Internal Service
Funds. Under the accrual basis, revenues and additions are recorded when earned and expenses and deductions are recorded at the
time liabilities are incurred.
Although the Village’s audited financial statements are prepared on the modified accrual or accrual basis (as applicable and consistent
with generally accepted accounting principles (GAAP) and promulgated by the Governmental Accounting Standards Board (GASB)), the
annual Budget and Five-Year Financial Plan are prepared and presented on a cash basis. Under the cash basis, transactions are
recognized only when cash is increased or decreased. This results in documents that are more easily understood and more useful to
the general public.
The Village budget is prepared on a basis consistent with GAAP, as described above, with the following exceptions:
Capital expenditures over $5,000 within Enterprise Funds and Internal Service Funds are capitalized and recorded as assets on a
GAAP basis, but expensed annually on the budgetary basis.
Depreciation expense is not recorded on the budgetary basis for Enterprise Funds and Internal Service Funds since capital
expenditures are expensed and depreciation is a non-cash expense.
Debt principal payments for Enterprise Funds and Internal Service Funds are shown as expenses when paid on the budgetary
basis, but are recorded as decreases in long-term debt liabilities on a GAAP basis balance sheet.
Debt interest payments for Enterprise Funds and Internal Service Funds are shown as expenses when paid on the budgetary
basis, but are accrued to the amount payable as of the end of the year on a GAAP basis balance sheet.
Reimbursements from other funds are recorded as a reduction of expenditures on the GAAP basis, but are shown as revenues
on the budgetary basis.
Pension and OPEB expenses related to the change in long-term unfunded liabilities are shown as expenses on the GAAP basis in
Enterprise Funds and Internal Services Funds, but are not shown as expenses on the budgetary basis since they are non-cash
transactions.
Village of Oak Brook | Annual Budget FY2023 Page 23
Financial Policies
SUMMARY OF FINANCIAL POLICIES AND PRACTICES
Financial policies guide staff during the preparation of the annual budget process. The Village sets its fiduciary responsibility from a
long term perspective using a five-year Financial Plan approach. During the 2023 budget process, a considerable effort was made to
ensure that the organization’s guiding financial principles were met. The balance between revenues and expenditures/expenses were
achieved so that the desired service levels are provided on a sustained basis. The accounting policies of the Village of Oak Brook
conform to generally accepted accounting principles as applicable to municipalities. The following is a summary of significant financial
policies and practices.
AUDITING AND FINANCIAL REPORTING POLICIES
The Village will produce annual financial reports in accordance with generally accepted accounting practices as outlined by the
Governmental Accounting Standards Board.
An independent firm of certified public accountants performs an annual financial and compliance audit according to Generally Accepted
Auditing Standards and publicly issues an opinion which is incorporated in the Comprehensive Annual Financial Report. Further, it is the
policy of the Village Board that the Village strive annually to receive the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting.
BUDGET POLICIES
1. A balanced budget shall be defined (at each individual fund level) as a budget where projected revenues are equal to budgeted
expenditures within the current fiscal period. The adopted budget, on an individual fund basis, may or may not be balanced,
depending on the availability and appropriateness of utilizing cash reserves. Use of cash reserves is generally determined to be
acceptable one-time expenditures or for capital expenditures after minimum reserve levels are met.
2. The Village encourages and solicits public participation in the process of setting goals and objectives, reviewing proposed long-
range financial plans, and reviewing proposed annual budgets. The annual budget in its entirety is published on the Village’s
website and made available in hard copy at the Oak Brook Public Library and the Village Hall Front Desk.
3. The Board’s policy is to have its general operations of the Village continue to be financed without the imposition of a general tax
on real property unless it’s to meet the financial obligations of the Village which have been approved by the voters at
referendum.
4. The Village will prepare and maintain a system of comprehensive monthly financial reports comparing actual revenues and
expenditures to budgeted amounts.
GENERAL FUND – CASH RESERVE POLICY
The Village’s current reserve policy refers to cash and investments. An uncommitted cash balance equal to six (6) months of budgeted
operating expenditures for the forthcoming fiscal year, exclusive of budgeted capital projects and one-time significant items.
ENTERPRISE FUNDS POLICY
The Enterprise Funds (Water, Sports Core, and Golf Surcharge) are financially self-supporting by setting rates or other charges for
services to maintain levels which produce revenues sufficient to defray expenditures within each fund.
REVENUE POLICIES
1. The Village will monitor changes in key revenues on a monthly basis, and report on significant changes in collections or emerging
trends.
2. The Village will explore to the extent practicable to actively seek State and Federal grants.
3. All charges for service, fees, licenses, and permits are reviewed annually to ensure that rates are maintained at a level that is
related to the cost of providing the services and are competitive with others providing similar services in the area.
4. The Village estimates revenues primarily using historical trend analysis.
5. Water rates will be reviewed annually, while every five years a rate study should be performed to set a level to adequately meet
expenditures for the time period and ensure fund balance is sufficient for capital improvements and operations.
EXPENDITURE POLICIES
Village of Oak Brook | Annual Budget FY2023 Page 24
1. It is the objective of the Village to maintain a level of expenditures which will provide for the public well-being and the safety of
the residents of the community.
2. The annual budget will include capital projects identified in the Five Year Capital Improvement Plan found in the Five Year Plan.
3. The Village will be consistent with comparable communities to provide a merit-based performance compensation plan to recruit
and retain qualified employees.
CAPITAL ASSETS
The Village maintains capital asset records to comply with governmental financial reporting standards. Capital Assets are defined as
having a useful life greater than one year with an initial, individual cost of $5,000 or more. Capital Assets include property, plant,
equipment, and infrastructure assets.
Assets subject to depreciation will be depreciated using a straight-line method over the following estimated useful lives:
Description Years
Infrastructure 20-75
Land Improvements 20
Buildings and building improvements 5-50
Equipment 5-20
Vehicles 2-20
INVESTMENT POLICY
The primary objectives of the Village’s investment activities are maintenance of public trust, safety, liquidity and prudence. The intent
is to outline a plan for ensuring prudent investments of the Village's funds and maximizing the efficiency of the Village’s cash. In
addition, it will conform to all state and local statutes governing the investment of public funds, Statute 30 ILCS 235.
Village of Oak Brook | Annual Budget FY2023 Page 25
Budget Timeline
Budget Process
The Village of Oak Brook’s budget process involves the President and Board of Trustees, Village Manager, Finance Director,
Department Directors, and others throughout the organization, each performing a critical role in the development of the budget for
the upcoming year. The preparation of the budget takes place during the months of August – December. Budget workshops are
then conducted in November to review the proposed budget and receive feedback from the Board and the public. A public hearing
and adoption of the final budget takes place at the first regular board meeting in December. The final budget is made available for
public inspection at least ten (10) days prior to its passage. Notification of the public hearing is published in a local newspaper.
Pending the results of the public hearing, the budget is then legally adopted through the passage of a budget ordinance. This
ordinance authorizes the appropriation of the budgeted amounts to pay all necessary expenses.
The development, implementation, monitoring and review of the Village’s budget are part of a comprehensive process that occurs
throughout the year. The Finance Department monitors the Village’s revenues and expenditures on a continual basis to discuss and
resolve any significant variances within each program. Budgetary control is established at the category (i.e., object account series)
level. The Finance Director (Budget Officer) may authorize transfers of budgeted funds between account categories within a single
budget program with the approval of the Village Manager. Transfers of budgeted funds from one budget program to another, any
increase in the total appropriation within any fund, any individual line item transfer as a result of a budget variance in excess of
$10,000 for a personnel series account (50000 series) or $2,500 in any other account (60000 to 90000 account series), and all
expenditures from budgeted contingency amounts are subject to the approval of the Village Board.
Jul 25, 2022
Budget templates available to departments
Aug 8, 2022
Capital requests due to Public Works and IT
Aug 8, 2022
Draft department operational budgets due
Sep 3, 2022
Departmental meetings with Village Manager and Finance Director for budget requests
Sep 20, 2022
Village Board budget workshops (Samuel E. Dean Board Room)
Oct 18, 2022
Village Board budget workshops (Samuel E. Dean Board Room)
Dec 1, 2022
Publication of public hearing notice for the 2023 Annual Budget
Village of Oak Brook | Annual Budget FY2023 Page 26
Dec 1, 2022
Publication of public hearing notice for the 2023 Annual Budget
Dec 13, 2022
Public hearing on the 2023 Annual Budget
Dec 13, 2022
Village Board adoption of the 2023 Annual Budget
Village of Oak Brook | Annual Budget FY2023 Page 27
Budget Organization and Structure
The 2023 Municipal Budget introduces a new budget approach known as “Zero-based Budgeting”. Zero-based budgeting (ZBB) is a
method of budgeting in which all expenses must be justified for each new period. The process of zero-based budgeting starts from a
"zero base," and every function within an organization is analyzed for its needs and costs. The budgets are then built around what is
needed for the upcoming period, regardless of whether each budget is higher or lower than the previous one.
Zero-Base Budgeting allows top-level strategic goals to be implemented into the budgeting process by tying them to specific functional
areas of the organization, where costs can be first grouped and then measured against previous results and current expectations.
ZBB can help lower costs by avoiding blanket increases or decreases to a prior period's budget. It forces managers to identify and
prioritize the activities that are carried out in their departments and justify all of their expenditures for each budget period. ZBB is all
about building and promoting a culture of cost management and accountability. As an accounting practice, zero-based budgeting offers
a number of advantages including focused operations, lower costs, budget flexibility, and strategic execution.
The annual budget cycle also includes the Five-Year Financial Plan. This document is an integrated long-range operating budget and
capital improvements plan that is based on the first year of the budget and makes projections into the future in order to assess the
long-range financial impact of current decisions. It is the Village’s financial road map and is completely updated and restated each
year. Relevant portions are normally included in the budget document, opposite each fund summary, in order to facilitate comparison
between the long-range projection from the Financial Plan and the more current one-year projection depicted in each fund summary.
The structure of the budget is based on the way in which the financial planning, accounting and organizational systems of the Village
are integrated. The structure proceeds from the general to the specific as follows:
Fund. A separate financial entity with its own revenues and expenditures. The basic unit of the Five-Year Financial Plan and the Annual
Financial Audit. Identified by the first two digits of the accounting code.
Department. The largest organizational unit of the Village. Composed of one or more divisions. Supported by one or more funds.
Headed by a senior level staff member. Identified by the third digit of the accounting code.
Division. An operating unit of the Village directed by a department head or supervisor. Part of a department. Composed of one or more
programs. Identified within the department by the fourth digit in the accounting code.
Program. The basic unit of the budget. Part of a division. Directed by a department head or supervisor. Basis for the line item budget.
Identified within the division by the fifth digit in the accounting code.
Object. The itemized content of the budget, which is essential for financial control. Provides resources for each program on an object-
of-expenditure basis. Identified by the sixth through ninth digits of the accounting code.
In addition to integrating the financial planning, accounting and organizational systems, Zero-based Budgeting also integrates the
Village’s Management by Objectives (MBO) system. This is extremely important because the system of goals and objectives provides
the means for identifying and measuring accomplishment of results and gives direction to the formulation of the budget. The
importance of integrating the MBO system into the budget cannot be overstated. It is through this step that the desired results, as
expressed in goals and objectives, are linked to the resources necessary to achieve them.
The way in which this is done relates most to the “Program”. Each budget program represents a “product” produced by the Village - an
activity in which the Village engages to provide, either directly or indirectly, a public service. (Certain other necessary functions, such as
administration of pension and insurance plans, providing for transfers between funds or budgeting for unallocated personnel costs, are
also set up as programs in the budget structure.)
Each program has a “Program Goal” and a measure of effectiveness related to the goal, called a “Program Performance Measure”.
The Program Goal is a long-range statement of what the Village wants to accomplish through the program. The Program Performance
Measure is a statement of the criteria or technique, which will be applied to determine how well the goal is being accomplished over
time. Since the reason for the existence of most programs is to provide a service to the public, most of the program performance
measures involve citizen or on-site surveys. The Program Goal and the Program Performance Measure are stated on the Program
Summary page for each program.
Village of Oak Brook | Annual Budget FY2023 Page 28
Supporting most Program Goals are one or more “Program Objectives”. Program Objectives express specific results to be
accomplished during the fiscal year in the furtherance of the Program Goal. Typically, objectives relate to a specific task or project, or
to a change in methods or operations designed to move the program toward achievement of its goal. It is important to note that
objectives, which normally change each year, do not represent the totality of what a program is intended to accomplish. For example,
they do not include most ongoing responsibilities or activities. Often, however, they lead to changes in those activities.
The Program Objectives are developed for each program with broad participation by department personnel, Department Directors, and
especially the Village Board. They are reviewed with the Village Manager’s office for consistency with program goals. Each objective
has its own measure of accomplishment, a person principally responsible for accomplishing the objective and a target completion date.
Once established, program objectives help form the basis for budget requests.
Program objectives are listed on the program summary page for each program. Measures of accomplishment, responsible parties and
target completion dates are documented separately. The status of objectives is reviewed periodically through the year and level of
accomplishment is considered in personnel performance evaluation.
Day-to-day administration of the budget is the responsibility of each department manager, reporting to the Village Manager and under
the oversight of the Finance Director (in his statutory capacity as Budget Officer). Regular review sessions are held throughout the
year at which variances, existing or anticipated, are identified and analyzed. Financial control of the budget is at the program level. Any
transfers between programs, and any increase in the total appropriation of any fund, must be approved by a two-thirds majority vote
of the corporate authorities.
Lastly, the Village engages in performance auditing activities in order to measure accomplishment of program goals and program
objectives. The effort involves an annual Village-wide citizen survey, various other surveys directed to certain populations (“target
surveys”), and objective measurement through use of statistics, and physical verification. The Assistant Village Manager directs the
performance auditing effort.
To summarize, the management by objectives approach utilized by the Village of Oak Brook involves the following elements:
Program. The basic unit of the budget. Represents a discrete service or internal support function.
Program Goal. Fundamental long-range mission of the program.
Program Performance Measure. Continuing measure of overall program performance.
Program Objectives. Specific results to be accomplished in the fiscal year. Change oriented. Focused on new initiatives, change
items or areas to be emphasized.
Performance Auditing. Systematic measurement of results for use in performance evaluation and establishment of new goals
and objectives.
The purpose of the zero-based budget analysis is to assess individual programs against their statutory responsibilities, purpose, cost to
provide services, and outcomes achieved in order to determine the efficiency and effectiveness of the program and its activities. It
helps channel the resources and the efforts of the Village toward particular results and allows the corporate authorities and
management of the Village to evaluate the effectiveness of each service over time. It encourages participation by the Village Board,
staff and public in an organized process to determine desired results. It is the mechanism we use in the ongoing effort to achieve the
mission and vision of the Village of Oak Brook.
Village of Oak Brook | Annual Budget FY2023 Page 29
BUDGET OVERVIEW
Village of Oak Brook | Annual Budget FY2023 Page 30
Executive Overview
Village of Oak Brook | Annual Budget FY2023 Page 31
Village of Oak Brook | Annual Budget FY2023 Page 32
Village of Oak Brook | Annual Budget FY2023 Page 33
Pension Summary
VILLAGE OF OAK BROOK, ILLINOIS
Pension Summary
Fiscal Year 2023
The Village contributes to three defined benefit pension plans, the Illinois Municipal Retirement Fund (IMRF), an agent-multiple-employer public
employee retirement system; the Police Pension Plan which is a single-employer pension plan; and the Firefighters' Pension Plan which is a single-
employer pension plan. The benefits, benefits levels, employee contributions and employer contributions for the plans are governed by Illinois
Compiled Statutes and can only be amended by the Illinois General Assembly. The Police Pension Plan and the Firefighters' Pension Plan do not
issue separate reports on the pension plans. IMRF does issue a publicly available report that includes financial statements and supplementary
information for the plan as a whole, but not for individual employers. That report can be obtained from IMRF, 2211 York Road, Suite 500, Oak
Brook, Illinois 60523.
Illinois Municipal Retirement Fund
Plan description: All employees (other than those covered by the Police and Firefighters' Pension plans) hired in positions that meet or exceed the
prescribed annual hourly standard must be enrolled in IMRF as participating members. IMRF has a two tier plan. Members who first participated
in IMRF or an Illinois Reciprocal System prior to January 1, 2011 participate in Tier 1. All other members participate in Tier 2.
For Tier 1 participants, pension benefits vest after 8 years of service. Participating members who retire at or after age 60 with 8 years of service
are entitled to an annual retirement benefit, payable monthly for life in an amount equal to 1 2/3% of their final rate of earnings (average of the
highest 48 consecutive months' earnings during the last 10 years) for credited service up to 15 years and 2% for each year thereafter.
For Tier 2 participants, pension benefits vest after 10 years of service. Participating members who retire at or after age 67 with 10 years of service
are entitled to an annual retirement benefit, payable monthly for life in an amount equal to 1 2/3% of their final rate of earnings (average of the
highest 96 consecutive months' earnings during the last 10 years, up to wage cap) for credited service up to 15 years and 2% for each year
thereafter. However, an employee’s total pension cannot exceed 75% of their final rate of earnings. If an employee retires after 10 years of
service between the ages of 62 and 67, and has less than 30 years of service credit, the pension will be reduced by 1/2% for each month that the
employee is under the age of 67. If an employee retires after 10 years of service between the ages of 62 and 67, and has between 30 and 35
years of service credit, the pension will be reduced by the lesser of 1/2% for each month that the employee is under the age of 67 or 1/2% for
each month of service credit less than 35 years. IMRF also provides death and disability benefits. These benefit provisions and all other
requirements are established by Illinois Compiled Statutes.
Contributions: As set by statute, Village employees participating in IMRF are required to contribute 4.50% of their annual covered salary. The
statute requires the Village to contribute the amount necessary, in addition to member contributions, to finance the retirement coverage of its
own employees. The Village's actuarially determined contribution rate for calendar year 2021 was 11.87% percent of annual covered payroll. The
Village also contributes for disability benefits, death benefits and supplemental retirement benefits, all of which are pooled at the IMRF level.
Contribution rates for disability and death benefits are set by the IMRF Board of Trustees, while the supplemental retirement benefits rate is set
by statute.
Police Pension
Plan description. Police sworn personnel are covered by the Police Pension Plan, which is a defined benefit single-employer pension plan.
Although this is a single employer pension plan, the defined benefits and employee and employer contribution levels are governed by Illinois
State Statutes (Chapter 40 ILCS 5/3) and may be amended only by the Illinois legislature. The Village accounts for the plan as a pension trust
fund.
As provided for in the Illinois Compiled Statutes, the Plan provides retirement benefits as well as death and disability benefits to employees
grouped into two tiers. Tier 1 is for employees hired prior to January 1, 2011 and Tier 2 is for employees hired after that date. The following is a
summary of the Police Pension Fund as provided for in Illinois Compiled Statutes.
Tier 1 - Covered employees attaining the age of 50 or more with 20 or more years of creditable service are entitled to receive an annual
retirement benefit of one half of the salary attached to the rank on the last day of service, or for one year prior to the last day, whichever is
greater. The pension shall be increased by 2.5% of such salary for each additional year of service over 20 years up to 30 years to a maximum of
75% of such salary. Employees with at least 8 years but less than 20 years of credited service may retire at or after age 60 and receive a reduced
Village of Oak Brook | Annual Budget FY2023 Page 34
retirement benefit. The monthly pension of a police officer who retired with 20 or more years of service after January 1, 1977 shall be increased
annually, following the first anniversary date of retirement and paid upon reaching at least the age 55, by 3% of the original pension and 3%
compounded annually thereafter.
Tier 2 - Covered employees attaining the age of 55 or more with 10 or more years of creditable service are entitled to receive a monthly pension
of 2.5% of the final average salary for each year of creditable service. Employees with 10 or more years of creditable service may retire at or after
age 50 and receive a reduced retirement benefit. The monthly pension of a police shall be increased annually on the January 1 occurring either
on or after the attainment of age 60 or the first anniversary of the pension start date, whichever is later. Each annual increase shall be calculated
at the lesser of full CPI or 3%.
Contributions: Covered employees are required to contribute 9.91% of their base salary to the Police Pension Plan. If an employee leaves
covered employment with less than 20 years of service, accumulated employee contributions may be refunded without accumulated interest. The
Village is required to contribute the remaining amounts necessary to finance the plans as actuarially determined by an enrolled actuary. Effective
January 1, 2011, the Village’s contributions must accumulate to the point where the past service cost for the Police Pension Plan is 90% funded
by the year 2040. The Village's actuarially determined contribution rate for the fiscal year ending December 31, 2021 was 51.0% of annual
covered payroll.
Firefighters' Pension
Plan description: Fire sworn personnel are covered by the Firefighters' Pension Plan, which is a defined benefit single-employer pension plan.
Although this is a single employer pension plan, the defined benefits and employee and employer contribution levels are governed by Illinois
State Statutes (Chapter 40 ILCS 5/3) and may be amended only by the Illinois legislature. The Village accounts for the plan as a pension trust
fund.
As provided for in the Illinois Compiled Statutes, the Firefighters' Pension Plan provides retirement benefits as well as death and disability benefits
to employees grouped into two tiers. Tier 1 is for employees hired prior to January 1, 2011 and Tier 2 is for employees hired after that date. The
following is a summary of the Firefighters' Pension Plan as provided for in Illinois Compiled Statutes.
Tier 1 - Covered employees attaining the age of 50 or more with 20 or more years of creditable service are entitled to receive an annual
retirement benefit of one half of the salary attached to the rank held in the fire service at the date of retirement. The annual pension shall be
increased by 2.5% of such salary for each additional year over 20 years of service through 30 years of service to a maximum of 75% of such
salary. Employees with at least 10 years but less than 20 years of credited service may retire at or after age 60 and receive a reduced retirement
benefit. The monthly pension of a firefighter who retired with 20 or more years of service after January 1, 1977 shall be increased annually,
following the first anniversary date of retirement and paid upon reaching at least the age 55, by 3% of the original pension and 3% compounded
annually thereafter.
Tier 2 - Covered employees attaining the age of 55 or more with 10 or more years of creditable service are entitled to receive a monthly pension
of 2.5% of the final average salary for each year of creditable service. Employees with 10 or more years of creditable service may retire at or after
age 50 and receive a reduced retirement benefit. The monthly pension of a firefighter shall be increased annually on the January 1 occurring
either on or after the attainment of age 60 or the first anniversary of the pension start date, whichever is later. Each annual increase shall be
calculated at the lesser of full CPI or 3%.
Contributions: Covered employees are required to contribute 9.455% of their base salary to the Fire Pension Plan. If a participant leaves covered
employment with less than 20 years of service, accumulated participant contributions may be refunded without accumulated interest. The Village
is required to contribute the remaining amounts necessary to finance the plans as actuarially determined by an enrolled actuary. Effective January
1, 2011 the Village’s contributions must accumulate to the point where the past service cost for the Firefighters' Pension Plan is 90% funded by
the year 2040. The Village's actuarially determined contribution rate for the fiscal year ending December 31, 2021 was 67.1% of annual covered
payroll.
Village of Oak Brook | Annual Budget FY2023 Page 35
Strategic Plan
The Village of Oak Brook began to develop its Strategic Plan in May of 2015 at a Strategic Planning workshop held by the Department
Directors. In June of 2015, the Village Board and Department Directors held a combined Strategic Planning Session. The session
consisted of discussion and interaction concerning specific goals the Board selected to focus their efforts. The Village has subsequently
reviewed and updated the Strategic Plan each year.
The steps were classified into respective goals, objectives, and strategies. These action steps were compiled into six primary Village
goals:
1. Promote Economic Development
Plans and Codes That Encourage New Development
Diversify Housing Options
Promote Public/Private Partnerships
2. Financial Stability
Address Pension Obligations
Preserve Management Rights in Negotiations
Lean Principles In Operations
3. Provide Safe, Efficient, Well Maintained Infrastructure
Explore Funding 3.1 Sources for Long-Termed Projects
Have a Reliable, Funded Capital Improvement Plan
Municipal Campus Capital Improvements
4. Promote and Enhance Oak Brook’s Image
Invest in High Quality Streetscape
Create a Sense of Community
Re-Foresting the Village
5. Maintain and Enhance Village Services to Residents, Businesses and Visitors
Re-Focus on Core Services
Explore Intergovernmental Cooperation
Fiber Optic Availability to the Village
6. Human Resource Management
Invest in the Village Work Force
Empowerment and Trust
Adherence to the Board/Manager form of Government
Enhanced Communication
The Village Manager provides oversight and direction to all departments to ensure that the strategic goals reflect the policies of the
Village Board and are successfully accomplished. The strategic plan is a dynamic document that will change each year. Performance
measures will be refined as the strategies become clearer.
Throughout this document, each department has developed specific goals and objectives. Those goals and objectives are directly tied
back to the overall Strategic Plan of the Village as a whole.
Village of Oak Brook | Annual Budget FY2023 Page 36
Five-Year Financial Plan
Village of Oak Brook | Annual Budget FY2023 Page 37
Village of Oak Brook | Annual Budget FY2023 Page 38
Village of Oak Brook | Annual Budget FY2023 Page 39
Village of Oak Brook | Annual Budget FY2023 Page 40
Personnel Changes
VILLAGE OF OAK BROOK, ILLINOIS
Personnel and Staffing
Personnel Schedule - By Position
Fiscal Year 2023
Program/Department FY2021 FY2022 FY2023 Change from
Budget Budget Budget Prior Year
Village Manager 1.00 1.00 1.00 -
Assistant Village Manager - - 1.00 1.00
Executive Secretary 1.00 1.00 1.00 -
Customer Service Associate 0.90 0.90 0.90 -
Human Resources Director/Deputy Clerk 0.65 0.65 - (0.65)
Senior Administrative Assistant 0.65 0.65 0.65 -
Administrative Assistant 1.00 1.00 1.00 -
Human Resources Assistant 0.70 0.70 - (0.70)
Human Resources Generalist - - 1.00 1.00
Information Technology Director 1.00 1.00 1.00 -
Information Technology Assistant Director 1.00 1.00 1.00 -
Information Technology Technician - - - -
Document Imaging Clerk (Contract)- - - -
GIS Specialist (Contract)0.60 0.60 0.60 -
Total Legislative and General Management 8.50 8.50 9.15 0.65
Finance Director 1.00 1.00 1.00 -
Accountant 1.00 1.00 1.00 -
Human Resources Director/Deputy Clerk 0.35 0.35 - (0.35)
Senior Accounting Assistant 1.00 1.00 2.00 1.00
Accounting Assistant 1.00 1.00 - (1.00)
Senior Administrative Assistant 0.35 0.35 - (0.35)
Senior Purchasing Assistant 1.00 1.00 1.00 -
Total Financial Services 5.70 5.70 5.00 (0.70)
Public Works Director 1.00 1.00 1.00 -
Public Works Superintendent 1.00 1.00 1.00 -
Administrative Assistant 1.00 1.00 1.00 -
Fleet & Facilities Supervisor 1.00 1.00 1.00 -
Field Operations Supervisor - 1.00 1.00 -
Streets Foreman 1.00 - - -
Water Foreman 1.00 - - -
Water Operator 2.00 1.00 1.00 -
Lead Worker - 1.00 1.00 -
Building Maintenance Technician 1.00 1.00 1.00 -
Maintenance Worker I 6.00 7.00 8.00 1.00
Maintenance Worker II 4.00 2.00 2.00 -
Seasonal Maintenance Worker 1.20 1.20 - (1.20)
Laborer 0.40 - - -
Head Mechanic 1.00 - - -
Mechanic - 1.00 1.00 -
Seasonal Mechanic Assistant 0.48 0.48 0.48 -
Total Public Works 22.08 19.68 19.48 (0.20)
Head Librarian 1.00 1.00 1.00 -
Office Coordinator 1.00 1.00 1.00 -
Village of Oak Brook | Annual Budget FY2023 Page 41
Circulation Services Supervisor 1.00 1.00 1.00 -
Circulation Clerk 2.25 2.25 2.25 -
Shelver - - - -
Technical Services Supervisor 1.00 1.00 1.00 -
Technical Services Clerk 0.45 0.45 0.45 -
Technical Services Processor 0.35 0.35 0.35 -
Head of Reference Services - - - -
Public Services Supervisor 1.00 1.00 1.00 -
Reference Librarian 0.90 0.90 0.90 -
Reference Librarian Assistant 0.45 0.45 0.45 -
Youth Services Librarian 0.90 0.90 0.90 -
Youth Services Librarian Assistant 0.45 0.45 0.45 -
Summer Reading Assistant 0.05 0.05 0.05 -
Total Library 10.80 10.80 10.80 -
Chief of Police 1.00 1.00 1.00 -
Deputy Chief of Police 1.00 1.00 2.00 1.00
Administrative Coordinator 1.00 1.00 1.00 -
Police Commander 2.00 2.00 - (2.00)
Police Sergeant 7.00 7.00 6.00 (1.00)
Police Officer 29.00 29.00 32.00 3.00
ISATTF Officer*1.00 1.00 1.00 -
Community Services Officer 4.00 4.00 4.00 -
Auxiliary Officer 5.00 5.00 3.50 (1.50)
Administrative Assistant 1.00 1.00 1.00
Calea Mgr / Crime Analyst - - 1.00 1.00
Records Clerk 2.00 2.00 2.00 -
Total Police Department 49.50 48.50 54.50 0.50
Fire Chief 1.00 1.00 1.00 -
Battalion Chief 3.00 3.00 3.00 -
Fire Lieutenant 6.00 6.00 6.00 -
Firefighter/Paramedic 21.00 21.00 21.00 -
Paramedic (Contract)- - - -
Administrative Coordinator 1.00 1.00 1.00 -
Technology Assistant (Contract)0.25 - - -
Administrative Aide 0.20 0.20 0.20 -
Emergency Medical Coordinator 0.20 0.20 0.20 -
Fire Marshal 0.20 0.20 0.20 -
Training/Communications Officer 0.30 0.30 0.30 -
Emergency Operations Coordinator 0.10 0.10 0.10 -
Assistant EMS Coordinator 0.10 0.10 0.10 -
Public Education and CPR Coordinator 0.20 0.20 0.20 -
Fire Preventor Inspector 2.00 2.00 2.00 -
Fire Inspector (Contract)1.00 - - -
Fire Inspector (Civilian)- 1.00 1.00 -
Assistant Training/Communication Officer 0.10 0.10 0.10 -
Total Fire Department 36.65 36.40 36.40 -
Maintenance Worker I 1.00 1.00 1.00 -
Bath & Tennis Club Event Coordinator 1.00 1.00 1.00 -
Venue Sales Associate 0.80 0.80 0.80 -
Sports Core Seasonal Manager - - 0.50 0.50
Head Swim Coach (Contract)0.25 0.25 0.25 -
Aquatics Program Employee (Contract)- - - -
Head Tennis Professional (Contract)- 0.50 0.50 -
Golf Course Superintendent 1.00 1.00 1.00 -
Head Golf Professional 1.00 1.00 1.00 -
Village of Oak Brook | Annual Budget FY2023 Page 42
Assistant Golf Professional 1.00 1.00 1.00 -
Mechanic 1.00 1.00 1.00 -
Assistant Golf Course Maintenance Superintendent 1.00 1.00 1.00 -
Golf Course Maintenance Laborer 10.00 9.00 9.00 -
Food & Beverage Kitchen Manager 1.00 1.00 1.00 -
Food & Beverage Seasonal Employees 3.60 5.10 5.10 -
Golf Course Operations Employee 9.60 9.60 9.60 -
Total Sports Core 32.25 33.25 33.75 0.50
Development Services Director 1.00 1.00 1.00 -
Chief Building Official 1.00 1.00 1.00 -
Village Planner 1.00 1.00 1.00 -
Planning Technician 1.00 1.00 1.00 -
Planning Technician Assistant 0.45 0.65 - (0.65)
Building Inspector 2.00 2.00 2.00 -
Senior Permit Coordinator 1.00 1.00 1.00 -
Plan Reviewer 0.48 0.75 0.75 -
Plumbing Inspector 0.30 0.30 0.30 -
Permit Coordinator 0.96 0.96 0.96 -
Engineer (Contract)1.00 1.00 1.00 -
Total Development Services 10.19 10.66 10.01 (0.65)
GRAND TOTAL 175.67 173.49 179.09 0.10
The figures above represent full-time equivalent (FTE) employees based on 2,080 annual hours worked. A further
breakdown by full-time, part-time, seasonal, and contractual employees by program or department can be found
on the individual program and department narratives.
*Salary and benefits related to the increase in FTE will be reimbursed by the Village's participation in the ISATTF.
Village of Oak Brook | Annual Budget FY2023 Page 43
FUND SUMMARIES
Village of Oak Brook | Annual Budget FY2023 Page 44
BUDGET SUMMARY ALL FUNDS
Summary
The Village of Oak Brook is projecting $57.31M of revenue in FY2023, which represents a 3.3% increase over the prior year. Budgeted
expenditures are projected to decrease by 2.5% or $1.46M to $57.2M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$20M
$40M
$60M
$80M
Revenue by Fund
2023 Revenue by Fund
GENERAL CORPORATE FUND (50.7%)GENERAL CORPORATE FUND (50.7%) GENERAL CORPORATE FUND (50.7%)
WATER (14.7%)WATER (14.7%) WATER (14.7%)
INFRASTRUCTURE (13.3%)INFRASTRUCTURE (13.3%) INFRASTRUCTURE (13.3%)
SPORTS CORE (8.7%)SPORTS CORE (8.7%) SPORTS CORE (8.7%)
SELF-INSURANCE FUND (5.6%)SELF-INSURANCE FUND (5.6%) SELF-INSURANCE FUND (5.6%)
HOTEL/MOTEL TAX (2%)HOTEL/MOTEL TAX (2%) HOTEL/MOTEL TAX (2%)
EQUIPMENT REPLACEMENT (1.8%)EQUIPMENT REPLACEMENT (1.8%) EQUIPMENT REPLACEMENT (1.8%)
GARAGE (1.2%)GARAGE (1.2%) GARAGE (1.2%)
MOTOR FUEL TAX (0.8%)MOTOR FUEL TAX (0.8%) MOTOR FUEL TAX (0.8%)
Village of Oak Brook | Annual Budget FY2023 Page 45
Budgeted and Historical 2023 Revenue by Fund
MillionsGOLF SURCHARGE
PROMENADE SPEC TAX ALLOC
MOTOR FUEL TAX
GARAGE
EQUIPMENT REPLACEMENT
HOTEL/MOTEL TAX
SELF-INSURANCE FUND
SPORTS CORE
INFRASTRUCTURE
WATER
GENERAL CORPORATE FUND
FY2018FY2019FY2020FY2021FY2022FY2023$0
$10
$20
$30
$40
$50
$60
$70
GENERAL CORPORATE FUND $25,679,974 $28,818,020 $25,143,300 $31,364,879 $29,083,370 15.7%
HOTEL/MOTEL TAX $569,931 $819,117 $800,500 $1,168,500 $1,166,000 45.7%
MOTOR FUEL TAX $467,941 $482,523 $465,675 $478,675 $468,675 0.6%
INFRASTRUCTURE $6,339,236 $13,429,731 $7,679,970 $8,493,242 $7,643,230 -0.5%
PROMENADE SPEC TAX ALLOC $497,308 $516,663 $495,050 $502,529 $420,010 -15.2%
WATER $10,002,653 $11,749,575 $10,715,500 $11,333,350 $8,452,525 -21.1%
SPORTS CORE $3,684,537 $4,142,174 $4,570,025 $4,865,173 $5,011,975 9.7%
GOLF SURCHARGE $125,033 $146,180 $125,000 $140,603 $150,000 20%
SELF-INSURANCE FUND $5,688,113 $3,918,735 $4,028,035 $4,026,610 $3,194,413 -20.7%
GARAGE $704,182 $610,604 $621,850 $623,250 $685,401 10.2%
EQUIPMENT REPLACEMENT $337,117 $401,471 $820,940 $817,940 $1,034,587 26%
Total:$54,096,026 $65,034,793 $55,465,845 $63,814,751 $57,310,186 3.3%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 46
Expenditures by Fund
2023 Expenditures by Fund
GENERAL CORPORATE FUND (50.9%)GENERAL CORPORATE FUND (50.9%) GENERAL CORPORATE FUND (50.9%)
WATER (16.7%)WATER (16.7%) WATER (16.7%)
INFRASTRUCTURE (12.5%)INFRASTRUCTURE (12.5%) INFRASTRUCTURE (12.5%)
SPORTS CORE (8.7%)SPORTS CORE (8.7%) SPORTS CORE (8.7%)
SELF-INSURANCE FUND (5.5%)SELF-INSURANCE FUND (5.5%) SELF-INSURANCE FUND (5.5%)
HOTEL/MOTEL TAX (1.8%)HOTEL/MOTEL TAX (1.8%) HOTEL/MOTEL TAX (1.8%)
EQUIPMENT REPLACEMENT (1.8%)EQUIPMENT REPLACEMENT (1.8%) EQUIPMENT REPLACEMENT (1.8%)
GARAGE (1.2%)GARAGE (1.2%) GARAGE (1.2%)
PROMENADE SPEC TAX ALLOC (0.6%)PROMENADE SPEC TAX ALLOC (0.6%) PROMENADE SPEC TAX ALLOC (0.6%)
Budgeted and Historical 2023 Expenditures by Fund
MillionsMOTOR FUEL TAX
GOLF SURCHARGE
PROMENADE SPEC TAX ALLOC
GARAGE
EQUIPMENT REPLACEMENT
HOTEL/MOTEL TAX
SELF-INSURANCE FUND
SPORTS CORE
INFRASTRUCTURE
WATER
GENERAL CORPORATE FUND
FY2018FY2019FY2020FY2021FY2022FY2023$0
$10
$20
$30
$40
$50
$60
$70
GENERAL CORPORATE FUND $22,531,593 $25,672,231 $25,133,730 $25,492,076 $29,098,405 15.8%
HOTEL/MOTEL TAX $1,523,950 $3,800,024 $566,160 $850,985 $1,024,080 80.9%
MOTOR FUEL TAX $848,233 $0 $230,000 $230,000 $110,494 -52%
INFRASTRUCTURE $7,396,163 $11,604,624 $12,594,065 $12,409,044 $7,129,024 -43.4%
PROMENADE SPEC TAX ALLOC $534,203 $485,575 $490,155 $488,810 $341,825 -30.3%
WATER $6,844,463 $8,167,205 $10,463,385 $6,397,900 $9,523,847 -9%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 47
SPORTS CORE $3,237,419 $3,238,059 $3,875,250 $3,974,209 $4,965,892 28.1%
GOLF SURCHARGE $340,065 $0 $150,000 $150,000 $150,000 0%
SELF-INSURANCE FUND $5,694,389 $4,002,228 $3,842,600 $3,856,350 $3,142,697 -18.2%
GARAGE $698,834 $573,575 $715,725 $758,196 $699,877 -2.2%
EQUIPMENT REPLACEMENT $805,705 $872,214 $783,175 $783,175 $1,012,042 29.2%
Total:$50,455,017 $58,415,735 $58,844,245 $55,390,744 $57,198,183 -2.8%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Revenues by Source
Projected 2023 Revenues by Source
INTERGOVERNMENTAL REVENUE (58%)INTERGOVERNMENTAL REVENUE (58%) INTERGOVERNMENTAL REVENUE (58%)CHARGES FOR SERVICES (26.1%)CHARGES FOR SERVICES (26.1%) CHARGES FOR SERVICES (26.1%)
SPORTS CORE USER FEE (5.2%)SPORTS CORE USER FEE (5.2%) SPORTS CORE USER FEE (5.2%)
LICENSES & PERMITS (3.4%)LICENSES & PERMITS (3.4%) LICENSES & PERMITS (3.4%)
OTHER REVENUES (2.9%)OTHER REVENUES (2.9%) OTHER REVENUES (2.9%)
MEMBERSHIPS (1.6%)MEMBERSHIPS (1.6%) MEMBERSHIPS (1.6%)
INTERFUND REVENUES (1.4%)INTERFUND REVENUES (1.4%) INTERFUND REVENUES (1.4%)
FOOD SALES (1.4%)FOOD SALES (1.4%) FOOD SALES (1.4%)
Village of Oak Brook | Annual Budget FY2023 Page 48
Budgeted and Historical 2023 Revenues by Source
MillionsFOOD SALES
INTERFUND REVENUES
MEMBERSHIPS
OTHER REVENUES
LICENSES & PERMITS
SPORTS CORE USER FEE
CHARGES FOR SERVICES
INTERGOVERNMENTAL REVENUE
FY2018FY2019FY2020FY2021FY2022FY2023$0
$10
$20
$30
$40
$50
$60
$70
Village of Oak Brook | Annual Budget FY2023 Page 49
Revenue Source
INTERGOVERNMENTAL REVENUE $25,653,887 $32,222,112 $29,066,805 $35,571,182 $33,230,467 14.3%
LICENSES & PERMITS $3,534,650 $2,438,302 $2,007,510 $2,217,060 $1,950,485 -2.8%
CHARGES FOR SERVICES $17,523,297 $17,373,938 $17,158,550 $18,249,299 $14,932,796 -13%
OTHER REVENUES $1,675,547 $1,741,124 $1,699,270 $1,887,001 $1,634,436 -3.8%
MEMBERSHIPS $226,686 $355,865 $801,750 $809,063 $929,250 15.9%
SPORTS CORE USER FEE $2,242,723 $2,710,839 $2,494,000 $2,799,817 $3,007,350 20.6%
FOOD SALES $526,623 $776,626 $776,000 $829,369 $798,000 2.8%
INTERFUND REVENUES $2,712,612 $7,415,987 $1,461,960 $1,451,960 $827,401 -43.4%
Total Revenue Source:$54,096,026 $65,034,793 $55,465,845 $63,814,751 $57,310,186 3.3%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
PERSONNEL (43.3%)PERSONNEL (43.3%) PERSONNEL (43.3%)
OPERATION & CONTRACT (32.1%)OPERATION & CONTRACT (32.1%) OPERATION & CONTRACT (32.1%)
CAPITAL OUTLAY (18.3%)CAPITAL OUTLAY (18.3%) CAPITAL OUTLAY (18.3%)
MATERIALS & SUPPLIES (3.6%)MATERIALS & SUPPLIES (3.6%) MATERIALS & SUPPLIES (3.6%)
OTHER EXPENDITURES (2.6%)OTHER EXPENDITURES (2.6%) OTHER EXPENDITURES (2.6%)
Expense Objects
PERSONNEL $21,310,153 $22,158,434 $23,449,575 $23,149,091 $24,791,901 5.7%
MATERIALS & SUPPLIES $1,558,308 $1,690,549 $1,734,930 $1,789,989 $2,063,294 18.9%
OPERATION & CONTRACT $17,399,304 $16,034,106 $16,786,105 $17,268,975 $18,364,212 9.4%
OTHER EXPENDITURES $5,025,761 $9,947,865 $1,957,215 $1,957,220 $1,494,999 -23.6%
CAPITAL OUTLAY $5,161,491 $8,584,782 $14,916,420 $11,225,469 $10,483,777 -29.7%
Total Expense Objects:$50,455,017 $58,415,735 $58,844,245 $55,390,744 $57,198,183 -2.8%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 50
Expenditures by Function
Budgeted Expenditures by Function
PUBLIC SAFETY (34%)PUBLIC SAFETY (34%) PUBLIC SAFETY (34%)
PUBLIC WORKS (21.5%)PUBLIC WORKS (21.5%) PUBLIC WORKS (21.5%)
GENERAL GOVERNMENT (17.7%)GENERAL GOVERNMENT (17.7%) GENERAL GOVERNMENT (17.7%)
CAPITAL OUTLAY (16.2%)CAPITAL OUTLAY (16.2%) CAPITAL OUTLAY (16.2%)
OPERATIONS (8.7%)OPERATIONS (8.7%) OPERATIONS (8.7%)
CULTURE AND RECREATION (1.9%)CULTURE AND RECREATION (1.9%) CULTURE AND RECREATION (1.9%)
Budgeted and Historical Expenditures by Function
MillionsCULTURE AND RECREATION
OPERATIONS
CAPITAL OUTLAY
GENERAL GOVERNMENT
PUBLIC WORKS
PUBLIC SAFETY
FY2018FY2019FY2020FY2021FY2022FY2023$0
$10
$20
$30
$40
$50
$60
$70
Expenditures
GENERAL GOVERNMENT $12,304,500 $15,615,747 $9,932,590 $10,487,405 $10,148,641 2.2%
Total GENERAL GOVERNMENT:$12,304,500 $15,615,747 $9,932,590 $10,487,405 $10,148,641 2.2%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 51
PUBLIC SAFETY
POLICE $8,582,840 $9,066,801 $9,869,105 $10,097,496 $10,391,767 5.3%
FIRE $7,661,788 $7,471,252 $7,922,040 $7,825,004 $9,044,588 14.2%
Total PUBLIC SAFETY:$16,244,628 $16,538,052 $17,791,145 $17,922,500 $19,436,355 9.2%
PUBLIC WORKS $14,177,905 $12,634,478 $12,113,795 $11,818,707 $12,285,100 1.4%
Total PUBLIC WORKS:$14,177,905 $12,634,478 $12,113,795 $11,818,707 $12,285,100 1.4%
CULTURE AND RECREATION $824,876 $925,176 $996,145 $1,024,103 $1,075,680 8%
Total CULTURE AND RECREATION:$824,876 $925,176 $996,145 $1,024,103 $1,075,680 8%
CAPITAL OUTLAY $4,054,769 $9,881,451 $14,135,320 $10,163,820 $9,286,515 -34.3%
Total CAPITAL OUTLAY:$4,054,769 $9,881,451 $14,135,320 $10,163,820 $9,286,515 -34.3%
SPORTS CORE $2,848,338 $2,820,830 $3,875,250 $3,974,209 $4,965,892 28.1%
Total SPORTS CORE:$2,848,338 $2,820,830 $3,875,250 $3,974,209 $4,965,892 28.1%
Total Expenditures:$50,455,017 $58,415,735 $58,844,245 $55,390,744 $57,198,183 -2.8%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 52
GENERAL
CORPORATE
FUND
The General Fund consists of eight different departments with various programs. The
programs are as follows:
1. Legislative and General Management (9 Programs)
(Board of Trustees, Village Clerk, Legal, General Management, Human Resources,
Risk Management, Customer Service, Information Services, and Emergency
Services)
2. Financial Services (6 Programs)
(Financial Services Management, Accounting and Reporting, Purchasing, Interfund
Transfers, Installment Contract Debt Service and PSEBA Benefits)
3. Public Works (3 Programs)
(Mosquito Control, Buildings and Grounds, and Forestry)
4. Engineering and Capital Projects (1 Program)
(Municipal Building Improvements)
5. Library (4 Programs)
(General Operations, Technical Services, Reference and User Services, and Youth
Services)
6. Police (6 Programs)
(Police Services Management, Field Services, Auxiliary, General Support,
Investigations, and Records)
7. Fire (6 Programs)
(Fire, Rescue and EMS Operations, Rescue and Fire Service Management, Special
Teams Operations, Rescue and Fire Training, Emergency Medical Services, and Fire
Prevention and Public Education)
8. Development Services (2 Programs)
(Development Services Management and Code Enforcement)
Summary
The Village of Oak Brook is projecting $29.08M of revenue in FY2023, which represents a 15.7% increase over the prior year. Budgeted
expenditures are projected to increase by 16.2% or $4.06M to $29.1M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$10M
$20M
$30M
$40M
Village of Oak Brook | Annual Budget FY2023 Page 53
Revenues by Source
Projected 2023 Revenues by Source
INTERGOVERNMENTAL REVENUE (81.1%)INTERGOVERNMENTAL REVENUE (81.1%) INTERGOVERNMENTAL REVENUE (81.1%)
LICENSES & PERMITS (6.7%)LICENSES & PERMITS (6.7%) LICENSES & PERMITS (6.7%)
CHARGES FOR SERVICES (5.7%)CHARGES FOR SERVICES (5.7%) CHARGES FOR SERVICES (5.7%)
OTHER REVENUES (3.9%)OTHER REVENUES (3.9%) OTHER REVENUES (3.9%)
INTERFUND REVENUES (2.3%)INTERFUND REVENUES (2.3%) INTERFUND REVENUES (2.3%)
SPORTS CORE USER FEE (0.3%)SPORTS CORE USER FEE (0.3%) SPORTS CORE USER FEE (0.3%)
Village of Oak Brook | Annual Budget FY2023 Page 54
Revenue Source
INTERGOVERNMENTAL REVENUE
SALES TAX $11,507,051 $15,913,212 $13,200,000 $17,500,000 $16,000,000 21.2%
STATE INCOME TAX $856,655 $1,043,412 $910,000 $1,300,000 $1,145,000 25.8%
REPLACEMENT TAX $305,237 $520,437 $370,000 $1,000,000 $450,000 21.6%
ROAD & BRIDGE TAX $36,821 $36,277 $35,000 $35,000 $35,000 0%
LOCAL USE TAX $352,001 $307,205 $292,000 $292,000 $300,000 2.7%
CANNABIS USE TAX $4,575 $10,966 $11,400 $11,650 $15,900 39.5%
GRANTS $448,092 $33,066 $15,000 $25,000 $15,662 4.4%
UTILITY/TELECOM. TAX $5,794,806 $5,698,119 $5,595,000 $5,595,000 $5,623,000 0.5%
Total INTERGOVERNMENTAL REVENUE:$19,305,237 $23,562,693 $20,428,400 $25,758,650 $23,584,562 15.4%
LICENSES & PERMITS
LIQUOR LICENSE $105,149 $215,227 $205,000 $215,000 $240,400 17.3%
SCAVENGER LICENSE $6,000 $5,000 $6,000 $6,000 $6,000 0%
TAXI LICENSE $600 $0 $0 N/A
TOBACCO LICENSE $1,000 $1,100 $1,000 $1,000 $900 -10%
RAFFLE LICENSE $150 $175 $200 $250 $250 25%
BUILDING PERMITS $3,159,154 $1,842,393 $1,500,000 $1,750,000 $1,500,000 0%
ELECTRICAL PERMITS $44,095 $58,083 $50,000 $29,500 $25,000 -50%
PLUMBING PERMITS $12,407 $13,196 $12,000 $12,750 $12,000 0%
ALARM APPLICATION FEES $39,628 $41,020 $40,000 $42,000 $40,000 0%
ANNUAL ALARM PERMIT FEE $60 $60 $60 $60 $60 0%
ACCESSORY STRUCT PERMITS $43,989 $127,961 $75,000 $50,000 $45,000 -40%
HVAC PERMITS $15,150 $13,578 $13,000 $22,000 $13,000 0%
DEMOLITION PERMITS $6,849 $7,413 $10,000 $5,000 $2,500 -75%
APP/OCC/COMPLIANCE FEES $34,306 $33,948 $30,000 $33,000 $30,000 0%
MISC. LICENSES AND PERMIT $65,739 $78,773 $65,000 $50,000 $35,000 -46.2%
SOLICITATION PERMIT $375 $375 $250 $500 $375 50%
Total LICENSES & PERMITS:$3,534,650 $2,438,302 $2,007,510 $2,217,060 $1,950,485 -2.8%
CHARGES FOR SERVICES
ELEVATOR INSPECTIONS $65,118 $97,586 $60,000 $108,000 $100,000 66.7%
ZONING/SUBDIV APPLICATION $10,950 $12,800 $10,000 $10,000 $10,000 0%
PLAN REVIEW FEES $15,075 $21,275 $15,000 $79,000 $25,000 66.7%
BUILDING/INSPECTION FEES $120,015 $113,772 $110,000 $125,000 $110,000 0%
AMBULANCE FEES $1,471,860 $1,689,894 $1,752,000 $1,752,000 $1,869,720 6.7%
TOLL RD FIRE/EMS SERVICE $26,300 $25,900 $30,000 $30,000 $60,000 100%
SPECIAL SERVICES - EMS $2,785 $8,591 $3,000 $3,000 $2,500 -16.7%
SPECIAL SERVICES - FIRE $5,650 $3,935 $5,000 $5,105 $5,000 0%
FALSE ALARM FEES - FIRE $4,500 $8,500 $5,000 $6,250 $5,000 0%
COMPLIANCE WARNING TICKETS $258 $35 $150 $184 $100 -33.3%
FINGERPRINTING $790 $1,040 $1,000 $1,000 $1,000 0%
SPECIAL SERVICES-POLICE $92,556 $93,273 $140,000 $92,000 $60,000 -57.1%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 55
FIELD SERVICES-POLICE $50 $50 $50 $60 $50 0%
MISC. SUPPORT SERVICES $3,315 $3,215 $3,200 $3,200 $1,500 -53.1%
FALSE ALARM FEES-POLICE $24,150 $16,950 $19,000 $15,000 $16,000 -15.8%
ENG. PLAN REVIEW & INSPEC $11,175 $13,506 $10,000 $10,000 $10,000 0%
FIRE PLAN REVIEW FEES $15,675 $20,022 $17,500 $17,500 $17,500 0%
LIBRARY SERVICES $1,292 $4,390 $4,000 $4,500 $4,000 0%
BAD DEBTS -$194,015 -$232,135 -$300,000 -$250,000 -$250,000 -16.7%
AMBULANCE INS. UNALLOW.-$727,204 -$428,389 -$730,000 -$300,000 -$400,000 -45.2%
Total CHARGES FOR SERVICES:$950,295 $1,474,210 $1,154,900 $1,711,799 $1,647,370 42.6%
OTHER REVENUES
COURT FINES $113,050 $119,856 $120,000 $100,000 $100,000 -16.7%
VILLAGE FINES $17,803 $2,401 $10,000 $7,500 $5,000 -50%
DUI FINES $42,583 $0 $0 $0 N/A
ISATTF REIMBURSEMENT $156,606 $166,124 $196,500 $196,500 $198,500 1%
ADMINISTRATIVE TOWING FEES $23,828 $26,891 $25,000 $45,000 $40,000 60%
ADMINISTRATIVE MISC. FINES $9,905 $15,350 $12,000 $12,000 $10,000 -16.7%
DEVELOPER IMPACT FEES $0 $22,689 $23,370 $23,500 -100%
LIBRARY FINES $3,341 $1,814 $0 $0 N/A
INTEREST $433,308 -$44,605 $144,000 $280,000 $200,000 38.9%
FRANCHISE/INF. MAINT. FEE $202,660 $213,695 $198,000 $245,000 $214,800 8.5%
RENTAL INCOME $185,820 $191,055 $196,400 $196,400 $202,751 3.2%
MISCELLANEOUS $56,598 $33,859 $45,000 $6,250 $5,000 -88.9%
ROAD MAINTENANCE REIMB.$17,896 $0 $17,000 $0 -100%
INDEPENDENCE DAY/TASTE OF OAK $0 $172,500 N/A
Total OTHER REVENUES:$1,263,397 $749,130 $987,270 $1,112,150 $1,148,551 16.3%
SPORTS CORE USER FEE
SPONSORSHIP REVENUE $0 $75,000 N/A
Total SPORTS CORE USER FEE:$0 $75,000 N/A
INTERFUND REVENUES
REIMBURSEMENT FROM OTHER FUNDS $626,395 $593,685 $565,220 $565,220 $677,401 19.8%
Total INTERFUND REVENUES:$626,395 $593,685 $565,220 $565,220 $677,401 19.8%
Total Revenue Source:$25,679,974 $28,818,020 $25,143,300 $31,364,879 $29,083,370 15.7%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 56
Expenditures by Function
Budgeted Expenditures by Function
PUBLIC SAFETY (66.8%)PUBLIC SAFETY (66.8%) PUBLIC SAFETY (66.8%)
GENERAL GOVERNMENT (19.4%)GENERAL GOVERNMENT (19.4%) GENERAL GOVERNMENT (19.4%)
PUBLIC WORKS (10.1%)PUBLIC WORKS (10.1%) PUBLIC WORKS (10.1%)
CULTURE AND RECREATION (3.7%)CULTURE AND RECREATION (3.7%) CULTURE AND RECREATION (3.7%)
CAPITAL OUTLAY (0.05%)CAPITAL OUTLAY (0.05%) CAPITAL OUTLAY (0.05%)
Expenditures
GENERAL GOVERNMENT
LEGISLATIVE & GENERAL MGT $2,235,139 $2,478,626 $3,002,480 $3,361,583 $3,887,070 29.5%
FINANCIAL SERVICES $1,268,162 $3,891,702 $936,910 $950,178 $699,779 -25.3%
DEVELOPMENT SERVICES $1,048,658 $957,592 $1,094,285 $979,499 $1,053,190 -3.8%
Total GENERAL GOVERNMENT:$4,551,959 $7,327,920 $5,033,675 $5,291,260 $5,640,039 12%
PUBLIC SAFETY
POLICE $8,582,840 $9,066,801 $9,869,105 $10,097,496 $10,391,767 5.3%
FIRE $7,661,788 $7,471,252 $7,922,040 $7,825,004 $9,044,588 14.2%
Total PUBLIC SAFETY:$16,244,628 $16,538,052 $17,791,145 $17,922,500 $19,436,355 9.2%
PUBLIC WORKS $830,138 $839,058 $928,765 $944,213 $2,930,766 215.6%
Total PUBLIC WORKS:$830,138 $839,058 $928,765 $944,213 $2,930,766 215.6%
CULTURE AND RECREATION $824,876 $925,176 $996,145 $1,024,103 $1,075,680 8%
Total CULTURE AND RECREATION:$824,876 $925,176 $996,145 $1,024,103 $1,075,680 8%
CAPITAL OUTLAY $79,992 $42,025 $384,000 $310,000 $15,565 -95.9%
Total CAPITAL OUTLAY:$79,992 $42,025 $384,000 $310,000 $15,565 -95.9%
Total Expenditures:$22,531,593 $25,672,231 $25,133,730 $25,492,076 $29,098,405 15.8%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 57
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
PERSONNEL (76.1%)PERSONNEL (76.1%) PERSONNEL (76.1%)
OPERATION & CONTRACT (18.6%)OPERATION & CONTRACT (18.6%) OPERATION & CONTRACT (18.6%)
CAPITAL OUTLAY (3.3%)CAPITAL OUTLAY (3.3%) CAPITAL OUTLAY (3.3%)
MATERIALS & SUPPLIES (2.1%)MATERIALS & SUPPLIES (2.1%) MATERIALS & SUPPLIES (2.1%)
OTHER EXPENDITURES (0.03%)OTHER EXPENDITURES (0.03%) OTHER EXPENDITURES (0.03%)
Expense Objects
PERSONNEL
GENERAL GOVERNMENT $2,611,715 $2,713,926 $2,935,480 $2,879,819 $2,882,356 -1.8%
PUBLIC SAFETY $14,064,578 $14,961,600 $15,609,340 $15,549,526 $16,705,903 7%
PUBLIC WORKS $266,018 $228,693 $311,650 $295,983 $1,738,829 457.9%
CULTURE AND RECREATION $593,918 $686,611 $740,230 $762,613 $809,964 9.4%
Total PERSONNEL:$17,536,230 $18,590,830 $19,596,700 $19,487,941 $22,137,051 13%
MATERIALS & SUPPLIES
GENERAL GOVERNMENT $82,104 $86,875 $94,785 $92,508 $71,056 -25%
PUBLIC SAFETY $170,498 $165,166 $236,545 $264,130 $241,259 2%
PUBLIC WORKS $65,186 $38,439 $47,350 $38,016 $119,841 153.1%
CULTURE AND RECREATION $156,352 $158,691 $163,100 $161,350 $164,900 1.1%
Total MATERIALS & SUPPLIES:$474,141 $449,171 $541,780 $556,004 $597,056 10.2%
OPERATION & CONTRACT
GENERAL GOVERNMENT $1,260,212 $1,255,106 $1,255,305 $1,562,256 $2,144,037 70.8%
PUBLIC SAFETY $1,879,752 $1,338,403 $1,577,135 $1,734,343 $2,091,374 32.6%
PUBLIC WORKS $498,933 $571,926 $569,765 $610,213 $1,068,496 87.5%
CULTURE AND RECREATION $74,606 $79,874 $92,815 $90,275 $100,816 8.6%
CAPITAL OUTLAY $0 $0 $89,000 $15,000 -100%
Total OPERATION & CONTRACT:$3,713,503 $3,245,309 $3,584,020 $4,012,087 $5,404,722 50.8%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 58
OTHER EXPENDITURES
GENERAL GOVERNMENT $523,331 $3,105,885 $109,880 $109,880 $0 -100%
PUBLIC SAFETY $6,556 $8,609 $9,000 $9,000 $9,000 0%
Total OTHER EXPENDITURES:$529,887 $3,114,494 $118,880 $118,880 $9,000 -92.4%
CAPITAL OUTLAY
GENERAL GOVERNMENT $74,597 $166,129 $638,225 $646,797 $542,590 -15%
PUBLIC SAFETY $123,243 $64,273 $359,125 $365,501 $388,820 8.3%
PUBLIC WORKS $0 $0 $0 $0 $3,600 N/A
CULTURE AND RECREATION $0 $0 $0 $9,865 N/A
CAPITAL OUTLAY $79,992 $42,025 $295,000 $295,000 $15,565 -94.7%
Total CAPITAL OUTLAY:$277,832 $272,427 $1,292,350 $1,317,163 $950,575 -26.4%
Total Expense Objects:$22,531,593 $25,672,231 $25,133,730 $25,492,076 $29,098,405 15.8%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Fund Balance
Projections
Unassigned
FY2019 FY2020 FY2021 FY2022 FY2023
$0
$5M
$10M
$15M
$20M
$25M
$30M
$35M
FY2019 FY2020 FY2021 FY2022 FY2023
Fund Balance —————
Unassigned $21,266,132 $23,915,805 $25,772,345 $30,839,738 $30,824,703
Total Fund Balance:$21,266,132 $23,915,805 $25,772,345 $30,839,738 $30,824,703
Village of Oak Brook | Annual Budget FY2023 Page 59
HOTEL/MOTEL TAX FUND
Summary
The Village of Oak Brook is projecting $1.17M of revenue in FY2023, which represents a 45.7% increase over the prior year. Budgeted
expenditures are projected to increase by 80.9% or $457.92K to $1.02M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
Revenues by Source
Projected 2023 Revenues by Source
INTERGOVERNMENTAL REVENUE (98.6%)INTERGOVERNMENTAL REVENUE (98.6%) INTERGOVERNMENTAL REVENUE (98.6%)
OTHER REVENUES (1.4%)OTHER REVENUES (1.4%) OTHER REVENUES (1.4%)
Village of Oak Brook | Annual Budget FY2023 Page 60
Revenue Source
INTERGOVERNMENTAL REVENUE $458,752 $811,146 $773,500 $1,150,000 $1,150,000 48.7%
OTHER REVENUES $111,179 $7,971 $27,000 $18,500 $16,000 -40.7%
Total Revenue Source:$569,931 $819,117 $800,500 $1,168,500 $1,166,000 45.7%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
OPERATION & CONTRACT (65.9%)OPERATION & CONTRACT (65.9%) OPERATION & CONTRACT (65.9%)
OTHER EXPENDITURES (34.1%)OTHER EXPENDITURES (34.1%) OTHER EXPENDITURES (34.1%)
Expense Objects
ELECTRIC $463 $458 $525 $350 $0 -100%
ADVERTISING/PROMOTION $340,533 $218,671 $264,460 $264,460 $664,595 151.3%
2% BEAUTIFICATION & PROJECTS $24,915 $41,133 $25,000 $250,000 $10,000 -60%
HOTEL TAX REBATE $70,013 $0 $0 $0 $0 0%
LOAN PAYMENT $500,000 $0 $0 $0 $0 0%
TRANSFER OUT/IN $122,978 $3,450,462 $193,375 $193,375 $0 -100%
REIMBURSEMENTS TO OTHER FUNDS $74,715 $84,085 $82,800 $82,800 $349,485 322.1%
STRUCTURAL IMPROVEMENTS $390,333 $5,215 $0 $60,000 $0 0%
Total Expense Objects:$1,523,950 $3,800,024 $566,160 $850,985 $1,024,080 80.9%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 61
Fund Balance
Projections
Restricted
FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
$5M
$6M
FY2019 FY2020 FY2021 FY2022 FY2023
Fund Balance —————
Restricted $5,424,703 $4,570,227 $1,740,052 $1,857,067 $1,998,987
Total Fund Balance:$5,424,703 $4,570,227 $1,740,052 $1,857,067 $1,998,987
Village of Oak Brook | Annual Budget FY2023 Page 62
MOTOR FUEL TAX FUND
Summary
The Village of Oak Brook is projecting $468.68K of revenue in FY2023, which represents a 0.6% increase over the prior year. Budgeted
expenditures are projected to decrease by 52% or $119.51K to $110.49K in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$250K
$500K
$750K
$1M
Revenues by Source
Projected 2023 Revenues by Source
INTERGOVERNMENTAL REVENUE (98.4%)INTERGOVERNMENTAL REVENUE (98.4%) INTERGOVERNMENTAL REVENUE (98.4%)
OTHER REVENUES (1.6%)OTHER REVENUES (1.6%) OTHER REVENUES (1.6%)
Village of Oak Brook | Annual Budget FY2023 Page 63
Revenue Source
INTERGOVERNMENTAL REVENUE $460,046 $482,045 $465,175 $465,175 $461,175 -0.9%
OTHER REVENUES $7,895 $478 $500 $13,500 $7,500 1,400%
Total Revenue Source:$467,941 $482,523 $465,675 $478,675 $468,675 0.6%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Expenditures by Function
Budgeted Expenditures by Function
CAPITAL OUTLAY (100%)CAPITAL OUTLAY (100%) CAPITAL OUTLAY (100%)
Expenditures
CAPITAL OUTLAY $848,233 $0 $230,000 $230,000 $110,494 -52%
Total Expenditures:$848,233 $0 $230,000 $230,000 $110,494 -52%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Expenditures by Expense Type
Expense Objects
CHEMICALS $0 $110,494 N/A
TRANSFER OUT/IN $848,233 $0 $230,000 $230,000 $0 -100%
Total Expense Objects:$848,233 $0 $230,000 $230,000 $110,494 -52%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 64
Fund Balance
Projections
Restricted
FY2019 FY2020 FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
FY2019 FY2020 FY2021 FY2022 FY2023
Fund Balance —————
Restricted $1,080,230 $699,938 $1,182,461 $1,388,730 $1,746,911
Total Fund Balance:$1,080,230 $699,938 $1,182,461 $1,388,730 $1,746,911
Village of Oak Brook | Annual Budget FY2023 Page 65
INFRASTRUCTURE FUND
Summary
The Village of Oak Brook is projecting $7.64M of revenue in FY2023, which represents a 0.5% decrease over the prior year. Budgeted
expenditures are projected to decrease by 43.4% or $5.47M to $7.13M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$5M
$10M
$15M
Revenues by Source
Budgeted and Historical 2023 Revenues by Source
MillionsCHARGES FOR SERVICES
INTERFUND REVENUES
OTHER REVENUES
INTERGOVERNMENTAL REVENUE
FY2018FY2019FY2020FY2021FY2022FY2023$-2.5
$0
$2.5
$5
$7.5
$10
$12.5
$15
Village of Oak Brook | Annual Budget FY2023 Page 66
Revenue Source
INTERGOVERNMENTAL REVENUE
SALES TAX $4,914,208 $6,651,414 $5,815,000 $7,145,502 $6,525,000 12.2%
GRANTS $0 $0 $1,089,730 $550,000 $1,089,730 0%
Total INTERGOVERNMENTAL REVENUE:$4,914,208 $6,651,414 $6,904,730 $7,695,502 $7,614,730 10.3%
CHARGES FOR SERVICES
UTILITY INSPECTION FEES $335 $0 $0 $0 $0 0%
Total CHARGES FOR SERVICES:$335 $0 $0 $0 $0 0%
OTHER REVENUES
INTEREST $93,958 -$8,263 $27,500 $50,000 $27,500 0%
MISCELLANEOUS $144 $4,279 $1,000 $1,000 $1,000 0%
Total OTHER REVENUES:$94,102 -$3,984 $28,500 $51,000 $28,500 0%
INTERFUND REVENUES
TRANSFER FROM OTHER FUNDS $971,212 $6,450,462 $423,375 $423,375 $0 -100%
REIMBURSEMENT FROM OTHER FUNDS $359,380 $331,840 $323,365 $323,365 $0 -100%
Total INTERFUND REVENUES:$1,330,592 $6,782,302 $746,740 $746,740 $0 -100%
Total Revenue Source:$6,339,236 $13,429,731 $7,679,970 $8,493,242 $7,643,230 -0.5%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Revenue by Department
Budgeted and Historical 2023 Revenue by Department
MillionsNON FUNCTION
FY2018FY2019FY2020FY2021FY2022FY2023$0
$2.5
$5
$7.5
$10
$12.5
$15
Revenue
Name FY2020
Actuals
FY2021
Actuals
FY2022
Adopted
FY2022
Projected
FY2023
Budgeted
FY2022 Adopted vs. FY2023
Budgeted ($ Change)
Village of Oak Brook | Annual Budget FY2023 Page 67
NON FUNCTION $6,339,236 $13,429,731 $7,679,970 $8,493,242 $7,643,230 -$36,740
INTERGOVERNMENTAL
REVENUE $4,914,208 $6,651,414 $6,904,730 $7,695,502 $7,614,730 $710,000
CHARGES FOR SERVICES $335 $0 $0 $0 $0 $0
OTHER REVENUES $94,102 -$3,984 $28,500 $51,000 $28,500 $0
INTERFUND REVENUES $1,330,592 $6,782,302 $746,740 $746,740 $0 -$746,740
Total Revenue:$6,339,236 $13,429,731 $7,679,970 $8,493,242 $7,643,230 -$36,740
Name FY2020
Actuals
FY2021
Actuals
FY2022
Adopted
FY2022
Projected
FY2023
Budgeted
FY2022 Adopted vs. FY2023
Budgeted ($ Change)
Expenditures by Function
Budgeted Expenditures by Function
CAPITAL OUTLAY (62.6%)CAPITAL OUTLAY (62.6%) CAPITAL OUTLAY (62.6%)
PUBLIC WORKS (37.4%)PUBLIC WORKS (37.4%) PUBLIC WORKS (37.4%)
Expenditures
PUBLIC WORKS $5,020,625 $3,147,062 $3,197,745 $3,012,724 $2,667,358 -16.6%
PERSONNEL $1,263,721 $1,335,558 $1,292,835 $1,266,886 $22,647 -98.2%
MATERIALS & SUPPLIES $148,137 $162,109 $226,600 $168,028 $98,700 -56.4%
OPERATION & CONTRACT $1,189,690 $1,231,808 $1,380,180 $1,279,680 $1,254,932 -9.1%
CAPITAL OUTLAY $2,256,778 $241,287 $180,000 $180,000 $951,180 428.4%
OTHER EXPENDITURES $162,300 $176,300 $118,130 $118,130 $339,899 187.7%
CAPITAL OUTLAY $2,375,538 $8,457,562 $9,396,320 $9,396,320 $4,461,666 -52.5%
OPERATION & CONTRACT $138,990 $391,709 $350,000 $350,000 $429,847 22.8%
CAPITAL OUTLAY $2,236,548 $8,065,854 $9,046,320 $9,046,320 $4,031,819 -55.4%
Total Expenditures:$7,396,163 $11,604,624 $12,594,065 $12,409,044 $7,129,024 -43.4%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 68
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
CAPITAL OUTLAY (69.9%)CAPITAL OUTLAY (69.9%) CAPITAL OUTLAY (69.9%)
OPERATION & CONTRACT (23.6%)OPERATION & CONTRACT (23.6%) OPERATION & CONTRACT (23.6%)
OTHER EXPENDITURES (4.8%)OTHER EXPENDITURES (4.8%) OTHER EXPENDITURES (4.8%)
MATERIALS & SUPPLIES (1.4%)MATERIALS & SUPPLIES (1.4%) MATERIALS & SUPPLIES (1.4%)
PERSONNEL (0.3%)PERSONNEL (0.3%) PERSONNEL (0.3%)
Expense Objects
PERSONNEL
PUBLIC WORKS $1,263,721 $1,335,558 $1,292,835 $1,266,886 $22,647 -98.2%
Total PERSONNEL:$1,263,721 $1,335,558 $1,292,835 $1,266,886 $22,647 -98.2%
MATERIALS & SUPPLIES
PUBLIC WORKS $148,137 $162,109 $226,600 $168,028 $98,700 -56.4%
Total MATERIALS & SUPPLIES:$148,137 $162,109 $226,600 $168,028 $98,700 -56.4%
OPERATION & CONTRACT
PUBLIC WORKS $1,189,690 $1,231,808 $1,380,180 $1,279,680 $1,254,932 -9.1%
CAPITAL OUTLAY $138,990 $391,709 $350,000 $350,000 $429,847 22.8%
Total OPERATION & CONTRACT:$1,328,680 $1,623,517 $1,730,180 $1,629,680 $1,684,779 -2.6%
OTHER EXPENDITURES
PUBLIC WORKS $162,300 $176,300 $118,130 $118,130 $339,899 187.7%
Total OTHER EXPENDITURES:$162,300 $176,300 $118,130 $118,130 $339,899 187.7%
CAPITAL OUTLAY
PUBLIC WORKS $2,256,778 $241,287 $180,000 $180,000 $951,180 428.4%
CAPITAL OUTLAY $2,236,548 $8,065,854 $9,046,320 $9,046,320 $4,031,819 -55.4%
Total CAPITAL OUTLAY:$4,493,326 $8,307,140 $9,226,320 $9,226,320 $4,982,999 -46%
Total Expense Objects:$7,396,163 $11,604,624 $12,594,065 $12,409,044 $7,129,024 -43.4%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 69
Fund Balance
Projections
Restricted
FY2019 FY2020 FY2021 FY2022 FY2023
$0
$10M
$2.5M
$5M
$7.5M
$12.5M
FY2019 FY2020 FY2021 FY2022 FY2023
Fund Balance —————
Restricted $8,038,113 $7,483,234 $10,831,789 $7,433,292 $7,947,498
Total Fund Balance:$8,038,113 $7,483,234 $10,831,789 $7,433,292 $7,947,498
Village of Oak Brook | Annual Budget FY2023 Page 70
PROMENADE TIF FUND
Summary
The Village of Oak Brook is projecting $420.01K of revenue in FY2023, which represents a 15.2% decrease over the prior year. Budgeted
expenditures are projected to decrease by 30.3% or $148.33K to $341.83K in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
$500K
$600K
Revenues by Source
Budgeted and Historical 2023 Revenues by Source
MillionsOTHER REVENUES
INTERGOVERNMENTAL REVENUE
FY2018FY2019FY2020FY2021FY2022FY2023$0
$0.1
$0.2
$0.3
$0.4
$0.5
$0.6
Village of Oak Brook | Annual Budget FY2023 Page 71
Revenue Source
INTERGOVERNMENTAL REVENUE $496,764 $516,603 $495,000 $501,855 $420,000 -15.2%
OTHER REVENUES $544 $60 $50 $674 $10 -80%
Total Revenue Source:$497,308 $516,663 $495,050 $502,529 $420,010 -15.2%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Expenditures by Function
Budgeted and Historical Expenditures by Function
MillionsGENERAL GOVERNMENT
FY2018FY2019FY2020FY2021FY2022FY2023$0
$0.1
$0.2
$0.3
$0.4
$0.5
$0.6
Expenditures
GENERAL GOVERNMENT
FINANCIAL SERVICES $534,203 $485,575 $490,155 $488,810 $341,825 -30.3%
Total GENERAL GOVERNMENT:$534,203 $485,575 $490,155 $488,810 $341,825 -30.3%
Total Expenditures:$534,203 $485,575 $490,155 $488,810 $341,825 -30.3%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 72
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
OTHER EXPENDITURES (98.5%)OTHER EXPENDITURES (98.5%) OTHER EXPENDITURES (98.5%)
OPERATION & CONTRACT (1.5%)OPERATION & CONTRACT (1.5%) OPERATION & CONTRACT (1.5%)
Expense Objects
OPERATION & CONTRACT
GENERAL GOVERNMENT $4,303 $4,075 $3,900 $2,550 $5,100 30.8%
Total OPERATION & CONTRACT:$4,303 $4,075 $3,900 $2,550 $5,100 30.8%
OTHER EXPENDITURES
GENERAL GOVERNMENT $529,900 $481,500 $486,255 $486,260 $336,725 -30.8%
Total OTHER EXPENDITURES:$529,900 $481,500 $486,255 $486,260 $336,725 -30.8%
Total Expense Objects:$534,203 $485,575 $490,155 $488,810 $341,825 -30.3%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 73
Fund Balance
Projections
Restricted
FY2019 FY2020 FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
$500K
FY2019 FY2020 FY2021 FY2022 FY2023
Fund Balance —————
Restricted $304,194 $267,300 $298,387 $303,282 $381,467
Total Fund Balance:$304,194 $267,300 $298,387 $303,282 $381,467
Village of Oak Brook | Annual Budget FY2023 Page 74
WATER FUND
The Water Fund consists of one department and two programs. The programs are:
1. Public Works (2 Programs)
(Water Operations, Water System Improvements)
Summary
The Village of Oak Brook is projecting $8.45M of revenue in FY2023, which represents a 21.1% decrease over the prior year. Budgeted
expenditures are projected to decrease by 9% or $939.54K to $9.52M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$2.5M
$5M
$7.5M
$10M
$12.5M
Revenues by Source
Budgeted and Historical 2023 Revenues by Source
MillionsINTERFUND REVENUES
OTHER REVENUES
CHARGES FOR SERVICES
FY2018FY2019FY2020FY2021FY2022FY2023$0
$2.5
$5
$7.5
$10
$12.5
Village of Oak Brook | Annual Budget FY2023 Page 75
Revenue Source
CHARGES FOR SERVICES
PLAN REVIEW FEES $1,050 $525 $1,000 $1,000 $525 -47.5%
INSPECTION FEES $5,887 $3,000 $5,000 $5,000 $2,000 -60%
WATER SALES $9,707,989 $10,762,786 $10,484,500 $10,484,500 $8,230,000 -21.5%
UNMETERED SALES $88,865 $53,235 $50,000 $81,000 $50,000 0%
WATER CONNECTION FEES $22,120 $188,830 $75,000 $573,850 $75,000 0%
METER CHARGES $15,082 $7,826 $15,000 $21,000 $15,000 0%
SPECIAL SERVICES $24,169 $25,326 $25,000 $25,000 $10,000 -60%
Total CHARGES FOR SERVICES:$9,865,161 $11,041,528 $10,655,500 $11,191,350 $8,382,525 -21.3%
OTHER REVENUES
INTEREST $116,305 -$8,944 $30,000 $30,000 $20,000 -33.3%
MISCELLANEOUS $21,187 $716,991 $30,000 $112,000 $50,000 66.7%
Total OTHER REVENUES:$137,492 $708,047 $60,000 $142,000 $70,000 16.7%
Total Revenue Source:$10,002,653 $11,749,575 $10,715,500 $11,333,350 $8,452,525 -21.1%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Expenditures by Function
Budgeted Expenditures by Function
PUBLIC WORKS (52.2%)PUBLIC WORKS (52.2%) PUBLIC WORKS (52.2%)
CAPITAL OUTLAY (47.8%)CAPITAL OUTLAY (47.8%) CAPITAL OUTLAY (47.8%)
Expenditures
PUBLIC WORKS $6,822,603 $7,202,569 $6,488,385 $6,320,400 $4,975,057 -23.3%
CAPITAL OUTLAY $21,860 $964,636 $3,975,000 $77,500 $4,548,790 14.4%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 76
Total Expenditures:$6,844,463 $8,167,205 $10,463,385 $6,397,900 $9,523,847 -9%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
OPERATION & CONTRACT (51.7%)OPERATION & CONTRACT (51.7%) OPERATION & CONTRACT (51.7%)
CAPITAL OUTLAY (38%)CAPITAL OUTLAY (38%) CAPITAL OUTLAY (38%)
PERSONNEL (7.3%)PERSONNEL (7.3%) PERSONNEL (7.3%)
OTHER EXPENDITURES (2%)OTHER EXPENDITURES (2%) OTHER EXPENDITURES (2%)
MATERIALS & SUPPLIES (1%)MATERIALS & SUPPLIES (1%) MATERIALS & SUPPLIES (1%)
Expense Objects
PERSONNEL
PUBLIC WORKS $743,274 $628,928 $647,620 $647,620 $698,912 7.9%
Total PERSONNEL:$743,274 $628,928 $647,620 $647,620 $698,912 7.9%
MATERIALS & SUPPLIES
PUBLIC WORKS $75,823 $70,496 $69,650 $68,450 $95,349 36.9%
CAPITAL OUTLAY $21,860 $74,360 $0 $0 $0 0%
Total MATERIALS & SUPPLIES:$97,683 $144,856 $69,650 $68,450 $95,349 36.9%
OPERATION & CONTRACT
PUBLIC WORKS $4,834,989 $5,121,398 $5,350,625 $5,179,946 $3,994,201 -25.4%
CAPITAL OUTLAY $0 $890,276 $50,000 $50,000 $929,010 1,758%
Total OPERATION & CONTRACT:$4,834,989 $6,011,673 $5,400,625 $5,229,946 $4,923,211 -8.8%
OTHER EXPENDITURES
PUBLIC WORKS $1,168,517 $1,381,747 $420,490 $420,490 $186,595 -55.6%
Total OTHER EXPENDITURES:$1,168,517 $1,381,747 $420,490 $420,490 $186,595 -55.6%
CAPITAL OUTLAY
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 77
PUBLIC WORKS $0 $0 $0 $3,894 $0 0%
CAPITAL OUTLAY $0 $0 $3,925,000 $27,500 $3,619,780 -7.8%
Total CAPITAL OUTLAY:$0 $0 $3,925,000 $31,394 $3,619,780 -7.8%
Total Expense Objects:$6,844,463 $8,167,205 $10,463,385 $6,397,900 $9,523,847 -9%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Fund Balance
Projections
Unassigned
FY2019 FY2020 FY2021 FY2022 FY2023
$0
$2M
$4M
$6M
$8M
FY2019 FY2020 FY2021 FY2022 FY2023
Fund Balance —————
Unassigned $6,937,632 $6,904,140 $3,571,241 $3,823,356 $2,752,034
Total Fund Balance:$6,937,632 $6,904,140 $3,571,241 $3,823,356 $2,752,034
Village of Oak Brook | Annual Budget FY2023 Page 78
SPORTS CORE FUND
Summary
The Village of Oak Brook is projecting $5.01M of revenue in FY2023, which represents a 9.7% increase over the prior year. Budgeted
expenditures are projected to increase by 31.2% or $1.18M to $4.97M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
$5M
$6M
Revenues by Source
Projected 2023 Revenues by Source
SPORTS CORE USER FEE (55.5%)SPORTS CORE USER FEE (55.5%) SPORTS CORE USER FEE (55.5%)
MEMBERSHIPS (18.5%)MEMBERSHIPS (18.5%) MEMBERSHIPS (18.5%)
FOOD SALES (15.9%)FOOD SALES (15.9%) FOOD SALES (15.9%)
OTHER REVENUES (7%)OTHER REVENUES (7%) OTHER REVENUES (7%)
INTERFUND REVENUES (3%)INTERFUND REVENUES (3%) INTERFUND REVENUES (3%)
Village of Oak Brook | Annual Budget FY2023 Page 79
Revenue Source
INTERGOVERNMENTAL REVENUE $18,880 $198,211 $0 $0 $0 0%
CHARGES FOR SERVICES -$7 -$137 $0 $0 $0 0%
OTHER REVENUES $38,151 $206,738 $473,275 $427,527 $352,375 -25.5%
MEMBERSHIPS $226,686 $355,865 $801,750 $809,063 $929,250 15.9%
SPORTS CORE USER FEE $2,118,578 $2,564,871 $2,369,000 $2,659,214 $2,782,350 17.4%
FOOD SALES $526,623 $776,626 $776,000 $829,369 $798,000 2.8%
INTERFUND REVENUES $755,626 $40,000 $150,000 $140,000 $150,000 0%
Total Revenue Source:$3,684,537 $4,142,174 $4,570,025 $4,865,173 $5,011,975 9.7%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Revenue by Department
Budgeted and Historical 2023 Revenue by Department
MillionsOPERATIONS
FY2018FY2019FY2020FY2021FY2022FY2023$0
$1
$2
$3
$4
$5
$6
Revenue
OPERATIONS
SPORTS CORE GEN. OPER.
INTERGOVERNMENTAL REVENUE $18,880 $138,217 $0 $0 $0 0%
CHARGES FOR SERVICES -$7 -$137 $0 $0 $0 0%
OTHER REVENUES $8,738 $2,068 $1,000 $2,425 $2,325 132.5%
INTERFUND REVENUES $32,000 $40,000 $0 $0 $0 0%
Total SPORTS CORE GEN. OPER.:$59,611 $180,148 $1,000 $2,425 $2,325 132.5%
SWIMMING OPERATIONS
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 80
MEMBERSHIPS $199 $0 $423,950 $377,263 $494,600 16.7%
SPORTS CORE USER FEE $0 $0 $15,500 $40,564 $43,500 180.6%
INTERFUND REVENUES $383,561 $0 $0 $0 $0 0%
Total SWIMMING OPERATIONS:$383,760 $0 $439,450 $417,827 $538,100 22.4%
SUMMER TENNIS
MEMBERSHIPS $0 $0 $25,000 $25,575 $24,650 -1.4%
SPORTS CORE USER FEE $0 $0 $0 $38,910 $25,600 N/A
Total SUMMER TENNIS:$0 $0 $25,000 $64,485 $50,250 101%
POLO
SPORTS CORE USER FEE $0 $0 $0 $0 $20,000 N/A
Total POLO:$0 $0 $0 $0 $20,000 N/A
OPEN FIELD
INTERGOVERNMENTAL REVENUE $0 $59,994 $0 $0 $0 0%
OTHER REVENUES $0 $0 $120,000 $75,000 $0 -100%
SPORTS CORE USER FEE $102,540 $110,500 $255,000 $240,000 $256,000 0.4%
Total OPEN FIELD:$102,540 $170,494 $375,000 $315,000 $256,000 -31.7%
B&T CLUBHOUSE FOOD&BEVERA
OTHER REVENUES $20,402 $197,112 $351,275 $350,000 $350,000 -0.4%
Total B&T CLUBHOUSE FOOD&BEVERA:$20,402 $197,112 $351,275 $350,000 $350,000 -0.4%
POOLSIDE GRILL FOOD&BEVER
FOOD SALES $0 $0 $56,000 $65,000 $57,000 1.8%
Total POOLSIDE GRILL FOOD&BEVER:$0 $0 $56,000 $65,000 $57,000 1.8%
GOLF FOOD & BEVERAGE
FOOD SALES $526,623 $776,626 $720,000 $764,369 $741,000 2.9%
Total GOLF FOOD & BEVERAGE:$526,623 $776,626 $720,000 $764,369 $741,000 2.9%
GOLF CLUB GENERAL OPER.
OTHER REVENUES $9,011 $7,558 $1,000 $102 $50 -95%
MEMBERSHIPS $226,488 $355,865 $352,800 $406,225 $410,000 16.2%
SPORTS CORE USER FEE $1,338,300 $1,566,491 $1,364,000 $1,492,240 $1,572,250 15.3%
INTERFUND REVENUES $340,065 $0 $150,000 $140,000 $150,000 0%
Total GOLF CLUB GENERAL OPER.:$1,913,863 $1,929,913 $1,867,800 $2,038,567 $2,132,300 14.2%
GOLF LEARNING & PRACTICE
SPORTS CORE USER FEE $311,645 $400,580 $359,000 $401,500 $409,000 13.9%
Total GOLF LEARNING & PRACTICE:$311,645 $400,580 $359,000 $401,500 $409,000 13.9%
GOLF CART OPERATIONS
SPORTS CORE USER FEE $366,094 $487,301 $375,500 $446,000 $456,000 21.4%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 81
Total GOLF CART OPERATIONS:$366,094 $487,301 $375,500 $446,000 $456,000 21.4%
Total OPERATIONS:$3,684,537 $4,142,174 $4,570,025 $4,865,173 $5,011,975 9.7%
Total Revenue:$3,684,537 $4,142,174 $4,570,025 $4,865,173 $5,011,975 9.7%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
PERSONNEL (34.8%)PERSONNEL (34.8%) PERSONNEL (34.8%)
OPERATION & CONTRACT (28.3%)OPERATION & CONTRACT (28.3%) OPERATION & CONTRACT (28.3%)
CAPITAL OUTLAY (18.7%)CAPITAL OUTLAY (18.7%) CAPITAL OUTLAY (18.7%)
MATERIALS & SUPPLIES (16.6%)MATERIALS & SUPPLIES (16.6%) MATERIALS & SUPPLIES (16.6%)
OTHER EXPENDITURES (1.6%)OTHER EXPENDITURES (1.6%) OTHER EXPENDITURES (1.6%)
Expense Objects
PERSONNEL $1,543,620 $1,434,414 $1,671,380 $1,503,715 $1,728,320 9.3%
MATERIALS & SUPPLIES $703,659 $740,672 $718,900 $778,925 $822,038 14.3%
OPERATION & CONTRACT $575,953 $617,845 $942,765 $1,031,522 $1,404,144 48.9%
OTHER EXPENDITURES $414,187 $445,129 $75,455 $75,455 $80,967 7.3%
CAPITAL OUTLAY $0 $0 $466,750 $584,592 $930,423 99.3%
Total Expense Objects:$3,237,419 $3,238,059 $3,875,250 $3,974,209 $4,965,892 31.2%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Expenditures by Function
Expenditures
CAPITAL OUTLAY $389,080 $417,229 $0 $0 $0 0%
Total CAPITAL OUTLAY:$389,080 $417,229 $0 $0 $0 0%
OPERATIONS
SPORTS CORE
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 82
BATH & TENNIS CLUB
SPORTS CORE GEN. OPER.$40,573 $55,755 $1,000 $1,845 $565,000 56,400%
SWIMMING OPERATIONS $82,021 $89,976 $379,320 $563,020 $332,118 -12.4%
SUMMER TENNIS $25,411 $14,762 $73,615 $80,665 $78,789 7%
POLO $20,000 $25,000 $0 $199 $13,390 N/A
OPEN FIELD $34,952 $11,461 $250,660 $250,660 $122,040 -51.3%
Total BATH & TENNIS CLUB:$202,957 $196,955 $704,595 $896,390 $1,111,337 57.7%
FOOD & BEVERAGE
B&T CLUBHOUSE FOOD&BEVERA $260,643 $237,824 $367,010 $332,460 $287,551 -21.7%
POOLSIDE GRILL FOOD&BEVER $6,931 $3,990 $63,300 $82,142 $68,101 7.6%
GOLF FOOD & BEVERAGE $408,627 $526,891 $446,795 $493,795 $518,343 16%
Total FOOD & BEVERAGE:$676,201 $768,705 $877,105 $908,397 $873,995 -0.4%
GOLF CLUB
GOLF CLUB GENERAL OPER.$1,008,672 $1,078,276 $1,195,240 $1,216,980 $1,269,036 6.2%
GOLF LEARNING & PRACTICE $106,447 $113,588 $133,220 $141,585 $155,000 16.3%
GOLF CART OPERATIONS $103,742 $101,783 $102,860 $97,760 $705,117 585.5%
GOLF COURSE MAINTENANCE $750,320 $561,522 $862,230 $713,097 $851,407 10.3%
Total GOLF CLUB:$1,969,181 $1,855,171 $2,293,550 $2,169,422 $2,980,560 35.3%
Total SPORTS CORE:$2,848,338 $2,820,830 $3,875,250 $3,974,209 $4,965,892 31.2%
Total OPERATIONS:$2,848,338 $2,820,830 $3,875,250 $3,974,209 $4,965,892 31.2%
Total Expenditures:$3,237,419 $3,238,059 $3,875,250 $3,974,209 $4,965,892 31.2%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Fund Balance
Projections
Unassigned
FY2019 FY2020 FY2021 FY2022 FY2023
$0
$250K
$500K
$750K
$1M
$1.25M
$1.5M
$1.75M
Village of Oak Brook | Annual Budget FY2023 Page 83
FY2019 FY2020 FY2021 FY2022 FY2023
Fund Balance —————
Unassigned $349,076 $263,476 $725,478 $1,420,253 $1,466,336
Total Fund Balance:$349,076 $263,476 $725,478 $1,420,253 $1,466,336
Village of Oak Brook | Annual Budget FY2023 Page 84
GARAGE FUND
Summary
The Village of Oak Brook is projecting $685.4K of revenue in FY2023, which represents a 10.2% increase over the prior year. Budgeted
expenditures are projected to decrease by 2.2% or $15.85K to $699.88K in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$200K
$400K
$600K
$800K
Revenues by Source
Projected 2023 Revenues by Source
CHARGES FOR SERVICES (99.7%)CHARGES FOR SERVICES (99.7%) CHARGES FOR SERVICES (99.7%)
OTHER REVENUES (0.3%)OTHER REVENUES (0.3%) OTHER REVENUES (0.3%)
Village of Oak Brook | Annual Budget FY2023 Page 85
Revenue Source
CHARGES FOR SERVICES $702,275 $610,055 $621,250 $621,250 $683,401 10%
OTHER REVENUES $1,907 $549 $600 $2,000 $2,000 233.3%
Total Revenue Source:$704,182 $610,604 $621,850 $623,250 $685,401 10.2%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
MATERIALS & SUPPLIES (39%)MATERIALS & SUPPLIES (39%) MATERIALS & SUPPLIES (39%)
OPERATION & CONTRACT (31.8%)OPERATION & CONTRACT (31.8%) OPERATION & CONTRACT (31.8%)
PERSONNEL (29.3%)PERSONNEL (29.3%) PERSONNEL (29.3%)
Expense Objects
PERSONNEL
PUBLIC WORKS $223,308 $168,703 $241,040 $242,929 $204,970 -15%
Total PERSONNEL:$223,308 $168,703 $241,040 $242,929 $204,970 -15%
MATERIALS & SUPPLIES
PUBLIC WORKS $125,553 $160,044 $178,000 $218,582 $272,657 53.2%
Total MATERIALS & SUPPLIES:$125,553 $160,044 $178,000 $218,582 $272,657 53.2%
OPERATION & CONTRACT
PUBLIC WORKS $293,088 $191,367 $249,950 $249,950 $222,250 -11.1%
Total OPERATION & CONTRACT:$293,088 $191,367 $249,950 $249,950 $222,250 -11.1%
OTHER EXPENDITURES
PUBLIC WORKS $56,885 $53,461 $40,735 $40,735 $0 -100%
Total OTHER EXPENDITURES:$56,885 $53,461 $40,735 $40,735 $0 -100%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 86
CAPITAL OUTLAY
PUBLIC WORKS $0 $0 $6,000 $6,000 $0 -100%
Total CAPITAL OUTLAY:$0 $0 $6,000 $6,000 $0 -100%
Total Expense Objects:$698,834 $573,575 $715,725 $758,196 $699,877 -2.2%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Fund Balance
Projections
Unassigned
FY2019 FY2020 FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
FY2019 FY2020 FY2021 FY2022 FY2023
Fund Balance —————
Unassigned $275,988 $298,348 $325,902 $232,027 $217,551
Total Fund Balance:$275,988 $298,348 $325,902 $232,027 $217,551
Village of Oak Brook | Annual Budget FY2023 Page 87
EQUIPMENT REPLACEMENT FUND
Summary
The Village of Oak Brook is projecting $1.03M of revenue in FY2023, which represents a 26% increase over the prior year. Budgeted
expenditures are projected to increase by 29.2% or $228.87K to $1.01M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
Revenues by Source
Projected 2023 Revenues by Source
CHARGES FOR SERVICES (99.1%)CHARGES FOR SERVICES (99.1%) CHARGES FOR SERVICES (99.1%)
OTHER REVENUES (0.9%)OTHER REVENUES (0.9%) OTHER REVENUES (0.9%)
Village of Oak Brook | Annual Budget FY2023 Page 88
Revenue Source
CHARGES FOR SERVICES $318,660 $329,635 $698,940 $698,940 $1,025,587 46.7%
OTHER REVENUES $18,457 $71,836 $122,000 $119,000 $9,000 -92.6%
Total Revenue Source:$337,117 $401,471 $820,940 $817,940 $1,034,587 26%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
OPERATION & CONTRACT (89.2%)OPERATION & CONTRACT (89.2%) OPERATION & CONTRACT (89.2%)
MATERIALS & SUPPLIES (6.6%)MATERIALS & SUPPLIES (6.6%) MATERIALS & SUPPLIES (6.6%)
OTHER EXPENDITURES (4.2%)OTHER EXPENDITURES (4.2%) OTHER EXPENDITURES (4.2%)
Expense Objects
MATERIALS & SUPPLIES
PUBLIC WORKS $9,136 $33,697 $0 $0 $67,000 N/A
Total MATERIALS & SUPPLIES:$9,136 $33,697 $0 $0 $67,000 N/A
OPERATION & CONTRACT
PUBLIC WORKS $18,476 $77,829 $742,080 $742,080 $902,714 21.6%
Total OPERATION & CONTRACT:$18,476 $77,829 $742,080 $742,080 $902,714 21.6%
OTHER EXPENDITURES
PUBLIC WORKS $778,094 $760,687 $41,095 $41,095 $42,328 3%
Total OTHER EXPENDITURES:$778,094 $760,687 $41,095 $41,095 $42,328 3%
Total Expense Objects:$805,705 $872,214 $783,175 $783,175 $1,012,042 29.2%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 89
Fund Balance
Projections
Unassigned
FY2019 FY2020 FY2021 FY2022 FY2023
$0
$200K
$400K
$600K
$800K
$1M
FY2019 FY2020 FY2021 FY2022 FY2023
Fund Balance —————
Unassigned $807,822 $696,848 $758,641 $794,136 $816,681
Total Fund Balance:$807,822 $696,848 $758,641 $794,136 $816,681
Village of Oak Brook | Annual Budget FY2023 Page 90
SELF INSURANCE FUND
Summary
The Village of Oak Brook is projecting $3.19M of revenue in FY2023, which represents a 20.7% decrease over the prior year. Budgeted
expenditures are projected to decrease by 18.2% or $699.9K to $3.14M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$2M
$4M
$6M
Revenues by Source
Projected 2023 Revenues by Source
CHARGES FOR SERVICES (100%)CHARGES FOR SERVICES (100%) CHARGES FOR SERVICES (100%)
OTHER REVENUES (0.02%)OTHER REVENUES (0.02%) OTHER REVENUES (0.02%)
Village of Oak Brook | Annual Budget FY2023 Page 91
Revenue Source
CHARGES FOR SERVICES $5,686,578 $3,918,647 $4,027,960 $4,025,960 $3,193,913 -20.7%
OTHER REVENUES $1,535 $87 $75 $650 $500 566.7%
Total Revenue Source:$5,688,113 $3,918,735 $4,028,035 $4,026,610 $3,194,413 -20.7%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted BUdget % Change
Expenditures by Expense Type
Budgeted and Historical Expenditures by Expense Type
MillionsOPERATION & CONTRACT
FY2018FY2019FY2020FY2021FY2022FY2023$0
$1
$2
$3
$4
$5
$6
Expense Objects
OPERATION & CONTRACT
GENERAL GOVERNMENT $5,694,389 $4,002,228 $3,842,600 $3,856,350 $3,142,697 -18.2%
Total OPERATION & CONTRACT:$5,694,389 $4,002,228 $3,842,600 $3,856,350 $3,142,697 -18.2%
Total Expense Objects:$5,694,389 $4,002,228 $3,842,600 $3,856,350 $3,142,697 -18.2%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 92
Fund Balance
Projections
Unassigned
FY2019 FY2020 FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
FY2020 FY2021 FY2022 FY2023
Fund Balance ————
Unassigned $0 $87,665 $273,100 $324,816
Total Fund Balance:$0 $87,665 $273,100 $324,816
Village of Oak Brook | Annual Budget FY2023 Page 93
FUNDING SOURCES
Village of Oak Brook | Annual Budget FY2023 Page 94
Major Revenue Sources, Assumptions and Trends
Major Revenue Sources, Assumptions and Trends
Fiscal Year 2023
SALES TAXES – The sales tax rate in Oak Brook is 7.50%.
The Village receives 1.50% of the 7.50%. Here is how the 7.50% rate breaks down:
5.00% State of Illinois
1.50% Village Share
0.75% Regional Transportation Authority
0.25% DuPage County
7.50% Total
Of the revenue received from the 1.5% share of the Retailers Occupation Tax, 1.00% is used for general operations (General Fund) of the Village
for the funding of police, fire protection, public works programs such as forestry, library services, building and code enforcement, planning,
zoning, economic development, legal services, finance and general administration. The remaining 0.50% is used for the construction and
maintenance of roadways, drainage and safety pathway systems (Infrastructure Fund).
The 2023 projected sales tax figure has been adjusted for various businesses entering and leaving Oak Brook. Additionally, the Village’s Non-
Home Rule Sales Tax (the 0.5% portion recorded in the Infrastructure Fund) is further reduced by 1.5% by the State of Illinois to serve as a
collection fee.
The General Fund’s portion of sales tax revenue is budgeted to be $16,000,000 in 2023, which is $1,500,000, or 8.5%, lower than the 2022
projected amount, but $2,800,000, or 37.46%, higher than the 2022 budgeted amount. The Village has many retail and dining developments in
the works that are expected to keep sales tax revenues at a high level in 2023. Revenues in 2022 have been driven by post-pandemic inflationary
factors that likely won’t be fully sustained in 2023.
The Infrastructure Fund’s portion of sales tax revenue is budgeted to be $6,600,000 in 2023, which is $1,474,000, or 19.72%, lower than the
2022 projected amount, but $785,000, or 10.50%, higher than the 2022 budgeted amount. Non-home rule sales tax has seen similar increases
to general sales tax.
The sales tax collections graph depicts cash collections received by the Village January 1 – December 31.
The following table details the distribution of the 1.00% state sales tax and the 0.50% non-home rule sales tax by major category. Amounts
reflect sales tax collected by the Village between April 1 and March 31 as reported by the State. The most current data available is for sales during
January 2021 through December 2021.
Village of Oak Brook | Annual Budget FY2023 Page 95
Sales Tax Allocation for twelve months ending December 31, 2021
The sales tax chart below is calendar year 2012 through 2021 total sales tax collections by category. The chart depicts the distribution of the 1%
state sales tax and the .50% non-home rule sales tax by major category. The largest increase from 2020 to 2021 was in Apparel, which increased
by $2,095,958, or 47.6%. The largest decrease was in Manufacturers, which decreased by $797,979, or 107.8%. The apparel category has
historically been Oak Brook’s largest category, but was impact significantly in 2020 by the COVID-19 stay at home order. Below is a historical
comparison of the seven largest tax generators by category.
Village of Oak Brook | Annual Budget FY2023 Page 96
UTILITY/TELECOM TAX
The Village taxes telecommunications, natural gas and electricity. Electricity and gas are based on usage, therefore, revenues will fluctuate with
consumer usage and weather conditions. The Village receives 5% tax from NICOR and a 10-tiered formula based on kilowatts used from
Commonwealth Edison.
Tax imposed of originating or receiving in the Village interstate or intrastate telecommunications by a person at a rate of 6% of the gross charges
for such telecommunications purchased at retail from a retailer.
WATER REVENUE
The water revenues are dependent on water usage and the water rate as calculated by the Village. Total water billed is expected to decrease in
2023 due to the sale of unincorporated water lines. A comprehensive water rate study was conducted during fiscal year 2015, which determined
the Village needed to significantly increase rates in order to generate sufficient revenues to cover operating expenses and fund the required
capital projects. The water rate study was updated in late 2018. The water rate is projected to increase 3.0% in 2023, which will generate
$8,280,000 in revenues based on normal usage.
Village of Oak Brook | Annual Budget FY2023 Page 97
SPORTS CORE REVENUE
The Sports Core has three operating divisions: Bath and Tennis Recreation, Food and Beverage, and Golf Operations. The Village’s financial goal
is to generate enough revenue to cover expenses, although weather and business conditions cause results to vary from year to year. Golf
Operations generate a majority of the revenues for the Sports Core and the profits have historically been used to subsidize other sports core
programs. Golf rounds played over the last few years have averaged in the 37,500 annual range, but saw significant increases in 2021 and 2022
averaging well over 40,000 rounds. The golf course has made technological improvements to help reach golfers and expect the number of
rounds played to remain at the levels seen the last two years.
Village of Oak Brook | Annual Budget FY2023 Page 98
Total Revenue Budget FY 2023
$57,310,186 $1,844,341
(3.33% vs. prior year)
Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
20M
40M
60M
80M
Village of Oak Brook | Annual Budget FY2023 Page 99
Revenue by Fund
2023 Revenue by Fund
GENERAL CORPORATE FUND (50.7%)GENERAL CORPORATE FUND (50.7%) GENERAL CORPORATE FUND (50.7%)
ENTERPRISE FUNDS (23.8%)ENTERPRISE FUNDS (23.8%) ENTERPRISE FUNDS (23.8%)
CAPITAL PROJECTS FUNDS (14.1%)CAPITAL PROJECTS FUNDS (14.1%) CAPITAL PROJECTS FUNDS (14.1%)
INTERNAL SERVICE FUNDS (8.6%)INTERNAL SERVICE FUNDS (8.6%) INTERNAL SERVICE FUNDS (8.6%)
HOTEL/MOTEL TAX (2%)HOTEL/MOTEL TAX (2%) HOTEL/MOTEL TAX (2%)
MOTOR FUEL TAX (0.8%)MOTOR FUEL TAX (0.8%) MOTOR FUEL TAX (0.8%)
GENERAL CORPORATE FUND $25,679,974 $28,818,020 $25,143,300 $31,364,879 $29,083,370 15.7%
HOTEL/MOTEL TAX $569,931 $819,117 $800,500 $1,168,500 $1,166,000 45.7%
MOTOR FUEL TAX $467,941 $482,523 $465,675 $478,675 $468,675 0.6%
CAPITAL PROJECTS FUNDS
INFRASTRUCTURE $6,339,236 $13,429,731 $7,679,970 $8,493,242 $7,643,230 -0.5%
PROMENADE SPEC TAX ALLOC $497,308 $516,663 $495,050 $502,529 $420,010 -15.2%
Total CAPITAL PROJECTS FUNDS:$6,836,544 $13,946,394 $8,175,020 $8,995,771 $8,063,240 -1.4%
ENTERPRISE FUNDS
WATER $10,002,653 $11,749,575 $10,715,500 $11,333,350 $8,452,525 -21.1%
SPORTS CORE $3,684,537 $4,142,174 $4,570,025 $4,865,173 $5,011,975 9.7%
GOLF SURCHARGE $125,033 $146,180 $125,000 $140,603 $150,000 20%
Total ENTERPRISE FUNDS:$13,812,223 $16,037,929 $15,410,525 $16,339,126 $13,614,500 -11.7%
INTERNAL SERVICE FUNDS
SELF-INSURANCE FUND $5,688,113 $3,918,735 $4,028,035 $4,026,610 $3,194,413 -20.7%
GARAGE $704,182 $610,604 $621,850 $623,250 $685,401 10.2%
EQUIPMENT REPLACEMENT $337,117 $401,471 $820,940 $817,940 $1,034,587 26%
Total INTERNAL SERVICE FUNDS:$6,729,412 $4,930,810 $5,470,825 $5,467,800 $4,914,401 -10.2%
Total:$54,096,026 $65,034,793 $55,465,845 $63,814,751 $57,310,186 3.3%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 100
Revenues by Source
Projected 2023 Revenues by Source
INTERGOVERNMENTAL REVENUE (58%)INTERGOVERNMENTAL REVENUE (58%) INTERGOVERNMENTAL REVENUE (58%)CHARGES FOR SERVICES (26.1%)CHARGES FOR SERVICES (26.1%) CHARGES FOR SERVICES (26.1%)
SPORTS CORE USER FEE (5.2%)SPORTS CORE USER FEE (5.2%) SPORTS CORE USER FEE (5.2%)
LICENSES & PERMITS (3.4%)LICENSES & PERMITS (3.4%) LICENSES & PERMITS (3.4%)
OTHER REVENUES (2.9%)OTHER REVENUES (2.9%) OTHER REVENUES (2.9%)
MEMBERSHIPS (1.6%)MEMBERSHIPS (1.6%) MEMBERSHIPS (1.6%)
INTERFUND REVENUES (1.4%)INTERFUND REVENUES (1.4%) INTERFUND REVENUES (1.4%)
FOOD SALES (1.4%)FOOD SALES (1.4%) FOOD SALES (1.4%)
Revenue Source
INTERGOVERNMENTAL REVENUE $25,653,887 $32,222,112 $29,066,805 $35,571,182 $33,230,467 14.3%
LICENSES & PERMITS $3,534,650 $2,438,302 $2,007,510 $2,217,060 $1,950,485 -2.8%
CHARGES FOR SERVICES $17,523,297 $17,373,938 $17,158,550 $18,249,299 $14,932,796 -13%
OTHER REVENUES $1,675,547 $1,741,124 $1,699,270 $1,887,001 $1,634,436 -3.8%
MEMBERSHIPS $226,686 $355,865 $801,750 $809,063 $929,250 15.9%
SPORTS CORE USER FEE $2,242,723 $2,710,839 $2,494,000 $2,799,817 $3,007,350 20.6%
FOOD SALES $526,623 $776,626 $776,000 $829,369 $798,000 2.8%
INTERFUND REVENUES $2,712,612 $7,415,987 $1,461,960 $1,451,960 $827,401 -43.4%
Total Revenue Source:$54,096,026 $65,034,793 $55,465,845 $63,814,751 $57,310,186 3.3%
Name FY2020 Actuals FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Budget % Change
Village of Oak Brook | Annual Budget FY2023 Page 101
DEPARTMENTS
Village of Oak Brook | Annual Budget FY2023 Page 102
General Fund
Organizational Chart
Residents of Oak Brook
Village Clerk Village President
and Board of Trustees
Village Manager
Assistant Village
Manager
Chief of Police
Public Works Director
Head Librarian
Information Technology
Services Director
Finance Director
Fire Chief
Development Services
Director
Golf Course Grounds
Superintendent
Village Attorney
(General)
Village Attorney
(Labor)
Village Attorney
(Prosecutor)
Boards and Commissions
Village of Oak Brook | Annual Budget FY2023 Page 103
Legislative Support and Management
Greg Summers
Village Manager
Legislative and General Management (9 Programs) -
Board of Trustees, Village Clerk, Legal, General Management, Human Resources, Risk Management, Customer Service, Information
Services, and Emergency Services
Organizational Chart
Residents of Oak Brook
Village Clerk Village President
and Board of Trustees
Village Manager
Assistant Village
Manager
Chief of Police
Public Works Director
Head Librarian
Information Technology
Services Director
Finance Director
Fire Chief
Development Services
Director
Golf Course Grounds
Superintendent
Village Attorney
(General)
Village Attorney
(Labor)
Village Attorney
(Prosecutor)
Boards and Commissions
Village of Oak Brook | Annual Budget FY2023 Page 104
Board of Trustees
Gopal G. Lalmalani
Village President
Board of Trustees (Program 111) – This program provides budgetary support for the Village President and Board of Trustees,
Village boards and commissions, and various intergovernmental, legislative and ceremonial activities. The goal of the program is to
facilitate the efficient and effective functioning of the Village Board and of advisory boards and commissions.
Organizational Chart
Residents of Oak Brook
Village Clerk Village President
and Board of Trustees
Village Manager
Assistant Village
Manager
Executive Assistant
Village Attorney
(General)
Village Attorney
(Labor)
Village Attorney
(Prosecutor)
Boards and Commissions
Goals and Objectives
1. Promote Economic Development (Linked to Village strategic plan #1)
Encourage condominiums or townhome development.
Continue working with the Chamber of Commerce to attract new businesses.
Cultivate new public/private partnerships.
2. Financial Stability (Linked to Village strategic plan #2)
Work with State legislators and DuPage Mayors and Managers to encourage pension reform.
Investigate grant opportunities.
Encourage intergovernmental agreements and partnerships for shared services.
3. Promote & Enhance Oak Brook's Image (Linked to Village strategic plan #4)
Create a sense of community.
Run effective and professional Board of Trustees meetings.
Village of Oak Brook | Annual Budget FY2023 Page 105
Expenditures Summary
$422,057 $312,407
(284.91% vs. prior year)
Board of Trustees Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
100k
200k
300k
400k
500k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $88,340 $90,600 $86,590 $113,645 $23,045
MATERIALS & SUPPLIES $1,019 $550 $1,723 $970 $420
OPERATION & CONTRACT $16,135 $18,500 $24,500 $307,442 $288,942
Total GENERAL CORPORATE FUND:$105,494 $109,650 $112,813 $422,057 $312,407
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Change in Budget
Program Budget Report
Expense Objects
PERSONNEL
SALARIES FULL-TIME $60,718 $59,300 $58,580 $60,524
SALARIES-OVERTIME $0 $1,000 $550
I.M.R.F.$5,222 $3,945 $3,945 $4,006
F.I.C.A.$4,361 $4,615 $4,615 $3,375
HEALTH INSURANCE $8,655 $9,740 $10,000 $9,740
TRAVEL EXPENSE $351 $1,000 $400 $1,000
TRAINING $505 $1,000 $0 $26,000
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 106
DUES & MEMBERSHIPS $8,528 $10,000 $8,500 $9,000
Total PERSONNEL:$88,340 $90,600 $86,590 $113,645
MATERIALS & SUPPLIES
SUBSCRIPTIONS & PUBLICATIONS $773 $250 $169 $250
GENERAL OFFICE SUPPLIES $90 $100 $1,500 $500
BUSINESS FORMS $156 $200 $54 $220
Total MATERIALS & SUPPLIES:$1,019 $550 $1,723 $970
OPERATION & CONTRACT
PRINTING SERVICES $113 $2,500 $2,500 $2,500
VIDEOTAPING SERVICES $1,225 $0
RECEPTION/ENTERTAINMENT $13,737 $14,000 $20,000 $21,000
OTHER SERVICES $1,061 $2,000 $2,000 $2,000
INDEPENDENCE DAY $0 $281,942
Total OPERATION & CONTRACT:$16,135 $18,500 $24,500 $307,442
Total Expense Objects:$105,494 $109,650 $112,813 $422,057
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 107
Village Clerk
Charlotte K. Pruss
Village Clerk
Village Clerk (Program 112) – This program supports the operation of the Village Clerk’s office, including some licensing activities,
maintenance of official Village records, voter registration and administration of absentee balloting. The goal of this program is to
provide efficient and effective records management and licensing activities for the Village.
Organizational Chart
Village Clerk
Deputy Village
Clerk/Executive
Assistant
Administrative Assistant
Goals and Objectives
1. All license renewals sent out electronically to vendors. (Linked to Village strategic goal 2.3, 5.1).
Continue working with IT department to implement electronic document for licensing (liquor, tobacco, and scavenger) programs.
Continue to update licensing ordinances as needed.
2. Continue to streamline the Agenda process and Destruction of Records process. (Linked to Village strategic goal 2.3, 6.4)
Continue updating the destruction policy as needed.
Streamline the document recording process.
Maintain the electronic filing system for Board packets, minutes, resolutions, ordinances and proclamations for easy accessibility
for staff.
Ensure all Agendas, Board packets and minutes are updated on Website as required by law.
Continually update and maintain Village Clerk’s webpage as needed.
Village of Oak Brook | Annual Budget FY2023 Page 108
Expenditures Summary
$109,128 -$63,262
(-36.70% vs. prior year)
Village Clerk Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
50k
100k
150k
200k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $154,600 $162,730 $160,030 $100,388 -$62,342
MATERIALS & SUPPLIES $394 $2,160 $1,935 $440 -$1,720
OPERATION & CONTRACT $6,783 $7,500 $8,500 $8,300 $800
Total GENERAL CORPORATE FUND:$161,776 $172,390 $170,465 $109,128 -$63,262
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Change in Budget
Program Budget Report
Expense Objects
PERSONNEL
SALARIES FULL-TIME $113,436 $116,920 $116,920 $73,942
SALARIES-OVERTIME $248 $2,000 $2,000 $2,000
I.M.R.F.$12,245 $9,855 $9,855 $5,770
F.I.C.A.$8,356 $9,100 $9,100 $4,861
HEALTH INSURANCE $19,502 $20,755 $20,755 $12,045
TRAVEL EXPENSE $138 $500 $500 $250
TRAINING $319 $3,000 $500 $1,000
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 109
DUES & MEMBERSHIPS $355 $600 $400 $520
Total PERSONNEL:$154,600 $162,730 $160,030 $100,388
MATERIALS & SUPPLIES
SUBSCRIPTIONS & PUBLICATIONS $394 $1,500 $1,685 $440
GENERAL OFFICE SUPPLIES $0 $500 $250
BUSINESS FORMS $0 $160
Total MATERIALS & SUPPLIES:$394 $2,160 $1,935 $440
OPERATION & CONTRACT
ADVERTISING $2,158 $3,000 $2,500 $2,000
PRINTING SERVICES $2,826 $3,000 $3,000 $3,000
OTHER SERVICES $1,799 $1,500 $3,000 $3,300
Total OPERATION & CONTRACT:$6,783 $7,500 $8,500 $8,300
Total Expense Objects:$161,776 $172,390 $170,465 $109,128
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 110
Legal
Legal (Program 121) – This program provides professional legal services to the organization. The goal of this program is to provide
efficient and effective legal services to the Village Board, Village Manager, and all Village departments.
Organizational Chart
Village President
and Board of Trustees
Village Attorney
General (Contract)
Village Attorney
Labor (Contract)
Village Attorney
Prosecution (Contract)
Goals and Objectives
1. Maintain stability and overall professional legal service. (Linked to Village strategic goal 2.2)
Continue to have the Village Attorney review all contracts.
Continue to have the Labor Attorney assist with union contract negotiations.
2. Prevent new litigation against the Village. (Linked to Village strategic goal 6.2, 6.4)
Maintain vigilance in updating the Village Code and Village-wide practices.
Have management and department directors keep the Village Attorney informed of any potential disputes.
Village of Oak Brook | Annual Budget FY2023 Page 111
Expenditures Summary
$613,000 $351,200
(134.15% vs. prior year)
Legal Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
100k
200k
300k
400k
500k
600k
700k
Budget Summary by Category
GENERAL CORPORATE FUND
OPERATION & CONTRACT $351,521 $261,800 $405,000 $613,000 $351,200
Total GENERAL CORPORATE FUND:$351,521 $261,800 $405,000 $613,000 $351,200
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Change in Budget
Program Budget Report
Expense Objects
OPERATION & CONTRACT
OUTSIDE LEGAL SERVICES $210 $1,000 $0
VILLAGE ATTORNEY $166,380 $140,300 $195,000 $193,000
VILLAGE PROSECUTOR $41,198 $45,000 $45,000 $40,000
LEGAL CONTINGENCY $0 $10,000 $10,000 $200,000
LITIGATION SETTLEMENT $2,500 $5,000 $5,000 $5,000
LABOR ATTORNEY $140,954 $60,000 $100,000 $175,000
OTHER SERVICES $279 $500 $50,000
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 112
Total OPERATION & CONTRACT:$351,521 $261,800 $405,000 $613,000
Total Expense Objects:$351,521 $261,800 $405,000 $613,000
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 113
General Management
GREG SUMMERS
VILLAGE MANAGER
General Management (Program 131) – This program provides general management of the Village, including supervision of all
departments, operations and implementation of the policies and objectives of the Village Board. The goal of this program is to
provide professional general management to the Village and effectively implement the policies and objectives of the Board.
Organizational Chart
Village Manager
Finance Director
Fire Chief
Information Technology
Services Director
Head Librarian
Bath and Tennis
Marketing & Event
Manager
Chief of Police
Public Works Director
Development Services
Director
Golf Course
Superintendent
Assistant Village
Manager
Goals and Objectives
1. Promote public/private partnerships (Linked to Village strategic goal 1)
Work with other agencies to share services, promote economic development, and enhance and strengthen the Oak Brook brand.
2. Financial Stability (Linked to Village strategic plan 2)
Continue to work with legislators on pension reform.
Preserve management rights in negotiations.
Lean principals in operations.
3. Promote & Enhance Oak Brook’s Image (Linked to Village strategic plan 4)
Invest in quality streetscape.
Create a sense of Community.
Village of Oak Brook | Annual Budget FY2023 Page 114
Expenditures Summary
$533,267 $48,305
(9.96% vs. prior year)
General Management Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
100k
200k
300k
400k
500k
600k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $333,645 $324,830 $451,725 $492,605 $167,775
MATERIALS & SUPPLIES $29,371 $31,650 $31,150 $8,083 -$23,567
OPERATION & CONTRACT $39,191 $11,030 $55,527 $32,579 $21,549
Total GENERAL CORPORATE FUND:$402,208 $367,510 $538,402 $533,267 $165,757
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Change in Budget
Program Budget Report
Expense Objects
PERSONNEL
SALARIES FULL-TIME $270,520 $243,600 $333,625 $381,560
SALARIES-OVERTIME $0 $1,000 $1,000
CAR ALLOWANCE $2,768 $6,000 $6,000 $6,000
I.M.R.F.$32,050 $22,755 $57,500 $34,646
F.I.C.A.$15,129 $15,255 $20,000 $26,124
HEALTH INSURANCE $12,218 $29,220 $27,500 $28,360
TRAVEL EXPENSE $0 $500 $500 $5,525
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 115
TRAINING $509 $3,000 $3,000 $6,130
DUES & MEMBERSHIPS $450 $3,500 $2,600 $4,260
Total PERSONNEL:$333,645 $324,830 $451,725 $492,605
MATERIALS & SUPPLIES
SUBSCRIPTIONS & PUBLICATIONS $166 $350 $350 $53
POSTAGE $25,990 $27,000 $27,000 $3,000
DRUGS & MEDICAL $942 $1,100 $1,100 $2,000
GENERAL OFFICE SUPPLIES $201 $200 $200 $500
BUSINESS FORMS $54 $200 $200 $250
COPYING & PRINTING $2,018 $2,300 $2,300 $2,280
GENERAL EQUIPMENT $0 $500 $0
Total MATERIALS & SUPPLIES:$29,371 $31,650 $31,150 $8,083
OPERATION & CONTRACT
MAINT.-OFFICE EQUIPMENT $0 $4,200 $4,200
RENTALS $2,363 $2,000 $2,000 $2,842
CONTRACT SERVICES $23,721 $0 $500 $25,500
RECEPTION/ENTERTAINMENT $222 $1,000 $1,000 $1,100
OTHER SERVICES $11,420 $1,000 $45,000
VEHICLE OPER. & MAINT CHR $890 $375 $372 $410
VEHICLE REPLACEMENT CHRG $575 $2,455 $2,455 $2,727
Total OPERATION & CONTRACT:$39,191 $11,030 $55,527 $32,579
Total Expense Objects:$402,208 $367,510 $538,402 $533,267
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 116
Human Resources
JESSICA SPENCER
ASSISTANT VILLAGE MANAGER
Human Resources (Program 132) - This program coordinates the Village's human resources activities including general personnel
management, staff development and training, recruitment and selection, administration of compensation plans, coordination of employee
benefit plans, and collective bargaining. The goal of this program is to support the operations of each of the Village's departments by
providing effective human resources services, maintaining competitive and equitable compensation programs, and providing training and
development opportunities for employees.
Organizational Chart
Assistant Village
Manager
HR Generalist Senior Administrative
Assistant
Goals and Objectives
1. Invest in and support the Village Work Force. (Linked to Village strategic goal #6)
Seek job boards that drive qualified, interested candidates to the Village.
Focus on providing tools to staff to encourage their understanding of this department.
Utilize software and programs to keep staff informed.
2. Look for ways to improve employee benefits. (Linked to Village strategic goal 6.1)
Continue to find ways to cost effectively improve employee benefits such as health, dental, and vision insurance.
Introduce an online portal for employees to manage their insurance selections and expenses.
3. Evaluate and implement a structured supervisory training program. (Linked to Village strategic goal 6.1, 6.2)
Continue to evaluate and implement training opportunities with the goal of preparing staff for internal management promotions.
Village of Oak Brook | Annual Budget FY2023 Page 117
Expenditures Summary
$109,128 -$63,262
(-36.70% vs. prior year)
Human Resources Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
50k
100k
150k
200k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $154,600 $162,730 $160,030 $100,388 -$62,342
MATERIALS & SUPPLIES $394 $2,160 $1,935 $440 -$1,720
OPERATION & CONTRACT $6,783 $7,500 $8,500 $8,300 $800
Total GENERAL CORPORATE FUND:$161,776 $172,390 $170,465 $109,128 -$63,262
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Change in Budget
Program Budget Report
Expense Objects
PERSONNEL
SALARIES FULL-TIME $113,436 $116,920 $116,920 $73,942
SALARIES-OVERTIME $248 $2,000 $2,000 $2,000
I.M.R.F.$12,245 $9,855 $9,855 $5,770
F.I.C.A.$8,356 $9,100 $9,100 $4,861
HEALTH INSURANCE $19,502 $20,755 $20,755 $12,045
TRAVEL EXPENSE $138 $500 $500 $250
TRAINING $319 $3,000 $500 $1,000
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 118
DUES & MEMBERSHIPS $355 $600 $400 $520
Total PERSONNEL:$154,600 $162,730 $160,030 $100,388
MATERIALS & SUPPLIES
SUBSCRIPTIONS & PUBLICATIONS $394 $1,500 $1,685 $440
GENERAL OFFICE SUPPLIES $0 $500 $250
BUSINESS FORMS $0 $160
Total MATERIALS & SUPPLIES:$394 $2,160 $1,935 $440
OPERATION & CONTRACT
ADVERTISING $2,158 $3,000 $2,500 $2,000
PRINTING SERVICES $2,826 $3,000 $3,000 $3,000
OTHER SERVICES $1,799 $1,500 $3,000 $3,300
Total OPERATION & CONTRACT:$6,783 $7,500 $8,500 $8,300
Total Expense Objects:$161,776 $172,390 $170,465 $109,128
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 119
Risk Management
JESSICA SPENCER
ASSISTANT VILLAGE MANAGER
Risk Management (Program 134) - This program coordinates the Village's loss prevention activities and provides funding for the General
Corporate Fund portion of general liability, property and casualty, and worker's compensation insurance. The goal of this program is to
control the Village's exposure to losses by means of a comprehensive risk management program that fosters safety awareness through loss
prevention activities and programs.
Goals and Objectives
1. Continue to conduct Village-wide Safety Committee meetings (Linked to Village strategic goal 6.1)
Review current safety manual.
Commit to meet on a monthly basis to recommend ways to improve safety of our workplace and prevent injuries
2. Provide on- and off-site training to employees to prevent injuries and accidents. (Linked to Village strategic goal 6.1)
Work individually with Department Heads to develop department specific plans to strengthen policies and procedures.
Village of Oak Brook | Annual Budget FY2023 Page 120
Expenditures Summary
$250,000 $840
(0.34% vs. prior year)
Risk Management Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
100k
200k
300k
400k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $30,932 $31,385 $20,978 -$31,385
OPERATION & CONTRACT $293,988 $217,775 $262,775 $250,000 $32,225
Total GENERAL CORPORATE FUND:$324,921 $249,160 $283,753 $250,000 $840
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Change in Budget
Program Budget Report
Expense Objects
PERSONNEL
SALARIES FULL-TIME $24,212 $24,940 $17,081
I.M.R.F.$2,862 $2,265 $1,551
F.I.C.A.$1,770 $1,910 $1,269
HEALTH INSURANCE $2,089 $2,270 $1,078
Total PERSONNEL:$30,932 $31,385 $20,978
OPERATION & CONTRACT
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 121
LIABILITY INSURANCE $293,988 $217,775 $217,775 $250,000
CONSULTING SERVICES $0 $0 $45,000
Total OPERATION & CONTRACT:$293,988 $217,775 $262,775 $250,000
Total Expense Objects:$324,921 $249,160 $283,753 $250,000
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 122
Customer Services
Connie Reid
Executive Assistant
Customer Service (Program 136) – This program provides general support to all Village departments, including mail, reception,
telecommunications, and printing and copying services. The goal of this program is to enhance employee productivity by providing
general support services in an efficient and effective manner.
Organizational Chart
Goals and Objectives
1. Continue user satisfaction with quality services. (Linked to Village strategic goal 5.1)
Continue to deliver quality customer service that residents and visitors have become accustomed to.
2. Streamline building permit payments. (Linked to Village strategic goal 5.1)
Work with Development Services and IT to develop a process to streamline permit payment transactions.
3. Continue to assist various departments with clerical tasks as necessary. (Linked to Village strategic goal 5.1)
Aid various departments during heavy workload times when Customer Service Associates have down time.
Village of Oak Brook | Annual Budget FY2023 Page 123
Expenditures Summary
$53,519 -$371
(-0.69% vs. prior year)
Customer Services Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
10k
20k
30k
40k
50k
60k
70k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $31,759 $53,890 $53,290 $53,519 -$371
OPERATION & CONTRACT $2,812 $0 $0 $0
Total GENERAL CORPORATE FUND:$34,572 $53,890 $53,290 $53,519 -$371
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Change in Budget
Program Budget Report
Expense Objects
PERSONNEL
SALARIES PART-TIME $29,502 $49,500 $49,500 $49,069
F.I.C.A.$2,257 $3,790 $3,790 $4,450
TRAINING $0 $500 $0
DUES & MEMBERSHIPS $0 $100 $0
Total PERSONNEL:$31,759 $53,890 $53,290 $53,519
OPERATION & CONTRACT
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 124
CONTRACT SERVICES $2,812 $0 $0
Total OPERATION & CONTRACT:$2,812 $0 $0
Total Expense Objects:$34,572 $53,890 $53,290 $53,519
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 125
Information Technology
JIM FOX
INFORMATION TECHNOLOGY DIRECTOR
Information Technology Services (Program 151) – This program provides coordination and direction for the application of
information technology to Village operations. Activities include maintenance of a Village-wide Technology Plan, selection, installation
and maintenance of hardware and software, coordination of user training, system administration, information security and
generation of operational and managerial reports. The goal of this program is to provide IT support and service to all Village
Residents, Businesses, and Village Departments.
Organizational Chart
Jim Fox
Information Technology
Director
Ejaz Khan
Information Technology
Assistant Director
Village of Oak Brook | Annual Budget FY2023 Page 126
Goals and Objectives
1. Technology Infrastructure - Maintain a reliable and scalable information technology infrastructure, enabling innovative uses of
technology.
Provide a reliable and secure infrastructure on which to base current and future Village technology systems.
Identify methods and practices to better manage network infrastructure.
Provide adequate network bandwidth for Village operations.
2. Security and Availability - Maintain an information technology environment insuring the confidentiality, integrity and availability of
critical information and systems.
Ensure the availability of systems through Disaster Recovery/Business Continuity planning, testing and execution.
Planning on installing network emergency backup power supply UPS system.
Enforce secure and effective access to technology resources through use of authentication and identity management
technologies.
Monitor and protect the network from threats posed by malicious entities located inside and outside the Village.
Expand secure wireless network availability.
3. Governance - Develop information technology policies, procedures, and practices that efficiently and effectively manage Information
Technology assets and meet the technology needs of Village residents, businesses, visitors, and employees.
Provide cost effective solutions for telecommunications, networking infrastructure and audio visual projects, and related services.
Develop and implement a plan and budget for appropriate Village technical support.
Reevaluate existing and identify new critical technology policies for Village operations.
Participate in the development and implementation of improved business processes with document imaging services.
Accomplishments
The Information Technology Services program:
Continued with the Implementation of the ExecuTime Time & Attendance System that fully integrates with the Village's ERP
Financial Software System Munis with employee scheduling and payroll timesheets.
Completed the implementation and launch of an online Business Registry Software System.
Began a project to Implementation an online Permit and Inspection Software System within the Development Services
Department.
Completed the launch of a new website for the Bath & Tennis Club along with implementing a new online Club Membership
Software System.
Completed the implementation of a Policy and Procedure Management System for all Village employees.
Completed an upgrade of the Villages Virtual Network Server SAN Environment.
Completed a project to update of the aerial image at the DAIS in the Dean Board Room using aerial imagery the Village collected
as part of the Village’s GIS Program.
Village of Oak Brook | Annual Budget FY2023 Page 127
Expenditures Summary
The FY23 Information Technology Services budget:
Telephone System Upgrade or Replacement
Computer Network SAN (Virtual Server Environment) Upgrade
Development Services Permitting Software System Implementation
Business Management Software System Implementation
Village Resident Communication System Implementation
ERP credit Card System Integration Implementation
$1,582,046 $91,161
(6.11% vs. prior year)
Information Technology Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
500k
1,000k
1,500k
2,000k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $350,012 $362,160 $348,898 $381,156 $18,996
MATERIALS & SUPPLIES $28,383 $29,600 $29,600 $29,600 $0
OPERATION & CONTRACT $343,584 $460,900 $464,400 $628,700 $167,800
CAPITAL OUTLAY $166,129 $638,225 $638,225 $542,590 -$95,635
Total GENERAL CORPORATE FUND:$888,107 $1,490,885 $1,481,123 $1,582,046 $91,161
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 128
Performance Measures
Program Budget Report
Expense Objects
PERSONNEL
SALARIES FULL-TIME $260,987 $268,135 $262,000 $279,629
I.M.R.F.$30,861 $24,350 $24,350 $25,390
F.I.C.A.$19,157 $20,445 $20,445 $20,904
HEALTH INSURANCE $34,357 $35,930 $35,930 $35,932
TRAVEL EXPENSE $0 $200 $200 $200
TRAINING $4,175 $12,500 $5,000 $18,500
DUES & MEMBERSHIPS $475 $600 $973 $600
Total PERSONNEL:$350,012 $362,160 $348,898 $381,156
MATERIALS & SUPPLIES
SUBSCRIPTIONS & PUBLICATIONS $107 $200 $200 $200
GENERAL OFFICE SUPPLIES $197 $400 $400 $400
COMPUTER SUPPLIES $28,078 $28,000 $28,000 $28,000
GENERAL EQUIPMENT $0 $1,000 $1,000 $1,000
Total MATERIALS & SUPPLIES:$28,383 $29,600 $29,600 $29,600
OPERATION & CONTRACT
TELECOM SERVICES $56,618 $65,000 $65,000 $62,280
MAINTENANCE COMPUTERS $238,344 $319,500 $319,500 $496,120
INTERNET SERVICES $35,964 $39,900 $39,900 $34,800
CONSULTING SERVICES $11,380 $28,000 $28,000 $27,000
OTHER SERVICES $1,278 $8,500 $12,000 $8,500
Total OPERATION & CONTRACT:$343,584 $460,900 $464,400 $628,700
CAPITAL OUTLAY
COMPUTER HARDWRE & SOFTWR $166,129 $638,225 $638,225 $542,590
Total CAPITAL OUTLAY:$166,129 $638,225 $638,225 $542,590
Total Expense Objects:$888,107 $1,490,885 $1,481,123 $1,582,046
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 129
Significant Changes
The FY23 Information Technology Services budget:
Continue with initiatives to improve the Security of the Village’s Computer Network.
Continue with the Implementation of the ExecuTime Time & Attendance System.
Continue with the Development Services Permitting Software System Implementation
Continue with the Business Registry Management Software System Implementation.
Planned deployment of online Email and Office Productivity Software System with Microsoft 365.
Planned deployment of an online software system to support Board and Commission Agenda Management System.
Planned deployment of a Village Resident Communication System.
Planned deployment of an ERP Credit Card System that will integrate various software systems used throughout Village
operations.
Village of Oak Brook | Annual Budget FY2023 Page 130
Financial Services
MARILYN FUMERO
FINANCE DIRECTOR
Program Descriptions
Financial Services Management (Program 211) – This program is responsible for the development of a comprehensive financial
management system for the Village to include centralized accounting, financial reporting, pension fund administration, and
budgeting. The Department oversees treasury, debt management, fixed asset reporting, and customer billing services. Coordination
of the annual audit by independent certified auditors is also handled within Financial Services. The goal of this program is to
efficiently and effectively manage the financial affairs of the Village.
Accounting and Reporting (Program 221) - This program is designated for the preparation of financial statements in a manner that
accurately processes and accounts for all financial transactions. Its purpose is to provide quality customer service in account
creation, billing, receipt collection and record keeping through superior competency, consistency and integrity. This program is also
responsible for processing the biweekly payroll and reporting all federal and state taxes. The goal of this program is to accurately
collect, record, classify, and report on the financial affairs of the Village.
Purchasing (Program 241) - This program provides central management of the Village's purchasing activities in order to implement
purchasing policies and procedures established pursuant to applicable law. The program also maintains the computerized purchasing
system, provides central coordination of the disposition of village-wide surplus property and assists departments in grant
procurement activities. The goal of this program is to operate an efficient and effective central purchasing process that is both
responsive to the needs of Village departments and carried out under appropriate internal controls, and to assist departments in
identifying and securing appropriate State and Federal grants for the Village.
Interfund Transfers (Program 271) - This program provides a mechanism for budgeting transfers and loans from the General
Corporate Fund to other funds. The goal of this program is to facilitate a clear and accurate presentation of program costs where
interfund transfers or loans are involved.
PSEBA Benefits (Program 293) - This program is responsible for financing the Village's obligation for the state-mandated health
insurance benefits of public safety employees and their dependents resulting from a public safety employee being catastrophically
injured while engaged in fresh pursuit or responding to an emergency pursuant to the Public Safety Employee Benefits Act (PSEBA).
The goal of this program is to adequately fund the Village's obligation in accordance with Illinois law.
Village of Oak Brook | Annual Budget FY2023 Page 131
Organizational Chart
FINANCE DIRECTOR
BUDGET OFFICER
SENIOR PURCHASING
ASSISTANT
PURCHASING &
CONTRACTS
SENIOR ACCOUNTING
ASSISTANT
ACCOUNTS PAYABLE
ACCOUNTANT
GENERAL ACCOUNTING
SENIOR ACCOUNTING
ASSISTANT
WATER BILLING
Goals and Objectives
1. Review and improve Finance Department operations and procedures. (Village strategic goal 2.3, 5.1)
Evaluate current policies and procedures to eliminate non value added redundancies.
Issue RFP for banking services to reduce fees and increase productivity.
Look to expand credit card acceptance at Village Hall in a cost neutral way.
2. Identify ways to maintain the Village’s financial stability. (Village strategic goal 2.1, 2.3, 3.1, 3.2, 5.1, 5.2)
Develop procedures to ensure proper collection and timely reporting of Village revenue sources.
Explore opportunities for shared services and outsourcing to reduce operating expenditures.
Provide detailed justification for budget amount line items.
Centralization of departmental commodities to ensure expenditures are closely monitored and evaluated.
Accomplishments
The Financial Services Management program:
Received the Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report
awarded by the Government Finance Officers Association. This is the 44th consecutive year the Village has received this award.
Received the Distinguished Budget Presentation Award for the annual municipal budget awarded by the Government Finance
Officers Association. This is the 11 year the Village has received this award.
Received the Award for Outstanding Achievement in Popular Annual Financial Reporting for the Citizen’s Annual Financial Report
awarded by the Government Finance Officers Association. This is the seventh year the Village has received this award.
Produced the Village’s third Budget in Brief document.
th
Village of Oak Brook | Annual Budget FY2023 Page 132
Expenditures Summary
$662,979 -$191,095
(-22.37% vs. prior year)
Financial Services Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
200k
400k
600k
800k
1,000k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $637,143 $680,180 $550,604 -$129,576
MATERIALS & SUPPLIES $19,937 $20,750 $24,670 $3,920
OPERATION & CONTRACT $78,285 $89,900 $87,705 -$2,195
Total GENERAL CORPORATE FUND:$735,365 $790,830 $662,979 -$127,851
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 133
Financial Services - Management
MARILYN FUMERO
FINANCE DIRECTOR
Program Descriptions
Financial Services Management (Program 211) – This program is responsible for the development of a comprehensive financial
management system for the Village to include centralized accounting, financial reporting, pension fund administration, and
budgeting. The Department oversees treasury, debt management, fixed asset reporting, and customer billing services. Coordination
of the annual audit by independent certified auditors is also handled within Financial Services. The goal of this program is to
efficiently and effectively manage the financial affairs of the Village.
Expenditures Summary
$260,452 -$36,007
(-12.15% vs. prior year)
Financial Services - Management Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
50k
100k
150k
200k
250k
300k
350k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $155,871 $173,615 $203,343 $29,728
OPERATION & CONTRACT $52,479 $59,600 $57,109 -$2,491
Total GENERAL CORPORATE FUND:$208,350 $233,215 $260,452 $27,237
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 134
Program Budget Report
Expense Objects
PERSONNEL
SALARIES FULL-TIME $130,106 $146,810 $150,000 $164,620
I.M.R.F.$13,875 $13,330 $17,732 $14,948
F.I.C.A.$9,957 $11,055 $14,763 $11,315
HEALTH INSURANCE $218 $220 $4,300 $6,295
TRAVEL EXPENSE $0 $50 $551 $2,215
TRAINING $50 $550 $550 $2,050
DUES & MEMBERSHIPS $1,665 $1,600 $1,600 $1,900
Total PERSONNEL:$155,871 $173,615 $189,496 $203,343
OPERATION & CONTRACT
PRINTING SERVICES $3,958 $3,750 $2,508 $500
BANK SERVICE FEES $17,921 $21,500 $21,500 $22,000
AUDITING SERVICES $12,600 $12,850 $12,850 $13,109
ACTUARIAL SERVICES $18,000 $21,500 $21,500 $21,500
Total OPERATION & CONTRACT:$52,479 $59,600 $58,358 $57,109
Total Expense Objects:$208,350 $233,215 $247,854 $260,452
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 135
Financial Services - Accounting & Reporting
MARILYN FUMERO
FINANCE DIRECTOR
Program Descriptions
Accounting and Reporting (Program 221) - This program is designated for the preparation of financial statements in a manner that
accurately processes and accounts for all financial transactions. Its purpose is to provide quality customer service in account
creation, billing, receipt collection and record keeping through superior competency, consistency and integrity. This program is also
responsible for processing the biweekly payroll and reporting all federal and state taxes. The goal of this program is to accurately
collect, record, classify, and report on the financial affairs of the Village.
Accomplishments
The Financial Services Management program:
Received the Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report
awarded by the Government Finance Officers Association. This is the 44th consecutive year the Village has received this award.
Received the Distinguished Budget Presentation Award for the annual municipal budget awarded by the Government Finance
Officers Association. This is the 11 year the Village has received this award.
Received the Award for Outstanding Achievement in Popular Annual Financial Reporting for the Citizen’s Annual Financial Report
awarded by the Government Finance Officers Association. This is the seventh year the Village has received this award.
Produced the Village’s third Budget in Brief document.
th
Expenditures Summary
$268,187 -$161,998
(-37.66% vs. prior year)
Financial Services - Accounting and Reporting Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
100k
200k
300k
400k
500k
Village of Oak Brook | Annual Budget FY2023 Page 136
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $374,560 $397,185 $231,221 -$165,964
MATERIALS & SUPPLIES $3,513 $2,700 $6,370 $3,670
OPERATION & CONTRACT $25,807 $30,300 $30,596 $296
Total GENERAL CORPORATE FUND:$403,879 $430,185 $268,187 -$161,998
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Program Budget Report
Expense Objects
PERSONNEL
SALARIES FULL-TIME $278,987 $296,490 $296,490 $174,630
SALARIES-OVERTIME $48 $500 $1,000 $1,000
I.M.R.F.$32,976 $26,975 $26,975 $15,856
F.I.C.A.$20,258 $22,725 $22,725 $13,359
HEALTH INSURANCE $40,565 $48,230 $48,230 $25,775
TRAINING $1,464 $2,000 $1,000 $600
DUES & MEMBERSHIPS $262 $265 $674
Total PERSONNEL:$374,560 $397,185 $397,094 $231,221
MATERIALS & SUPPLIES
GENERAL OFFICE SUPPLIES $0 $200 $300 $200
BUSINESS FORMS $2,273 $1,500 $1,500 $4,350
COPYING & PRINTING $1,240 $1,000 $1,000 $1,820
Total MATERIALS & SUPPLIES:$3,513 $2,700 $2,800 $6,370
OPERATION & CONTRACT
RENTALS $2,158 $2,500 $2,500 $2,596
PRINTING SERVICES $3,681 $3,800 $3,800 $4,000
AMBULANCE BILLING SERVICE $19,968 $24,000 $24,000 $24,000
Total OPERATION & CONTRACT:$25,807 $30,300 $30,300 $30,596
Total Expense Objects:$403,879 $430,185 $430,194 $268,187
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 137
Financial Services - Purchasing
MARILYN FUMERO
FINANCE DIRECTOR
Program Descriptions
Purchasing (Program 241) - This program provides central management of the Village's purchasing activities in order to implement
purchasing policies and procedures established pursuant to applicable law. The program also maintains the computerized purchasing
system, provides central coordination of the disposition of village-wide surplus property and assists departments in grant
procurement activities. The goal of this program is to operate an efficient and effective central purchasing process that is both
responsive to the needs of Village departments and carried out under appropriate internal controls, and to assist departments in
identifying and securing appropriate State and Federal grants for the Village.
Expenditures Summary
$134,340 $6,910
(5.42% vs. prior year)
Financial Services - Purchasing Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
25k
50k
75k
100k
125k
150k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $106,712 $109,380 $116,040 $6,660
MATERIALS & SUPPLIES $16,424 $18,050 $18,300 $250
Total GENERAL CORPORATE FUND:$123,136 $127,430 $134,340 $6,910
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 138
Program Budget Report
Expense Objects
PERSONNEL
SALARIES FULL-TIME $74,512 $77,020 $78,500 $83,000
SALARIES-OVERTIME $0 $150 $0
I.M.R.F.$8,802 $7,005 $7,005 $7,536
F.I.C.A.$5,209 $5,905 $5,905 $6,324
HEALTH INSURANCE $17,421 $18,400 $18,400 $18,400
TRAINING $454 $500 $250 $500
DUES & MEMBERSHIPS $315 $400 $375 $280
Total PERSONNEL:$106,712 $109,380 $110,435 $116,040
MATERIALS & SUPPLIES
SUBSCRIPTIONS & PUBLICATIONS $0 $50 $0
FOOD $4,980 $6,000 $5,900 $6,000
GENERAL OFFICE SUPPLIES $11,444 $12,000 $10,700 $12,000
GENERAL EQUIPMENT $0 $0 $0 $300
Total MATERIALS & SUPPLIES:$16,424 $18,050 $16,600 $18,300
Total Expense Objects:$123,136 $127,430 $127,035 $134,340
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 139
Financial Services - PSEBA & Interfund Transfers
MARILYN FUMERO
FINANCE DIRECTOR
Program Descriptions
PSEBA Benefits (Program 293) - This program is responsible for financing the Village's obligation for the state-mandated health
insurance benefits of public safety employees and their dependents resulting from a public safety employee being catastrophically
injured while engaged in fresh pursuit or responding to an emergency pursuant to the Public Safety Employee Benefits Act (PSEBA).
The goal of this program is to adequately fund the Village's obligation in accordance with Illinois law.
Interfund Transfers (Program 271) - This program provides a mechanism for budgeting transfers and loans from the General
Corporate Fund to other funds. The goal of this program is to facilitate a clear and accurate presentation of program costs where
interfund transfers or loans are involved.
Expenditures Summary
$36,800 -$109,280
(-74.81% vs. prior year)
Financial Services - PSEBA & Interfund Transfers Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
1M
2M
3M
4M
Budget Summary by Category
GENERAL CORPORATE FUND
PSEBA BENEFITS $50,452 $36,200 $36,800 $600
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 140
TRANSFER OUT/IN $3,000,000 $0 $0
REIMBURSEMENTS TO OTHER FUNDS $105,885 $109,880 -$109,880
Total GENERAL CORPORATE FUND:$3,156,337 $146,080 $36,800 -$109,280
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Program Budget Report
Expense Objects
PERSONNEL
PSEBA BENEFITS $50,452 $36,200 $35,215 $36,800
Total PERSONNEL:$50,452 $36,200 $35,215 $36,800
OTHER EXPENDITURES
TRANSFER OUT/IN $3,000,000 $0 $0
REIMBURSEMENTS TO OTHER FUNDS $105,885 $109,880 $109,880
Total OTHER EXPENDITURES:$3,105,885 $109,880 $109,880
Total Expense Objects:$3,156,337 $146,080 $145,095 $36,800
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 141
Library Services
JACOB POST
HEAD LIBRARIAN
Program Descriptions
Library General Operations (Program 511) – This program provides for the general operation of the Library including supervision of
all library divisions, supervision of the budget and implementation of all Library policies and objectives. This program also provides
for all Circulation Division functions. The goal of this program is to provide Oak Brook residents, business people and other users
with professional library services and high quality collections.
Library Technical Services (Program 521) – This program provides for acquisition, cataloging and processing of Library materials,
and includes responsibility for the development and maintenance of the database of the Library's collection. The goals of this
program are to provide efficient and accurate cataloging and database services and to maintain accurate records relating to the
Library's collections.
Library Public Services (Program 531) - This program provides professional assistance in reference and reader's advisory, collections,
and informational and recreational programs for both adult and youth Library users while encouraging reading and lifelong learning.
The goal of this program is to meet the needs of Library users by providing balanced collections consistent with the Library’s mission
statement, professional assistance in the use of resources, reader’s advisory and community outreach programs.
Village of Oak Brook | Annual Budget FY2023 Page 142
Organizational Chart
Village of Oak Brook | Annual Budget FY2023 Page 143
Goals and Objectives
1. To provide a diverse and contemporary collection of resources and enriching programs which impart opportunities for learning and
growth and add value to the community. (Linked to Village strategic goal 2.3, 4.2, 5.1)
Meet the criteria for Illinois public libraries as described in Serving Our Public 3.0: Standards for Illinois Public Libraries.
Streamline collections to make them more attractive and easier to peruse.
Continue to select, organize, preserve and provide materials for patrons which satisfy the needs of the community and fall within
budgeted allotments, striving toward excellence in collection management while adding at least 2,500 items to the collection.
Offer a variety of programs in different formats to reach a greater portion of the community, thereby increasing attendance.
2. To deliver exceptional service to patrons. (Linked to Village strategic goal 4.2, 5.1, 5.2)
Maintain membership in the SWAN library consortium. This will give patrons easier access to a range of library materials.
Continue to provide effective resource sharing through interlibrary loan.
Review customer service standards and policies with all employees to ensure that the Library is friendly and welcoming to all who
visit.
Continue to grow the Library’s online presence by increasing the usage of social media to promote the Library and its collections.
3. To create and maintain safe and inviting spaces within the Library. (Linked to Village strategic goal 3.3, 4.1)
Continue to work with Public Works to create a master plan for maintenance and renovation of the Library.
Investigate additional security cameras inside and outside the building.
Work to improve the grounds and gardens surrounding the Library.
4. To be fiscally responsible with planning for the future. (Linked to Village strategic plan 2.3, 4.2, 5.1, 5.2, 6.1 6.4)
Apply for a Per Capita Grant from the Illinois State Library as well as investigate other funding opportunities.
Maintain a staffing plan that reflects the Library’s needs for the next year.
Maintain membership in the SWAN library consortium. This will allow the Library to be able to keep fees at a manageable level.
Stay current on library trends that would be relevant to the Oak Brook community.
Village of Oak Brook | Annual Budget FY2023 Page 144
Accomplishments
The Library General Operations program:
Earned a Per Capita grant from the Illinois State Library.
Library continued its participation in the non-resident library card program.
Navigated the cybersecurity threat safely without interrupting core library services to residents. We were able to continue to
circulate materials, provide programming, and perform reference and readers’ services requests by utilizing other technology
while the village system was inaccessible.
Reworked, streamlined, and better codified the library’s on-boarding process for new staff.
Worked with the Friends of the Oak Brook Public Library to have a book sale of items donated by the community.
Created successful summer and winter reading programs for both adults and youth patrons.
Held a successful staff training day where library policies and procedures were discussed and practiced.
Continued to utilize the SWAN library consortium to better serve library patrons and save money.
The Library Technical Services program:
Provided infrastructure support by ordering, receiving, cataloging, and processing 4,704 items in 2022.
Progressed in adding stickers to books to highlight selected genres for browsing, including adding new genre stickers.
Added series numbers to spine labels for the benefit of both staff and patrons.
Completed an analysis of the Library’s Reference collection to maximize space and usage.
The Library Public Services program:
Selected, organized, preserved and provided materials for patrons which satisfy the needs of the community and fall within
budgeted allotments.
All children’s in-house programming was brought back in the Summer of 2022 and the participant numbers continue to grow.
Created a new English as a Second Language Conversation Club program. The group has grown over the course of the year and
includes full time residents, live-in au pairs, and others seeking to better their spoken English skills.
The Library rekindled past ties with Butler School District 53 teachers in the fall of 2022, bringing back more collaborative projects
and programs such as the Butler Lunchtime Book Club and Brook Forest’s annual fifth grade field trip.
Due to popular demand, the Library has continued offering Take & Make projects as well as virtual storytimes, reaching our
working parents who are not able to attend in-house events with their children.
Expanded outreach to the new Sheridan assisted living facility. These residents often face mobility issues which may make it
difficult or impossible to visit the library. By visiting this community directly in person, we’ve been able to supply hundreds of
books, sign up dozens of new residents for library cards, and increase our community visibility.
Collaborated with the Oak Brook Park District for the National Night Out and the Halloween Haunted Trail.
Village of Oak Brook | Annual Budget FY2023 Page 145
Expenditures Summary
$1,075,680 $79,535
(7.98% vs. prior year)
Library Services Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
1,000k
250k
500k
750k
1,250k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $686,611 $740,230 $809,964 $69,734
MATERIALS & SUPPLIES $158,691 $163,100 $164,900 $1,800
OPERATION & CONTRACT $79,874 $92,815 $100,816 $8,001
Total GENERAL CORPORATE FUND:$925,176 $996,145 $1,075,680 $79,535
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 146
Performance Measures
Personnel Schedule by Program
Village of Oak Brook | Annual Budget FY2023 Page 147
Library - General Operations
JACOB POST
HEAD LIBRARIAN
Program Descriptions
Library General Operations (Program 511) – This program provides for the general operation of the Library including supervision of
all library divisions, supervision of the budget and implementation of all Library policies and objectives. This program also provides
for all Circulation Division functions. The goal of this program is to provide Oak Brook residents, business people and other users
with professional library services and high quality collections.
Expenditures Summary
$533,909 $55,749
(11.66% vs. prior year)
Library - General Operations Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
100k
200k
300k
400k
500k
600k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $357,528 $382,545 $432,393 $49,848
MATERIALS & SUPPLIES $11,300 $12,950 $13,000 $50
OPERATION & CONTRACT $69,733 $82,665 $88,516 $5,851
Total GENERAL CORPORATE FUND:$438,561 $478,160 $533,909 $55,749
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 148
Program Budget Report
Expense Objects
PERSONNEL
SALARIES FULL-TIME $235,143 $242,555 $242,555 $261,587
SALARIES PART-TIME $53,328 $73,775 $73,775 $77,098
I.M.R.F.$27,801 $22,025 $22,025 $23,752
F.I.C.A.$21,541 $24,200 $24,200 $25,909
HEALTH INSURANCE $18,964 $18,650 $42,273 $39,753
TRAVEL EXPENSE $0 $300 $0 $2,205
TRAINING $367 $600 $600 $1,650
DUES & MEMBERSHIPS $385 $440 $385 $440
Total PERSONNEL:$357,528 $382,545 $405,813 $432,393
MATERIALS & SUPPLIES
DRUGS & MEDICAL $148 $150 $150 $150
FOOD $750 $750 $750 $750
GENERAL OFFICE SUPPLIES $3,999 $4,000 $4,000 $4,000
BUSINESS FORMS $0 $50 $50
COPYING & PRINTING $1,908 $3,500 $3,500 $3,600
GENERAL EQUIPMENT $4,495 $4,500 $4,500 $4,500
Total MATERIALS & SUPPLIES:$11,300 $12,950 $12,950 $13,000
OPERATION & CONTRACT
NATURAL GAS $11,526 $11,000 $12,850 $13,000
SEWER $431 $360 $500 $500
LAUNDRY & CLEANING $25,525 $28,250 $27,730 $31,270
MAINT.-OFFICE EQUIPMENT $299 $400 $0 $400
MAINT. OTHER EQUIPMENT $113 $0 $0
RENTALS $1,822 $2,650 $2,650 $2,186
ADVERTISING/PROMOTION $744 $1,000 $1,000 $1,000
MAINT. SERVICES-GROUNDS $7,840 $13,840 $13,840 $16,600
MAGIC CHARGES $21,335 $25,065 $21,805 $23,310
OTHER SERVICES $99 $100 $100 $250
Total OPERATION & CONTRACT:$69,733 $82,665 $80,475 $88,516
CAPITAL OUTLAY
EQUIPMENT REPLACEMENT $0 $0 $9,865
Total CAPITAL OUTLAY:$0 $0 $9,865
Total Expense Objects:$438,561 $478,160 $509,103 $533,909
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 149
Library - Technical Services
JACOB POST
HEAD LIBRARIAN
Program Descriptions
Library Technical Services (Program 521) – This program provides for acquisition, cataloging and processing of Library materials,
and includes responsibility for the development and maintenance of the database of the Library's collection. The goals of this
program are to provide efficient and accurate cataloging and database services and to maintain accurate records relating to the
Library's collections.
Expenditures Summary
$146,239 $14,294
(10.83% vs. prior year)
Library - Technical Services Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
25k
50k
75k
100k
125k
150k
175k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $119,393 $127,695 $142,339 $14,644
MATERIALS & SUPPLIES $3,297 $3,600 $3,600 $0
OPERATION & CONTRACT $645 $650 $300 -$350
Total GENERAL CORPORATE FUND:$123,335 $131,945 $146,239 $14,294
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted FY2022 Adopted vs. FY2023 Budgeted ($
Change)
Village of Oak Brook | Annual Budget FY2023 Page 150
Program Budget Report
Expense Objects
PERSONNEL
SALARIES FULL-TIME $65,683 $69,055 $69,055 $80,574
SALARIES PART-TIME $21,938 $26,650 $26,650 $28,272
I.M.R.F.$7,765 $6,270 $6,270 $7,316
F.I.C.A.$6,420 $7,320 $7,320 $9,083
HEALTH INSURANCE $17,421 $18,400 $17,518 $17,094
UNEMPLOYMENT COMPENSATION $167 $0 $0
Total PERSONNEL:$119,393 $127,695 $126,813 $142,339
MATERIALS & SUPPLIES
GENERAL OFFICE SUPPLIES $3,297 $3,600 $3,600 $3,600
Total MATERIALS & SUPPLIES:$3,297 $3,600 $3,600 $3,600
OPERATION & CONTRACT
OTHER SERVICES $645 $650 $300 $300
Total OPERATION & CONTRACT:$645 $650 $300 $300
Total Expense Objects:$123,335 $131,945 $130,713 $146,239
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 151
Library - Public Services
JACOB POST
HEAD LIBRARIAN
Program Descriptions
Library Public Services (Program 531) - This program provides professional assistance in reference and reader's advisory, collections, and
informational and recreational programs for both adult and youth Library users while encouraging reading and lifelong learning. The goal of
this program is to meet the needs of Library users by providing balanced collections consistent with the Library’s mission statement,
professional assistance in the use of resources, reader’s advisory and community outreach programs.
Expenditures Summary
$395,532 $9,492
(2.46% vs. prior year)
Library - Public Services Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
100k
200k
300k
400k
500k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $209,689 $229,990 $235,232 $5,242
MATERIALS & SUPPLIES $144,094 $146,550 $148,300 $1,750
OPERATION & CONTRACT $9,497 $9,500 $12,000 $2,500
Total GENERAL CORPORATE FUND:$363,281 $386,040 $395,532 $9,492
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Program Budget Report
Village of Oak Brook | Annual Budget FY2023 Page 152
Expense Objects
PERSONNEL
SALARIES FULL-TIME $67,710 $69,985 $69,985 $73,977
SALARIES PART-TIME $119,599 $137,555 $137,555 $138,096
I.M.R.F.$8,004 $6,355 $6,355 $6,717
F.I.C.A.$14,158 $15,875 $15,875 $16,224
HEALTH INSURANCE $218 $220 $218 $218
Total PERSONNEL:$209,689 $229,990 $229,988 $235,232
MATERIALS & SUPPLIES
SUBSCRIPTIONS & PUBLICATIONS $11,349 $11,350 $9,600 $10,100
LIBRARY BOOKS $72,764 $74,000 $74,000 $77,000
AUDIO VISUAL MATERIALS $22,783 $24,000 $24,000 $24,000
ON-LINE DATABASES $37,198 $37,200 $37,200 $37,200
Total MATERIALS & SUPPLIES:$144,094 $146,550 $144,800 $148,300
OPERATION & CONTRACT
ADVERTISING/PROMOTION $9,497 $9,500 $9,500 $12,000
Total OPERATION & CONTRACT:$9,497 $9,500 $9,500 $12,000
Total Expense Objects:$363,281 $386,040 $384,288 $395,532
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 153
Police
CHIEF BRIAN STROCKIS
Chief of Police
Police Services Management (Program 611) – This program provides budgetary support for the planning, organizing, staffing,
coordination, and review necessary to preserve and protect citizens' lives, constitutional rights, and property, enforce the law and
provide quality service to the community. The goal is to manage the resources of the Police Department to enhance the safety and
security of the community.
Police Field Services (Program 621) - This program provides budgetary support for directed and preventive patrol and other police
activities to protect residents, visitors, and businesses in the Village. The Patrol Division enforces all State laws and local ordinances
and provides continuous non-emergency police services. This program aims to provide an effective and efficient response to
citizens' requests for police services and focus non-service demand patrol time in areas and activities related to current community
priorities.
Auxiliary Police Unit (Program 622) - This program provides budgetary support for the police auxiliary unit providing additional police
resources for special events and helping traditional police patrol activities. Their primary responsibility is protecting the schools and
assisting with traffic direction. Auxiliaries are appointed by the corporate authorities, serve at the direction of the chief of police, and
only have authority while on duty.
Police Support Services General (Program 631) - This program provides management supervision for the overall Support Services
function, Training and Public Relations efforts, and the ongoing effort to maintain current policies and procedures for the
department. This program also coordinates the purchases of uniforms, other certain commodities, and general services within the
Police Department. This program aims to provide direct citizen and internal support services in an efficient and effective manner.
Police Support Services Investigations (Program 632) - This program provides the necessary personnel and equipment to conduct
investigations of criminal cases, crime prevention, and related activities, arrest offenders and recover evidence and stolen property.
The goal of this program is to enhance public safety through the successful investigation of criminal activity and other necessary
investigational support.
Police Support Services Records (Program 634) - This program provides for the maintenance and retrieval of records as required by
law and as needed to support Police Department operations. This program aims to provide required information and data in a timely
and accurate basis for use by the Police Department and other Village staff and citizens as appropriate.
Village of Oak Brook | Annual Budget FY2023 Page 154
Organizational Chart
Chief of Police
Director
Finance Team
Admintrative
Coordinator to the Chief
Deputy Chief of Police
Support Services
Administrative Assistant
LEADS Coordinator
Accreditation Manager
Crime Analyst
Support Services Of cer
Records Clerk - FT (2)
Auxiliary Of cers - PT
(7.0)
Vehicle Task Force
Of cer - FT (1.0)
Police Of cer - FT (1.0)
Detective Sergeant
Police Of cers - FT (5.0)
Detectives
SRT - FT (3.0)
Police Of cer - FT (1.0)
Vehicle Task Force Of cer
Deputy Chief of Police
Patrol Operations
Police Of cer - FT (4)
Team Sergeant
Patrol Police Of cers - FT
(11)
Relief Police Of cer -
Sergeant FT (1.0)
Power Shift Police
Of cer - K9 Unit FT
Community Service
Of cers - FT (4.0)
Accomplishments
2022 Accomplishments
The Police Services Management program:
New Police Chief, named in June, restructured the department and appointed two Deputy Chiefs with clearly defined roles within
the department.
The Police Field Services program:
Pro-active policing efforts were implemented and defined as the department's mission—implementing a K9 unit to supplement
the Patrol Division.
The Auxiliary Police Unit program:
Redefined the Auxiliary program to have a primary function of school security. Cost-sharing measures with the School District
supplement this program.
The Police Support Services General program:
As part of the Police Department restructuring, a civilian Crime Analyst/Accreditation Manger replaced a sworn Police Sergeant
position. This combined position has given the department an investigative resource that was an identified need.
The Police Support Services Investigations program:
The Oak Brook Police has partnered with the United States Secret Service to have an Agent work directly out of the
Investigations Division. This resource is at no cost to the Village and provides direct access to federal resources.
The Police Support Services Records program:
With the retirement of a long-time records clerk in 2022, the department hired a DuComm dispatcher to fill the role. The
Records department aims to modernize workflows to become more efficient.
Village of Oak Brook | Annual Budget FY2023 Page 155
Goals and Objectives
1. Provide the community with the highest quality of law enforcement services. (Linked to Village strategic goal 1.3, 2.3, 4.2, 5.1, 5.2,
6.1, 6.2, 6.4)
Leverage technology to better serve the community. Implementation of fixed site LPRs and strategic deployment of a mobile
trailer LPR in the field.
1. Provide the community with the highest quality of law enforcement services. (Linked to Village strategic goal 1.3, 2.3, 4.2,
5.1, 5.2, 6.1, 6.2, 6.4)
Leverage technology to better serve the community. Implementation of fixed site LPRs and strategic deployment of a mobile
trailer LPR in the field.
2. Preserve and protect all persons' lives, property, and constitutional guarantees. (Linked to Village strategic goal 1.3, 3.3, 4.2, 5.1,
5.2, 6.1, 6.2)
Ensure all mandated training requirements are met for all sworn officers. Increase reality-based training and de-escalation tactics
utilizing the Taser VR tool purchased in 2022.
3. Commitment to professional excellence through loyalty, honor, and teamwork. (Linked to Village strategic plan 1.3, 4.2, 5.1, 5.2,
6.1, 6.2, 6.4)
Increase the Special Response Team (SRT) staff to continue pro-active policing efforts. Staff DuPage saturation details with SRT
officers and the newly formed K-9 unit to bring additional law enforcement resources to Oak Brook.
Village of Oak Brook | Annual Budget FY2023 Page 156
Expenditures Summary
$10,391,767 $522,662
(5.30% vs. prior year)
Police Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
10M
2.5M
5M
7.5M
12.5M
Budget Summary by Category
Expense Objects
PERSONNEL $8,242,368 $8,560,970 $9,060,856 $499,886
MATERIALS & SUPPLIES $60,103 $99,500 $103,929 $4,429
OPERATION & CONTRACT $764,330 $924,010 $982,013 $58,003
CAPITAL OUTLAY $0 $284,625 $244,968 -$39,657
Total Expense Objects:$9,066,801 $9,869,105 $10,391,767 $522,662
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 157
Performance Measures
Village of Oak Brook | Annual Budget FY2023 Page 158
Police - Management
CHIEF BRIAN STROCKIS
Chief of Police
Police Services Management (Program 611) – This program provides budgetary support for the planning, organizing, staffing,
coordination, and review necessary to preserve and protect citizens' lives, constitutional rights, and property, enforce the law and
provide quality service to the community. The goal is to manage the resources of the Police Department to enhance the safety and
security of the community.
Expenditures Summary
$457,194 -$216
(-0.05% vs. prior year)
Police - Management Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
200k
400k
600k
800k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $537,400 $396,195 $394,845 $394,120
MATERIALS & SUPPLIES $1,243 $3,000 $3,000 $3,160
OPERATION & CONTRACT $41,450 $58,215 $116,221 $59,914
Total GENERAL CORPORATE FUND:$580,093 $457,410 $514,066 $457,194
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Program Budget Report
Village of Oak Brook | Annual Budget FY2023 Page 159
Expense Objects
PERSONNEL
SALARIES FULL-TIME $292,124 $242,245 $242,245 $248,985
SALARIES-OVERTIME $0 $500 $0 $500
EARLY RETIREMENT INCENTIVE $79,912 $0 $0
I.M.R.F.$8,739 $7,000 $7,000 $7,447
POLICE PENSION $100,782 $80,325 $80,325 $86,228
F.I.C.A.$8,236 $8,300 $8,300 $8,695
HEALTH INSURANCE $38,417 $41,975 $41,975 $19,300
PHYSICAL EXAMINATIONS $775 $850 $0
TRAINING $863 $7,000 $7,000 $10,278
DUES & MEMBERSHIPS $7,551 $8,000 $8,000 $12,687
Total PERSONNEL:$537,400 $396,195 $394,845 $394,120
MATERIALS & SUPPLIES
FOOD $1,243 $2,500 $2,500 $2,500
GENERAL OFFICE SUPPLIES $0 $500 $500 $660
Total MATERIALS & SUPPLIES:$1,243 $3,000 $3,000 $3,160
OPERATION & CONTRACT
MAINTENANCE BUILDINGS $1,225 $7,500 $7,500 $7,423
CONTRACT SERVICES $0 $0 $58,000
OTHER SERVICES $4,595 $7,500 $7,500 $6,295
CONTRIBUTION TO OTHER AGE $24,400 $26,500 $26,500 $27,740
VEHICLE OPER. & MAINT CHR $8,735 $11,370 $11,376 $12,516
VEHICLE REPLACEMENT CHRG $2,495 $5,345 $5,345 $5,940
Total OPERATION & CONTRACT:$41,450 $58,215 $116,221 $59,914
Total Expense Objects:$580,093 $457,410 $514,066 $457,194
NameName FY2021 ActualsFY2021 Actuals FY2022 AdoptedFY2022 Adopted FY2022 ProjectedFY2022 Projected FY2023 BudgetedFY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 160
Police - Field Services
CHIEF BRIAN STROCKIS
Chief of Police
Police Field Services (Program 621) - This program provides budgetary support for directed and preventive patrol and other police
activities to protect residents, visitors, and businesses in the Village. The Patrol Division enforces all State laws and local ordinances
and provides continuous non-emergency police services. This program aims to provide an effective and efficient response to
citizens' requests for police services and focus non-service demand patrol time in areas and activities related to current community
priorities.
Expenditures Summary
$6,956,355 $686,815
(10.95% vs. prior year)
Police - Field Services Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
2M
4M
6M
8M
Budget Summary by Category
Expense Objects
PERSONNEL $5,332,236 $5,692,130 $6,365,275 $673,145
MATERIALS & SUPPLIES $5,799 $8,800 $12,104 $3,304
OPERATION & CONTRACT $193,934 $283,985 $334,008 $50,023
CAPITAL OUTLAY $0 $284,625 $244,968 -$39,657
Total Expense Objects:$5,531,969 $6,269,540 $6,956,355 $686,815
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 161
Program Budget Report
GENERAL CORPORATE FUND
PERSONNEL
SALARIES FULL-TIME $3,024,976 $3,288,095 $3,288,095 $3,736,969
SALARIES-OVERTIME $232,599 $250,000 $400,000 $250,000
SAL-OVERTIME-SPEC DETAIL $74,498 $40,000 $40,000 $50,000
I.M.R.F.$24,937 $23,865 $23,865 $23,845
POLICE PENSION $1,451,730 $1,473,870 $1,473,870 $1,703,908
F.I.C.A.$58,161 $68,180 $68,180 $67,932
HEALTH INSURANCE $462,077 $544,620 $544,620 $528,870
TRAVEL EXPENSE $3,257 $3,500 $3,500 $3,750
Total PERSONNEL:$5,332,236 $5,692,130 $5,842,130 $6,365,275
MATERIALS & SUPPLIES
TOOLS & HARDWARE $145 $1,500 $1,500 $1,500
K-9 $2,349 $4,000 $23,000 $6,720
GENERAL EQUIPMENT $3,305 $3,300 $4,300 $3,884
Total MATERIALS & SUPPLIES:$5,799 $8,800 $28,800 $12,104
OPERATION & CONTRACT
MAINT. OTHER EQUIPMENT $3,880 $1,300 $1,300 $2,735
MAINTENANCE RADIOS $1,101 $3,000 $3,000 $5,011
LICENSES & FEES $789 $1,535 $1,235 $1,235
VEHICLE OPER. & MAINT CHR $160,770 $164,200 $164,184 $180,602
VEHICLE REPLACEMENT CHRG $27,395 $113,950 $113,950 $144,425
Total OPERATION & CONTRACT:$193,934 $283,985 $283,669 $334,008
CAPITAL OUTLAY
NEW EQUIPMENT $0 $237,125 $237,125 $235,970
EQUIPMENT REPLACEMENT $0 $47,500 $47,500 $8,999
Total CAPITAL OUTLAY:$0 $284,625 $284,625 $244,968
Total GENERAL CORPORATE FUND:$5,531,969 $6,269,540 $6,439,224 $6,956,355
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 162
Police - Auxiliary Support Unit
CHIEF BRIAN STROCKIS
Chief of Police
Auxiliary Police Unit (Program 622) - This program provides budgetary support for the police auxiliary unit providing additional police
resources for special events and helping traditional police patrol activities. Their primary responsibility is protecting the schools and
assisting with traffic direction. Auxiliaries are appointed by the corporate authorities, serve at the direction of the chief of police, and
only have authority while on duty.
Expenditures Summary
$88,232 $12,877
(17.09% vs. prior year)
Police - Auxiliary Support Unit Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
20k
40k
60k
80k
100k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $3,440 $75,355 $88,232
Total GENERAL CORPORATE FUND:$3,440 $75,355 $88,232
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted
Program Budget Report
Expense Objects
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 163
PERSONNEL
SALARIES PART-TIME $2,744 $35,000 $35,000 $61,739
SAL-OVERTIME-SPEC DETAIL $452 $35,000 $35,000 $21,770
F.I.C.A.$244 $5,355 $5,355 $4,723
Total PERSONNEL:$3,440 $75,355 $75,355 $88,232
Total Expense Objects:$3,440 $75,355 $75,355 $88,232
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 164
Police - Support Services
CHIEF BRIAN STROCKIS
Chief of Police
Police Support Services General (Program 631) - This program provides management supervision for the overall Support Services
function, Training and Public Relations efforts, and the ongoing effort to maintain current policies and procedures for the
department. This program also coordinates the purchases of uniforms, other certain commodities, and general services within the
Police Department. This program aims to provide direct citizen and internal support services in an efficient and effective manner.
Expenditures Summary
$1,013,729 -$48,701
(-4.58% vs. prior year)
Police - Support Services Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
1,000k
250k
500k
750k
1,250k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $946,647 $990,080 $944,455 -$45,625
MATERIALS & SUPPLIES $35,195 $68,600 $62,199 -$6,401
OPERATION & CONTRACT $4,479 $3,750 $7,075 $3,325
Total GENERAL CORPORATE FUND:$986,321 $1,062,430 $1,013,729 -$48,701
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Program Budget Report
Village of Oak Brook | Annual Budget FY2023 Page 165
Expense Objects
PERSONNEL
SALARIES FULL-TIME $532,196 $549,760 $549,760 $537,749
SALARIES-OVERTIME $16,273 $30,000 $30,000 $25,000
I.M.R.F.$8,628 $6,975 $6,975 $14,575
POLICE PENSION $235,391 $229,765 $229,765 $195,022
F.I.C.A.$11,492 $13,170 $13,170 $17,724
HEALTH INSURANCE $105,202 $117,160 $117,160 $109,900
TRAINING $34,857 $40,000 $28,535 $41,929
DUES & MEMBERSHIPS $1,859 $2,500 $2,500 $2,556
CLOTHING ALLOWANCE $750 $750 $750
Total PERSONNEL:$946,647 $990,080 $978,615 $944,455
MATERIALS & SUPPLIES
SUBSCRIPTIONS & PUBLICATIONS $1,195 $1,100 $1,100 $1,100
UNIFORMS $24,403 $50,000 $41,670 $43,599
GENERAL OFFICE SUPPLIES $0 $0 $0 $2,500
AMMUNITION $8,930 $15,000 $12,600 $15,000
GENERAL EQUIPMENT $666 $2,500 $23,995
Total MATERIALS & SUPPLIES:$35,195 $68,600 $79,365 $62,199
OPERATION & CONTRACT
LAUNDRY & CLEANING $575 $250 $950 $1,576
MAINT. OTHER EQUIPMENT $20 $0
ADVERTISING/PROMOTION $3,884 $3,500 $3,500 $5,499
Total OPERATION & CONTRACT:$4,479 $3,750 $4,450 $7,075
Total Expense Objects:$986,321 $1,062,430 $1,062,430 $1,013,729
NameName FY2021 ActualsFY2021 Actuals FY2022 AdoptedFY2022 Adopted FY2022 ProjectedFY2022 Projected FY2023 BudgetedFY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 166
Police - Support Services Investigations
CHIEF BRIAN STROCKIS
Chief of Police
Police Support Services Investigations (Program 632) - This program provides the necessary personnel and equipment to conduct
investigations of criminal cases, crime prevention, and related activities, arrest offenders and recover evidence and stolen property.
The goal of this program is to enhance public safety through the successful investigation of criminal activity and other necessary
investigational support.
Expenditures Summary
$1,151,408 -$117,907
(-9.29% vs. prior year)
Police - Support Services Investigations Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
250k
500k
750k
1,000k
1,250k
1,500k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $1,246,328 $1,227,765 $1,100,565 -$127,200
MATERIALS & SUPPLIES $1,771 $2,300 $6,652 $4,352
OPERATION & CONTRACT $18,544 $39,250 $44,191 $4,941
Total GENERAL CORPORATE FUND:$1,266,644 $1,269,315 $1,151,408 -$117,907
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Program Budget Report
Village of Oak Brook | Annual Budget FY2023 Page 167
Expense Objects
PERSONNEL
SALARIES FULL-TIME $703,680 $695,345 $695,345 $576,599
SALARIES-OVERTIME $49,379 $40,000 $40,000 $40,000
SAL-OVERTIME-SPEC DETAIL $3,412 $0 $0 $1,000
POLICE PENSION $349,544 $337,095 $337,095 $360,115
F.I.C.A.$10,381 $10,665 $10,665 $10,111
HEALTH INSURANCE $125,433 $139,160 $139,160 $104,240
TRAVEL EXPENSE $0 $1,000 $1,000 $1,000
CLOTHING ALLOWANCE $4,500 $4,500 $5,250 $7,500
Total PERSONNEL:$1,246,328 $1,227,765 $1,228,515 $1,100,565
MATERIALS & SUPPLIES
DRUGS & MEDICAL $932 $800 $800 $1,041
GENERAL EQUIPMENT $839 $1,500 $1,500 $5,611
Total MATERIALS & SUPPLIES:$1,771 $2,300 $2,300 $6,652
OPERATION & CONTRACT
OTHER SERVICES $5,394 $5,000 $5,000 $6,000
SPECIAL INVESTIGATIONS $360 $500 $500 $500
VEHICLE OPER. & MAINT CHR $8,110 $9,815 $9,816 $10,815
VEHICLE REPLACEMENT CHRG $4,680 $23,935 $23,935 $26,876
Total OPERATION & CONTRACT:$18,544 $39,250 $39,251 $44,191
Total Expense Objects:$1,266,644 $1,269,315 $1,270,066 $1,151,408
NameName FY2021 ActualsFY2021 Actuals FY2022 AdoptedFY2022 Adopted FY2022 ProjectedFY2022 Projected FY2023 BudgetedFY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 168
Police - Support Services Records
CHIEF BRIAN STROCKIS
Chief of Police
Police Support Services Records (Program 634) - This program provides for the maintenance and retrieval of records as required by
law and as needed to support Police Department operations. This program aims to provide required information and data in a timely
and accurate basis for use by the Police Department and other Village staff and citizens as appropriate.
Expenditures Summary
$724,848 -$10,207
(-1.39% vs. prior year)
Police - Support Services Records Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
200k
400k
600k
800k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $176,316 $179,445 $168,209 -$11,236
MATERIALS & SUPPLIES $16,095 $16,800 $19,814 $3,014
OPERATION & CONTRACT $505,923 $538,810 $536,825 -$1,985
Total GENERAL CORPORATE FUND:$698,334 $735,055 $724,848 -$10,207
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Program Budget Report
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 169
Expense Objects
PERSONNEL
SALARIES FULL-TIME $132,663 $137,055 $137,055 $136,246
SALARIES-OVERTIME $78 $1,200 $2,500 $2,654
I.M.R.F.$15,695 $12,555 $12,555 $12,371
F.I.C.A.$9,790 $10,580 $10,580 $10,423
HEALTH INSURANCE $18,090 $18,055 $18,055 $6,515
Total PERSONNEL:$176,316 $179,445 $180,745 $168,209
MATERIALS & SUPPLIES
GENERAL OFFICE SUPPLIES $7,883 $8,000 $8,000 $7,980
BUSINESS FORMS $2,261 $2,500 $2,500 $2,454
COPYING & PRINTING $4,536 $4,800 $4,800 $7,632
GENERAL EQUIPMENT $1,415 $1,500 $1,500 $1,748
Total MATERIALS & SUPPLIES:$16,095 $16,800 $16,800 $19,814
OPERATION & CONTRACT
RENTALS $3,074 $4,000 $4,000 $3,689
PRINTING SERVICES $802 $2,000 $2,000 $2,500
OUTSIDE LEGAL SERVICES $2,610 $5,500 $5,500 $3,500
DU-COMM $498,731 $524,310 $524,310 $525,136
OTHER SERVICES $706 $3,000 $3,000 $2,000
Total OPERATION & CONTRACT:$505,923 $538,810 $538,810 $536,825
Total Expense Objects:$698,334 $735,055 $736,355 $724,848
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 170
Fire
KEVIN FLEEGE
FIRE CHIEF
Program Descriptions
Fire, Rescue, and EMS Operations (Program 700) – This program provides budgetary support for Rescue and Fire Operations and
Emergency Medical Services personnel. The goal of the program is to respond to all calls for emergency service with professional,
highly skilled and technically trained firefighters/paramedics in a cost efficient manner.
Rescue and Fire Service Management (Program 711) - This program provides management direction and coordination for the
operations of the Oak Brook Fire Department, including rescue and fire, emergency medical services, special teams, training, and
fire prevention and public safety education. The goal of the program is to provide superior fire protection, rescue and emergency
medical services to the Village, and minimizes or prevents the loss of life, personal injury and property damage due to fire or
accidents. It is also to manage Fire Department operations and resources in a manner that is safe, effective and cost efficient.
Special Teams Operations (Program 722) - This program provides emergency response and incident mitigation for advanced
specialty rescue situations involving high or low angle rope rescue, confined space or trench rescue, surface water or dive rescue,
building collapse and hazardous materials incidents within the Village, as well as the supplies, equipment and other support required
to conduct specialized rescue and/or mitigation activities efficiently and safely. The goal of the program is to provide superior
advanced specialty rescue emergency services that minimize or prevent loss of life, personal injury and property damage.
Rescue and Fire Training (Program 723) - This program provides education, training and safety support activities for all emergency
response and incident mitigation operations as well as non-emergency operations within the Fire Department. The goal of the
program is to provide comprehensive annual and long-term training and safety programs that minimize personnel-related accidents
and injuries, facilitate superior emergency and non-emergency operations, and provide state of the art individualized professional
development opportunities for Fire Department personnel.
Emergency Medical Services (Program 731) - This program provides advanced life support (ALS) emergency medical treatment and
transportation services to the sick and injured, as well as the supplies, equipment, training and other support required to perform
medical-related activities efficiently and safely. This program also facilitates the scheduling of regular physicals for Fire Department
members, and conducts medical-related public safety education programs for residential and commercial members of the
community. The goal of this program is to provide patients with superior emergency medical care and transportation within the
scope of the ALS system; to promote medical-related support activities for Fire Department members including training and regular
medical evaluations; and to proactively promote Cardiopulmonary Resuscitation (CPR), Automatic External Defibrillators (AEDs),
first-aid and injury prevention public safety education programs.
Fire Prevention (Program 741) - This program provides fire safety inspectional services and fire prevention education throughout the
community on a regular basis, with a strong emphasis on commercial, industrial, institutional and educational occupancies. In
addition, inspectors enforce the fire code, conduct plan reviews of new construction, pre-plan existing structures, promote and
provide a wide variety of fire safety educational programs, and appropriately support the other programs within the department.
The goal of the program is to assist the community in providing a safe working and/or living environment by focusing on preventing
fires.
Village of Oak Brook | Annual Budget FY2023 Page 171
Organizational Chart
Fire Chief
Finance Team
Administrative
Coordinator (1.0)
Battalion Chief (1.0)
Black Shift
Lieutenant (2.0)
Black Shift
Fire ghter/Paramedic
(7.0)
Black Shift
Battalion Chief (1.0)
Red Shift
Lieutenant (2.0)
Red Shift
Fire ghter/Paramedic
(7.0)
Red Shift
Battalion Chief (1.0)
Gold Shift
Lieutenant (2.0)
Gold Shift
Fire ghter/Paramedic
(7.0)
Gold Shift
Shared Fire Prevention
Services
Contracted (York Center)
7G Positions
Training Of cer
EMS Coordinator
Public Education
Coordinator
CPR Coordinator
Goals and Objectives
1. Maintain and Enhance Fire Department Services. (Village strategic goal 2.3, 5.1, 5.2)
Maintain effective staffing of two (2) frontline Advanced Life Support (ALS) fire apparatus and two (2) frontline ALS ambulances.
Continuation of streamlining, enhancing and modifying current dispatching practices performed by Du Comm.
Analyze current response data.
Continuation and enhancement of the collaborative efforts in providing service between neighboring communities.
2. Improve Fire Prevention Bureau Functionality. (Village strategic goal 2.3, 5.1, 5.2)
Continue providing fire prevention bureau services activities under the direct supervision and control of the fire department.
Continuation of providing leadership, direction and appropriate management by an assigned Battalion Chief (Fire Marshal).
Implementation of the new “Image Trend” computerized records management system uniquely designed to meet department
inspection needs while improving efficiency and accountability.
Increase qualified and trained staffing to meet current workload demands with the use of civilian inspectors.
3. Continue efforts to improve the Insurance Service Office rating. (Village strategic goal 4.2, 5.1)
Develop a Standard of Cover.
Develop and adopt a Strategic Plan.
Update Standard Operating Guidelines.
Improve annual fire hydrant testing and conduct more flow testing
4. Promote the Fire Department’s Image. (Village strategic goal 4.2, 5.1)
Continuation of the annual Citizen’s Fire Academy program.
Build upon and enhance the annual 9/11 ceremony
Establish an annual open house event.
Provide more public education opportunities.
Village of Oak Brook | Annual Budget FY2023 Page 172
Expenditures Summary
$9,044,588 $1,293,018
(16.68% vs. prior year)
Fire Department Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
2M
4M
6M
8M
10M
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $6,719,232 $7,048,370 $7,645,047 $596,677
MATERIALS & SUPPLIES $105,063 $137,045 $137,330 $285
OPERATION & CONTRACT $574,073 $653,125 $1,109,360 $456,235
OTHER EXPENDITURES $8,609 $9,000 $9,000 $0
CAPITAL OUTLAY $64,273 $74,500 $143,851 $69,351
Total GENERAL CORPORATE FUND:$7,471,252 $7,922,040 $9,044,588 $1,122,548
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 173
Fire - Management
KEVIN FLEEGE
FIRE CHIEF
Rescue and Fire Service Management (Program 711) - This program provides management direction and coordination for the
operations of the Oak Brook Fire Department, including rescue and fire, emergency medical services, special teams, training, and
fire prevention and public safety education. The goal of the program is to provide superior fire protection, rescue and emergency
medical services to the Village, and minimizes or prevents the loss of life, personal injury and property damage due to fire or
accidents. It is also to manage Fire Department operations and resources in a manner that is safe, effective and cost efficient.
Expenditures Summary
$626,939 $82,359
(15.12% vs. prior year)
Fire - Management Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
100k
200k
300k
400k
500k
600k
700k
Budget Summary by Fund
GENERAL CORPORATE FUND
PERSONNEL $292,841 $364,470 $436,807 $72,337
MATERIALS & SUPPLIES $2,698 $4,645 $5,900 $1,255
OPERATION & CONTRACT $200,435 $166,465 $175,233 $8,768
OTHER EXPENDITURES $8,609 $9,000 $9,000 $0
Total GENERAL CORPORATE FUND:$504,583 $544,580 $626,939 $82,359
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 174
Program Budget Report
Expense Objects
PERSONNEL
PUBLIC SAFETY
SALARIES FULL-TIME $159,104 $188,750 $33,000 $225,001
SALARIES PART-TIME $10,990 $0 $0
SALARIES-OVERTIME $25,340 $23,000 $15,000
I.M.R.F.$3,989 $2,910 $2,910 $5,866
FIRE PENSION $77,422 $98,575 $98,575 $129,754
F.I.C.A.$7,117 $6,500 $2,500 $16,196
HEALTH INSURANCE $2,998 $36,235 $13,000 $52,990
TRAINING $239 $2,500 $603
DUES & MEMBERSHIPS $5,642 $6,000 $6,000 $7,000
Total PUBLIC SAFETY:$292,841 $364,470 $171,588 $436,807
Total PERSONNEL:$292,841 $364,470 $171,588 $436,807
MATERIALS & SUPPLIES
PUBLIC SAFETY
UNIFORMS $1,634 $1,500 $0 $2,500
FOOD $151 $200 $20 $300
GENERAL OFFICE SUPPLIES $7 $500 $500 $600
COPYING & PRINTING $905 $1,445 $1,445 $1,500
GENERAL EQUIPMENT $0 $1,000 $0 $1,000
Total PUBLIC SAFETY:$2,698 $4,645 $1,965 $5,900
Total MATERIALS & SUPPLIES:$2,698 $4,645 $1,965 $5,900
OPERATION & CONTRACT
PUBLIC SAFETY
RENTALS $1,734 $2,195 $2,100 $2,076
PRINTING SERVICES $1,112 $650 $0 $700
ADVERTISING/PROMOTION $0 $1,500 $1,500 $1,500
CONTRACT SERVICES $53,700 $15,000 $110,000
DU-COMM $137,769 $142,585 $142,585 $155,967
VEHICLE OPER. & MAINT CHR $6,120 $4,535 $4,536 $4,990
VEHICLE REPLACEMENT CHRG $0 $0 $0 $10,000
Total PUBLIC SAFETY:$200,435 $166,465 $260,721 $175,233
Total OPERATION & CONTRACT:$200,435 $166,465 $260,721 $175,233
OTHER EXPENDITURES
PUBLIC SAFETY
TRANSF TO DU-COMM BLDG RESERVE $8,609 $9,000 $9,000 $9,000
Total PUBLIC SAFETY:$8,609 $9,000 $9,000 $9,000
Total OTHER EXPENDITURES:$8,609 $9,000 $9,000 $9,000
Total Expense Objects:$504,583 $544,580 $443,274 $626,939
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 175
Fire - Fire, Rescue, and EMS Operations
KEVIN FLEEGE
INTERIM FIRE CHIEF
Fire, Rescue, and EMS Operations (Program 700) – This program provides budgetary support for Rescue and Fire Operations and
Emergency Medical Services personnel. The goal of the program is to respond to all calls for emergency service with professional,
highly skilled and technically trained firefighters/paramedics in a cost efficient manner.
Expenditures Summary
$7,915,114 $1,166,114
(17.28% vs. prior year)
Fire - Fire, Rescue, and EMS Operations Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
2M
4M
6M
8M
10M
Budget Program Report
Expense Objects
PERSONNEL
PUBLIC SAFETY
SALARIES FULL-TIME $2,987,658 $3,260,150 $3,128,235 $3,340,782
SALARIES-OVERTIME $595,549 $400,000 $687,907 $351,475
SAL-OVERTIME-SPEC DETAIL $5,435 $7,000 $7,000
FIRE PENSION $2,098,357 $2,037,720 $1,996,493 $2,702,482
F.I.C.A.$49,218 $53,175 $51,115 $48,441
HEALTH INSURANCE $577,255 $703,465 $676,970 $681,650
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 176
PHYSICAL EXAMINATIONS $925 $2,500 $0
DUES & MEMBERSHIPS $662 $750 $374
Total PUBLIC SAFETY:$6,315,058 $6,464,760 $6,548,094 $7,124,830
Total PERSONNEL:$6,315,058 $6,464,760 $6,548,094 $7,124,830
MATERIALS & SUPPLIES
PUBLIC SAFETY
SUBSCRIPTIONS & PUBLICATIONS $0 $50 $50 $180
UNIFORMS $24,136 $46,500 $46,500 $48,645
TOOLS & HARDWARE $1,041 $1,500 $1,500 $2,500
FOOD $782 $300 $300 $350
CLEANING SUPPLIES $4,058 $7,500 $7,500 $7,500
GENERAL OFFICE SUPPLIES $811 $1,000 $1,000
BUSINESS FORMS $0 $100 $100
CHEMICALS $2,535 $0 $0
GENERAL EQUIPMENT $16,738 $20,000 $20,000 $18,300
Total PUBLIC SAFETY:$50,101 $76,950 $76,950 $77,475
Total MATERIALS & SUPPLIES:$50,101 $76,950 $76,950 $77,475
OPERATION & CONTRACT
PUBLIC SAFETY
NATURAL GAS $0 $0 $0 $1,000
MAINTENANCE VEHICLES $435 $1,000 $1,000 $9,100
MAINTENANCE BUILDINGS $169 $500 $500 $600
MAINT. OTHER EQUIPMENT $11,803 $14,000 $14,000 $18,100
MAINTENANCE RADIOS $7,789 $9,265 $9,265 $10,000
LICENSES & FEES $0 $10,000 $10,000
CONTRACT SERVICES $1,600 $5,000 $8,132 $12,000
VEHICLE OPER. & MAINT CHR $104,005 $133,755 $133,752 $147,127
VEHICLE REPLACEMENT CHRG $20,240 $181,740 $181,740 $429,407
Total PUBLIC SAFETY:$146,041 $355,260 $358,389 $627,334
Total OPERATION & CONTRACT:$146,041 $355,260 $358,389 $627,334
CAPITAL OUTLAY
PUBLIC SAFETY
NEW EQUIPMENT $8,495 $0 $0 $2,000
EQUIPMENT REPLACEMENT $18,206 $22,500 $22,500 $83,475
Total PUBLIC SAFETY:$26,701 $22,500 $22,500 $85,475
Total CAPITAL OUTLAY:$26,701 $22,500 $22,500 $85,475
Total Expense Objects:$6,537,901 $6,919,470 $7,005,933 $7,915,114
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 177
Fire - Rescue and Fire
KEVIN FLEEGE
FIRE CHIEF
Special Teams Operations (Program 722) - This program provides emergency response and incident mitigation for advanced
specialty rescue situations involving high or low angle rope rescue, confined space or trench rescue, surface water or dive rescue,
building collapse and hazardous materials incidents within the Village, as well as the supplies, equipment and other support required
to conduct specialized rescue and/or mitigation activities efficiently and safely. The goal of the program is to provide superior
advanced specialty rescue emergency services that minimize or prevent loss of life, personal injury and property damage.
Rescue and Fire Training (Program 723) - This program provides education, training and safety support activities for all emergency
response and incident mitigation operations as well as non-emergency operations within the Fire Department. The goal of the
program is to provide comprehensive annual and long-term training and safety programs that minimize personnel-related accidents
and injuries, facilitate superior emergency and non-emergency operations, and provide state of the art individualized professional
development opportunities for Fire Department personnel.
Expenditures Summary
$70,578 $23,503
(49.93% vs. prior year)
Fire - Rescue and Fire Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
20k
40k
60k
80k
Village of Oak Brook | Annual Budget FY2023 Page 178
Budget Program Report
Expense Objects
PERSONNEL
PUBLIC SAFETY
SALARIES-OVERTIME $2,936 $10,000 $2,500 $10,000
F.I.C.A.$225 $765 $765 $200
TRAINING $5,306 $10,000 $10,000 $34,030
DUES & MEMBERSHIPS $125 $150 $150 $175
Total PUBLIC SAFETY:$8,591 $20,915 $13,415 $44,405
Total PERSONNEL:$8,591 $20,915 $13,415 $44,405
MATERIALS & SUPPLIES
PUBLIC SAFETY
GENERAL EQUIPMENT $15,376 $15,000 $15,000 $13,030
FOOD $0 $100 $100 $300
Total PUBLIC SAFETY:$15,376 $15,100 $15,100 $13,330
Total MATERIALS & SUPPLIES:$15,376 $15,100 $15,100 $13,330
OPERATION & CONTRACT
PUBLIC SAFETY
MAINT. OTHER EQUIPMENT $3,428 $4,750 $4,750 $4,500
VEHICLE OPER. & MAINT CHR $6,385 $310 $312 $343
RENTALS $0 $0 $0 $2,000
Total PUBLIC SAFETY:$9,813 $5,060 $5,062 $6,843
Total OPERATION & CONTRACT:$9,813 $5,060 $5,062 $6,843
CAPITAL OUTLAY
PUBLIC SAFETY
NEW EQUIPMENT $0 $6,000 $6,000 $6,000
Total PUBLIC SAFETY:$0 $6,000 $6,000 $6,000
Total CAPITAL OUTLAY:$0 $6,000 $6,000 $6,000
Total Expense Objects:$33,780 $47,075 $39,577 $70,578
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 179
Fire - Emergency Medical Services
KEVIN FLEEGE
FIRE CHIEF
Emergency Medical Services (Program 731) - This program provides advanced life support (ALS) emergency medical treatment and
transportation services to the sick and injured, as well as the supplies, equipment, training and other support required to perform
medical-related activities efficiently and safely. This program also facilitates the scheduling of regular physicals for Fire Department
members, and conducts medical-related public safety education programs for residential and commercial members of the
community. The goal of this program is to provide patients with superior emergency medical care and transportation within the
scope of the ALS system; to promote medical-related support activities for Fire Department members including training and regular
medical evaluations; and to proactively promote Cardiopulmonary Resuscitation (CPR), Automatic External Defibrillators (AEDs),
first-aid and injury prevention public safety education programs.
Expenditures Summary
$261,682 $32,437
(14.15% vs. prior year)
Fire - Emergency Medical Services Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
200k
400k
600k
800k
1,000k
Program Budget Report
Expense Objects
PERSONNEL
PUBLIC SAFETY
SALARIES-OVERTIME $10,644 $16,000 $16,000 $16,000
SAL-OVERTIME-SPEC DETAIL $3,687 $3,000 $3,000
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 180
F.I.C.A.$865 $1,455 $1,455
TRAINING $2,465 $5,000 $5,000 $12,700
DUES & MEMBERSHIPS $380 $500 $500 $2,525
Total PUBLIC SAFETY:$18,041 $25,955 $25,955 $31,225
Total PERSONNEL:$18,041 $25,955 $25,955 $31,225
MATERIALS & SUPPLIES
PUBLIC SAFETY
SUBSCRIPTIONS & PUBLICATIONS $554 $700 $700 $500
DRUGS & MEDICAL $14,650 $17,500 $17,500 $15,225
CLEANING SUPPLIES $167 $500 $500
GENERAL EQUIPMENT $19,316 $15,000 $15,000 $21,000
Total PUBLIC SAFETY:$34,687 $33,700 $33,700 $36,725
Total MATERIALS & SUPPLIES:$34,687 $33,700 $33,700 $36,725
OPERATION & CONTRACT
PUBLIC SAFETY
MAINT. OTHER EQUIPMENT $750 $2,500 $3,930 $7,200
CONTRACT SERVICES $178,318 $0 $0
VEHICLE OPER. & MAINT CHR $20,820 $35,785 $35,784 $39,362
VEHICLE REPLACEMENT CHRG $17,895 $85,305 $85,305 $94,794
Total PUBLIC SAFETY:$217,783 $123,590 $125,019 $141,356
Total OPERATION & CONTRACT:$217,783 $123,590 $125,019 $141,356
CAPITAL OUTLAY
PUBLIC SAFETY
EQUIPMENT REPLACEMENT $37,572 $46,000 $52,376 $52,376
Total PUBLIC SAFETY:$37,572 $46,000 $52,376 $52,376
Total CAPITAL OUTLAY:$37,572 $46,000 $52,376 $52,376
Total Expense Objects:$308,084 $229,245 $237,051 $261,682
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 181
Fire - Prevention & Public Education
KEVIN FLEEGE
FIRE CHIEF
Fire Prevention (Program 741) - This program provides fire safety inspectional services and fire prevention education throughout the
community on a regular basis, with a strong emphasis on commercial, industrial, institutional and educational occupancies. In
addition, inspectors enforce the fire code, conduct plan reviews of new construction, pre-plan existing structures, promote and
provide a wide variety of fire safety educational programs, and appropriately support the other programs within the department.
The goal of the program is to assist the community in providing a safe working and/or living environment by focusing on preventing
fires.
Expenditures Summary
$170,275 -$11,395
(-6.27% vs. prior year)
Fire - Prevention & Public Education Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
50k
100k
150k
200k
Program Budget Report
Expense Objects
PERSONNEL
PUBLIC SAFETY
SALARIES FULL-TIME $29,487 $31,035 $31,035
SALARIES PART-TIME $322 $65,000 $0
SALARIES-OVERTIME $43,084 $50,000 $33,500 $6,200
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 182
I.M.R.F.$3,486 $2,820 $2,820
F.I.C.A.$5,516 $11,175 $11,175 $80
HEALTH INSURANCE $2,626 $9,740 $9,740
TRAINING $180 $2,000 $2,000 $1,000
DUES & MEMBERSHIPS $0 $500 $0 $500
Total PUBLIC SAFETY:$84,701 $172,270 $90,270 $7,780
Total PERSONNEL:$84,701 $172,270 $90,270 $7,780
MATERIALS & SUPPLIES
PUBLIC SAFETY
SUBSCRIPTIONS & PUBLICATIONS $1,495 $1,550 $1,550 $1,800
UNIFORMS $0 $2,500 $2,500 $500
GENERAL OFFICE SUPPLIES $395 $850 $850 $850
BUSINESS FORMS $78 $1,000 $1,000
COPYING & PRINTING $0 $250 $250 $250
GENERAL EQUIPMENT $234 $500 $0 $500
Total PUBLIC SAFETY:$2,203 $6,650 $6,150 $3,900
Total MATERIALS & SUPPLIES:$2,203 $6,650 $6,150 $3,900
OPERATION & CONTRACT
PUBLIC SAFETY
PRINTING SERVICES $0 $250 $250 $250
ADVERTISING/PROMOTION $0 $2,500 $2,500 $3,900
CONTRACT SERVICES $0 $0 $0 $154,445
Total PUBLIC SAFETY:$0 $2,750 $2,750 $158,595
Total OPERATION & CONTRACT:$0 $2,750 $2,750 $158,595
Total Expense Objects:$86,903 $181,670 $99,170 $170,275
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 183
Public Works
RICK VALENT
PUBLIC WORKS DIRECTOR
Public Works Management (Program 311) – This program provides budgetary support for planning, scheduling, coordinating and
evaluating the activities of four divisions within the Public Works Department: Buildings and Grounds, Streets, Garage, and Water.
The goal of this program is to manage the resources of the Public Works Department to meet the goals and objectives of the
Department.
Mosquito Control (Program 312) – This program provides budgetary support for the Village's mosquito control program, which
includes a variety of measures to control mosquito larvae as well as adult mosquito infestation. To enhance the residential and
business environment of Oak Brook and safeguard public health by providing efficient and effective control of mosquito infestations.
Streets – General Salaries (Program 361) – This program provides budgetary staffing support within the Street Division for routine
maintenance and repair of the Village's 55 miles of streets, street cleaning, maintenance of rural section road shoulders and
maintenance of parkways and medians on certain arterial streets. The goal of this program is to maintain Village streets to provide
for the efficient and safe movement of vehicular and pedestrian traffic and to provide an aesthetically pleasing appearance.
Buildings and Grounds (Program 321) - This program provides budgetary support for the maintenance and operation of the
Municipal Complex, Library, Fire Station 93 and 94, Sports Core, Public Works Facility and water pumping stations, as well as
associated property. The goal of this program is to maintain Village buildings and associated property in an efficient and effective
manner.
Snow Removal (Program 363) – This program provides budgetary support for the equipment, materials and personnel overtime
expenses associated with snow and ice control and removal. To mitigate vehicular and pedestrian hazards caused by the
accumulation of snow and ice on all Village maintained streets and Village-owned parking facilities.
Forestry (Program 335) - This program provides for the maintenance of a healthy and vigorous parkway tree population, eradication
of diseased trees and noxious weeds and the collection and disposal of leaves which are not reused on private property. The goal of
this program is to maintain the quality and quantity of the urban forest on Village property.
Village of Oak Brook | Annual Budget FY2023 Page 184
Organizational Chart
Public Works Director
Public Works
Superintendent
Fleet/Facilities
Maintenance Supervisor
Building Maintenance
Technician
Maintenance Worker I
Mechanic
Maintenance Worker II
Field Operations
Supervisor
PW Lead Worker
Maintenance Worker II
Maintenance Worker I
Senior Administrative
Assistant
Goals and Objectives
1. Evaluate staffing and needs and succession planning. (Linked to Village strategic goal 5.1)
Begin developing a succession plan looking at five years out.
2. Maintain the mosquito population. (Linked to Village strategic goal 5.2)
Continue mosquito treatments in coordination with DuPage County Health Department and DuPage Mayors and Managers
Conference (DMMC).
3. Maintain and improve Village facilities. (Linked to Village strategic goal 3.2, 5.1)
Continue managing maintenance contracts and vendors.
Develop written policies and procedures for both Fleet and Facilities.
4. Enhance core operations and programs. (Linked to Village strategic goal 4.3, 5.1)
Evaluate the tree replacement program, buckthorn removal, and landscape maintenance to apply improvements.
Village of Oak Brook | Annual Budget FY2023 Page 185
Accomplishments
The Public Works Management program:
Evaluated operations versus staffing needs and planned and structured accordingly.
The Mosquito Control program:
Managed the mosquito contract and storm sewer catch basin tablet program within their budgeted amounts.
Renewed State required applicator licenses for those employees possessing one.
The Buildings and Grounds program:
Staff performed essential repairs as needed.
Staff continued building improvements as budgeted.
The Streets – General Salaries program:
Successfully transitioned the new Supervisor into his role.
The Snow Removal program:
Evaluated the entire snow removal operation and adjusted staffing and equipment needs accordingly while maintaining quality
services.
The Forestry program:
Resumed the spring tree planting program.
Additional personnel obtained their certified arborist license.
Village of Oak Brook | Annual Budget FY2023 Page 186
Expenditures Summary
$2,930,766 $2,002,001
(215.56% vs. prior year)
Public Works Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
500k
1,000k
1,500k
2,000k
2,500k
3,000k
3,500k
Budget Summary by Category
Expense Objects
PERSONNEL $228,693 $311,650 $1,738,829 $1,427,179
MATERIALS & SUPPLIES $38,439 $47,350 $119,841 $72,491
OPERATION & CONTRACT $571,926 $569,765 $1,068,496 $498,731
CAPITAL OUTLAY $0 $0 $3,600 $3,600
Total Expense Objects:$839,058 $928,765 $2,930,766 $2,002,001
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 187
Public Works - Management
RICK VALENT
PUBLIC WORKS DIRECTOR
Public Works Management (Program 311) – This program provides budgetary support for planning, scheduling, coordinating and
evaluating the activities of four divisions within the Public Works Department: Buildings and Grounds, Streets, Garage, and Water.
The goal of this program is to manage the resources of the Public Works Department to meet the goals and objectives of the
Department.
Expenditures Summary
Significant Changes:
Public Works Management General budget includes $493,728 in operational costs previously budgeted in the Infrastructure Fund.
$493,728 $493,728
(% vs. prior year)
Public Works - Management Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
100k
200k
300k
400k
500k
600k
Program Budget Report
Expense Objects
PERSONNEL
SALARIES FULL-TIME $0 $337,249
SALARIES-OVERTIME $0 $200
I.M.R.F.$0 $30,760
F.I.C.A.$0 $0 $0 $25,228
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 188
HEALTH INSURANCE $0 $67,540
TRAINING $0 $2,688
DUES & MEMBERSHIPS $0 $370
Total PERSONNEL:$0 $0 $0 $464,034
MATERIALS & SUPPLIES
DRUGS & MEDICAL $0 $500
UNIFORMS $0 $13,284
GENERAL OFFICE SUPPLIES $0 $2,000
COPYING & PRINTING $0 $560
BUSINESS FORMS $330
Total MATERIALS & SUPPLIES:$0 $16,674
OPERATION & CONTRACT
UNIFORM RENTAL $0 $4,889
OTHER SERVICES $0 $500
VEHICLE OPER. & MAINT CHR $0 $1,505
VEHICLE REPLACEMENT CHRG $0 $6,126
Total OPERATION & CONTRACT:$0 $13,020
Total Expense Objects:$0 $0 $0 $493,728
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 189
Public Works - Mosquito Control
RICK VALENT
PUBLIC WORKS DIRECTOR
Mosquito Control (Program 312) – This program provides budgetary support for the Village's mosquito control program, which
includes a variety of measures to control mosquito larvae as well as adult mosquito infestation. To enhance the residential and
business environment of Oak Brook and safeguard public health by providing efficient and effective control of mosquito infestations.
Expenditures Summary
$66,866 -$2,635
(-3.79% vs. prior year)
Public Works - Mosquito Control Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
20k
40k
60k
80k
Program Budget Report
Expense Objects
MATERIALS & SUPPLIES
MAINTENANCE SUPPLIES $0 $0 $0 $10,923
Total MATERIALS & SUPPLIES:$0 $0 $0 $10,923
OPERATION & CONTRACT
MOSQUITO CONTROL $67,422 $69,500 $66,865 $55,943
Total OPERATION & CONTRACT:$67,422 $69,500 $66,865 $55,943
Total Expense Objects:$67,422 $69,500 $66,865 $66,866
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 190
Public Works - Streets General
RICK VALENT
PUBLIC WORKS DIRECTOR
Streets – General Salaries (Program 361) – This program provides budgetary staffing support within the Street Division for routine
maintenance and repair of the Village's 55 miles of streets, street cleaning, maintenance of rural section road shoulders and
maintenance of parkways and medians on certain arterial streets. The goal of this program is to maintain Village streets to provide
for the efficient and safe movement of vehicular and pedestrian traffic and to provide an aesthetically pleasing appearance.
Expenditures Summary
Significant Changes:
Public Works Streets General budget includes operational costs previously budgeted in the Infrastructure Fund.
$1,242,189 $1,242,189
(% vs. prior year)
Public Works - Streets General Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
250k
500k
750k
1,000k
1,250k
1,500k
Program Budget Report
Expense Objects
PERSONNEL
SALARIES FULL-TIME $0 $0 $0 $0 $505,941
SALARIES-OVERTIME $0 $18,588
I.M.R.F.$0 $0 $0 $0 $45,840
F.I.C.A.$0 $0 $0 $0 $38,621
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 191
HEALTH INSURANCE $0 $185,791
Total PERSONNEL:$0 $0 $0 $0 $794,780
MATERIALS & SUPPLIES
TOOLS & HARDWARE $0 $1,500
STREET MAINT SUPPLIES $0 $47,640
GENERAL EQUIPMENT $0 $4,800
Total MATERIALS & SUPPLIES:$0 $53,940
OPERATION & CONTRACT
ELECTRIC $0 $37,500
RENTALS $0 $3,930
VEHICLE OPER. & MAINT CHR $0 $157,714
VEHICLE REPLACEMENT CHRG $0 $194,325
Total OPERATION & CONTRACT:$0 $393,469
Total Expense Objects:$0 $0 $0 $0 $1,242,189
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 192
Public Works - Building and Grounds
RICK VALENT
PUBLIC WORKS DIRECTOR
Buildings and Grounds (Program 321) - This program provides budgetary support for the maintenance and operation of the
Municipal Complex, Library, Fire Station 93 and 94, Sports Core, Public Works Facility and water pumping stations, as well as
associated property. The goal of this program is to maintain Village buildings and associated property in an efficient and effective
manner.
Expenditures Summary
$781,840 $148,195
(23.39% vs. prior year)
Public Works - Building and Grounds Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
200k
400k
600k
800k
1,000k
Program Budget Report
Expense Objects
PERSONNEL
SALARIES FULL-TIME $152,425 $192,860 $185,000 $241,834
SALARIES-OVERTIME $1,977 $4,250 $6,168 $6,168
I.M.R.F.$18,250 $17,900 $17,900 $21,959
F.I.C.A.$11,506 $15,080 $15,080 $22,142
HEALTH INSURANCE $43,138 $69,550 $69,550 $86,378
TRAINING $480 $1,500 $1,500
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 193
Total PERSONNEL:$227,776 $301,140 $295,198 $378,480
MATERIALS & SUPPLIES
UNIFORMS $715 $1,500 $1,500
TOOLS & HARDWARE $1,698 $2,000 $2,000 $2,511
CLEANING SUPPLIES $9,444 $8,500 $8,500 $9,242
CHEMICALS $1,375 $2,500 $2,500 $2,176
MAINTENANCE SUPPLIES $24,644 $30,000 $20,000 $20,763
GENERAL EQUIPMENT $0 $850 $850
Total MATERIALS & SUPPLIES:$37,876 $45,350 $35,350 $34,692
OPERATION & CONTRACT
NATURAL GAS $25,465 $18,500 $23,938 $29,500
ELECTRIC $127 $0 $0
SEWER $3,060 $3,750 $3,750 $3,500
LAUNDRY & CLEANING $64,875 $67,000 $67,000 $69,469
MAINTENANCE BUILDINGS $139,912 $100,000 $137,636 $136,663
MAINT. OTHER EQUIPMENT $28,476 $30,000 $30,000 $39,814
RENTALS $826 $2,000 $2,000 $1,455
UNIFORM RENTAL $1,580 $1,800 $1,800 $6,500
MAINT. SERVICES-GROUNDS $26,595 $30,000 $30,000 $44,190
OTHER SERVICES $10,852 $10,000 $10,000 $11,058
VEHICLE OPER. & MAINT CHR $10,830 $24,105 $24,108 $26,519
Total OPERATION & CONTRACT:$312,598 $287,155 $330,232 $368,668
Total Expense Objects:$578,250 $633,645 $660,780 $781,840
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 194
Public Works - Snow Removal
RICK VALENT
PUBLIC WORKS DIRECTOR
Snow Removal (Program 363) – This program provides budgetary support for the equipment, materials and personnel overtime
expenses associated with snow and ice control and removal. To mitigate vehicular and pedestrian hazards caused by the
accumulation of snow and ice on all Village maintained streets and Village-owned parking facilities.
Expenditures Summary
Significant Changes:
Public Works Snow Removal General budget includes $115,127 in operational costs previously budgeted in the Infrastructure Fund.
$115,127 $115,127
(% vs. prior year)
Public Works - Snow Removal Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
25k
50k
75k
100k
125k
Program Budget Report
Expense Objects
PERSONNEL
SALARIES-OVERTIME $0 $0 $0 $83,124
I.M.R.F.$0 $0 $0 $7,556
F.I.C.A.$0 $0 $0 $6,359
TRAINING $0 $2,600
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 195
Total PERSONNEL:$0 $0 $0 $99,639
MATERIALS & SUPPLIES
FOOD $0 $1,250
GENERAL EQUIPMENT $0 $1,000
Total MATERIALS & SUPPLIES:$0 $2,250
OPERATION & CONTRACT
OTHER SERVICES $0 $6,400
VEHICLE OPER. & MAINT CHR $0 $6,838
Total OPERATION & CONTRACT:$0 $13,238
Total Expense Objects:$0 $0 $0 $115,127
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 196
Public Works - Forestry
RICK VALENT
PUBLIC WORKS DIRECTOR
Forestry (Program 335) - This program provides for the maintenance of a healthy and vigorous parkway tree population, eradication
of diseased trees and noxious weeds and the collection and disposal of leaves which are not reused on private property. The goal of
this program is to maintain the quality and quantity of the urban forest on Village property.
Expenditures Summary
$231,016 $5,396
(2.39% vs. prior year)
Public Works - Forestry Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
50k
100k
150k
200k
250k
Program Budget Report
Expense Objects
PERSONNEL
SALARIES-OVERTIME $324 $7,500 $0 $0
I.M.R.F.$38 $685 $0 $0
F.I.C.A.$25 $575 $0 $0
TRAINING $530 $750 $785 $1,295
DUES & MEMBERSHIPS $0 $1,000 $0 $600
Total PERSONNEL:$917 $10,510 $785 $1,895
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 197
MATERIALS & SUPPLIES
MAINTENANCE SUPPLIES $544 $500 $1,166 $412
GENERAL EQUIPMENT $19 $1,500 $1,500 $950
Total MATERIALS & SUPPLIES:$563 $2,000 $2,666 $1,362
OPERATION & CONTRACT
TREE SERVICES $151,920 $100,000 $100,000 $115,000
LEAF DISPOSAL $31,450 $50,000 $50,000 $37,483
OTHER SERVICES $50 $0
VEHICLE OPER. & MAINT CHR $3,140 $6,210 $6,216 $6,838
VEHICLE REPLACEMENT CHRG $5,345 $56,900 $56,900 $64,838
Total OPERATION & CONTRACT:$191,905 $213,110 $213,116 $224,159
CAPITAL OUTLAY
EQUIPMENT REPLACEMENT $0 $0 $0 $3,600
Total CAPITAL OUTLAY:$0 $0 $0 $3,600
Total Expense Objects:$193,385 $225,620 $216,567 $231,016
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 198
Development Services
REBECCA VON DRASEK
DEVELOPMENT SERVICES DIRECTOR
Development Services Management and Planning (Program 911) – This program is responsible for planning, zoning and economic
development activities within the Village, including administration and coordination of requests for zoning amendments, variations,
special use and planned developments; staff review and input on all related matters coming before the Plan Commission, Zoning
Board of Appeals, Planned Development Commission and Village Board; and assisting the Plan Commission, Zoning Board of
Appeals, Planned Development Commission, and Village Board with the review and updating of the Comprehensive Plan, Zoning
Ordinance, Subdivision Regulations and Stormwater Ordinance. The goal of this program is to maintain and enhance the physical
environment of the Village through efficient and effective planning and zoning.
Building and Code Enforcement (Program 921) - This program is responsible for the administrative processes involved in the review
and issuance of all building, plumbing, electrical and other construction-related permits, and for on-site inspection of all properties
where construction is taking place. This includes the Village-wide elevator inspection program. Enforce the Village’s property
maintenance code including the issuance of correction notices, citations, etc. in order to achieve compliance. Update all building
codes and ordinances as needed. The goal of this program is to contribute to the maintenance, enhancement, and safety of the
physical environment of the Village through effective enforcement of Village codes.
Organizational Chart
Director of Development
Services
Chief Building Of cial -
FT
Plan Reviewer - PT
Building Inspectors - FT
(2.0)
Plumbing Inspector - PT
Senior Permit
Coordinator - FT
Permit Coordinators - PT
Village Planner - FT
Planning Technician - FT
Village of Oak Brook | Annual Budget FY2023 Page 199
Goals and Objectives
Goals and Objectives
1. Promote Economic Development.
Revisit the Village’s zoning and subdivision codes to be strategic in addressing development trends and issues facing Oak Brook.
Consideration should be given to landscaping, accessory structures and plat requirements to promote quality development and
enhance the physical environment. Periodic code updates contribute to better policy decisions that help the Village keep up with
best practices and development trends.
Continue to work with property owners, businesses, and developers in the development, redevelopment and occupancy of
commercial properties in Oak Brook consistent with the guiding principles contained in the Village’s Commercial Areas
Revitalization Plan, in order to make Oak Brook an attractive location for retail, dining, entertainment, and professional office
development.
Continue to evaluate development policies, procedures and codes to promote an efficient, transparent and customer-service
oriented development review and inspection process. This initiative is especially important in light of recent health and economic
events to ensure that policies, procedures and codes are consistent with the latest and ever-changing industry trends.
2. Promote and Enhance Oak Brook’s Image.
Incorporate streetscape, beautification and entryway improvements in the Village’s commercial corridors as part of development
review processes.
Pursue Building Code updates and amendments as needed.
Continue enforcement of the Village’s Property Maintenance Code and Building Codes to promote public health, safety and
general well-being and ensure that all properties are maintained and kept in compliance to the Village’s adopted codes and
ordinances.
Work with the Village Prosecutor and Village Attorney to investigate and begin implementation of local adjudication for the
prosecution of code enforcement cases.
Adopt local administrative adjudication for prosecution of code enforcement cases.
3. Maintain and Enhance Village Services to Residents, Businesses, and Visitors.
Update Development Services technology to include new building permit software and remote devices for field work.
Continue to review and evaluate Engineering services as part of private development plan review and inspections services.
Continue to evaluate development policies, procedures and codes to promote an efficient, transparent and customer-service
oriented development review and inspection process
Accomplishments
2022 Accomplishments
2022 Official Zoning Map was approved by March 31 in accordance with the Illinois Municipal Code;
A new Development Services Director, PT Permit Coordinator, Planner, and PT Plan Reviewer were hired;
Piccolo Buca, Taverna Violi, and Fresh Stack Burger were completed and opened for dining;
Alter and Panera are nearing completion and will open around year’s end;
Oakbrook Center saw many renovations and openings this year with Banana Republic, Pottery Barn, Chanel, Parachute Home,
Gorjana, Doc Martens, Gilly Hicks, and Spirit & Spice;
Additional retail developments completed in 2022 included Toms Price, Binny’s, Erik’s Bikes, and Game of Irons;
Hub Group’s construction of a new 4-story office building was completed; and
Hines Oak Brook Commons apartment building was completed and is nearing full occupancy.
st
Village of Oak Brook | Annual Budget FY2023 Page 200
Expenditures Summary
Significant Changes:
PT- Permit Coordinator moved from Engineering to DSD Administration.
The Village Planner’s salary was reallocated to the DSD Administration budget.
$1,053,190 $68,812
(6.99% vs. prior year)
Development Services Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
1,000k
250k
500k
750k
1,250k
Budget Summary by Category
Expense Objects
PERSONNEL $886,673 $996,710 $956,881 -$39,829
MATERIALS & SUPPLIES $4,572 $7,275 $6,893 -$382
OPERATION & CONTRACT $66,347 $90,300 $89,416 -$884
Total Expense Objects:$957,592 $1,094,285 $1,053,190 -$41,095
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 201
Performance Measures
Village of Oak Brook | Annual Budget FY2023 Page 202
Development Services - Administration
REBECCA VON DRASEK
DEVELOPMENT SERVICES DIRECTOR
Development Services Management and Planning (Program 911) – This program is responsible for planning, zoning and economic
development activities within the Village, including administration and coordination of requests for zoning amendments, variations,
special use and planned developments; staff review and input on all related matters coming before the Plan Commission, Zoning
Board of Appeals, Planned Development Commission and Village Board; and assisting the Plan Commission, Zoning Board of
Appeals, Planned Development Commission, and Village Board with the review and updating of the Comprehensive Plan, Zoning
Ordinance, Subdivision Regulations and Stormwater Ordinance. The goal of this program is to maintain and enhance the physical
environment of the Village through efficient and effective planning and zoning.
Expenditures Summary
$361,552 $85,459
(30.95% vs. prior year)
Development Services - Administration Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
100k
200k
300k
400k
500k
Expenditures by Fund
GENERAL CORPORATE FUND
PERSONNEL $325,112 $377,275 $353,045 -$24,230
MATERIALS & SUPPLIES $771 $825 $2,279 $1,454
OPERATION & CONTRACT $1,776 $7,900 $6,228 -$1,672
Total GENERAL CORPORATE FUND:$327,660 $386,000 $361,552 -$24,448
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 203
Program Budget Report
Expense Objects
PERSONNEL
SALARIES FULL-TIME $197,589 $248,105 $170,248 $223,304
SALARIES PART-TIME $33,399 $39,000 $39,000 $92,890
I.M.R.F.$39,827 $26,070 $19,001 $17,081
F.I.C.A.$16,880 $21,965 $16,009 $14,391
HEALTH INSURANCE $36,821 $36,985 $17,960 $1,530
TRAVEL EXPENSE $0 $150 $150 $153
TRAINING $150 $2,500 $1,000 $2,496
DUES & MEMBERSHIPS $446 $2,500 $2,500 $1,200
Total PERSONNEL:$325,112 $377,275 $265,868 $353,045
MATERIALS & SUPPLIES
SUBSCRIPTIONS & PUBLICATIONS $0 $125 $125 $173
GENERAL OFFICE SUPPLIES $184 $200 $200 $223
BUSINESS FORMS $52 $500 $500 $303
COPYING & PRINTING $149 $0 $0 $1,380
GENERAL EQUIPMENT $387 $0 $125 $200
Total MATERIALS & SUPPLIES:$771 $825 $950 $2,279
OPERATION & CONTRACT
RENTALS $1,526 $1,800 $1,800 $1,228
PRINTING SERVICES $0 $100 $100 $0
CONSULTING SERVICES $250 $5,000 $0 $5,000
OTHER SERVICES $0 $1,000 $1,000 $0
Total OPERATION & CONTRACT:$1,776 $7,900 $2,900 $6,228
Total Expense Objects:$327,660 $386,000 $269,718 $361,552
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 204
Development Services - Code Enforcement
REBECCA VON DRASEK
DEVELOPMENT SERVICES DIRECTOR
Building and Code Enforcement (Program 921) - This program is responsible for the administrative processes involved in the review
and issuance of all building, plumbing, electrical and other construction-related permits, and for on-site inspection of all properties
where construction is taking place. This includes the Village-wide elevator inspection program. Enforce the Village’s property
maintenance code including the issuance of correction notices, citations, etc. in order to achieve compliance. Update all building
codes and ordinances as needed. The goal of this program is to contribute to the maintenance, enhancement, and safety of the
physical environment of the Village through effective enforcement of Village codes.
Expenditures Summary
$691,638 -$16,647
(-2.35% vs. prior year)
Development Services - Code Enforcement Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
200k
400k
600k
800k
Budget Summary by Category
GENERAL CORPORATE FUND
PERSONNEL $561,561 $619,435 $603,836 -$15,599
MATERIALS & SUPPLIES $3,800 $6,450 $4,614 -$1,836
OPERATION & CONTRACT $64,571 $82,400 $83,188 $788
Total GENERAL CORPORATE FUND:$629,932 $708,285 $691,638 -$16,647
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 205
Program Budget Report
Expense Objects
PERSONNEL
SALARIES FULL-TIME $330,733 $342,700 $342,700 $360,883
SALARIES PART-TIME $72,885 $107,315 $107,315 $99,975
SALARIES-OVERTIME $3,004 $6,000 $7,500 $7,502
I.M.R.F.$43,473 $36,915 $36,915 $40,906
F.I.C.A.$28,950 $34,885 $34,885 $41,412
HEALTH INSURANCE $78,723 $86,870 $86,870 $48,405
TRAVEL EXPENSE $0 $100 $100 $74
TRAINING $3,468 $4,000 $4,000 $4,025
DUES & MEMBERSHIPS $325 $650 $650 $655
Total PERSONNEL:$561,561 $619,435 $620,935 $603,836
MATERIALS & SUPPLIES
SUBSCRIPTIONS & PUBLICATIONS $423 $2,500 $2,500 $757
UNIFORMS $265 $500 $500 $505
TOOLS & HARDWARE $165 $250 $250 $225
GENERAL OFFICE SUPPLIES $494 $300 $300 $323
BUSINESS FORMS $2,454 $2,600 $2,600 $2,501
GENERAL EQUIPMENT $0 $300 $300 $303
Total MATERIALS & SUPPLIES:$3,800 $6,450 $6,450 $4,614
OPERATION & CONTRACT
ELEVATOR INSPECTIONS $15,103 $20,000 $20,000 $20,000
OTHER SERVICES $46,958 $55,000 $55,000 $55,000
VEHICLE OPER. & MAINT CHR $1,465 $2,920 $2,916 $3,208
VEHICLE REPLACEMENT CHRG $1,045 $4,480 $4,480 $4,980
Total OPERATION & CONTRACT:$64,571 $82,400 $82,396 $83,188
Total Expense Objects:$629,932 $708,285 $709,781 $691,638
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 206
Special Revenue Funds
Village of Oak Brook | Annual Budget FY2023 Page 207
Hotel Tax Fund
Program Description
Hotel/Motel Tax (Program 171) – This program provides funds to support the marketing activities of the Oak Brook Hotel,
Convention and Visitors Committee and other initiatives. The goal of this program is to increase tourism and overnight stays in Oak
Brook.
Expenditures Summary
$1,024,080 $457,920
(80.88% vs. prior year)
Hotel Tax Fund Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
1M
2M
3M
4M
Expenditures by Expense Type
Expense Objects
OPERATION & CONTRACT
ELECTRIC $458 $525 $350 $0
ADVERTISING/PROMOTION $218,671 $264,460 $264,460 $664,595
2% BEAUTIFICATION & PROJECTS $41,133 $25,000 $250,000 $10,000
Total OPERATION & CONTRACT:$260,262 $289,985 $514,810 $674,595
OTHER EXPENDITURES
TRANSFER OUT/IN $3,450,462 $193,375 $193,375 $0
REIMBURSEMENTS TO OTHER FUNDS $84,085 $82,800 $82,800 $349,485
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 208
Total OTHER EXPENDITURES:$3,534,547 $276,175 $276,175 $349,485
CAPITAL OUTLAY
STRUCTURAL IMPROVEMENTS $5,215 $0 $60,000 $0
Total CAPITAL OUTLAY:$5,215 $0 $60,000 $0
Total Expense Objects:$3,800,024 $566,160 $850,985 $1,024,080
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 209
Motor Fuel Tax Fund
RICK VALENT
PUBLIC WORKS DIRECTOR
Motor Fuel Tax Improvements (Program 431) – This program, funded by the Village's share of the State tax on gasoline, provides
partial funding for Village street construction and maintenance projects constructed by private contractors. Projects are funded
through periodic transfers from the MFT Fund to the Infrastructure Fund. The goal of this program is to maintain, restore and
rehabilitate Village roadways.
Expenditures Summary
$110,494 -$119,506
(-51.96% vs. prior year)
Motor Fuel Tax Fund Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
200k
400k
600k
800k
1,000k
Expenditures by Expense Type
Expense Objects
MATERIALS & SUPPLIES
CHEMICALS $0 $110,494
Total MATERIALS & SUPPLIES:$0 $110,494
OTHER EXPENDITURES
TRANSFER OUT/IN $0 $230,000 $230,000 $0
Total OTHER EXPENDITURES:$0 $230,000 $230,000 $0
Total Expense Objects:$0 $230,000 $230,000 $110,494
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 210
Capital Projects Funds
Village of Oak Brook | Annual Budget FY2023 Page 211
Infrastructure Fund
Rick Valent
Public Works Director
Program Description
Geographical Information System (GIS) (Program 152) – This program is responsible for developing an electronic geographic-based
system that creates direct linkages to parcel-based information stored by all Village departments. The goal of this program is to
develop a GIS that provides a convenient way for Village staff to access information quickly, and to provide access to appropriate
documents by the general public through the Village's website. Once on the website, Village residents and businesses will have
access to system and data GIS 24 hours a day.
Street and Traffic Maintenance (Program 362) – The goal of this program is to maintain Village streets, traffic control devices and
streetlights to provide for the efficient and safe movement of vehicular and pedestrian traffic and to provide and aesthetically
pleasing appearance.
Drainage Maintenance (Program 364) – This program provides budgetary support for ongoing maintenance of the Village's storm
drainage system through cleaning and repairing inlets, manholes, storm sewer lines and roadside swales. The goal of this program
is to maintain integrity of the Village's storm drainage system so that it will function consistent with its designed capability.
Safety Pathways (Program 366) – This program provides budgetary support for ongoing maintenance of the Village’s network of
bicycle/pedestrian pathways. The goal of the program to maintain the network of pathways in a safe and serviceable condition for
the use of pedestrians and cyclists.
Roadway Improvements (Program 461) – This program provides funds for Village street construction and maintenance projects
constructed by private contractors, and to retain consultants to prepare plans, specifications, and bid documents for such projects.
The goal of this program is to maintain, restore and rehabilitate Village roadways.
Engineering (Program 460) – This program provides professional engineering services to the Village within administrative structure
of the Development Services Department. Engineering services provided by both in-house Staff and contract engineering consultants
include: the design and inspection of Village capital improvement projects; review and inspection of land developments; review and
inspection of permits; and analysis of other engineering issues (i.e., traffic, storm water management, etc.). This program also
provides technical support to various advisory boards and commissions. The goal of this program is to provide the Village with high-
quality and cost effective professional engineering services.
Village of Oak Brook | Annual Budget FY2023 Page 212
Organizational Chart
Public Works Director
Public Works
Superintendent
Fleet/Facilities
Maintenance Supervisor
Building Maintenance
Technician
Maintenance Worker I
Mechanic
Maintenance Worker II
Field Operations
Supervisor
PW Lead Worker
Maintenance Worker II
Maintenance Worker I
Senior Administrative
Assistant
Accomplishments
2022 Accomplishments
The Public Works Management program:
Evaluated operations versus staffing needs and planned and structured accordingly.
The Street and Traffic Maintenance program:
Evaluated the needs to enhance routine maintenance of roadways, medians, signage, etc.
The Drainage Maintenance program:
Evaluated existing mapping and other data to determine the need for a SWPPP and multi-year master plan.
The Safety Pathways program:
Identified the need for a multi-year plan for maintenance, repair, and replacement.
The Roadway Improvements program:
Completed projects as scheduled and within budgeted amounts
Village of Oak Brook | Annual Budget FY2023 Page 213
Expenditures Summary
$7,129,024 -$5,465,041
(-43.39% vs. prior year)
Infrastructure Fund Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
2.5M
5M
7.5M
10M
12.5M
15M
Village of Oak Brook | Annual Budget FY2023 Page 214
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
CAPITAL OUTLAY (69.9%)CAPITAL OUTLAY (69.9%) CAPITAL OUTLAY (69.9%)
OPERATION & CONTRACT (23.6%)OPERATION & CONTRACT (23.6%) OPERATION & CONTRACT (23.6%)
OTHER EXPENDITURES (4.8%)OTHER EXPENDITURES (4.8%) OTHER EXPENDITURES (4.8%)
MATERIALS & SUPPLIES (1.4%)MATERIALS & SUPPLIES (1.4%) MATERIALS & SUPPLIES (1.4%)
PERSONNEL (0.3%)PERSONNEL (0.3%) PERSONNEL (0.3%)
Expense Objects
PERSONNEL
PUBLIC WORKS $1,335,558 $1,292,835 $1,266,886 $22,647
Total PERSONNEL:$1,335,558 $1,292,835 $1,266,886 $22,647
MATERIALS & SUPPLIES
PUBLIC WORKS $162,109 $226,600 $168,028 $98,700
Total MATERIALS & SUPPLIES:$162,109 $226,600 $168,028 $98,700
OPERATION & CONTRACT
PUBLIC WORKS $1,231,808 $1,380,180 $1,279,680 $1,254,932
CAPITAL OUTLAY $391,709 $350,000 $350,000 $429,847
Total OPERATION & CONTRACT:$1,623,517 $1,730,180 $1,629,680 $1,684,779
OTHER EXPENDITURES
PUBLIC WORKS $176,300 $118,130 $118,130 $339,899
Total OTHER EXPENDITURES:$176,300 $118,130 $118,130 $339,899
CAPITAL OUTLAY
PUBLIC WORKS $241,287 $180,000 $180,000 $951,180
CAPITAL OUTLAY $8,065,854 $9,046,320 $9,046,320 $4,031,819
Total CAPITAL OUTLAY:$8,307,140 $9,226,320 $9,226,320 $4,982,999
Total Expense Objects:$11,604,624 $12,594,065 $12,409,044 $7,129,024
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 215
Infrastructure Fund
Rick Valent
Public Works Director
Program Description
Street and Traffic Maintenance (Program 362) – The goal of this program is to maintain Village streets, traffic control devices and
streetlights to provide for the efficient and safe movement of vehicular and pedestrian traffic and to provide and aesthetically
pleasing appearance.
Drainage Maintenance (Program 364) – This program provides budgetary support for ongoing maintenance of the Village's storm
drainage system through cleaning and repairing inlets, manholes, storm sewer lines and roadside swales. The goal of this program
is to maintain integrity of the Village's storm drainage system so that it will function consistent with its designed capability.
Safety Pathways (Program 366) – This program provides budgetary support for ongoing maintenance of the Village’s network of
bicycle/pedestrian pathways. The goal of the program to maintain the network of pathways in a safe and serviceable condition for
the use of pedestrians and cyclists.
Roadway Improvements (Program 461) – This program provides funds for Village street construction and maintenance projects
constructed by private contractors, and to retain consultants to prepare plans, specifications, and bid documents for such projects.
The goal of this program is to maintain, restore and rehabilitate Village roadways.
Expenditures Summary
$2,384,325 -$603,910
(-20.21% vs. prior year)
Infrastructure Fund - Public Works Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
1M
2M
3M
4M
5M
6M
Expenditures by Fund
Village of Oak Brook | Annual Budget FY2023 Page 216
INFRASTRUCTURE
PERSONNEL $1,315,224 $1,271,060 $1,245,111 $0
MATERIALS & SUPPLIES $161,639 $224,900 $166,253 $22,000
OPERATION & CONTRACT $1,087,000 $1,194,145 $1,093,645 $1,071,246
OTHER EXPENDITURES $176,300 $118,130 $118,130 $339,899
CAPITAL OUTLAY $241,287 $180,000 $180,000 $951,180
Total INFRASTRUCTURE:$2,981,449 $2,988,235 $2,803,139 $2,384,325
NameName FY2021 ActualsFY2021 Actuals FY2022 AdoptedFY2022 Adopted FY2022 ProjectedFY2022 Projected FY2023 BudgetedFY2023 Budgeted
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
OPERATION & CONTRACT (44.9%)OPERATION & CONTRACT (44.9%) OPERATION & CONTRACT (44.9%)
CAPITAL OUTLAY (39.9%)CAPITAL OUTLAY (39.9%) CAPITAL OUTLAY (39.9%)
OTHER EXPENDITURES (14.3%)OTHER EXPENDITURES (14.3%) OTHER EXPENDITURES (14.3%)
MATERIALS & SUPPLIES (0.9%)MATERIALS & SUPPLIES (0.9%) MATERIALS & SUPPLIES (0.9%)
Expense Objects
PERSONNEL
SALARIES FULL-TIME $340,607 $332,740 $332,740 $0
SALARIES-OVERTIME $0 $500 $0 $0
I.M.R.F.$41,956 $30,260 $30,260 $0
F.I.C.A.$25,857 $25,170 $25,170 $0
HEALTH INSURANCE $54,687 $72,130 $72,130 $0
TRAINING $1,225 $3,000 $3,000 $0
DUES & MEMBERSHIPS $85 $600 $600 $0
SALARIES FULL-TIME $438,209 $376,215 $376,215 $0
SALARIES-SEASONAL $39,201 $62,370 $62,370 $0
SALARIES-OVERTIME $12,800 $30,000 $30,000 $0
I.M.R.F.$53,270 $36,885 $36,885 $0
F.I.C.A.$37,081 $35,845 $35,845 $0
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 217
HEALTH INSURANCE $116,274 $103,000 $103,000 $0
SALARIES FULL-TIME $32 $0 $0 $0
SALARIES-SEASONAL $89 $0 $0 $0
SALARIES-OVERTIME $43,468 $50,000 $72,738 $0
I.M.R.F.$5,019 $4,540 $4,540 $0
F.I.C.A.$3,291 $3,825 $3,825 $0
TRAINING $82 $2,500 $2,500 $0
SALARIES FULL-TIME $55,796 $57,105 $19,421 $0
SALARIES PART-TIME $27,221 $27,745 $27,745 $0
I.M.R.F.$6,539 $5,185 $1,756 $0
F.I.C.A.$6,185 $6,490 $2,894 $0
HEALTH INSURANCE $6,249 $4,555 $1,077 $0
TRAINING $0 $400 $400 $0
Total PERSONNEL:$1,315,224 $1,271,060 $1,245,111 $0
MATERIALS & SUPPLIES
DRUGS & MEDICAL $546 $500 $500 $0
UNIFORMS $846 $750 $750 $0
GENERAL OFFICE SUPPLIES $618 $750 $750 $0
BUSINESS FORMS $389 $300 $300 $0
COPYING & PRINTING $444 $600 $600 $0
UNIFORMS $3,255 $4,000 $4,000 $0
TOOLS & HARDWARE $3,010 $2,500 $2,500 $0
MAINTENANCE SUPPLIES $26,521 $40,000 $23,759 $0
STREET MAINT SUPPLIES $4,112 $7,500 $0 $0
GENERAL EQUIPMENT $7,528 $20,000 $7,500 $0
FOOD $531 $1,000 $1,641 $0
CHEMICALS $110,116 $125,000 $110,453 $0
GENERAL EQUIPMENT $114 $1,000 $1,000 $0
MAINTENANCE SUPPLIES $2,636 $15,000 $7,500 $12,000
MAINTENANCE SUPPLIES $972 $5,000 $5,000 $10,000
GENERAL EQUIPMENT $0 $1,000 $0 $0
Total MATERIALS & SUPPLIES:$161,639 $224,900 $166,253 $22,000
OPERATION & CONTRACT
LIABILITY INSURANCE $84,520 $83,500 $83,500 $83,500
TELECOM SERVICES $700 $1,000 $1,000 $0
OTHER SERVICES $501 $500 $100 $25,000
VEHICLE OPER. & MAINT CHR $6,840 $1,365 $1,368 $0
VEHICLE REPLACEMENT CHRG $8,235 $7,415 $7,415 $0
TELECOM SERVICES $300 $300 $300 $0
UNIFORM RENTAL $2,904 $2,500 $4,588 $0
ELECTRIC $44,911 $58,000 $42,154 $0
MAINT. SVC-TRAFFIC CONTRO $100,753 $125,000 $101,550 $145,595
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 218
MAINT. OTHER EQUIPMENT $129 $500 $500 $0
RENTALS $3,258 $5,000 $2,100 $0
HAULING SERVICES $0 $7,500 $7,500 $10,000
MAINT. SERVICES-GROUNDS $83,255 $95,000 $95,000 $169,117
OTHER SERVICES $50,519 $60,000 $60,000 $87,200
VEHICLE OPER. & MAINT CHR $199,970 $143,385 $143,376 $0
VEHICLE REPLACEMENT CHRG $66,280 $59,590 $59,590 $0
OTHER SERVICES $0 $5,000 $0 $0
VEHICLE OPER. & MAINT CHR $4,560 $6,210 $6,216 $0
VEHICLE REPLACEMENT CHRG $44,180 $39,725 $39,725 $0
MAINT.-STORM SEWER $39,968 $45,000 $45,000 $42,000
MAINT. OTHER EQUIPMENT $8,700 $8,700 $8,700 $8,950
VEHICLE OPER. & MAINT CHR $4,560 $6,210 $6,216 $6,838
VEHICLE REPLACEMENT CHRG $22,090 $19,865 $19,865 $0
MAINT.-ROADS & PATHS $0 $0 $0 $102,000
RENTALS $0 $0 $0 $7,500
OTHER SERVICES $0 $5,000 $0 $5,000
VEHICLE OPER. & MAINT CHR $4,560 $6,210 $6,216 $6,838
VEHICLE REPLACEMENT CHRG $14,730 $13,240 $13,240 $0
ENGINEERING SERVICES $280,957 $375,000 $325,000 $368,500
CONSULTING SERVICES $0 $5,000 $5,000 $0
VEHICLE OPER. & MAINT CHR $3,495 $2,920 $2,916 $3,208
VEHICLE REPLACEMENT CHRG $6,125 $5,510 $5,510 $0
Total OPERATION & CONTRACT:$1,087,000 $1,194,145 $1,093,645 $1,071,246
OTHER EXPENDITURES
REIMBURSEMENTS TO OTHER FUNDS $176,300 $118,130 $118,130 $339,899
Total OTHER EXPENDITURES:$176,300 $118,130 $118,130 $339,899
CAPITAL OUTLAY
STRUCTURAL IMPROVEMENTS $0 $401,180
EQUIPMENT REPLACEMENT $368 $0 $0 $0
NEW EQUIPMENT $0 $0 $0 $25,000
DRAINAGE IMPROVEMENTS $137,644 $0 $0 $525,000
NEW EQUIPMENT $103,275 $180,000 $180,000 $0
Total CAPITAL OUTLAY:$241,287 $180,000 $180,000 $951,180
Total Expense Objects:$2,981,449 $2,988,235 $2,803,139 $2,384,325
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 219
Infrastructure Fund
Rick Valent
Public Works Director
Program Description
Engineering (Program 460) – This program provides professional engineering services to the Village within administrative structure
of the Development Services Department. Engineering services provided by both in-house Staff and contract engineering consultants
include: the design and inspection of Village capital improvement projects; review and inspection of land developments; review and
inspection of permits; and analysis of other engineering issues (i.e., traffic, storm water management, etc.). This program also
provides technical support to various advisory boards and commissions. The goal of this program is to provide the Village with high-
quality and cost effective professional engineering services.
Expenditures Summary
$4,833,374 -$5,052,856
(-51.11% vs. prior year)
Infrastructure Fund - Engineering Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
10M
2.5M
5M
7.5M
12.5M
Village of Oak Brook | Annual Budget FY2023 Page 220
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
CAPITAL OUTLAY (83.4%)CAPITAL OUTLAY (83.4%) CAPITAL OUTLAY (83.4%)
OPERATION & CONTRACT (16.6%)OPERATION & CONTRACT (16.6%) OPERATION & CONTRACT (16.6%)
Expense Objects
PERSONNEL
PUBLIC WORKS $101,990 $101,480 $53,293 $0
Total PERSONNEL:$101,990 $101,480 $53,293 $0
OPERATION & CONTRACT
PUBLIC WORKS $290,577 $388,430 $338,426 $371,708
CAPITAL OUTLAY $391,709 $350,000 $350,000 $429,847
Total OPERATION & CONTRACT:$682,285 $738,430 $688,426 $801,555
CAPITAL OUTLAY
CAPITAL OUTLAY $8,065,854 $9,046,320 $9,046,320 $4,031,819
Total CAPITAL OUTLAY:$8,065,854 $9,046,320 $9,046,320 $4,031,819
Total Expense Objects:$8,850,129 $9,886,230 $9,788,039 $4,833,374
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 221
Infrastructure Fund - GIS
Jim Fox
Information Technology Director
Program Description
Geographical Information System (GIS) (Program 152) – This program is responsible for developing an electronic geographic-based
system that creates direct linkages to parcel-based information stored by all Village departments. The goal of this program is to
develop a GIS that provides a convenient way for Village staff to access information quickly, and to provide access to appropriate
documents by the general public through the Village's website. Once on the website, Village residents and businesses will have
access to system and data GIS 24 hours a day.
Goals and Objectives
1. Storm System Review Project
The Village relies on high quality storm system data to support planning and maintenance efforts. Public Works has identified
areas with inadequate drainage during rainfall events, which can endanger the community and cause damage to homes and
businesses.
The Village plans to complete a storm study to resolve these drainage issues, but the storm system data in GIS needs
improvements so the study will provide the utmost value.
In 2019, MGP began a partnership with Public Works to complete a comprehensive review, field verification, and update of the
storm system data in GIS. This review is now approximately 67% complete. The goal is to complete all field verification updates
by early 2022.
By completing this stage internally, the number of updates that must be handled by the storm study contractor is minimized,
saving the Village time and money and ultimately supporting a safer and healthier community.
2. Improving Utility System Data and Update Processes
High quality utility data enables staff to improve planning, maintenance, and service response for residents and businesses.
Public Works crew members and supervisors are the experts in the Village’s utility systems because they spend the most time interacting
directly with the assets the GIS data represents. In the field, crew members are the most likely to notice an error in the GIS data and be
able to provide an update to correct it.
In Oak Brook, a small group of users have access to edit the GIS utility data directly, but there is still untapped potential, especially for
utility systems that don’t currently have anyone regularly making edits or updates in the field (?).
In 2022, MGP will partner with Public Works and IT to identify any utility assets that could be improved through direct field edits and
provide the correct crew members with the necessary resources and training.
This improved workflow will provide crews with an efficient way to take ownership of the utility data so that the data can better support
Public Works planning, improvement, and maintenance work.
3. Improving Maintenance Process
Many Public Works maintenance processes are still tracked on paper or in spreadsheets. There may be multiple ways of tracking this
information which can lead to inconsistencies in quality and completeness and difficulties sharing information between staff. This prevents
Public Works leadership from fully harnessing this information to support data-driven decision-making – for example, using main break
information to plan improvement projects.
In the coming year, MGP and Public Works will identify maintenance processes with innovation potential and determine the solutions that
will best meet Public Works’ needs, including the GIS Consortium’s Asset Management Solutions or PubWorks.
Once these maintenance records are stored digitally in a consistent, centralized location, the Village will have new opportunities associate
these records with GIS so they can be analyzed, visualized, and queried in order to provide Public Works leadership with the data they
need to make informed decisions that benefit the community.
Village of Oak Brook | Annual Budget FY2023 Page 222
Accomplishments
The Geographical Information System program completed or supported the following projects over the past year:
Transition to myGIS: Facilitated transition from MapOffice to myGIS for all staff to ensure continuity of access to critical GIS
resources, along with new tools and datasets not previously available. This support included providing additional training for staff
and transitioning map layers out of MapOffice and into myGIS. myGIS is a joint-purchase solution among GIS Consortium
members, which enables GIS data access to all Village employees.
Non-Corporate Water System Sale: Provided statistics, utility data, and reference maps for the sale of the Village water service
area outside of the corporate boundary. With this support, the Village could accurately report on the details of the assets
involved, which fostered a better relationship with the agency purchasing the service areas and facilitated a smoother process in
setting the terms of the sale. When the sale is complete, it will reduce the footage of water main the Village is responsible for
maintaining by approximately 20%.
Water Model Support: Identified and delivered all changes to the Village’s Water System in GIS since 2017 to support an
updated water system model by Trotter, which will help Public Works evaluate the most effective water system connection
points after the transfer of the non-corporate water system zones to new ownership.
Storm System Review: Continued the storm system review project by collaborating with Public Works staff to improve the GIS
storm system data with updates confirmed by field crews. As of September 2021, the project is about two thirds complete, with
half of the Village fully updated and an additional 17% flagged for additional review. This review will be completed early next
year and provides Public Works with a solid foundation for conducting a storm study in 2022 to identify areas needing
improvement.
Village Database Address Review: Completed review of Munis and Laserfiche addresses against GIS to flag errors and missing
addresses in order to identify needed updates to stakeholders. This will improve Village address data quality, which ensures that
all applicable taxes and fees are collected as accurately as possible, reduces returned mail, streamlines communication, and
ensures consistency across different software and systems.
Nicor Address Review: Completed review of the Nicor address list against Village databases to ensure that the Village is receiving
appropriate tax remittance for all Nicor-serviced properties that fall within Village boundaries.
Budget Support: Produced support maps of proposed water and street capital improvement projects and bike path resurfacing
for the 2021 budget process for Public Works and Finance.
Utility Updates: Integrated various utility updates, including water improvements for Brook Forest, McDonald Dr, the Salt Storage
Facility and various smaller updates throughout the Village, as well as Village fiber data around Village Hall, Bath & Tennis, and
the Golf Course.
Utility Viewer: Produced a Utility Viewer map for the Village’s utility locate services contractor to replace their access to
MapOffice. This provides the contractor with a way to view only the utilities that they are tasked by the Village to locate in the
field, restricts unnecessary access to other Village datasets, and ensures the contractor is not billing for time spent locating
utilities that are not the Village’s responsibility.
Hydrant Flow Testing Support: Integrated 2020 hydrant flow test data from ME Simpson into GIS, making it accessible to all
Village staff, and provided support documents and data for 2021 hydrant flow test process. Flow testing provides Public Works
and Fire with critical information about the water pressure available at various points in the water system, informing decisions
made during emergency response and planning for water system improvements.
Fire Software Integration Support: Delivered hydrant and flow rate information for the Fire Department’s implementation of
FlowMSP, which provides staff with access to the locations and details of critical emergency structures, preplans, floor plans, and
other supporting information. In addition, GIS provided a list of commercial addresses to serve as the basis for tracking
preplans.
Healing Fields Event: Provided support for the Healing Fields event in Oak Brook through event planning, reference maps, and
updates to the public-facing story map. This event is a tribute for the 20th Anniversary of 9/11 and provides an opportunity for
the community to come together and honor those who were lost. The GIS maps contribute to ensuring that the event proceeds
smoothly and that members of the public have the information they need to participate.
Street Department Datasets: Collaborated with Public Works streets department staff as well as Development Services staff to
identify critical datasets that need to be added to GIS, including traffic lights, irrigation, and updated street light, bike path, and
landscape maintenance information. Integrating these updates into GIS keeps the data consistent, standardized, and accessible
to all departments to improve the efficiency of staff workflows and minimize lost or inaccurate information.
Department Check-Ins: Conducted check-in meetings with stakeholders in Public Works, Development Services, Police, and Fire
throughout the year to ensure that the GIS program is continuing to focus time and resources on the projects and goals that are
most critical for each department and the Village as a whole. Meetings with Public Works also allow the GIS Program to continue
to support the Village’s most critical infrastructure goals and initiatives.
Village of Oak Brook | Annual Budget FY2023 Page 223
Significant Changes
The FY23 Geographical Information System (GIS) budget:
Site Analyst Bill (William) SooHoo joined the GIS team in Oak Brook which helps protect program staffing from attrition and
introduces sustainability.
Expenditures Summary
$283,033 $73,523
(35.09% vs. prior year)
Infrastructure Fund - Information Technology GIS Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
50k
100k
150k
200k
250k
300k
Village of Oak Brook | Annual Budget FY2023 Page 224
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
OPERATION & CONTRACT (64.9%)OPERATION & CONTRACT (64.9%) OPERATION & CONTRACT (64.9%)
MATERIALS & SUPPLIES (27.1%)MATERIALS & SUPPLIES (27.1%) MATERIALS & SUPPLIES (27.1%)
PERSONNEL (8%)PERSONNEL (8%) PERSONNEL (8%)
Expense Objects
PERSONNEL
PUBLIC WORKS $20,334 $21,775 $21,775 $22,647
Total PERSONNEL:$20,334 $21,775 $21,775 $22,647
MATERIALS & SUPPLIES
PUBLIC WORKS $470 $1,700 $1,775 $76,700
Total MATERIALS & SUPPLIES:$470 $1,700 $1,775 $76,700
OPERATION & CONTRACT
PUBLIC WORKS $144,808 $186,035 $186,035 $183,686
Total OPERATION & CONTRACT:$144,808 $186,035 $186,035 $183,686
Total Expense Objects:$165,613 $209,510 $209,585 $283,033
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 225
Promenade TIF Fund
T.I.F. Note Debt Service (Program 283) – This program is responsible for repayment of the Tax Increment Finance District Note
issued to offset the infrastructure costs associated with the Promenade Development at the Southwest corner of Meyers Road and
Butterfield Road.
Goals and Objectives
1. To make timely payments on the Tax Increment Financing (TIF) District Note in accordance with the redevelopment agreement
associated with the project. (Linked to Village strategic goal 5.1)
Receive a clean audit opinion for compliance with the redevelopment agreement.
File the annual TIF report with the State of Illinois on time.
Review available revenues and make additional note principal payments.
Achievements
The T.I.F. Note Debt Service program:
Received a clean audit opinion for the 2021 annual audit.
Filed the annual TIF report with the State of Illinois ahead of the deadline.
Village of Oak Brook | Annual Budget FY2023 Page 226
Expenditures Summary
$341,825 -$148,330
(-30.26% vs. prior year)
Promenade TIF Fund Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
100k
200k
300k
400k
500k
600k
Expenditures by Expense Type
Expense Objects
OPERATION & CONTRACT
AUDITING SERVICES $2,500 $2,550 $2,550 $2,600
OTHER SERVICES $1,575 $1,350 $2,500
Total OPERATION & CONTRACT:$4,075 $3,900 $2,550 $5,100
OTHER EXPENDITURES
INTEREST EXPENSE $201,500 $178,055 $178,060 $79,725
DEBT PRINCIPAL $280,000 $308,200 $308,200 $257,000
Total OTHER EXPENDITURES:$481,500 $486,255 $486,260 $336,725
Total Expense Objects:$485,575 $490,155 $488,810 $341,825
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 227
Enterprise Funds
Village of Oak Brook | Annual Budget FY2023 Page 228
Water Fund
Rick Valent
Public Works Director
Organizational Chart
Public Works Director
Public Works
Superintendent
Field Operations
Supervisor
PW Lead Worker
Maintenance Worker I
Water Operator
Maintenance Worker II
Senior Administrative
Assistant
Revenues Summary
$8,452,525 -$2,262,975
(-21.12% vs. prior year)
Village of Oak Brook | Annual Budget FY2023 Page 229
Water Fund Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
2.5M
5M
7.5M
10M
12.5M
Village of Oak Brook | Annual Budget FY2023 Page 230
Expenditures Summary
$9,523,847 -$939,538
(-8.98% vs. prior year)
Water Fund Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
10M
2.5M
5M
7.5M
12.5M
Village of Oak Brook | Annual Budget FY2023 Page 231
Revenues by Source
Budgeted and Historical 2023 Revenues by Source
MillionsINTERFUND REVENUES
OTHER REVENUES
CHARGES FOR SERVICES
FY2018FY2019FY2020FY2021FY2022FY2023$0
$2.5
$5
$7.5
$10
$12.5
Revenue Source
CHARGES FOR SERVICES $11,041,528 $10,655,500 $11,191,350 $8,382,525 -$2,272,975
OTHER REVENUES $708,047 $60,000 $142,000 $70,000 $10,000
Total Revenue Source:$11,749,575 $10,715,500 $11,333,350 $8,452,525 -$2,262,975
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Change in Budget
Revenue by Department
Revenue
NON PROGRAM
CHARGES FOR SERVICES
PLAN REVIEW FEES $525 $1,000 $1,000 $525
INSPECTION FEES $3,000 $5,000 $5,000 $2,000
WATER SALES $10,762,786 $10,484,500 $10,484,500 $8,230,000
UNMETERED SALES $53,235 $50,000 $81,000 $50,000
WATER CONNECTION FEES $188,830 $75,000 $573,850 $75,000
METER CHARGES $7,826 $15,000 $21,000 $15,000
SPECIAL SERVICES $25,326 $25,000 $25,000 $10,000
Total CHARGES FOR SERVICES:$11,041,528 $10,655,500 $11,191,350 $8,382,525
OTHER REVENUES
INTEREST -$8,944 $30,000 $30,000 $20,000
MISCELLANEOUS $716,991 $30,000 $112,000 $50,000
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 232
Total OTHER REVENUES:$708,047 $60,000 $142,000 $70,000
Total NON PROGRAM:$11,749,575 $10,715,500 $11,333,350 $8,452,525
Total Revenue:$11,749,575 $10,715,500 $11,333,350 $8,452,525
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
OPERATION & CONTRACT (51.7%)OPERATION & CONTRACT (51.7%) OPERATION & CONTRACT (51.7%)
CAPITAL OUTLAY (38%)CAPITAL OUTLAY (38%) CAPITAL OUTLAY (38%)
PERSONNEL (7.3%)PERSONNEL (7.3%) PERSONNEL (7.3%)
OTHER EXPENDITURES (2%)OTHER EXPENDITURES (2%) OTHER EXPENDITURES (2%)
MATERIALS & SUPPLIES (1%)MATERIALS & SUPPLIES (1%) MATERIALS & SUPPLIES (1%)
Expense Objects
PERSONNEL $628,928 $647,620 $647,620 $698,912
MATERIALS & SUPPLIES $144,856 $69,650 $68,450 $95,349
OPERATION & CONTRACT $6,011,673 $5,400,625 $5,229,946 $4,923,211
OTHER EXPENDITURES $1,381,747 $420,490 $420,490 $186,595
CAPITAL OUTLAY $0 $3,925,000 $31,394 $3,619,780
Total Expense Objects:$8,167,205 $10,463,385 $6,397,900 $9,523,847
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 233
Sports Core Fund
JESSICA SPENCER
ASSISTANT VILLAGE MANAGER
Sports Core General Operations (Program 811) – This program provides oversight and general management for all the Bath and
Tennis Club operations including swimming, tennis, polo, open field usage, and food and beverage operations at the club. Bath &
Tennis Club staff is also principally responsible for administering community events (budgeted in Program 816). The goal of this
program is to manage Bath & Tennis Club programs and events in an efficient and effective manner, emphasizing customer service
and meeting financial objectives.
Swimming Operations (Program 812) - This program encompasses the operations of the Bath & Tennis Club swimming facilities,
including operation and maintenance of the Club's swimming pools, swimming lessons, competitive swimming and various special
swimming programs. The goal of this program is to provide safe and high-quality aquatic programs for all ages that meet the needs
of Club members.
Summer Tennis (Program 813) - This program encompasses the operation of the Bath & Tennis Club's tennis courts including
private lessons, group instructional programs, organized activities, open court time and tennis pro shop services. The goal of this
program is to provide a full range of high-quality outdoor tennis activities that meets the needs of Club members.
B&T Clubhouse Food & Beverage Operations (Program 821) - This program provides food and beverage services at the Bath and
Tennis Clubhouse by a select group of approved caterers. The goal of this program is to provide high quality dining and entertaining
at the Bath and Tennis Clubhouse of the Sports Core by members and customers through a high-quality food, beverage and
entertaining facility.
Poolside Grill Food & Beverage Operations (Program 822) – This program encompasses the food and beverage operations at the
Poolside Grill operating in conjunction with swimming operations. The goal of this program is to provide high-quality food and
beverage that meets the needs of Club members.
Golf Clubhouse Food & Beverage Operations (Program 823) – This program encompasses the food and beverage operations at the
Golf Clubhouse operating in conjunction with the golf season. The goal of this program is to provide high-quality food and beverage
that meets the needs of Club members.
Golf Club General Operations (Program 831) – This program provides oversight and general management for the Oak Brook Golf
Club, including golf operations, course maintenance and improvements, range and cart operations and pro shop. The goal of this
program is to provide a golf facility and associated services that will meet the needs of Golf Club users.
Golf Learning & Practice (Program 832) – This program provides golf practice facilities to the general public and professional
instruction through private lessons and a variety of group instructional programs. The goal of this program is to provide a high-
quality practice facility and an atmosphere conducive to learning and practice.
Golf Cart Operations (Program 833) – This program provides electric golf carts and pull-carts for use on the golf course. The goal of
the program is to provide reliable golf cart equipment that meets the needs of users.
Golf Course Maintenance (Program 834) – This program provides management, personnel and supplies to maintain turf grass,
trees, shrubs and flowers throughout the golf course and Sports Core. The goal of this program is to provide high-quality
maintenance of the golf course that meets the needs of course users.
Golf Improvements Surcharge (Program 844) – This program provides funds for specified golf course improvements and for
restoration of flood damage to the course. Funds are derived from the $3.00 per round surcharge levied on each round played at
the Oak Brook Golf Club. The goal of this program is to enhance the Oak Brook Golf Club through completion of specified capital
improvements and to provide funds for restoration of periodic flood damage.
Village of Oak Brook | Annual Budget FY2023 Page 234
Organizational Chart
2022 Accomplishments
The Golf Clubhouse Food & Beverage Operations program:
Continued a successful food and beverage operation by adding standalone heaters for cooler months on the deck.
The Golf Club General Operations program:
Continued to provide leagues for men and women, and continued Junior program success.
The Golf Learning & Practice program:
Very successful range season.
The Golf Cart Operations program:
Continue cart operation and maintenance to the satisfaction of our customers
The Golf Course Maintenance program:
Continued to provide best possible conditions to attract new and more customers.
Village of Oak Brook | Annual Budget FY2023 Page 235
Expenditures Summary
$4,965,892 $1,180,726
(31.19% vs. prior year)
Sports Core Fund Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
1M
2M
3M
4M
5M
6M
Village of Oak Brook | Annual Budget FY2023 Page 236
Sports Core - Bath & Tennis Club
Program Descriptions:
Sports Core General Operations (Program 811) – This program provides oversight and general management for all the Bath and
Tennis Club operations including swimming, tennis, polo, open field usage, and food and beverage operations at the club. Bath &
Tennis Club staff is also principally responsible for administering community events (budgeted in Program 816). The goal of this
program is to manage Bath & Tennis Club programs and events in an efficient and effective manner, emphasizing customer service
and meeting financial objectives.
Swimming Operations (Program 812) - This program encompasses the operations of the Bath & Tennis Club swimming facilities,
including operation and maintenance of the Club's swimming pools, swimming lessons, competitive swimming and various special
swimming programs. The goal of this program is to provide safe and high-quality aquatic programs for all ages that meet the needs
of Club members.
Summer Tennis (Program 813) - This program encompasses the operation of the Bath & Tennis Club's tennis courts including
private lessons, group instructional programs, organized activities, open court time and tennis pro shop services. The goal of this
program is to provide a full range of high-quality outdoor tennis activities that meets the needs of Club members.
B&T Clubhouse Food & Beverage Operations (Program 821) - This program provides food and beverage services at the Bath and
Tennis Clubhouse by a select group of approved caterers. The goal of this program is to provide high quality dining and entertaining
at the Bath and Tennis Clubhouse of the Sports Core by members and customers through a high-quality food, beverage and
entertaining facility.
Poolside Grill Food & Beverage Operations (Program 822) – This program encompasses the food and beverage operations at the
Poolside Grill operating in conjunction with swimming operations. The goal of this program is to provide high-quality food and
beverage that meets the needs of Club members.
Organizational Chart
Village of Oak Brook | Annual Budget FY2023 Page 237
Expenditures Summary
$1,466,989 $332,084
(29.26% vs. prior year)
Sports Core - Bath & Tennis Club Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
250k
500k
750k
1,000k
1,250k
1,500k
1,750k
Budget Summary by Category
SPORTS CORE
PERSONNEL $139,136 $267,600 $265,655 $341,722
MATERIALS & SUPPLIES $45,120 $91,400 $103,730 $105,258
OPERATION & CONTRACT $238,787 $649,290 $691,097 $449,767
OTHER EXPENDITURES $15,725 $18,865 $18,865 $20,242
CAPITAL OUTLAY $0 $107,750 $231,646 $550,000
Total SPORTS CORE:$438,769 $1,134,905 $1,310,992 $1,466,989
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 238
Program Budget Report
Budgeted Expenditures by Function
SPORTS CORE GEN. OPER. (38.5%)SPORTS CORE GEN. OPER. (38.5%) SPORTS CORE GEN. OPER. (38.5%)
SWIMMING OPERATIONS (22.6%)SWIMMING OPERATIONS (22.6%) SWIMMING OPERATIONS (22.6%)
B&T CLUBHOUSE FOOD&BEVERA (19.6%)B&T CLUBHOUSE FOOD&BEVERA (19.6%) B&T CLUBHOUSE FOOD&BEVERA (19.6%)
OPEN FIELD (8.3%)OPEN FIELD (8.3%) OPEN FIELD (8.3%)
SUMMER TENNIS (5.4%)SUMMER TENNIS (5.4%) SUMMER TENNIS (5.4%)
POOLSIDE GRILL FOOD&BEVER (4.6%)POOLSIDE GRILL FOOD&BEVER (4.6%) POOLSIDE GRILL FOOD&BEVER (4.6%)
POLO (0.9%)POLO (0.9%) POLO (0.9%)
Expenditures
OPERATIONS
SPORTS CORE
BATH & TENNIS CLUB
SPORTS CORE GEN. OPER.
PERSONNEL $15,114 $77,400 $19,925 -$57,475
MATERIALS & SUPPLIES $730 $2,300 $1,100 -$1,200
OPERATION & CONTRACT $74,835 $40,055 $61,300 $21,245
OTHER EXPENDITURES $15,725 $18,865 $20,242 $1,377
CAPITAL OUTLAY -$50,649 -$137,620 $462,432 $600,052
Total SPORTS CORE GEN. OPER.:$55,755 $1,000 $565,000 $564,000
SWIMMING OPERATIONS
PERSONNEL $0 $21,530 $155,670 $134,140
MATERIALS & SUPPLIES $27,913 $40,500 $25,140 -$15,360
OPERATION & CONTRACT $43,539 $210,000 $119,786 -$90,214
CAPITAL OUTLAY $18,525 $107,290 $31,522 -$75,768
Total SWIMMING OPERATIONS:$89,976 $379,320 $332,118 -$47,202
SUMMER TENNIS
MATERIALS & SUPPLIES $2,460 $3,000 $9,956 $6,956
OPERATION & CONTRACT $7,157 $56,850 $60,074 $3,224
CAPITAL OUTLAY $5,146 $13,765 $8,759 -$5,006
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 239
Total SUMMER TENNIS:$14,762 $73,615 $78,789 $5,174
POLO
OPERATION & CONTRACT $25,000 $0 $13,390 $13,390
Total POLO:$25,000 $0 $13,390 $13,390
OPEN FIELD
MATERIALS & SUPPLIES $0 $1,500 $9,490 $7,990
OPERATION & CONTRACT $11,461 $249,160 $112,550 -$136,610
Total OPEN FIELD:$11,461 $250,660 $122,040 -$128,620
Total BATH & TENNIS CLUB:$196,955 $704,595 $1,111,337 $406,742
FOOD & BEVERAGE
B&T CLUBHOUSE FOOD&BEVERA
PERSONNEL $124,022 $140,250 $142,954 $2,704
MATERIALS & SUPPLIES $12,308 $15,350 $23,972 $8,622
OPERATION & CONTRACT $76,573 $92,600 $76,842 -$15,758
CAPITAL OUTLAY $24,921 $118,810 $43,784 -$75,026
Total B&T CLUBHOUSE FOOD&BEVERA:$237,824 $367,010 $287,551 -$79,459
POOLSIDE GRILL FOOD&BEVER
PERSONNEL $0 $28,420 $23,173 -$5,247
MATERIALS & SUPPLIES $1,709 $28,750 $35,600 $6,850
OPERATION & CONTRACT $223 $625 $5,825 $5,200
CAPITAL OUTLAY $2,058 $5,505 $3,503 -$2,002
Total POOLSIDE GRILL FOOD&BEVER:$3,990 $63,300 $68,101 $4,801
Total FOOD & BEVERAGE:$241,814 $430,310 $355,652 -$74,658
Total SPORTS CORE:$438,769 $1,134,905 $1,466,989 $332,084
Total OPERATIONS:$438,769 $1,134,905 $1,466,989 $332,084
Total Expenditures:$438,769 $1,134,905 $1,466,989 $332,084
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 240
Sports Core - Bath & Tennis Club Food & Beverage
Program Descriptions:
B&T Clubhouse Food & Beverage Operations (Program 821) - This program provides food and beverage services at the Bath and
Tennis Clubhouse by a select group of approved caterers. The goal of this program is to provide high quality dining and entertaining
at the Bath and Tennis Clubhouse of the Sports Core by members and customers through a high-quality food, beverage and
entertaining facility.
Expenditures Summary
$287,551 -$79,459
(-21.65% vs. prior year)
Sports Core - B&T Club Food & Beverage Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
100k
200k
300k
400k
500k
Budget Summary by Category
SPORTS CORE
PERSONNEL $124,022 $140,250 $140,250 $142,954
MATERIALS & SUPPLIES $12,308 $15,350 $15,350 $23,972
OPERATION & CONTRACT $76,573 $92,600 $108,050 $76,842
CAPITAL OUTLAY $24,921 $118,810 $68,810 $43,784
Total SPORTS CORE:$237,824 $367,010 $332,460 $287,551
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 241
Revenues Summary
$350,000 -$1,275
(-0.36% vs. prior year)
Sports Core - B&T Club Food & Beverage Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
100k
200k
300k
400k
500k
600k
700k
Program Budget Report
Expenditures
OPERATIONS
SPORTS CORE
FOOD & BEVERAGE
B&T CLUBHOUSE FOOD&BEVERA
PERSONNEL $124,022 $140,250 $140,250 $142,954
MATERIALS & SUPPLIES $12,308 $15,350 $15,350 $23,972
OPERATION & CONTRACT $76,573 $92,600 $108,050 $76,842
CAPITAL OUTLAY $24,921 $118,810 $68,810 $43,784
Total B&T CLUBHOUSE FOOD&BEVERA:$237,824 $367,010 $332,460 $287,551
Total FOOD & BEVERAGE:$237,824 $367,010 $332,460 $287,551
Total SPORTS CORE:$237,824 $367,010 $332,460 $287,551
Total OPERATIONS:$237,824 $367,010 $332,460 $287,551
Total Expenditures:$237,824 $367,010 $332,460 $287,551
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 242
Sports Core - B&T Club Swimming Operations
Program Descriptions:
Swimming Operations (Program 812) - This program encompasses the operations of the Bath & Tennis Club swimming facilities,
including operation and maintenance of the Club's swimming pools, swimming lessons, competitive swimming and various special
swimming programs. The goal of this program is to provide safe and high-quality aquatic programs for all ages that meet the needs
of Club members.
Poolside Grill Food & Beverage Operations (Program 822) – This program encompasses the food and beverage operations at the
Poolside Grill operating in conjunction with swimming operations. The goal of this program is to provide high-quality food and
beverage that meets the needs of Club members.
Revenues Summary
$595,100 $99,650
(20.11% vs. prior year)
Sports Core - B&T Swimming Operations Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
200k
400k
600k
800k
Village of Oak Brook | Annual Budget FY2023 Page 243
Revenues by Source
Projected 2023 Revenues by Source
MEMBERSHIPS (83.1%)MEMBERSHIPS (83.1%) MEMBERSHIPS (83.1%)
FOOD SALES (9.6%)FOOD SALES (9.6%) FOOD SALES (9.6%)
SPORTS CORE USER FEE (7.3%)SPORTS CORE USER FEE (7.3%) SPORTS CORE USER FEE (7.3%)
Revenue Source
MEMBERSHIPS
B&T RESIDENT FAMILY $0 $62,050 $62,450 $64,600
B&T RESIDENT INDIVIDUAL $0 $1,650 $1,000 $1,100
B&T RESIDENT SR FAMILY $0 $4,500 $1,530 $2,250
B&T RESIDENT SR INDIVIDUA $0 $7,200 $7,250 $8,100
B&T NON-RESIDENT FAMILY $0 $309,400 $273,733 $385,000
B&T NON-RESIDENT INDIVIDU $0 $4,000 $3,150 $4,000
B&T NON-RESIDENT SR FAMILY $0 $7,350 $4,200 $5,250
B&T NON-RESIDENT SR INDIVIDU $0 $3,600 $7,600 $7,200
B&T CORPORATE FAMILY $0 $22,500 $16,350 $16,250
B&T CORPORATE INDIVIDUAL $0 $1,700 $0 $850
Total MEMBERSHIPS:$0 $423,950 $377,263 $494,600
SPORTS CORE USER FEE
SWIM GUEST FEES $0 $0 $7,780 $10,000
SWIM LESSONS $0 $0 $8,323 $8,500
SWIM TEAM FEES $0 $15,500 $24,461 $25,000
Total SPORTS CORE USER FEE:$0 $15,500 $40,564 $43,500
FOOD SALES
FOOD SALES POOLSIDE $0 $36,000 $45,000 $40,000
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 244
BEVERAGE SALES POOLSIDE $0 $20,000 $20,000 $17,000
Total FOOD SALES:$0 $56,000 $65,000 $57,000
Total Revenue Source:$0 $495,450 $482,827 $595,100
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Revenue by Department
Revenue
OPERATIONS
SPORTS CORE
BATH & TENNIS CLUB
SWIMMING OPERATIONS
B&T RESIDENT FAMILY $0 $62,050 $62,450 $64,600
B&T RESIDENT INDIVIDUAL $0 $1,650 $1,000 $1,100
B&T RESIDENT SR FAMILY $0 $4,500 $1,530 $2,250
B&T RESIDENT SR INDIVIDUA $0 $7,200 $7,250 $8,100
B&T NON-RESIDENT FAMILY $0 $309,400 $273,733 $385,000
B&T NON-RESIDENT INDIVIDU $0 $4,000 $3,150 $4,000
B&T NON-RESIDENT SR FAMILY $0 $7,350 $4,200 $5,250
B&T NON-RESIDENT SR INDIVIDU $0 $3,600 $7,600 $7,200
B&T CORPORATE FAMILY $0 $22,500 $16,350 $16,250
B&T CORPORATE INDIVIDUAL $0 $1,700 $0 $850
SWIM GUEST FEES $0 $0 $7,780 $10,000
SWIM LESSONS $0 $0 $8,323 $8,500
SWIM TEAM FEES $0 $15,500 $24,461 $25,000
Total SWIMMING OPERATIONS:$0 $439,450 $417,827 $538,100
Total BATH & TENNIS CLUB:$0 $439,450 $417,827 $538,100
FOOD & BEVERAGE
POOLSIDE GRILL FOOD&BEVER
FOOD SALES POOLSIDE $0 $36,000 $45,000 $40,000
BEVERAGE SALES POOLSIDE $0 $20,000 $20,000 $17,000
Total POOLSIDE GRILL FOOD&BEVER:$0 $56,000 $65,000 $57,000
Total FOOD & BEVERAGE:$0 $56,000 $65,000 $57,000
Total SPORTS CORE:$0 $495,450 $482,827 $595,100
Total OPERATIONS:$0 $495,450 $482,827 $595,100
Total Revenue:$0 $495,450 $482,827 $595,100
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Expenditures Summary
Village of Oak Brook | Annual Budget FY2023 Page 245
$400,219 -$42,401(-9.58% vs. prior year)
Sports Core - B&T Swimming Operations Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
100k
200k
300k
400k
500k
Budget Summary by Category
Budgeted and Historical 2023 Expenditures by Fund
MillionsENTERPRISE FUNDS
FY2018FY2019FY2020FY2021FY2022FY2023$0
$0.1
$0.2
$0.3
$0.4
$0.5
ENTERPRISE FUNDS
SPORTS CORE
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 246
PERSONNEL $0 $49,950 $47,984 $178,843
MATERIALS & SUPPLIES $29,622 $69,250 $76,780 $60,740
OPERATION & CONTRACT $43,761 $210,625 $234,458 $125,611
CAPITAL OUTLAY $20,583 $112,795 $285,941 $35,025
Total SPORTS CORE:$93,966 $442,620 $645,162 $400,219
Total ENTERPRISE FUNDS:$93,966 $442,620 $645,162 $400,219
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Program Budget Report
Budgeted Expenditures by Function
SWIMMING OPERATIONS (83%)SWIMMING OPERATIONS (83%) SWIMMING OPERATIONS (83%)
POOLSIDE GRILL FOOD&BEVER (17%)POOLSIDE GRILL FOOD&BEVER (17%) POOLSIDE GRILL FOOD&BEVER (17%)
Expenditures
OPERATIONS
SPORTS CORE
BATH & TENNIS CLUB
SWIMMING OPERATIONS
PERSONNEL $0 $21,530 $14,000 $155,670
MATERIALS & SUPPLIES $27,913 $40,500 $40,030 $25,140
OPERATION & CONTRACT $43,539 $210,000 $228,555 $119,786
CAPITAL OUTLAY $18,525 $107,290 $280,436 $31,522
Total SWIMMING OPERATIONS:$89,976 $379,320 $563,020 $332,118
Total BATH & TENNIS CLUB:$89,976 $379,320 $563,020 $332,118
FOOD & BEVERAGE
POOLSIDE GRILL FOOD&BEVER
PERSONNEL $0 $28,420 $33,984 $23,173
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 247
MATERIALS & SUPPLIES $1,709 $28,750 $36,750 $35,600
OPERATION & CONTRACT $223 $625 $5,903 $5,825
CAPITAL OUTLAY $2,058 $5,505 $5,505 $3,503
Total POOLSIDE GRILL FOOD&BEVER:$3,990 $63,300 $82,142 $68,101
Total FOOD & BEVERAGE:$3,990 $63,300 $82,142 $68,101
Total SPORTS CORE:$93,966 $442,620 $645,162 $400,219
Total OPERATIONS:$93,966 $442,620 $645,162 $400,219
Total Expenditures:$93,966 $442,620 $645,162 $400,219
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 248
Sports Core - Golf Course
Sean Creed
Golf Course Grounds Superintendent
Golf Clubhouse Food & Beverage Operations (Program 823) – This program encompasses the food and beverage operations at the
Golf Clubhouse operating in conjunction with the golf season. The goal of this program is to provide high-quality food and beverage
that meets the needs of Club members.
Golf Club General Operations (Program 831) – This program provides oversight and general management for the Oak Brook Golf
Club, including golf operations, course maintenance and improvements, range and cart operations and pro shop. The goal of this
program is to provide a golf facility and associated services that will meet the needs of Golf Club users.
Golf Learning & Practice (Program 832) – This program provides golf practice facilities to the general public and professional
instruction through private lessons and a variety of group instructional programs. The goal of this program is to provide a high-
quality practice facility and an atmosphere conducive to learning and practice.
Golf Cart Operations (Program 833) – This program provides electric golf carts and pull-carts for use on the golf course. The goal of
the program is to provide reliable golf cart equipment that meets the needs of users.
Golf Course Maintenance (Program 834) – This program provides management, personnel and supplies to maintain turf grass,
trees, shrubs and flowers throughout the golf course and Sports Core. The goal of this program is to provide high-quality
maintenance of the golf course that meets the needs of course users.
Golf Improvements Surcharge (Program 844) – This program provides funds for specified golf course improvements and for
restoration of flood damage to the course. Funds are derived from the $3.00 per round surcharge levied on each round played at
the Oak Brook Golf Club. The goal of this program is to enhance the Oak Brook Golf Club through completion of specified capital
improvements and to provide funds for restoration of periodic flood damage.
Expenditures Summary
$2,980,560 $777,094
(35.27% vs. prior year)
Village of Oak Brook | Annual Budget FY2023 Page 249
Sports Core - Golf Operations & Maintenance Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
500k
1,000k
1,500k
2,000k
2,500k
3,000k
3,500k
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
PERSONNEL (38.4%)PERSONNEL (38.4%) PERSONNEL (38.4%)
OPERATION & CONTRACT (31.8%)OPERATION & CONTRACT (31.8%) OPERATION & CONTRACT (31.8%)
MATERIALS & SUPPLIES (15%)MATERIALS & SUPPLIES (15%) MATERIALS & SUPPLIES (15%)
CAPITAL OUTLAY (12.8%)CAPITAL OUTLAY (12.8%) CAPITAL OUTLAY (12.8%)
OTHER EXPENDITURES (2%)OTHER EXPENDITURES (2%) OTHER EXPENDITURES (2%)
Expense Objects
PERSONNEL
SALARIES FULL-TIME $276,197 $286,125 $291,796 $5,671
SALARIES PART-TIME $288 $0 $1,000 $1,000
SALARIES-SEASONAL $164,540 $151,650 $175,000 $23,350
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 250
SALARIES-OVERTIME $1,884 $1,300 $2,000 $700
BONUS POOL $0 $3,000 $3,000 $0
I.M.R.F.$36,158 $28,165 $26,525 -$1,640
F.I.C.A.$32,997 $33,590 $35,800 $2,210
HEALTH INSURANCE $48,282 $54,970 $41,560 -$13,410
TRAINING $0 $500 $500 $0
DUES & MEMBERSHIPS $2,162 $1,800 $2,500 $700
PENSION EXPENSE - IMRF -$26,783 $0 $0 $0
CHANGE IN OPEB $18,399 $0 $0 $0
UNEMPLOYMENT COMPENSATION $167 $5,000 $2,500 -$2,500
SALARIES-SEASONAL $31,119 $33,000 $40,000 $7,000
COMMISSIONS $45,591 $40,000 $45,000 $5,000
I.M.R.F.$3,064 $3,635 $0 -$3,635
F.I.C.A.$5,114 $5,585 $6,500 $915
PENSION EXPENSE - IMRF -$2,269 $0 $0 $0
SALARIES-SEASONAL $39,391 $45,000 $43,000 -$2,000
F.I.C.A.$3,013 $3,785 $3,290 -$495
SALARIES FULL-TIME $145,256 $180,870 $135,227 -$45,643
SALARIES-SEASONAL $89,094 $110,000 $177,120 $67,120
SALARIES-OVERTIME $49,404 $45,000 $45,000 $0
I.M.R.F.$28,325 $23,870 $12,300 -$11,570
F.I.C.A.$20,704 $26,640 $27,337 $697
HEALTH INSURANCE $59,124 $75,500 $27,395 -$48,105
TRAINING $0 $500 $0 -$500
DUES & MEMBERSHIPS $625 $500 $655 $155
PENSION EXPENSE - IMRF -$20,981 $0 $0 $0
CHANGE IN OPEB $11,038 $0 $0 $0
UNEMPLOYMENT COMPENSATION $167 $25,000 $0 -$25,000
Total PERSONNEL:$1,062,071 $1,184,985 $1,145,005 -$39,980
MATERIALS & SUPPLIES
POSTAGE -$1,134 $1,000 $1,500 $500
UNIFORMS $2,500 $4,500 $4,000 -$500
TOOLS & HARDWARE $128 $500 $0 -$500
CLEANING SUPPLIES $103 $200 $500 $300
GENERAL OFFICE SUPPLIES $1,213 $1,800 $2,000 $200
BUSINESS FORMS $0 $1,000 $1,000 $0
PAPER PRODUCTS $877 $650 $5,500 $4,850
GOLF COURSE SUPPLIES $10,400 $10,000 $15,000 $5,000
BUILDING MAINT. SUPPLIES $4,640 $3,000 $5,000 $2,000
COMPUTER SUPPLIES $602 $0 $1,000 $1,000
COPYING & PRINTING $0 $300 $880 $580
COST OF SALES $180,791 $165,000 $175,000 $10,000
COST OF SALES-HANDICAP $6,960 $6,000 $8,500 $2,500
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 251
GENERAL EQUIPMENT $819 $20,500 $10,000 -$10,500
GOLF COURSE SUPPLIES $16,171 $17,500 $25,000 $7,500
GENERAL EQUIPMENT $0 $2,500 $2,500 $0
CLEANING SUPPLIES $36 $400 $500 $100
MAINTENANCE SUPPLIES $2,434 $1,000 $2,500 $1,500
GAS & OIL $23,350 $14,500 $20,000 $5,500
DRUGS & MEDICAL $0 $150 $150 $0
UNIFORMS $2,497 $2,500 $1,250 -$1,250
TOOLS & HARDWARE $749 $2,000 $2,000 $0
CLEANING SUPPLIES -$32 $200 $200 $0
GOLF COURSE SUPPLIES $6,258 $5,000 $5,000 $0
CHEMICALS $77,640 $80,000 $80,000 $0
GOLF MAINT. SUPPLIES $29,320 $25,500 $25,500 $0
IRRIGATION/DRAIN SUPPLIES $16,696 $12,000 $24,000 $12,000
FLOWERS $7,632 $7,000 $7,000 $0
TREES & SHRUBS $13,762 $13,000 $13,000 $0
MAINTENANCE SUPPLIES $1,082 $2,500 $2,000 -$500
GENERAL EQUIPMENT $2,313 $5,300 $5,550 $250
Total MATERIALS & SUPPLIES:$407,804 $405,500 $446,030 $40,530
OPERATION & CONTRACT
LIABILITY INSURANCE $15,524 $12,200 $0 -$12,200
TELECOM SERVICES $1,130 $1,500 $2,000 $500
NATURAL GAS $4,906 $3,500 $5,000 $1,500
ELECTRIC $48,614 $35,000 $48,000 $13,000
SEWER $1,346 $1,200 $1,500 $300
LAUNDRY & CLEANING $20,977 $19,000 $25,000 $6,000
MAINTENANCE BUILDINGS $21,100 $10,000 $15,000 $5,000
MAINTENANCE COMPUTERS $9,065 $8,000 $10,000 $2,000
RENTALS $1,361 $1,500 $1,093 -$407
ADVERTISING $2,888 $5,000 $5,000 $0
LICENSES & FEES $1,200 $800 $1,200 $400
BANK SERVICE FEES $93,432 $65,000 $90,000 $25,000
AUDITING SERVICES $1,400 $1,400 $1,457 $57
ENGINEERING SERVICES $0 $0 $6,000 $6,000
OTHER SERVICES $41,970 $14,000 $15,000 $1,000
MAINT. OTHER EQUIPMENT $799 $1,000 $1,000 $0
MAINT. SERVICES-GROUNDS $14,000 $20,000 $25,000 $5,000
MAINT. OTHER EQUIPMENT $1,997 $2,000 $4,000 $2,000
RENTALS $2,862 $1,100 $3,500 $2,400
OPERATING LEASE PAYMENT $52,051 $49,575 $648,327 $598,752
TELECOM SERVICES $0 $300 $0 -$300
NATURAL GAS $1,739 $1,500 $2,500 $1,000
SEWER $297 $600 $600 $0
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 252
MAINT.-ROADS & PATHS $0 $5,000 $2,500 -$2,500
MAINT. OTHER EQUIPMENT $32,041 $27,000 $33,000 $6,000
RENTALS $1,296 $700 $700 $0
OTHER SERVICES $1,126 $600 $1,000 $400
Total OPERATION & CONTRACT:$373,120 $287,475 $948,377 $660,902
OTHER EXPENDITURES
REIMBURSEMENTS TO OTHER FUNDS $47,175 $56,590 $60,725 $4,135
LOSS ON CAPITAL ASSET DISPOSAL $4,000 $0 $0 $0
TRANSFER OUT/IN -$39,000 $0 $0 $0
Total OTHER EXPENDITURES:$12,175 $56,590 $60,725 $4,135
CAPITAL OUTLAY
EQUIPMENT REPLACEMENT $0 $30,000 $0 -$30,000
STRUCTURAL IMPROVEMENTS $0 $150,000 $170,000 $20,000
EQUIPMENT REPLACEMENT $0 $10,000 $10,000 $0
EQUIPMENT REPLACEMENT $0 $169,000 $120,423 -$48,577
STRUCTURAL IMPROVEMENTS $0 $0 $80,000 $80,000
Total CAPITAL OUTLAY:$0 $359,000 $380,423 $21,423
Total Expense Objects:$1,855,171 $2,293,550 $2,980,560 $687,010
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 253
Sports Core - Golf General Operations & Maintenance
SEAN CREED
Golf Course Grounds Superintendent
Golf Club General Operations (Program 831) – This program provides oversight and general management for the Oak Brook Golf
Club, including golf operations, course maintenance and improvements, range and cart operations and pro shop. The goal of this
program is to provide a golf facility and associated services that will meet the needs of Golf Club users.
Golf Course Maintenance (Program 834) – This program provides management, personnel and supplies to maintain turf grass,
trees, shrubs and flowers throughout the golf course and Sports Core. The goal of this program is to provide high-quality
maintenance of the golf course that meets the needs of course users.
Expenditures Summary
$2,120,443 $153,057
(7.78% vs. prior year)
Sports Core - Golf Course Operations & Maintenance Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
500k
1,000k
1,500k
2,000k
2,500k
Village of Oak Brook | Annual Budget FY2023 Page 254
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
PERSONNEL (47.5%)PERSONNEL (47.5%) PERSONNEL (47.5%)
MATERIALS & SUPPLIES (19.6%)MATERIALS & SUPPLIES (19.6%) MATERIALS & SUPPLIES (19.6%)
CAPITAL OUTLAY (17.5%)CAPITAL OUTLAY (17.5%) CAPITAL OUTLAY (17.5%)
OPERATION & CONTRACT (12.6%)OPERATION & CONTRACT (12.6%) OPERATION & CONTRACT (12.6%)
OTHER EXPENDITURES (2.9%)OTHER EXPENDITURES (2.9%) OTHER EXPENDITURES (2.9%)
Budgeted and Historical Expenditures by Expense Type
MillionsOTHER EXPENDITURES
OPERATION & CONTRACT
CAPITAL OUTLAY
MATERIALS & SUPPLIES
PERSONNEL
FY2018FY2019FY2020FY2021FY2022FY2023$-0.5
$0
$0.5
$1
$1.5
$2
$2.5
Expense Objects
PERSONNEL
SALARIES FULL-TIME $276,197 $286,125 $286,125 $291,796
SALARIES PART-TIME $288 $0 $0 $1,000
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 255
SALARIES-SEASONAL $164,540 $151,650 $151,650 $175,000
SALARIES-OVERTIME $1,884 $1,300 $1,300 $2,000
BONUS POOL $0 $3,000 $3,000 $3,000
I.M.R.F.$36,158 $28,165 $28,165 $26,525
F.I.C.A.$32,997 $33,590 $33,590 $35,800
HEALTH INSURANCE $48,282 $54,970 $54,970 $41,560
TRAINING $0 $500 $500 $500
DUES & MEMBERSHIPS $2,162 $1,800 $1,800 $2,500
PENSION EXPENSE - IMRF -$26,783 $0 $0 $0
CHANGE IN OPEB $18,399 $0 $0 $0
UNEMPLOYMENT COMPENSATION $167 $5,000 $1,000 $2,500
SALARIES FULL-TIME $145,256 $180,870 $129,995 $135,227
SALARIES-SEASONAL $89,094 $110,000 $65,000 $177,120
SALARIES-OVERTIME $49,404 $45,000 $35,000 $45,000
I.M.R.F.$28,325 $23,870 $18,343 $12,300
F.I.C.A.$20,704 $26,640 $21,983 $27,337
HEALTH INSURANCE $59,124 $75,500 $56,475 $27,395
TRAINING $0 $500 $500 $0
DUES & MEMBERSHIPS $625 $500 $500 $655
PENSION EXPENSE - IMRF -$20,981 $0 $0 $0
CHANGE IN OPEB $11,038 $0 $0 $0
UNEMPLOYMENT COMPENSATION $167 $25,000 $0 $0
Total PERSONNEL:$937,049 $1,053,980 $889,896 $1,007,215
MATERIALS & SUPPLIES
POSTAGE -$1,134 $1,000 $1,000 $1,500
UNIFORMS $2,500 $4,500 $2,000 $4,000
TOOLS & HARDWARE $128 $500 $500 $0
CLEANING SUPPLIES $103 $200 $200 $500
GENERAL OFFICE SUPPLIES $1,213 $1,800 $1,800 $2,000
BUSINESS FORMS $0 $1,000 $1,000 $1,000
PAPER PRODUCTS $877 $650 $650 $5,500
GOLF COURSE SUPPLIES $10,400 $10,000 $10,000 $15,000
BUILDING MAINT. SUPPLIES $4,640 $3,000 $3,000 $5,000
COMPUTER SUPPLIES $602 $0 $0 $1,000
COPYING & PRINTING $0 $300 $300 $880
COST OF SALES $180,791 $165,000 $160,000 $175,000
COST OF SALES-HANDICAP $6,960 $6,000 $8,240 $8,500
GENERAL EQUIPMENT $819 $20,500 $20,500 $10,000
GAS & OIL $23,350 $14,500 $17,000 $20,000
DRUGS & MEDICAL $0 $150 $150 $150
UNIFORMS $2,497 $2,500 $2,500 $1,250
TOOLS & HARDWARE $749 $2,000 $3,555 $2,000
CLEANING SUPPLIES -$32 $200 $200 $200
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 256
GOLF COURSE SUPPLIES $6,258 $5,000 $9,400 $5,000
CHEMICALS $77,640 $80,000 $80,000 $80,000
GOLF MAINT. SUPPLIES $29,320 $25,500 $25,500 $25,500
IRRIGATION/DRAIN SUPPLIES $16,696 $12,000 $12,000 $24,000
FLOWERS $7,632 $7,000 $5,000 $7,000
TREES & SHRUBS $13,762 $13,000 $13,000 $13,000
MAINTENANCE SUPPLIES $1,082 $2,500 $1,500 $2,000
GENERAL EQUIPMENT $2,313 $5,300 $5,300 $5,550
Total MATERIALS & SUPPLIES:$389,163 $384,100 $384,295 $415,530
OPERATION & CONTRACT
LIABILITY INSURANCE $15,524 $12,200 $12,200 $0
TELECOM SERVICES $1,130 $1,500 $1,500 $2,000
NATURAL GAS $4,906 $3,500 $3,500 $5,000
ELECTRIC $48,614 $35,000 $35,000 $48,000
SEWER $1,346 $1,200 $1,200 $1,500
LAUNDRY & CLEANING $20,977 $19,000 $19,000 $25,000
MAINTENANCE BUILDINGS $21,100 $10,000 $10,000 $15,000
MAINTENANCE COMPUTERS $9,065 $8,000 $8,000 $10,000
RENTALS $1,361 $1,500 $1,500 $1,093
ADVERTISING $2,888 $5,000 $5,000 $5,000
LICENSES & FEES $1,200 $800 $800 $1,200
BANK SERVICE FEES $93,432 $65,000 $90,000 $90,000
AUDITING SERVICES $1,400 $1,400 $1,400 $1,457
ENGINEERING SERVICES $0 $0 $6,000 $6,000
OTHER SERVICES $41,970 $14,000 $14,000 $15,000
TELECOM SERVICES $0 $300 $0 $0
NATURAL GAS $1,739 $1,500 $2,500 $2,500
SEWER $297 $600 $600 $600
MAINT.-ROADS & PATHS $0 $5,000 $5,000 $2,500
MAINT. OTHER EQUIPMENT $32,041 $27,000 $37,500 $33,000
RENTALS $1,296 $700 $700 $700
OTHER SERVICES $1,126 $600 $950 $1,000
Total OPERATION & CONTRACT:$301,412 $213,800 $256,350 $266,550
OTHER EXPENDITURES
REIMBURSEMENTS TO OTHER FUNDS $47,175 $56,590 $56,590 $60,725
LOSS ON CAPITAL ASSET DISPOSAL $4,000 $0 $0
TRANSFER OUT/IN -$39,000 $0 $0 $0
Total OTHER EXPENDITURES:$12,175 $56,590 $56,590 $60,725
CAPITAL OUTLAY
EQUIPMENT REPLACEMENT $0 $30,000 $30,000 $0
STRUCTURAL IMPROVEMENTS $0 $150,000 $150,000 $170,000
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 257
EQUIPMENT REPLACEMENT $0 $169,000 $162,946 $120,423
STRUCTURAL IMPROVEMENTS $0 $0 $0 $80,000
Total CAPITAL OUTLAY:$0 $349,000 $342,946 $370,423
Total Expense Objects:$1,639,799 $2,057,470 $1,930,077 $2,120,443
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 258
Sports Core - Golf Food & Beverage
SEAN CREED
Golf Course Grounds Superintendent
Golf Clubhouse Food & Beverage Operations (Program 823) – This program encompasses the food and beverage operations at the
Golf Clubhouse operating in conjunction with the golf season. The goal of this program is to provide high-quality food and beverage
that meets the needs of Club members.
Expenditures Summary
$518,343 $71,548
(16.01% vs. prior year)
Sports Core - Food & Beverage Operations Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
100k
200k
300k
400k
500k
600k
Program Budget Report
Expense Objects
PERSONNEL
SALARIES FULL-TIME -$435 $0 $0 $0
SALARIES PART-TIME $59,869 $63,000 $63,000 $70,000
SALARIES-SEASONAL $113,469 $100,000 $100,000 $115,000
SALARIES-OVERTIME $25,258 $20,000 $20,000 $20,000
I.M.R.F.$11,605 $7,535 $7,535 $7,535
F.I.C.A.$22,220 $22,000 $22,000 $15,683
HEALTH INSURANCE $5,969 $6,260 $6,260 $13,375
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 259
PENSION EXPENSE - IMRF -$8,596 $0 $0 $0
CHANGE IN OPEB $3,680 $0 $0 $0
UNEMPLOYMENT COMPENSATION $167 $0 $0 $0
Total PERSONNEL:$233,206 $218,795 $218,795 $241,593
MATERIALS & SUPPLIES
UNIFORMS $1,966 $2,000 $2,000 $1,250
CLEANING SUPPLIES $4,947 $4,000 $4,000 $5,000
KITCHEN SUPPLIES $9,861 $7,000 $11,000 $10,000
PAPER PRODUCTS $9,675 $6,000 $10,000 $5,500
FOOD COST $111,265 $90,000 $110,000 $110,000
BEVERAGE/LIQUOR COST $130,256 $95,000 $120,000 $120,000
CANDY/CIGARETTE COST $12,904 $11,000 $12,000 $12,000
GENERAL EQUIPMENT $6,873 $7,000 $0 $7,000
Total MATERIALS & SUPPLIES:$287,748 $222,000 $269,000 $270,750
OPERATION & CONTRACT
MAINT. OTHER EQUIPMENT $1,887 $2,000 $2,000 $2,000
RENTALS $817 $0 $0 $0
LICENSES & FEES $123 $500 $500 $500
OTHER SERVICES $3,111 $3,500 $3,500 $3,500
Total OPERATION & CONTRACT:$5,937 $6,000 $6,000 $6,000
Total Expense Objects:$526,891 $446,795 $493,795 $518,343
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 260
Sports Core - Golf Cart Operations
SEAN CREED
Golf Course Grounds Superintendent
Golf Cart Operations (Program 833) – This program provides electric golf carts and pull-carts for use on the golf course. The goal of
the program is to provide reliable golf cart equipment that meets the needs of users.
Expenditures Summary
$705,117 $602,257
(585.51% vs. prior year)
Sports Core - Golf Cart Operations Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
200k
400k
600k
800k
Village of Oak Brook | Annual Budget FY2023 Page 261
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
OPERATION & CONTRACT (93%)OPERATION & CONTRACT (93%) OPERATION & CONTRACT (93%)
PERSONNEL (6.6%)PERSONNEL (6.6%) PERSONNEL (6.6%)
MATERIALS & SUPPLIES (0.4%)MATERIALS & SUPPLIES (0.4%) MATERIALS & SUPPLIES (0.4%)
Budgeted and Historical Expenditures by Expense Type
MillionsMATERIALS & SUPPLIES
PERSONNEL
OPERATION & CONTRACT
FY2018FY2019FY2020FY2021FY2022FY2023$0
$0.2
$0.4
$0.6
$0.8
Expense Objects
PERSONNEL
SALARIES-SEASONAL $39,391 $45,000 $35,000 $43,000
F.I.C.A.$3,013 $3,785 $3,785 $3,290
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 262
Total PERSONNEL:$42,404 $48,785 $38,785 $46,290
MATERIALS & SUPPLIES
CLEANING SUPPLIES $36 $400 $400 $500
MAINTENANCE SUPPLIES $2,434 $1,000 $1,500 $2,500
Total MATERIALS & SUPPLIES:$2,469 $1,400 $1,900 $3,000
OPERATION & CONTRACT
MAINT. OTHER EQUIPMENT $1,997 $2,000 $4,000 $4,000
RENTALS $2,862 $1,100 $3,500 $3,500
OPERATING LEASE PAYMENT $52,051 $49,575 $49,575 $648,327
Total OPERATION & CONTRACT:$56,910 $52,675 $57,075 $655,827
Total Expense Objects:$101,783 $102,860 $97,760 $705,117
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 263
Sports Core - Golf Learning & Practice
SEAN CREED
Golf Course Grounds Superintendent
Golf Learning & Practice (Program 832) – This program provides golf practice facilities to the general public and professional
instruction through private lessons and a variety of group instructional programs. The goal of this program is to provide a high-
quality practice facility and an atmosphere conducive to learning and practice.
Expenditures Summary
$155,000 $21,780
(16.35% vs. prior year)
Sports Core - Golf Learning Operations Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
25k
50k
75k
100k
125k
150k
175k
Village of Oak Brook | Annual Budget FY2023 Page 264
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
PERSONNEL (59%)PERSONNEL (59%) PERSONNEL (59%)
MATERIALS & SUPPLIES (17.7%)MATERIALS & SUPPLIES (17.7%) MATERIALS & SUPPLIES (17.7%)
OPERATION & CONTRACT (16.8%)OPERATION & CONTRACT (16.8%) OPERATION & CONTRACT (16.8%)
CAPITAL OUTLAY (6.5%)CAPITAL OUTLAY (6.5%) CAPITAL OUTLAY (6.5%)
Budgeted and Historical Expenditures by Expense Type
MillionsCAPITAL OUTLAY
OPERATION & CONTRACT
MATERIALS & SUPPLIES
PERSONNEL
FY2018FY2019FY2020FY2021FY2022FY2023$0
$0.025
$0.05
$0.075
$0.1
$0.125
$0.15
$0.175
Expense Objects
PERSONNEL
SALARIES-SEASONAL $31,119 $33,000 $45,000 $40,000
COMMISSIONS $45,591 $40,000 $40,000 $45,000
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 265
I.M.R.F.$3,064 $3,635 $0 $0
F.I.C.A.$5,114 $5,585 $5,585 $6,500
PENSION EXPENSE - IMRF -$2,269 $0 $0 $0
Total PERSONNEL:$82,619 $82,220 $90,585 $91,500
MATERIALS & SUPPLIES
GOLF COURSE SUPPLIES $16,171 $17,500 $17,500 $25,000
GENERAL EQUIPMENT $0 $2,500 $2,500 $2,500
Total MATERIALS & SUPPLIES:$16,171 $20,000 $20,000 $27,500
OPERATION & CONTRACT
MAINT. OTHER EQUIPMENT $799 $1,000 $1,000 $1,000
MAINT. SERVICES-GROUNDS $14,000 $20,000 $20,000 $25,000
Total OPERATION & CONTRACT:$14,799 $21,000 $21,000 $26,000
CAPITAL OUTLAY
EQUIPMENT REPLACEMENT $0 $10,000 $10,000 $10,000
Total CAPITAL OUTLAY:$0 $10,000 $10,000 $10,000
Total Expense Objects:$113,588 $133,220 $141,585 $155,000
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 266
Golf Surcharge Fund
Golf Improvements Surcharge (Program 845) – This program provides funds for specified golf course improvements and for
restoration of flood damage to the course. Funds are derived from the $3.00 per round surcharge levied on each round played at
the Oak Brook Golf Club. The goal of this program is to enhance the Oak Brook Golf Club through completion of specified capital
improvements and to provide funds for restoration of periodic flood damage.
Budget Summary by Category
Budgeted and Historical 2023 Expenditures by Fund
MillionsGOLF SURCHARGE
FY2018FY2019FY2020FY2022FY2023$0
$0.1
$0.2
$0.3
$0.4
GOLF SURCHARGE
OTHER EXPENDITURES
TRANSFER OUT/IN $0 $150,000 $150,000 $150,000
Total OTHER EXPENDITURES:$0 $150,000 $150,000 $150,000
Total GOLF SURCHARGE:$0 $150,000 $150,000 $150,000
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Program Budget Report
Expense Objects
OTHER EXPENDITURES
CAPITAL OUTLAY $0 $150,000 $150,000 $150,000 $0
Total OTHER EXPENDITURES:$0 $150,000 $150,000 $150,000 $0
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 267
Total Expense Objects:$0 $150,000 $150,000 $150,000 $0
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 268
Internal Service Funds
Village of Oak Brook | Annual Budget FY2023 Page 269
Self Insurance Fund
Village of Oak Brook | Annual Budget FY2023 Page 270
Expenditures Summary
$3,142,697 -$699,903
(-18.21% vs. prior year)
Self Insurance Fund Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
1M
2M
3M
4M
5M
6M
Expenditures by Expense Type
Expense Objects
OPERATION & CONTRACT
AGGREGATE PREMIUM $27,730 $30,000 $30,000 $30,000
SPECIFIC PREMIUM $381,985 $390,000 $390,000 $421,200
HMO PREMIUMS $608,075 $661,500 $661,500 $714,420
VISION INSURANCE $14,807 $11,750 $19,500 $18,500
RETIREE 65+ SUPPLEMENTAL $0 $0 $0 $0
LIFE INSURANCE $22,592 $21,600 $21,600 $22,248
ADMINISTRATIVE FEE $46,494 $72,000 $78,000 $74,160
HEALTH CLAIMS $2,644,158 $2,394,000 $2,394,000 $1,588,755
DENTAL PREMIUMS $208,538 $204,750 $204,750 $214,988
HEALTH & WELLNESS $14,779 $17,000 $17,000 $17,425
CONSULTING SERVICES $20,453 $27,500 $27,500 $28,188
OTHER SERVICES $12,617 $12,500 $12,500 $12,813
Total OPERATION & CONTRACT:$4,002,228 $3,842,600 $3,856,350 $3,142,697
Total Expense Objects:$4,002,228 $3,842,600 $3,856,350 $3,142,697
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 271
Garage Fund
Rick Valent
Public Works Director
Program Description
Garage Operations (Program 341) – This program provides vehicle maintenance services to all departments through routine and
demand repairs, preventative maintenance services, and coordination of contractual repairs. The goal of this program is to maintain
Village vehicles and equipment in good repair at a cost competitive with comparable private services and at a level of
responsiveness not available through private services.
Organizational Chart
Public Works Director
Public Works
Superintendent
Fleet/Facilities
Maintenance Supervisor
Head Mechanic Mechanic Assistant - PT
Senior Administrative
Assistant
Goals and Objectives
1. Explore ways to continually streamline garage operations. (Linked to Village strategic plan 2.3, 5.1)
Continue to review and manage maintenance contracts, maintenance scheduling, and develop policies and procedures.
Continue to implement effective and efficient operational changes.
2. Explore all options to acquire replacement vehicles and equipment.
Evaluate leasing over purchasing for Police, Fire, Public Works and Administrative Department vehicles and equipment.
3. Usage of outside vendors.
Evaluate the performance level of in-house preventative maintenance vs services supplied by local vendors.
Evaluate extended warranties and maintenance contracts as part of the lease agreements.
Village of Oak Brook | Annual Budget FY2023 Page 272
Accomplishments
The Garage Operations program:
Continued to evaluate our in house stock inventory supplies vs availability of parts supplier warehouse inventories.
Worked with manufacturers of construction equipment, Fire apparatus and heavy duty truck/snow plow venders on preventive
maintenance and service repairs.
Constantly evaluated in-house vs outside private repair service centers.
Village of Oak Brook | Annual Budget FY2023 Page 273
Expenditures Summary
$699,877 -$15,848
(-2.21% vs. prior year)
Garage Fund Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
200k
400k
600k
800k
Village of Oak Brook | Annual Budget FY2023 Page 274
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
MATERIALS & SUPPLIES (39%)MATERIALS & SUPPLIES (39%) MATERIALS & SUPPLIES (39%)
OPERATION & CONTRACT (31.8%)OPERATION & CONTRACT (31.8%) OPERATION & CONTRACT (31.8%)
PERSONNEL (29.3%)PERSONNEL (29.3%) PERSONNEL (29.3%)
Expense Objects
SALARIES FULL-TIME $109,562 $131,735 $133,624 $135,647
SALARIES-SEASONAL $16,240 $40,400 $40,400 $4,223
SALARIES-OVERTIME $2,095 $3,500 $3,500 $2,412
I.M.R.F.$13,953 $12,280 $12,280 $12,723
F.I.C.A.$9,953 $13,435 $13,435 $10,719
HEALTH INSURANCE $31,800 $37,190 $37,190 $37,188
TRAINING $480 $2,500 $2,500 $2,059
PENSION EXPENSE - IMRF -$15,729 $0 $0 $0
CHANGE IN OPEB $349 $0 $0 $0
SUBSCRIPTIONS & PUBLICATIONS $0 $100 $100 $30
GAS & OIL $156,443 $160,000 $200,582 $264,260
UNIFORMS $1,231 $1,000 $1,000 $1,667
TOOLS & HARDWARE $2,256 $4,500 $4,500 $4,500
CLEANING SUPPLIES $81 $1,250 $1,250 $2,200
GENERAL OFFICE SUPPLIES $34 $150 $150 $0
GENERAL EQUIPMENT $0 $11,000 $11,000 $0
TELECOM SERVICES $330 $480 $480 $0
MAINTENANCE VEHICLES $172,170 $225,000 $225,000 $200,000
MAINT. OTHER EQUIPMENT $2,162 $7,500 $7,500 $7,500
UNIFORM RENTAL $1,342 $1,200 $1,200 $560
OTHER SERVICES $6,173 $7,500 $7,500 $5,000
VEHICLE REPLACEMENT CHRG $9,190 $8,270 $8,270 $9,190
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 275
REIMBURSEMENTS TO OTHER FUNDS $44,780 $40,735 $40,735 $0
DEPRECIATION $8,681 $0 $0 $0
EQUIPMENT REPLACEMENT $0 $6,000 $6,000 $0
Total Expense Objects:$573,575 $715,725 $758,196 $699,877
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 276
Equipment Replacement Fund
Rick Valent
Public Works Director
Program Description
Equipment Replacement (Program 342) – This program is the budgetary mechanism for normal scheduled replacement of the
Village's motor vehicle fleet including Police, Fire, Public Works and Administrative vehicles. Revenue to the Equipment Replacement
Fund is derived from charge-backs to the user departments. To provide replacement vehicles which meet the Village's needs,
according to the established replacement schedule and the Village’s new Vehicle Fleet Program.
Goals and Objectives
1. Replace Village vehicles and equipment according to the internal replacement schedule. (Linked to Village strategic plan 3.2)
Evaluate leasing over purchasing of all vehicles and equipment.
Commence new lease agreements on Police, Fire, Public Works and Administrative Department vehicles and equipment.
Accomplishments
The Equipment Replacement program:
Leased Police, Fire, and Public Works utility and construction equipment as options for equipment replacement (ownership) as
follows:
Village of Oak Brook | Annual Budget FY2023 Page 277
Expenditures Summary
$1,012,042 $228,867
(29.22% vs. prior year)
Equipment Replacement Fund Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
500k
1,000k
1,500k
2,000k
Budget Summary By Category
EQUIPMENT REPLACEMENT
MATERIALS & SUPPLIES $33,697 $0 $67,000 $67,000
OPERATION & CONTRACT $77,829 $742,080 $902,714 $160,634
OTHER EXPENDITURES $760,687 $41,095 $42,328 $1,233
Total EQUIPMENT REPLACEMENT:$872,214 $783,175 $1,012,042 $228,867
Name FY2021 Actuals FY2022 Adopted FY2023 Budgeted Change in Budget
Village of Oak Brook | Annual Budget FY2023 Page 278
Program Budget Report
Budgeted Expenditures by Expense Type
OPERATION & CONTRACT (89.2%)OPERATION & CONTRACT (89.2%) OPERATION & CONTRACT (89.2%)
MATERIALS & SUPPLIES (6.6%)MATERIALS & SUPPLIES (6.6%) MATERIALS & SUPPLIES (6.6%)
OTHER EXPENDITURES (4.2%)OTHER EXPENDITURES (4.2%) OTHER EXPENDITURES (4.2%)
Expense Objects
GENERAL EQUIPMENT $33,697 $0 $0 $67,000
LICENSES & FEES $18,726 $0 $0 $0
OPERATING LEASE PAYMENT $59,103 $59,105 $59,105 $59,105
CAPITAL LEASE PAYMENT $0 $682,975 $682,975 $843,609
INTEREST EXPENSE $19,498 $0 $0 $0
REIMBURSEMENTS TO OTHER FUNDS $41,075 $41,095 $41,095 $42,328
DEPRECIATION $700,114 $0 $0 $0
Total Expense Objects:$872,214 $783,175 $783,175 $1,012,042
Name FY2021 Actuals FY2022 Adopted FY2022 Projected FY2023 Budgeted
Village of Oak Brook | Annual Budget FY2023 Page 279
CAPITAL IMPROVEMENTS
Village of Oak Brook | Annual Budget FY2023 Page 280
Capital Improvements: One-year Plan
During the budget process, Village staff members conduct facility walkthroughs to prioritize upcoming capital needs. Common capital
priorities (in general order of importance) are: life safety, preventive maintenance, operating cost reduction, basic comfort, and
aesthetic improvement. Capital items are considered expenditures spent to buy, improve, or maintain an asset with a cost greater
than $5,000.
The Public Works department maintains a five-year capital plan by fund for Village owned facilities and equipment. Each year,
departments submit capital requests and provide feedback on the priority of timing for those requests. The Public Works department
works with the Finance department to determine how revenue estimates align with capital expenditure requests. Although capital
requests are tentatively planned for the next five years, only the projects scheduled to happen in the first year of the plan are
budgeted for. Future capital plans are subject to change during future budget processes as available resources are determined.
The Village makes every effort to meet its capital needs each year. If available resources are not sufficient to pay for capital spending,
the Village determines if a project can be delayed until future years. The cost of a project is weighed against the impact that doing
nothing would have on public safety and services. The cost of not funding capital needs on schedule often lead to increased
maintenance costs and staff time in the future.
Capital projects are assigned the following priority levels:
Level Description
Priority 1
Projects that have legal, safety, or regulatory
requirements.
Priority 2 Projects that are required to maintain or enhance asset
conditions and current service levels.
Priority 3 Projects that are not mandatory, but future neglect can
lead to declining asset condition or service levels.
Priority 4 Projects that do not have immediate concerns, but will
likely become a higher priority in the future.
The Village’s intention is to fund capital expenditures with current revenue sources or available fund balance/net position. It is the
Village’s goal not to incur debt when possible. The Village last issued debt in 2001 to finance a Village Hall improvement project.
Capital projects listed in the 2023 budget and five-year capital plan are funded with current revenues and reserve balances (pay as you
go).
Impact on Operating Budget
There is a direct correlation between the Village’s capital improvement plan (CIP) and its annual operating budget. Capital projects are
evaluated based on any additional costs or savings that would be added to future operating budgets. Any future operating costs or
savings from a capital project are normally captured within the user department’s operating budget. Typically, any annual recurring
projects would have a nominal effect on future operating budgets.
For example, replacing an existing vehicle with a comparable vehicle should not have a significant impact on future budgets. In fact,
replacing an old vehicle may actually reduce the operating budget, as a newer vehicle will require less maintenance and repairs in the
near term. However, adding a new vehicle and increasing the fleet size would result in increased maintenance costs and staff time to
perform routine servicing of the vehicle. Similarly, annual street repaving projects or water main replacement projects may save money
on maintenance in future operating budgets as less will be spent fixing potholes or repairing water main breaks. Building or acquiring a
new facility would could result in increased costs related to supplies, maintenance, or utilities.
Total Capital Requested
$11,818,552
Village of Oak Brook | Annual Budget FY2023 Page 281
40 Capital Improvement Projects
Total Funding Requested by Department
TOTAL $11,818,551.83
ENG & CAP PROJ-INFRASTR (10%)$1,176,005.26
Expenditures (4%)$500,000.00
GOLF CART OPERATIONS (5%)$648,327.20
GOLF CLUB GENERAL OPER. (1%)$120,000.00
GOLF COURSE MAINTENANCE (1%) $120,423.34
GOLF LEARNING & PRACTICE (0%)$10,000.00
PUBLIC WORKS (78%)$9,210,196.03
SPORTS CORE (0%)$30,000.00
VEHICLE FLEET DIVISION (0%)$3,600.00
Total Funding Requested by Source
TOTAL $2,864,355.46
Other (94%)$2,694,355.46
OTHER (6%)$170,000.00
Capital Costs Breakdown
TOTAL $11,818,551.83
Capital Costs (100%)$11,818,551.83
Cost Savings & Revenue Breakdown
There's no data for building chart
Village of Oak Brook | Annual Budget FY2023 Page 282
GOLF COURSE MAINTENANCE Requests
Itemized Requests for 2023
Sports Core - 72 inch trim mower $13,673
To replace older model, with more updated model. Current model is rusting and key connection points Equipment document - ride on
mower - to be used for golf pro-shop and soccer
Sports Core - Fairway Mower Replacement $71,857
To replace an existing (2012) ten year old fairway mower that has part availability and issues due to age. The new fairway mowers are part
electric soon to be all electric. There will be considerable fuel savings with the new...
Sports Core - Utility cart $34,893
To replace a 2005 (17 year old ) utility vehicle. This older carburetor equipped engine has been replaced with EFI technology. The age and
ability to haul heavy loads is a real burden for this vehicle.
Total:$120,423
GOLF CLUB GENERAL OPER. Requests
Itemized Requests for 2023
Sports Core - Golf Bathroom Renovations $120,000
To update flooring,mirrors,sinks etc and replace/repair internal plumbing
Total:$120,000
GOLF CART OPERATIONS Requests
Itemized Requests for 2023
Sports Core - Golf Cart Fleet Replacement $648,327
This would replace the existing cart fleet with 80 carts - 70 electric (not 80 as referenced in the attached quote) and 10 gas. The existing
cart lease expires in December 2022. The quote also references a Hauler, which is not included in...
Total:$648,327
GOLF LEARNING & PRACTICE Requests
Itemized Requests for 2023
Sports Core - Range ball machine $10,000
Replace worn out ball machine. Life-cycle 3 years
Total:$10,000
Village of Oak Brook | Annual Budget FY2023 Page 283
PUBLIC WORKS Requests
Itemized Requests for 2023
BGC - Sealants, Windows, Doors, Control Joints $250,000
Numerous areas of the BGC are suffering from leaking issues due to materials that have reached the end of their useful life. Items like this
are identified in the 2019 reserve study. Approximately 3,700 linear feet of exterior sealants or caulk...
Fire - Station 93 Women's Locker Room/Bathroom $10,000
The women’s locker room at Station #93 is approximately 9’x15’ with one toilet, one sink, one shower and a small area of mismatched
lockers. The room is original from the mid-1990 era. We’d be looking for a...
Master Plan - Library Improvements $25,000
Develop a master plan for exterior fascia, lighting, landscape, irrigation. Interior carpet, furniture, restrooms, room reconfigurations.
Master Plan - Multi-Use/Bike Path $25,000
Development of a comprehensive plan for the Village maintained pathway system. A survey was completed in 2019 that identified the need
for a multi-year improvement plan that will address surface condition issues, inconsistency with and material...
Master Plan - Source Water Protection Plan $17,500
Development of a source water protection plan is required by the EPA no later than July 2023. This focused around the three emergency
back wells that remain in service.
Master Plan - Storm Sewer $25,000
Develop a storm water master plan encompassing completing the GIS data layer, addressing system capacity, and performing a condition
assessment fo the infrastructure.
Public Works - 22nd Street Light LED Upgrades and Conversion $160,000
This multi-year program will improve lighting along 22nd between York and Route 83. These improvements will better photometrics and be
more energy efficient. ComEd grants are available for programs like this and will be applied for.
Public Works - Accessibility and ADA Compliance Program $25,000
Development of a comprehensive multi-year plan to address Village facilities, pedestrian crossings, pathway clearances, etc.
Public Works - Briarwood Water Main $506,830
Replace 60 year-old water main, valves, and hydrants consistently showing signs they are at the end of their useful life.
Public Works - Brine System $25,000
Install a brine system to be utilized in snow operations for pre-treating roads and further reducing the quantity of rock salt used.
Public Works - Fire Sprinkler Repairs $15,565
Required repairs and improvements found during annual inspections and testing, for the following Village buildings: B&T - $6,734 Library -
$2,492 Heritage Center - $130 Golf Maintenance - $525 Golf Club - $2,492 Fire Station 93 -...
Public Works - Harger Road Bridge $440,000
IGA with the Tollway for bridge improvements. Tollway pays 100% of all engineering and construction costs associated with the bridge.
Village upfront the costs and invoices the Tollway.
Public Works - Harger Road Resurfacing $196,000
Resurfacing of Harger Road following water main replacement project. Federal funding approved, 80/20 match. Village pays 100% of
engineering costs and invoices the State 80%, while the State pays 100% of construction costs and invoices the Village...
Village of Oak Brook | Annual Budget FY2023 Page 284
Public Works - Harger Road Water Main $1,421,310
Project will carry over into 2023. Balance of $1.5 M budgeted in 2022.
Public Works - Heritage Center Tuckpointing $141,180
Tuckpointing for the remaining areas of the structure. Water testing has identified leaks that are creating seepage issues with walls and
ceilings. The requested amount has been reduced from the proposal's $160k as some work is being completed...
Public Works - Route 83/I-88 Water Main $530,650
Carryover water main replacement project from 2022. A section of water main on the east side of Route 83 near the I-88 East on ramp
sustained a break in December 2021 large enough that it has been isolated since then from the rest of the...
Public Works - Spring Road Culverts $500,000
Trenchless solution to repair structurally failing storm culverts under Spring Road near 16th.
Public Works - Spring Road Resurfacing & Improvements $1,150,000
Road resurfacing following the prior year water main replacement. Funded from the State's Rebuild Illinois money already received as well as
MFT.
Public Works - Spring Road Water Main $2,012,500
Replace Spring Road water main between 22nd and 16th prior to road resurfacing in 2024.
Public Works - Street Sign Program $25,000
Develop a complete street sign replacement program to address aged no longer available poles and improve sign reflectivity.
Public Works - Trinity Lakes Pathway Stairs $84,500
Remove and replace the pathway staircase at St. Francis Circle. This was not included in the pathway improvement project in 2022. The
staircase is failing considerably, is inconsistent in width, and needs its challenging configuration addressed.
Public Works - Vehicle and Equipment Telematics $67,000
Telematics hardware and software for PW vehicles and equipment used in snow operations. The most common application of this is vehicle
GPS tracking. Telematics will also allow the Department to run operations more efficiently by...
Public Works - Water Reservoir B AST Improvements $10,000
Replacement of the failed control and alarm panel along with piping improvements for the aboveground storage tank that houses and feeds
diesel to the generator.
Public Works - Water System Modeling Update $50,000
This would be an update to the 2018 hydraulic model of the water distribution system. This is important now more than ever with
redevelopment over the last few years.
Public Works - Windsor Road Bridge $577,153
The Village is waiting for the final invoice for this project which was completed prior to FY2023.
Public Works - York Bridge Over I-88 $737,508
The Village is waiting for the final payment for work completed prior to FY2023.
Sports Core - Golf Clubhouse Roof $50,000
Remove and replace the shingled roof.
Sports Core - Parking Improvements $115,000
Addition of gravel parking area and curbing south of the upper three tennis fields, with the intention of creating approximately 80 additional
parking spots.
Village of Oak Brook | Annual Budget FY2023 Page 285
Sports Core - Soccer Facility Foundation $17,500
Structural repairs to failing foundation.
Total:$9,210,196
Expenditures Requests
Itemized Requests for 2023
Sports Core - Bath & Tennis Road $450,000
The road to the Bath and Tennis Club is in need of repair. This project would replace the road, using a "mill and resurface" technique, as well
as add new culverts and regrade the existing ditches. The estimate of cost is based off...
Sports Core - Steel Edging Repairs $50,000
The steel edging along the waterways has deteriorated to the point where soil is leaking onto the waterways.
Total:$500,000
VEHICLE FLEET DIVISION Requests
Itemized Requests for 2023
Public Works - Electric Vehicle Charging Stations $3,600
The Village was previously gifted several electric vehicle charging stations from Tesla and also installed charging stations from Clippercreek at
various Village properties. The lifecycle is about 4 years and the Village currently needs to replace...
Total:$3,600
ENG & CAP PROJ-INFRASTR Requests
Itemized Requests for 2023
Public Works - York/Harger Intersection Improvement $1,176,005
This is the final engineering payment for the completed IDOT work at the intersection of York Road and Harger Road. The engineering is
budgeted at $158,847, but $127,077.60 will be submitted to DMMC for reimbursement through the STP program. This...
Total:$1,176,005
SPORTS CORE Requests
Itemized Requests for 2023
Sports Core - Path Replacement $30,000
The golf cart path replacement near holes 17 and 18.
Total:$30,000
Village of Oak Brook | Annual Budget FY2023 Page 286
Capital Improvements: Multi-year Plan
Total Capital Requested
$39,501,902
100 Capital Improvement Projects
Total Funding Requested by Department
ENG & CAP PROJ-INFRASTR Expenditures
GOLF CART OPERATIONS GOLF CLUB GENERAL OPER.
GOLF COURSE MAINTENANCE GOLF LEARNING & PRACTICE
PUBLIC WORKS SPORTS CORE
VEHICLE FLEET DIVISION
2023
2024
2025
2026
2027
$11,818,551.83
$7,425,700.00
$5,242,000.00
$5,768,650.00
$9,247,000.00
$0 $3M $6M $9M
Total Funding Requested by Source
GRANTS Other
OTHER
2023
2024
2025
2026
2027
$2,864,355.46
$441,500.00
$472,300.00
$14,900.00
$132,000.00
$0 $800K $1.6M $2.4M
Village of Oak Brook | Annual Budget FY2023 Page 287
Capital Costs Breakdown
Capital Costs
2023
2024
2025
2026
2027
$11,818,551.83
$7,425,700.00
$5,242,000.00
$5,768,650.00
$9,247,000.00
$0 $3M $6M $9M
Cost Savings & Revenues
There's no data for building chart
Village of Oak Brook | Annual Budget FY2023 Page 288
GOLF COURSE MAINTENANCE Requests
Itemized Requests for 2023-2028
Sports Core - Golf Bank Mowers $70,000
Two separate machines are represented here. With one to be purchased in FY24 and the second to be purchased in FY27, the intention is to
spreadout the replacement cycle for the existing equipment as these mowers typically last between 8 and 10...
Sports Core - 72 inch trim mower $13,673
To replace older model, with more updated model. Current model is rusting and key connection points Equipment document - ride on
mower - to be used for golf pro-shop and soccer
Sports Core - Fairway Mower Replacement $71,857
To replace an existing (2012) ten year old fairway mower that has part availability and issues due to age. The new fairway mowers are part
electric soon to be all electric. There will be considerable fuel savings with the new...
Sports Core - Golf Gator Replacement $30,000
This replaces the gator, used by the golf course.
Sports Core - Golf maintenance equipment $35,800
Utility vehicle to move people, aggregates, sand.
Sports Core - Golf Tractor $43,000
Tractors are used for pull-behind rough mower.
Sports Core - Lastec Pull-Behind Rough Mower $38,500
2 - Rough Mower Must be purchased in conjunction with the tractor.
Sports Core - Utility cart $34,893
To replace a 2005 (17 year old ) utility vehicle. This older carburetor equipped engine has been replaced with EFI technology. The age and
ability to haul heavy loads is a real burden for this vehicle.
Total:$337,723
Village of Oak Brook | Annual Budget FY2023 Page 289
GOLF CLUB GENERAL OPER. Requests
Itemized Requests for 2023-2028
Sports Core - Golf Building Improvements 2027 $15,000
Audio system that controls the music in the lounge, pro shop and patio
Sports Core - Golf Bathroom Renovations $120,000
To update flooring,mirrors,sinks etc and replace/repair internal plumbing
Sports Core - Golf Pro-Shop Carpeting $15,000
Pro-shop carpeting will be 10 years old in 2027. 36,000 to 40,000 customers per season visit the pro-shop and the carpet shows its age.
Sports Core - Painting at Golf Club $35,000
Both the interior and exterior of the golf building require a fresh coat of paint. The walls inside have some damage that can be repaired and
painted over, and the outside has not been repainted in several years.
Total:$185,000
GOLF CART OPERATIONS Requests
Itemized Requests for 2023-2028
Sports Core - Golf Cart Fleet Replacement $648,327
This would replace the existing cart fleet with 80 carts - 70 electric (not 80 as referenced in the attached quote) and 10 gas. The existing
cart lease expires in December 2022. The quote also references a Hauler, which is not included in...
Total:$648,327
GOLF LEARNING & PRACTICE Requests
Itemized Requests for 2023-2028
Sports Core - Range ball machine $21,000
Replace worn out ball machine. Life-cycle 3 years
Total:$21,000
Village of Oak Brook | Annual Budget FY2023 Page 290
PUBLIC WORKS Requests
Itemized Requests for 2023-2028
BGC - AC-5 HVAC System $275,000
Replace highly critical HVAC unit that continues to fail.
BGC - Sealants, Windows, Doors, Control Joints $250,000
Numerous areas of the BGC are suffering from leaking issues due to materials that have reached the end of their useful life. Items like this
are identified in the 2019 reserve study. Approximately 3,700 linear feet of exterior sealants or caulk...
BGC - Thermoplastic Roof $198,700
As identified in the 2019 reserve study, 15,900 square feet of membrane roofing over Administration and Police areas has reached the end
of its useful life and increasingly shows signs of leakage.
Fire - Station 93 Apparatus Bay Flooring $20,000
Recoat apparatus bay flooring with epoxy.
Fire - Station 93 Generator $100,000
Replace natural gas generator.
Fire - Station 93 Modified Bitumen Roof $175,000
Replace 10,740 square feet of modified bitumen roof.
Fire - Station 93 Overhead Door Operators $30,000
Replace outdated and problematic overhead door operators.
Fire - Station 93 Split Unit HVAC System $75,000
Replace pslit unit HVAC system.
Fire - Station 93 Women's Locker Room/Bathroom $10,000
The women’s locker room at Station #93 is approximately 9’x15’ with one toilet, one sink, one shower and a small area of mismatched
lockers. The room is original from the mid-1990 era. We’d be looking for a...
Fire - Station 94 Apparatus Bay Flooring $25,000
Recoat apparatus bay floor with epoxy.
Master Plan - Library Improvements $25,000
Develop a master plan for exterior fascia, lighting, landscape, irrigation. Interior carpet, furniture, restrooms, room reconfigurations.
Master Plan - Multi-Use/Bike Path $25,000
Development of a comprehensive plan for the Village maintained pathway system. A survey was completed in 2019 that identified the need
for a multi-year improvement plan that will address surface condition issues, inconsistency with and material...
Master Plan - Source Water Protection Plan $17,500
Development of a source water protection plan is required by the EPA no later than July 2023. This focused around the three emergency
back wells that remain in service.
Master Plan - Storm Sewer $25,000
Develop a storm water master plan encompassing completing the GIS data layer, addressing system capacity, and performing a condition
assessment fo the infrastructure.
Village of Oak Brook | Annual Budget FY2023 Page 291
Police - Courtyard $10,000
To satisfy the need for an outside training environment.
Police - Investigations Area Carpeting $25,000
Replace existing carpet.
Police - Staircase Tile $10,000
Replace the staircase tile between the upper and lower levels of the Police Department.
Police - Upper Level Carpeting $75,000
Replace exisitng carpet.
Public Works - 22nd Street Light LED Upgrades and Conversion $676,000
This multi-year program will improve lighting along 22nd between York and Route 83. These improvements will better photometrics and be
more energy efficient. ComEd grants are available for programs like this and will be applied for.
Public Works - Accessibility and ADA Compliance Program $25,000
Development of a comprehensive multi-year plan to address Village facilities, pedestrian crossings, pathway clearances, etc.
Public Works - Aerial Bucket Truck $150,000
This new equipment will reduce contractual costs in forestry operations, various street light maintenance and seasonal decorating, as well as
provide quicker response to tree emergency issues.
Public Works - Asphalt Recycler & Hot Box $35,000
This new piece of equipment will allow for better quality pothole patching and aid in improving pathway maintenance. The existing Layton
asphalt box will be surplused and not replaced to offset the cost of this piece of equipment.
Public Works - Briarwood Water Main $5,116,830
Replace 60 year-old water main, valves, and hydrants consistently showing signs they are at the end of their useful life.
Public Works - Brine System $25,000
Install a brine system to be utilized in snow operations for pre-treating roads and further reducing the quantity of rock salt used.
Public Works - Combination Sewer Cleaner Truck $450,000
This new piece of equipment will reduce contractual costs, especially in after-hours situations, and improve operations for water main break
repairs requiring hydro-excavtion, enhance our storm sewer maintenance programs, allow for more regular...
Public Works - Field Operations Service Truck $175,000
This unit will replace a F450 service truck and utility trailer used in the field for main breaks, fire hydrant repairs and replacement, service line
repairs, etc.
Public Works - Fire Sprinkler Repairs $15,565
Required repairs and improvements found during annual inspections and testing, for the following Village buildings: B&T - $6,734 Library -
$2,492 Heritage Center - $130 Golf Maintenance - $525 Golf Club - $2,492 Fire Station 93 -...
Public Works - Garage Door Operators $20,000
Replace two overhead door operators.
Public Works - Garage Heaters $35,000
Replace inefficient and outdated open flame garage heaters with an infrared tube heating system.
Village of Oak Brook | Annual Budget FY2023 Page 292
Public Works - Harger Road Bridge $440,000
IGA with the Tollway for bridge improvements. Tollway pays 100% of all engineering and construction costs associated with the bridge.
Village upfront the costs and invoices the Tollway.
Public Works - Harger Road Resurfacing $196,000
Resurfacing of Harger Road following water main replacement project. Federal funding approved, 80/20 match. Village pays 100% of
engineering costs and invoices the State 80%, while the State pays 100% of construction costs and invoices the Village...
Public Works - Harger Road Water Main $1,421,310
Project will carry over into 2023. Balance of $1.5 M budgeted in 2022.
Public Works - Heritage Center HVAC System $295,000
Replace HVAC system.
Public Works - Heritage Center Tuckpointing $141,180
Tuckpointing for the remaining areas of the structure. Water testing has identified leaks that are creating seepage issues with walls and
ceilings. The requested amount has been reduced from the proposal's $160k as some work is being completed...
Public Works - Jorie Street Light LED Upgrades $250,000
Street light improvements to better photometrics and energy efficiency.
Public Works - Merry Lane Water Main Lining $135,000
Rather than excavation, line 300' of deficient water main that is too close in proximity to a residential dwelling.
Public Works - Oakbrook Center Master Water Meters $400,000
Install four master meters on the distribution water mains feeding the mall. This would eliminate the hundreds of sub-meters from billing
and maintenance, reduce the risk of unmetered water during space renovations, and meter and bill for water...
Public Works - Roof $275,000
Replace the coal tar roof.
Public Works - Route 83/I-88 Water Main $530,650
Carryover water main replacement project from 2022. A section of water main on the east side of Route 83 near the I-88 East on ramp
sustained a break in December 2021 large enough that it has been isolated since then from the rest of the...
Public Works - Saddle Brook Water Main $9,483,750
Water main replacement and improvements.
Public Works - Spring Road Culverts $500,000
Trenchless solution to repair structurally failing storm culverts under Spring Road near 16th.
Public Works - Spring Road Resurfacing & Improvements $1,150,000
Road resurfacing following the prior year water main replacement. Funded from the State's Rebuild Illinois money already received as well as
MFT.
Public Works - Spring Road Water Main $2,012,500
Replace Spring Road water main between 22nd and 16th prior to road resurfacing in 2024.
Public Works - Spring/16th Street Light LED Upgrades $250,000
Improvements to better photometrics and energy efficiency.
Village of Oak Brook | Annual Budget FY2023 Page 293
Public Works - Street Light Program $25,000
Development of a multi-year street light plan that includes replacement, lighting efficiencies, photometrics, etc.
Public Works - Street Sign Program $25,000
Develop a complete street sign replacement program to address aged no longer available poles and improve sign reflectivity.
Public Works - Timber Trails Bridge Decking $65,000
Removal and replacement of the specially sized wood decking.
Public Works - Toolcat $107,000
This new piece of equipment will be utilized throughout many operations and assist in enhancing them. The existing 17 year old street
sweeper (kept and maintained only for as-needed situations) and the three year old John Deere Utility Gator (not...
Public Works - Trinity Lakes Pathway Stairs $84,500
Remove and replace the pathway staircase at St. Francis Circle. This was not included in the pathway improvement project in 2022. The
staircase is failing considerably, is inconsistent in width, and needs its challenging configuration addressed.
Public Works - Vehicle and Equipment Telematics $67,000
Telematics hardware and software for PW vehicles and equipment used in snow operations. The most common application of this is vehicle
GPS tracking. Telematics will also allow the Department to run operations more efficiently by...
Public Works - Water Pumping Stations Emergency Generator Connections $300,000
Installation of four electrical manual bypass connections at four critical water pumping stations. These connections will allow for a generator
to be connected during outages and power the entire station. This would serve as an alternative to...
Public Works - Water Reservoir B AST Improvements $10,000
Replacement of the failed control and alarm panel along with piping improvements for the aboveground storage tank that houses and feeds
diesel to the generator.
Public Works - Water Reservoirs A & B Mixing Systems $500,000
Install mixers in two main water reservoirs to promote better water quality.
Public Works - Water System Modeling Update $50,000
This would be an update to the 2018 hydraulic model of the water distribution system. This is important now more than ever with
redevelopment over the last few years.
Public Works - Windsor Road Bridge $577,153
The Village is waiting for the final invoice for this project which was completed prior to FY2023.
Public Works - Woodside Estates Water Main $3,045,700
Water main replacement and improvements.
Public Works - York Bridge Over I-88 $737,508
The Village is waiting for the final payment for work completed prior to FY2023.
Public Works - York Road Bridge Over I-88 Feeder $3,000,000
An intergovernmental agreement is being developed with the Tollway as of the time of the design of the 2023 budget. The costs are
projected based off the North York Road Bridge project.
Sports Core - Bath & Tennis Dishwasher $7,500
The dishwasher needs to be replaced as it requires frequent calls for maintenance and is still a necessary piece of equipment for the
operation of this department.
Village of Oak Brook | Annual Budget FY2023 Page 294
Sports Core - Bath & Tennis EPDM Roof $175,000
Remove and replace ethylene propylene dieneterpolymer material (EPDM) roof over main banquet hall and kitchen areas, which is in poor
condition, thus allowing leaks throughout the facility.
Sports Core - Bath & Tennis Locker Rooms $100,000
Remodel and upgrade the pool locker rooms. This will include replacement of the tile flooring and shower stalls, plumbing valves and
fixtures, countertops and sinks, installation of electric hand dryers, etc.
Sports Core - Bath & Tennis Modified Bitumen Roof $100,000
Remove and replace roof over locker rooms.
Sports Core - Bath & Tennis Restrooms $150,000
Remodel four restrooms with new tile, counters, plumbing and lighting fixtures, partitions, etc Anticipated to cost about $37,500 each
restroom.
Sports Core - Golf Clubhouse Kitchen Floor $10,000
Remove, replace and upgrade entire flooring.
Sports Core - Golf Clubhouse Parking Lot $275,000
Resurface and install islands for parking lots.
Sports Core - Golf Clubhouse Roof $50,000
Remove and replace the shingled roof.
Sports Core - Golf Course/Polo Service Road $205,000
Remove and replace pathway/service road through Sports Core property.
Sports Core - Parking Improvements $115,000
Addition of gravel parking area and curbing south of the upper three tennis fields, with the intention of creating approximately 80 additional
parking spots.
Sports Core - Pool Deck Lighting $20,000
Installation of lighting around pool decking to improve safety and allow for the expansion of evening activities.
Sports Core - Pool Shade Screening Structures $20,000
Replacement and upgrading of existing shade screening devices throughout the pool deck areas.
Sports Core - Soccer Facility Foundation $17,500
Structural repairs to failing foundation.
Sports Core - Soccer Facility Windows $10,000
Replacement windows.
Sports Core - Tennis Courts $656,000
Phased replacement of eight clay courts with HydroCourt. A self-regulating irrigation system that waters the tennis court from below. This
phased approach also includes fencing, poles and nets. 5...
Sports Core - Tennis Hut $25,000
Demo and rebuild the tennis hut.
Sports Core - Wading Pool Coping $28,000
Remove and replace severely deteriorated perimeter coping/wall to improve aesthetic, safety, and personal injury.
Village of Oak Brook | Annual Budget FY2023 Page 295
Total:$36,132,846
Expenditures Requests
Itemized Requests for 2023-2028
BGC - Old Monopole Building HVAC System $15,000
The HVAC system requires frequent maintenance and is nearing the end of its expected lifecycle.
Fire - Station 93 Kitchen $50,000
Kitchen is cerca 2001 or so. We’d be looking for cabinets, counters, flooring, new sink/fixture, and paint. We will keep the existing
configuration and appliances.
Fire - Station 94 Kitchen $70,000
The kitchen is original to building (2002). Cabinets are falling apart, tile falling down, etc. We will keep all the appliances. Looking to
reconfigure plumbing, move sink to an island and make kitchen more user-friendly. Possibly remove uppers on...
Library - Carpet Replacement $260,000
Replace all carpeted areas with fresh carpet.
Sports Core - Bath & Tennis Road $450,000
The road to the Bath and Tennis Club is in need of repair. This project would replace the road, using a "mill and resurface" technique, as well
as add new culverts and regrade the existing ditches. The estimate of cost is based off...
Sports Core - Bath & Tennis RTU HVAC System $22,000
The HVAC System needs to be replaced, as identified in the Reserve Study. The unit was installed in 2001 and has an expected lifecycle of
15-20 years.
Sports Core - Clubhouse Patio Furniture $35,000
Patio furniture replacement/upgrade will be 10 years old.
Sports Core - Steel Edging Repairs $50,000
The steel edging along the waterways has deteriorated to the point where soil is leaking onto the waterways.
Total:$952,000
VEHICLE FLEET DIVISION Requests
Itemized Requests for 2023-2028
Public Works - Electric Vehicle Charging Stations $19,000
The Village was previously gifted several electric vehicle charging stations from Tesla and also installed charging stations from Clippercreek at
various Village properties. The lifecycle is about 4 years and the Village currently needs to replace...
Total:$19,000
Village of Oak Brook | Annual Budget FY2023 Page 296
ENG & CAP PROJ-INFRASTR Requests
Itemized Requests for 2023-2028
Public Works - York/Harger Intersection Improvement $1,176,005
This is the final engineering payment for the completed IDOT work at the intersection of York Road and Harger Road. The engineering is
budgeted at $158,847, but $127,077.60 will be submitted to DMMC for reimbursement through the STP program. This...
Total:$1,176,005
SPORTS CORE Requests
Itemized Requests for 2023-2028
Sports Core - Path Replacement $30,000
The golf cart path replacement near holes 17 and 18.
Total:$30,000
Village of Oak Brook | Annual Budget FY2023 Page 297
DEBT
Village of Oak Brook | Annual Budget FY2023 Page 298
Debt Overview
The Village of Oak Brook currently has a general obligation bond rating of Aa1 from Moody’s. The Aa1 rating is the second highest
rating on Moody’s grading scale. The median rating for cities nationwide is Aa3, which puts the Village’s rating in very good position.
The Village is not currently rated by S&P or Fitch. The full Moody’s rating scale can be found below:
Rating Definition
Aaa Highest quality, minimal risk
Aa1, Aa2, Aa3 High quality, very low risk
A1, A2, A3 Upper-medium quality, low risk
Baa1, Baa2, Baa3 Medium quality, moderate risk
Ba1, Ba2, Ba3 Speculative quality, substantial risk
B1, B2, B3 Speculative quality, high risk
Caa1, Caa2, Caa3 Poor quality, very high risk
Ca Highly speculative quality, near default
C Low quality, typically in default
The Village is subject to the Illinois Municipal Code, which limits the amount of certain indebtedness to 8.625% of the most available
equalized assessed valuation (EAV) of the Village. The Village’s legal debt margin for tax year 2020 (payable in 2021) is calculated as
follows:
Legal Debt Margin Fiscal Year 2020
EAV $1,600,968,484
Indebtedness Limit 8.625%
Legal Debt Limit $138,083,532
Less Debt Applicable to Limit
General Obligation Bonds Outstanding -
Legal Debt Margin $138,083,532
The Village currently has no outstanding general obligation debt. In 2005, the Village issued a $4,250,000 TIF developer note.
Repayment of the TIF note is based on available incremental real estate tax and sales tax revenue; therefore, there is no debt service
to maturity schedule. As of December 31, 2022, the balance outstanding on the TIF note was $1,993,063. The note carries an
interest rate of 8.00%. The Village has budgeted to pay $257,000 in note principal and $79,725 in note interest in fiscal year 2023. As
noted, future payments are based on available TIF funds, but planned payments are scheduled as follows:
Year Principal Interest Total
2022 $308,200 $178,055 $486,255
2023 257,000 79,725 336,725
Total $565,200 $257,780 $822,980
Village of Oak Brook | Annual Budget FY2023 Page 299
APPENDIX
Village of Oak Brook | Annual Budget FY2023 Page 300
GOLF COURSE MAINTENANCE REQUESTS
Village of Oak Brook | Annual Budget FY2023 Page 301
Sports Core - Golf Bank Mowers
Overview
Request Owner Sean Creed, Golf Course Grounds Superintendent
Department GOLF COURSE MAINTENANCE
Type Capital Equipment
Description
Two separate machines are represented here. With one to be purchased in FY24 and the second to be purchased in FY27, the intention is to spreadout the
replacement cycle for the existing equipment as these mowers typically last between 8 and 10 years.
Details
New Purchase or Replacement Replacement
New or Used Vehicle New Vehicle
Useful Life 10 or more years
Village of Oak Brook | Annual Budget FY2023 Page 302
Capital Cost Breakdown
Capital Cost FY2025 FY2027 Total
Vehicle Cost $35,000 $35,000 $70,000
Total $35,000 $35,000 $70,000
Capital Cost
Total Budget (all years)
$70K
Project Total
$70K
Capital Cost by Year
Vehicle Cost
2025
2027
$35,000.00
$35,000.00
$0 $10K $20K $30K
Capital Cost for Budgeted Years
TOTAL $70,000.00
Vehicle Cost (100%)$70,000.00
Village of Oak Brook | Annual Budget FY2023 Page 303
Sports Core - 72 inch trim mower
Overview
Request Owner Sean Creed, Golf Course Grounds Superintendent
Department GOLF COURSE MAINTENANCE
Type Capital Equipment
Description
To replace older model, with more updated model. Current model is rusting and key connection points
Equipment document - ride on mower - to be used for golf pro-shop and soccer
Details
New Purchase or Replacement Replacement
New or Used Vehicle New Vehicle
Useful Life 10 or more years
Village of Oak Brook | Annual Budget FY2023 Page 304
Capital Cost Breakdown
Capital Cost FY2023 Total
Vehicle Cost $13,673 $13,673
Total $13,673 $13,673
Capital Cost
FY2023 Budget
$13,673
Total Budget (all years)
$13.673K
Project Total
$13.673K
Capital Cost by Year
Vehicle Cost
2023 $13,673.07
$0 $4K $8K $12K
Capital Cost for Budgeted Years
TOTAL $13,673.07
Vehicle Cost (100%)$13,673.07
Village of Oak Brook | Annual Budget FY2023 Page 305
Funding Sources Breakdown
Funding Sources FY2023 Total
Other $13,673 $13,673
Total $13,673 $13,673
Funding Sources
FY2023 Budget
$13,673
Total Budget (all years)
$13.673K
Project Total
$13.673K
Funding Sources by Year
Other
2023 $13,673.00
$0 $4K $8K $12K
Funding Sources for Budgeted Years
TOTAL $13,673.00
Other (100%)$13,673.00
Village of Oak Brook | Annual Budget FY2023 Page 306
Sports Core - Fairway Mower Replacement
Overview
Request Owner Sean Creed, Golf Course Grounds Superintendent
Department GOLF COURSE MAINTENANCE
Type Capital Equipment
Description
To replace an existing (2012) ten year old fairway mower that has part availability and issues due to age. The new fairway mowers are part electric soon
to be all electric. There will be considerable fuel savings with the new equipment.
This mower cuts 25 acres three times per week. Fairways are any golf courses second most important asset ....greens being the first. if they are not well
taken care of you will lose customers over time.
Images
2012 John Deere fairway mower
Fairway mower that cuts 25 acres
three times per week
Details
New Purchase or Replacement Replacement
New or Used Vehicle New Vehicle
Useful Life 10 or more years
Supplemental Attachments
Equipment Quote(/resource/cleargov-prod/projects/documents/507236414a4712eb878e.pdf)
Village of Oak Brook | Annual Budget FY2023 Page 307
Capital Cost Breakdown
Capital Cost FY2023 Total
Vehicle Cost $71,857 $71,857
Total $71,857 $71,857
Capital Cost
FY2023 Budget
$71,857
Total Budget (all years)
$71.857K
Project Total
$71.857K
Capital Cost by Year
Vehicle Cost
2023 $71,856.81
$0 $20K $40K $60K
Capital Cost for Budgeted Years
TOTAL $71,856.81
Vehicle Cost (100%)$71,856.81
Village of Oak Brook | Annual Budget FY2023 Page 308
Funding Sources Breakdown
Funding Sources FY2023 Total
Other $71,857 $71,857
Total $71,857 $71,857
Funding Sources
FY2023 Budget
$71,857
Total Budget (all years)
$71.857K
Project Total
$71.857K
Funding Sources by Year
Other
2023 $71,857.00
$0 $20K $40K $60K
Funding Sources for Budgeted Years
TOTAL $71,857.00
Other (100%)$71,857.00
Village of Oak Brook | Annual Budget FY2023 Page 309
Sports Core - Golf Gator Replacement
Overview
Request Owner Sean Creed, Golf Course Grounds Superintendent
Department GOLF COURSE MAINTENANCE
Type Capital Equipment
Description
This replaces the gator, used by the golf course.
Details
New Purchase or Replacement Replacement
New or Used Vehicle New Vehicle
Useful Life 10 or more years
Capital Cost Breakdown
Capital Cost FY2025 FY2027 Total
Vehicle Cost $15,000 $15,000 $30,000
Total $15,000 $15,000 $30,000
Capital Cost
Total Budget (all years)
$30K
Project Total
$30K
Capital Cost by Year
Vehicle Cost
2025
2027
$15,000.00
$15,000.00
$0 $4K $8K $12K
Capital Cost for Budgeted Years
TOTAL $30,000.00
Vehicle Cost (100%)$30,000.00
Village of Oak Brook | Annual Budget FY2023 Page 310
Sports Core - Golf maintenance equipment
Overview
Request Owner Sean Creed, Golf Course Grounds Superintendent
Department GOLF COURSE MAINTENANCE
Type Capital Equipment
Description
Utility vehicle to move people, aggregates, sand.
Details
New Purchase or Replacement Replacement
New or Used Vehicle New Vehicle
Useful Life 10 or more years
Village of Oak Brook | Annual Budget FY2023 Page 311
Capital Cost Breakdown
Capital Cost FY2024 Total
Vehicle Cost $35,800 $35,800
Total $35,800 $35,800
Capital Cost
Total Budget (all years)
$35.8K
Project Total
$35.8K
Capital Cost by Year
Vehicle Cost
2024 $35,800.00
$0 $10K $20K $30K
Capital Cost for Budgeted Years
TOTAL $35,800.00
Vehicle Cost (100%)$35,800.00
Village of Oak Brook | Annual Budget FY2023 Page 312
Funding Sources Breakdown
Funding Sources FY2024 Total
Other $35,800 $35,800
Total $35,800 $35,800
Funding Sources
Total Budget (all years)
$35.8K
Project Total
$35.8K
Funding Sources by Year
Other
2024 $35,800.00
$0 $10K $20K $30K
Funding Sources for Budgeted Years
TOTAL $35,800.00
Other (100%)$35,800.00
Village of Oak Brook | Annual Budget FY2023 Page 313
Sports Core - Golf Tractor
Overview
Request Owner Jessica Spencer, Assistant Village Manager
Department GOLF COURSE MAINTENANCE
Type Capital Equipment
Description
Tractors are used for pull-behind rough mower.
Details
New Purchase or Replacement Replacement
New or Used Vehicle New Vehicle
Useful Life 10 or more years
Capital Cost Breakdown
Capital Cost FY2027 Total
Vehicle Cost $43,000 $43,000
Total $43,000 $43,000
Capital Cost
Total Budget (all years)
$43K
Project Total
$43K
Capital Cost by Year
Vehicle Cost
2027 $43,000.00
$0 $12K $24K $36K
Capital Cost for Budgeted Years
TOTAL $43,000.00
Vehicle Cost (100%)$43,000.00
Village of Oak Brook | Annual Budget FY2023 Page 314
Funding Sources Breakdown
Funding Sources FY2027 Total
Other $43,000 $43,000
Total $43,000 $43,000
Funding Sources
Total Budget (all years)
$43K
Project Total
$43K
Funding Sources by Year
Other
2027 $43,000.00
$0 $12K $24K $36K
Funding Sources for Budgeted Years
TOTAL $43,000.00
Other (100%)$43,000.00
Village of Oak Brook | Annual Budget FY2023 Page 315
Sports Core - Lastec Pull-Behind Rough Mower
Overview
Request Owner Sean Creed, Golf Course Grounds Superintendent
Department GOLF COURSE MAINTENANCE
Type Capital Equipment
Description
2 - Rough Mower
Must be purchased in conjunction with the tractor.
Details
New Purchase or Replacement Replacement
New or Used Vehicle New Vehicle
Useful Life 10 or more years
Capital Cost Breakdown
Capital Cost FY2025 FY2027 Total
Vehicle Cost $18,500 $20,000 $38,500
Total $18,500 $20,000 $38,500
Capital Cost
Total Budget (all years)
$38.5K
Project Total
$38.5K
Capital Cost by Year
Vehicle Cost
2025
2027
$18,500.00
$20,000.00
$0 $5K $10K $15K $20K
Capital Cost for Budgeted Years
TOTAL $38,500.00
Vehicle Cost (100%)$38,500.00
Village of Oak Brook | Annual Budget FY2023 Page 316
Funding Sources Breakdown
Funding Sources FY2025 FY2027 Total
GRANTS $18,500 $20,000 $38,500
Total $18,500 $20,000 $38,500
Funding Sources
Total Budget (all years)
$38.5K
Project Total
$38.5K
Funding Sources by Year
GRANTS
2025
2027
$18,500.00
$20,000.00
$0 $5K $10K $15K $20K
Funding Sources for Budgeted Years
TOTAL $38,500.00
GRANTS (100%)$38,500.00
Village of Oak Brook | Annual Budget FY2023 Page 317
Sports Core - Utility cart
Overview
Request Owner Sean Creed, Golf Course Grounds Superintendent
Department GOLF COURSE MAINTENANCE
Type Capital Equipment
Description
To replace a 2005 (17 year old ) utility vehicle. This older carburetor equipped engine has been replaced with EFI technology.
The age and ability to haul heavy loads is a real burden for this vehicle.
Images
2005 Utility vehicle
Cart that carries crew, sand , stone,
compost
Details
New Purchase or Replacement Replacement
New or Used Vehicle New Vehicle
Useful Life 10 or more years
Village of Oak Brook | Annual Budget FY2023 Page 318
Capital Cost Breakdown
Capital Cost FY2023 Total
Vehicle Cost $34,893 $34,893
Total $34,893 $34,893
Capital Cost
FY2023 Budget
$34,893
Total Budget (all years)
$34.893K
Project Total
$34.893K
Capital Cost by Year
Vehicle Cost
2023 $34,893.46
$0 $10K $20K $30K
Capital Cost for Budgeted Years
TOTAL $34,893.46
Vehicle Cost (100%)$34,893.46
Village of Oak Brook | Annual Budget FY2023 Page 319
Funding Sources Breakdown
Funding Sources FY2023 Total
Other $34,893 $34,893
Total $34,893 $34,893
Funding Sources
FY2023 Budget
$34,893
Total Budget (all years)
$34.893K
Project Total
$34.893K
Funding Sources by Year
Other
2023 $34,893.00
$0 $10K $20K $30K
Funding Sources for Budgeted Years
TOTAL $34,893.00
Other (100%)$34,893.00
Village of Oak Brook | Annual Budget FY2023 Page 320
GOLF CLUB GENERAL OPER. REQUESTS
Village of Oak Brook | Annual Budget FY2023 Page 321
Sports Core - Golf Building Improvements 2027
Overview
Request Owner Sean Creed, Golf Course Grounds Superintendent
Department GOLF CLUB GENERAL OPER.
Type Capital Improvement
Description
Audio system that controls the music in the lounge, pro shop and patio
Capital Cost Breakdown
Capital Cost FY2027 Total
Repairs/Improvements $15,000 $15,000
Total $15,000 $15,000
Capital Cost
Total Budget (all years)
$15K
Project Total
$15K
Capital Cost by Year
Repairs/Improvements
2027 $15,000.00
$0 $4K $8K $12K
Capital Cost for Budgeted Years
TOTAL $15,000.00
Repairs/Improvements (100%) $15,000.00
Village of Oak Brook | Annual Budget FY2023 Page 322
Funding Sources Breakdown
Funding Sources FY2027 Total
OTHER $15,000 $15,000
Total $15,000 $15,000
Funding Sources
Total Budget (all years)
$15K
Project Total
$15K
Funding Sources by Year
OTHER
2027 $15,000.00
$0 $4K $8K $12K
Funding Sources for Budgeted Years
TOTAL $15,000.00
OTHER (100%)$15,000.00
Village of Oak Brook | Annual Budget FY2023 Page 323
Sports Core - Golf Bathroom Renovations
Overview
Request Owner Sean Creed, Golf Course Grounds Superintendent
Est. Start Date 01/09/2023
Est. Completion Date 03/03/2023
Department GOLF CLUB GENERAL OPER.
Type Capital Improvement
Description
To update flooring,mirrors,sinks etc and replace/repair internal plumbing
Images
Golf Bathrooms
Renovation of flooring ,toilets, sinks ,
countertops
Details
Type of Project Refurbishment
Location
Village of Oak Brook | Annual Budget FY2023 Page 324
Capital Cost Breakdown
Capital Cost FY2023 Total
Repairs/Improvements $120,000 $120,000
Total $120,000 $120,000
Capital Cost
FY2023 Budget
$120,000
Total Budget (all years)
$120K
Project Total
$120K
Capital Cost by Year
Repairs/Improvements
2023 $120,000.00
$0 $30K $60K $90K $120K
Capital Cost for Budgeted Years
TOTAL $120,000.00
Repairs/Improvements (100%) $120,000.00
Village of Oak Brook | Annual Budget FY2023 Page 325
Funding Sources Breakdown
Funding Sources FY2023 Total
OTHER $120,000 $120,000
Total $120,000 $120,000
Funding Sources
FY2023 Budget
$120,000
Total Budget (all years)
$120K
Project Total
$120K
Funding Sources by Year
OTHER
2023 $120,000.00
$0 $30K $60K $90K $120K
Funding Sources for Budgeted Years
TOTAL $120,000.00
OTHER (100%)$120,000.00
Village of Oak Brook | Annual Budget FY2023 Page 326
Sports Core - Golf Pro-Shop Carpeting
Overview
Request Owner Sean Creed, Golf Course Grounds Superintendent
Est. Start Date 01/01/2027
Department GOLF CLUB GENERAL OPER.
Type Capital Improvement
Description
Pro-shop carpeting will be 10 years old in 2027. 36,000 to 40,000 customers per season visit the pro-shop and the carpet shows its age.
Images
Pro Shop Carpeting
Main entrance carpeting put in 2017
Details
Type of Project Replacement
Location
Address: Oak Brook Golf Club
Village of Oak Brook | Annual Budget FY2023 Page 327
Capital Cost Breakdown
Capital Cost FY2027 Total
Furniture and Fixtures $15,000 $15,000
Total $15,000 $15,000
Capital Cost
Total Budget (all years)
$15K
Project Total
$15K
Capital Cost by Year
Furniture and Fixtures
2027 $15,000.00
$0 $4K $8K $12K
Capital Cost for Budgeted Years
TOTAL $15,000.00
Furniture and Fixtures (100%) $15,000.00
Village of Oak Brook | Annual Budget FY2023 Page 328
Funding Sources Breakdown
Funding Sources FY2027 Total
OTHER $15,000 $15,000
Total $15,000 $15,000
Funding Sources
Total Budget (all years)
$15K
Project Total
$15K
Funding Sources by Year
OTHER
2027 $15,000.00
$0 $4K $8K $12K
Funding Sources for Budgeted Years
TOTAL $15,000.00
OTHER (100%)$15,000.00
Village of Oak Brook | Annual Budget FY2023 Page 329
Sports Core - Painting at Golf Club
Overview
Request Owner Sean Creed, Golf Course Grounds Superintendent
Department GOLF CLUB GENERAL OPER.
Type Capital Improvement
Description
Both the interior and exterior of the golf building require a fresh coat of paint. The walls inside have some damage that can be repaired and painted over,
and the outside has not been repainted in several years.
Location
Address: Oak Brook Golf Club
Village of Oak Brook | Annual Budget FY2023 Page 330
Capital Cost Breakdown
Capital Cost FY2025 Total
Repairs/Improvements $35,000 $35,000
Total $35,000 $35,000
Capital Cost
Total Budget (all years)
$35K
Project Total
$35K
Capital Cost by Year
Repairs/Improvements
2025 $35,000.00
$0 $10K $20K $30K
Capital Cost for Budgeted Years
TOTAL $35,000.00
Repairs/Improvements (100%) $35,000.00
Village of Oak Brook | Annual Budget FY2023 Page 331
Funding Sources Breakdown
Funding Sources FY2025 Total
GRANTS $40,000 $40,000
OTHER $40,000 $40,000
Total $80,000 $80,000
Funding Sources
Total Budget (all years)
$80K
Project Total
$80K
Funding Sources by Year
GRANTS OTHER
2025 $80,000.00
$0 $20K $40K $60K $80K
Funding Sources for Budgeted Years
TOTAL $80,000.00
GRANTS (50%)$40,000.00
OTHER (50%)$40,000.00
Village of Oak Brook | Annual Budget FY2023 Page 332
GOLF CART OPERATIONS REQUESTS
Village of Oak Brook | Annual Budget FY2023 Page 333
Sports Core - Golf Cart Fleet Replacement
Overview
Request Owner Sean Creed, Golf Course Grounds Superintendent
Department GOLF CART OPERATIONS
Type Capital Equipment
Description
This would replace the existing cart fleet with 80 carts - 70 electric (not 80 as referenced in the attached quote) and 10 gas. The existing cart lease
expires in December 2022. The quote also references a Hauler, which is not included in this Capital Item.
To better understand the attached proposal, please review the following calculations:
LEASE:
70 electric carts, at $242.27 per cart, per month = $16,958.90
10 gas carts, at $170.09 per cart, per month = $1,700.90
(The payment schedule is based on 6 months per year, not 12)
$16,958.90 + 1,700.90 = $18,659.80 x 6 = $111,958.80 per year, for 6 years (or, $671,752.80)
PURCHASE:
70 electric carts, at $8,341.59 per cart = $583,911.30
10 gas carts, at $6,441.59 per cart = $64,415.90
$583,911.30 + $64,415.90 = $648,327.20
Based on prior experience, the Village conservatively anticipates about $110,000 in trade-in value at the end of 6 years of use.
Details
New Purchase or Replacement Replacement
New or Used Vehicle New Vehicle
Useful Life 6
Supplemental Attachments
Quote for Golf Cart Fleet(/resource/cleargov-prod/projects/documents/bc3450657d5dc4620b7c.pdf)
Village of Oak Brook | Annual Budget FY2023 Page 334
Capital Cost Breakdown
Capital Cost FY2023 Total
Vehicle Cost $648,327 $648,327
Total $648,327 $648,327
Capital Cost
FY2023 Budget
$648,327
Total Budget (all years)
$648.327K
Project Total
$648.327K
Capital Cost by Year
Vehicle Cost
2023 $648,327.20
$0 $200K $400K $600K
Capital Cost for Budgeted Years
TOTAL $648,327.20
Vehicle Cost (100%)$648,327.20
Village of Oak Brook | Annual Budget FY2023 Page 335
Funding Sources Breakdown
Funding Sources FY2023 Total
Other $648,327 $648,327
Total $648,327 $648,327
Funding Sources
FY2023 Budget
$648,327
Total Budget (all years)
$648.327K
Project Total
$648.327K
Funding Sources by Year
Other
2023 $648,327.20
$0 $200K $400K $600K
Funding Sources for Budgeted Years
TOTAL $648,327.20
Other (100%)$648,327.20
Village of Oak Brook | Annual Budget FY2023 Page 336
GOLF LEARNING & PRACTICE REQUESTS
Village of Oak Brook | Annual Budget FY2023 Page 337
Sports Core - Range ball machine
Overview
Request Owner Sean Creed, Golf Course Grounds Superintendent
Department GOLF LEARNING & PRACTICE
Type Capital Equipment
Description
Replace worn out ball machine.
Life-cycle 3 years
Details
New Purchase or Replacement Replacement
Capital Cost Breakdown
Capital Cost FY2023 FY2026 Total
Equipment $10,000 $11,000 $21,000
Total $10,000 $11,000 $21,000
Capital Cost
FY2023 Budget
$10,000
Total Budget (all years)
$21K
Project Total
$21K
Capital Cost by Year
Equipment
2023
2026
$10,000.00
$11,000.00
$0 $3K $6K $9K
Capital Cost for Budgeted Years
TOTAL $21,000.00
Equipment (100%)$21,000.00
Village of Oak Brook | Annual Budget FY2023 Page 338
Funding Sources Breakdown
Funding Sources FY2023 FY2026 Total
Other $10,000 $11,000 $21,000
Total $10,000 $11,000 $21,000
Funding Sources
FY2023 Budget
$10,000
Total Budget (all years)
$21K
Project Total
$21K
Funding Sources by Year
Other
2023
2026
$10,000.00
$11,000.00
$0 $3K $6K $9K
Funding Sources for Budgeted Years
TOTAL $21,000.00
Other (100%)$21,000.00
Village of Oak Brook | Annual Budget FY2023 Page 339
PUBLIC WORKS REQUESTS
Village of Oak Brook | Annual Budget FY2023 Page 340
BGC - AC-5 HVAC System
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Replace highly critical HVAC unit that continues to fail.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2027 Total
Repairs/Improvements $275,000 $275,000
Total $275,000 $275,000
Capital Cost
Total Budget (all years)
$275K
Project Total
$275K
Capital Cost by Year
Repairs/Improvements
2027 $275,000.00
$0 $80K $160K $240K
Capital Cost for Budgeted Years
TOTAL $275,000.00
Repairs/Improvements (100%) $275,000.00
Village of Oak Brook | Annual Budget FY2023 Page 341
BGC - Sealants, Windows, Doors, Control Joints
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Numerous areas of the BGC are suffering from leaking issues due to materials that have reached the end of their useful life. Items like this are identified in
the 2019 reserve study. Approximately 3,700 linear feet of exterior sealants or caulk for windows, doors and control joints. 3,450 square feet of windows
and doors for Administration and Police areas.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2023 Total
Repairs/Improvements $250,000 $250,000
Total $250,000 $250,000
Capital Cost
FY2023 Budget
$250,000
Total Budget (all years)
$250K
Project Total
$250K
Capital Cost by Year
Repairs/Improvements
2023 $250,000.00
$0 $240K$60K $120K $180K
Capital Cost for Budgeted Years
TOTAL $250,000.00
Repairs/Improvements (100%) $250,000.00
Village of Oak Brook | Annual Budget FY2023 Page 342
BGC - Thermoplastic Roof
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
As identified in the 2019 reserve study, 15,900 square feet of membrane roofing over Administration and Police areas has reached the end of its useful life
and increasingly shows signs of leakage.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2024 Total
Repairs/Improvements $198,700 $198,700
Total $198,700 $198,700
Capital Cost
Total Budget (all years)
$198.7K
Project Total
$198.7K
Capital Cost by Year
Repairs/Improvements
2024 $198,700.00
$0 $50K $100K $150K
Capital Cost for Budgeted Years
TOTAL $198,700.00
Repairs/Improvements (100%) $198,700.00
Village of Oak Brook | Annual Budget FY2023 Page 343
Fire - Station 93 Apparatus Bay Flooring
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Recoat apparatus bay flooring with epoxy.
Capital Cost Breakdown
Capital Cost FY2027 Total
Repairs/Improvements $20,000 $20,000
Total $20,000 $20,000
Capital Cost
Total Budget (all years)
$20K
Project Total
$20K
Capital Cost by Year
Repairs/Improvements
2027 $20,000.00
$0 $5K $10K $15K $20K
Capital Cost for Budgeted Years
TOTAL $20,000.00
Repairs/Improvements (100%) $20,000.00
Village of Oak Brook | Annual Budget FY2023 Page 344
Fire - Station 93 Generator
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Replace natural gas generator.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2024 Total
Repairs/Improvements $100,000 $100,000
Total $100,000 $100,000
Capital Cost
Total Budget (all years)
$100K
Project Total
$100K
Capital Cost by Year
Repairs/Improvements
2024 $100,000.00
$0 $25K $50K $75K $100K
Capital Cost for Budgeted Years
TOTAL $100,000.00
Repairs/Improvements (100%) $100,000.00
Village of Oak Brook | Annual Budget FY2023 Page 345
Fire - Station 93 Modified Bitumen Roof
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Replace 10,740 square feet of modified bitumen roof.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2026 Total
Repairs/Improvements $175,000 $175,000
Total $175,000 $175,000
Capital Cost
Total Budget (all years)
$175K
Project Total
$175K
Capital Cost by Year
Repairs/Improvements
2026 $175,000.00
$0 $50K $100K $150K
Capital Cost for Budgeted Years
TOTAL $175,000.00
Repairs/Improvements (100%) $175,000.00
Village of Oak Brook | Annual Budget FY2023 Page 346
Fire - Station 93 Overhead Door Operators
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Replace outdated and problematic overhead door operators.
Capital Cost Breakdown
Capital Cost FY2026 Total
Repairs/Improvements $30,000 $30,000
Total $30,000 $30,000
Capital Cost
Total Budget (all years)
$30K
Project Total
$30K
Capital Cost by Year
Repairs/Improvements
2026 $30,000.00
$0 $8K $16K $24K
Capital Cost for Budgeted Years
TOTAL $30,000.00
Repairs/Improvements (100%) $30,000.00
Village of Oak Brook | Annual Budget FY2023 Page 347
Fire - Station 93 Split Unit HVAC System
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Replace pslit unit HVAC system.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2024 Total
Repairs/Improvements $75,000 $75,000
Total $75,000 $75,000
Capital Cost
Total Budget (all years)
$75K
Project Total
$75K
Capital Cost by Year
Repairs/Improvements
2024 $75,000.00
$0 $20K $40K $60K
Capital Cost for Budgeted Years
TOTAL $75,000.00
Repairs/Improvements (100%) $75,000.00
Village of Oak Brook | Annual Budget FY2023 Page 348
Fire - Station 93 Women's Locker Room/Bathroom
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
The women’s locker room at Station #93 is approximately 9’x15’ with one toilet, one sink, one shower and a small area of mismatched lockers. The room
is original from the mid-1990 era.
We’d be looking for a refresh in that room; match the lockers/maximize storage, fresh paint, refresh the grout, replace the vanity and new fixtures.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2023 Total
Repairs/Improvements $10,000 $10,000
Total $10,000 $10,000
Capital Cost
FY2023 Budget
$10,000
Total Budget (all years)
$10K
Project Total
$10K
Capital Cost by Year
Repairs/Improvements
2023 $10,000.00
$0 $2.5K $5K $7.5K $10K
Capital Cost for Budgeted Years
TOTAL $10,000.00
Repairs/Improvements (100%) $10,000.00
Village of Oak Brook | Annual Budget FY2023 Page 349
Fire - Station 94 Apparatus Bay Flooring
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Recoat apparatus bay floor with epoxy.
Details
Type of Project Other
Capital Cost Breakdown
Capital Cost FY2026 Total
Repairs/Improvements $25,000 $25,000
Total $25,000 $25,000
Capital Cost
Total Budget (all years)
$25K
Project Total
$25K
Capital Cost by Year
Repairs/Improvements
2026 $25,000.00
$0 $24K$6K $12K $18K
Capital Cost for Budgeted Years
TOTAL $25,000.00
Repairs/Improvements (100%) $25,000.00
Village of Oak Brook | Annual Budget FY2023 Page 350
Master Plan - Library Improvements
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Develop a master plan for exterior fascia, lighting, landscape, irrigation. Interior carpet, furniture, restrooms, room reconfigurations.
Details
Type of Project Other
Capital Cost Breakdown
Capital Cost FY2023 Total
Engineering $25,000 $25,000
Total $25,000 $25,000
Capital Cost
FY2023 Budget
$25,000
Total Budget (all years)
$25K
Project Total
$25K
Capital Cost by Year
Engineering
2023 $25,000.00
$0 $24K$6K $12K $18K
Capital Cost for Budgeted Years
TOTAL $25,000.00
Engineering (100%)$25,000.00
Village of Oak Brook | Annual Budget FY2023 Page 351
Master Plan - Multi-Use/Bike Path
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Development of a comprehensive plan for the Village maintained pathway system. A survey was completed in 2019 that identified the need for a multi-year
improvement plan that will address surface condition issues, inconsistency with and material composition, ADA compliance, etc.
Details
Type of Project Resurface Current Road
Capital Cost Breakdown
Capital Cost FY2023 Total
Engineering $25,000 $25,000
Total $25,000 $25,000
Capital Cost
FY2023 Budget
$25,000
Total Budget (all years)
$25K
Project Total
$25K
Capital Cost by Year
Engineering
2023 $25,000.00
$0 $24K$6K $12K $18K
Capital Cost for Budgeted Years
TOTAL $25,000.00
Engineering (100%)$25,000.00
Village of Oak Brook | Annual Budget FY2023 Page 352
Master Plan - Source Water Protection Plan
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Development of a source water protection plan is required by the EPA no later than July 2023. This focused around the three emergency back wells that
remain in service.
Details
Type of Project Improvement
Location
Village of Oak Brook | Annual Budget FY2023 Page 353
Capital Cost Breakdown
Capital Cost FY2023 Total
Engineering $17,500 $17,500
Total $17,500 $17,500
Capital Cost
FY2023 Budget
$17,500
Total Budget (all years)
$17.5K
Project Total
$17.5K
Capital Cost by Year
Engineering
2023 $17,500.00
$0 $5K $10K $15K
Capital Cost for Budgeted Years
TOTAL $17,500.00
Engineering (100%)$17,500.00
Village of Oak Brook | Annual Budget FY2023 Page 354
Master Plan - Storm Sewer
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Develop a storm water master plan encompassing completing the GIS data layer, addressing system capacity, and performing a condition assessment fo
the infrastructure.
Details
Type of Project Improvement
Capital Cost Breakdown
Capital Cost FY2023 Total
Engineering $25,000 $25,000
Total $25,000 $25,000
Capital Cost
FY2023 Budget
$25,000
Total Budget (all years)
$25K
Project Total
$25K
Capital Cost by Year
Engineering
2023 $25,000.00
$0 $24K$6K $12K $18K
Capital Cost for Budgeted Years
TOTAL $25,000.00
Engineering (100%)$25,000.00
Village of Oak Brook | Annual Budget FY2023 Page 355
Police - Courtyard
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
To satisfy the need for an outside training environment.
Details
Type of Project Other
Capital Cost Breakdown
Capital Cost FY2027 Total
Repairs/Improvements $10,000 $10,000
Total $10,000 $10,000
Capital Cost
Total Budget (all years)
$10K
Project Total
$10K
Capital Cost by Year
Repairs/Improvements
2027 $10,000.00
$0 $2.5K $5K $7.5K $10K
Capital Cost for Budgeted Years
TOTAL $10,000.00
Repairs/Improvements (100%) $10,000.00
Village of Oak Brook | Annual Budget FY2023 Page 356
Police - Investigations Area Carpeting
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Replace existing carpet.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2026 Total
Repairs/Improvements $25,000 $25,000
Total $25,000 $25,000
Capital Cost
Total Budget (all years)
$25K
Project Total
$25K
Capital Cost by Year
Repairs/Improvements
2026 $25,000.00
$0 $24K$6K $12K $18K
Capital Cost for Budgeted Years
TOTAL $25,000.00
Repairs/Improvements (100%) $25,000.00
Village of Oak Brook | Annual Budget FY2023 Page 357
Police - Staircase Tile
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Replace the staircase tile between the upper and lower levels of the Police Department.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2026 Total
Repairs/Improvements $10,000 $10,000
Total $10,000 $10,000
Capital Cost
Total Budget (all years)
$10K
Project Total
$10K
Capital Cost by Year
Repairs/Improvements
2026 $10,000.00
$0 $2.5K $5K $7.5K $10K
Capital Cost for Budgeted Years
TOTAL $10,000.00
Repairs/Improvements (100%) $10,000.00
Village of Oak Brook | Annual Budget FY2023 Page 358
Police - Upper Level Carpeting
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Replace exisitng carpet.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2025 Total
Repairs/Improvements $75,000 $75,000
Total $75,000 $75,000
Capital Cost
Total Budget (all years)
$75K
Project Total
$75K
Capital Cost by Year
Repairs/Improvements
2025 $75,000.00
$0 $20K $40K $60K
Capital Cost for Budgeted Years
TOTAL $75,000.00
Repairs/Improvements (100%) $75,000.00
Village of Oak Brook | Annual Budget FY2023 Page 359
Public Works - 22nd Street Light LED Upgrades and Conversion
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
This multi-year program will improve lighting along 22nd between York and Route 83. These improvements will better photometrics and be more energy
efficient. ComEd grants are available for programs like this and will be applied for.
Details
Type of Project Other
Capital Cost Breakdown
Capital Cost FY2023 FY2024 Total
Construction/Maintenance $160,000 $516,000 $676,000
Total $160,000 $516,000 $676,000
Capital Cost
FY2023 Budget
$160,000
Total Budget (all years)
$676K
Project Total
$676K
Capital Cost by Year
Construction/Maintenance
2023
2024
$160,000.00
$516,000.00
$0 $150K $300K $450K
Capital Cost for Budgeted Years
TOTAL $676,000.00
Construction/Maintenance (100%)$676,000.00
Village of Oak Brook | Annual Budget FY2023 Page 360
Public Works - Accessibility and ADA Compliance Program
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Development of a comprehensive multi-year plan to address Village facilities, pedestrian crossings, pathway clearances, etc.
Details
Type of Project Other improvement
Capital Cost Breakdown
Capital Cost FY2023 Total
Engineering $25,000 $25,000
Total $25,000 $25,000
Capital Cost
FY2023 Budget
$25,000
Total Budget (all years)
$25K
Project Total
$25K
Capital Cost by Year
Engineering
2023 $25,000.00
$0 $24K$6K $12K $18K
Capital Cost for Budgeted Years
TOTAL $25,000.00
Engineering (100%)$25,000.00
Village of Oak Brook | Annual Budget FY2023 Page 361
Public Works - Aerial Bucket Truck
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Equipment
Description
This new equipment will reduce contractual costs in forestry operations, various street light maintenance and seasonal decorating, as well as provide
quicker response to tree emergency issues.
Details
New Purchase or Replacement New
Capital Cost Breakdown
Capital Cost FY2026 Total
Vehicle Cost $150,000 $150,000
Total $150,000 $150,000
Capital Cost
Total Budget (all years)
$150K
Project Total
$150K
Capital Cost by Year
Vehicle Cost
2026 $150,000.00
$0 $40K $80K $120K
Capital Cost for Budgeted Years
TOTAL $150,000.00
Vehicle Cost (100%)$150,000.00
Village of Oak Brook | Annual Budget FY2023 Page 362
Public Works - Asphalt Recycler & Hot Box
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Equipment
Description
This new piece of equipment will allow for better quality pothole patching and aid in improving pathway maintenance. The existing Layton asphalt box will
be surplused and not replaced to offset the cost of this piece of equipment.
Details
New Purchase or Replacement New
Capital Cost Breakdown
Capital Cost FY2024 Total
Equipment $35,000 $35,000
Total $35,000 $35,000
Capital Cost
Total Budget (all years)
$35K
Project Total
$35K
Capital Cost by Year
Equipment
2024 $35,000.00
$0 $10K $20K $30K
Capital Cost for Budgeted Years
TOTAL $35,000.00
Equipment (100%)$35,000.00
Village of Oak Brook | Annual Budget FY2023 Page 363
Funding Sources Breakdown
Funding Sources FY2023 Total
Other $35,000 $35,000
Total $35,000 $35,000
Funding Sources
FY2023 Budget
$35,000
Total Budget (all years)
$35K
Project Total
$35K
Funding Sources by Year
Other
2023 $35,000.00
$0 $10K $20K $30K
Funding Sources for Budgeted Years
TOTAL $35,000.00
Other (100%)$35,000.00
Village of Oak Brook | Annual Budget FY2023 Page 364
Public Works - Briarwood Water Main
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Project Number 2022-51001
Description
Replace 60 year-old water main, valves, and hydrants consistently showing signs they are at the end of their useful life.
Details
Type of Project Improvement
Village of Oak Brook | Annual Budget FY2023 Page 365
Capital Cost Breakdown
Capital Cost FY2023 FY2024 Total
Design $195,790 $195,790
Engineering $311,040 $311,040
Construction/Maintenance $4,610,000 $4,610,000
Total $506,830 $4,610,000 $5,116,830
Capital Cost
FY2023 Budget
$506,830
Total Budget (all years)
$5.117M
Project Total
$5.117M
Capital Cost by Year
Construction/Maintenance Design
Engineering
2023
2024
$506,830.00
$4,610,000.00
$0 $1.2M $2.4M $3.6M
Capital Cost for Budgeted Years
TOTAL $5,116,830.00
Construction/Maintenance (90%)$4,610,000.0
Design (4%)$195,790.00
Engineering (6%)$311,040.00
Village of Oak Brook | Annual Budget FY2023 Page 366
Public Works - Brine System
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Equipment
Description
Install a brine system to be utilized in snow operations for pre-treating roads and further reducing the quantity of rock salt used.
Details
New Purchase or Replacement New
Capital Cost Breakdown
Capital Cost FY2023 Total
Equipment $25,000 $25,000
Total $25,000 $25,000
Capital Cost
FY2023 Budget
$25,000
Total Budget (all years)
$25K
Project Total
$25K
Capital Cost by Year
Equipment
2023 $25,000.00
$0 $24K$6K $12K $18K
Capital Cost for Budgeted Years
TOTAL $25,000.00
Equipment (100%)$25,000.00
Village of Oak Brook | Annual Budget FY2023 Page 367
Public Works - Combination Sewer Cleaner Truck
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Equipment
Description
This new piece of equipment will reduce contractual costs, especially in after-hours situations, and improve operations for water main break repairs
requiring hydro-excavtion, enhance our storm sewer maintenance programs, allow for more regular maintenance of facility sanitary services, etc. Staff has
calculated approximately $225,000 since 2017 in contractual services, not including the assistance of Village labor.
Details
New Purchase or Replacement New
Capital Cost Breakdown
Capital Cost FY2025 Total
Vehicle Cost $450,000 $450,000
Total $450,000 $450,000
Capital Cost
Total Budget (all years)
$450K
Project Total
$450K
Capital Cost by Year
Vehicle Cost
2025 $450,000.00
$0 $120K $240K $360K
Capital Cost for Budgeted Years
TOTAL $450,000.00
Vehicle Cost (100%)$450,000.00
Village of Oak Brook | Annual Budget FY2023 Page 368
Public Works - Field Operations Service Truck
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Equipment
Description
This unit will replace a F450 service truck and utility trailer used in the field for main breaks, fire hydrant repairs and replacement, service line repairs, etc.
Details
New Purchase or Replacement Replacement
Capital Cost Breakdown
Capital Cost FY2025 Total
Vehicle Cost $175,000 $175,000
Total $175,000 $175,000
Capital Cost
Total Budget (all years)
$175K
Project Total
$175K
Capital Cost by Year
Vehicle Cost
2025 $175,000.00
$0 $50K $100K $150K
Capital Cost for Budgeted Years
TOTAL $175,000.00
Vehicle Cost (100%)$175,000.00
Village of Oak Brook | Annual Budget FY2023 Page 369
Public Works - Fire Sprinkler Repairs
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Required repairs and improvements found during annual inspections and testing, for the following Village buildings:
B&T - $6,734
Library - $2,492
Heritage Center - $130
Golf Maintenance - $525
Golf Club - $2,492
Fire Station 93 - $3,192
Details
Type of Project Replacement
Supplemental Attachments
B&T Quote(/resource/cleargov-prod/projects/documents/24847b5dd6fefcd9bde1.pdf)
Library Quote(/resource/cleargov-prod/projects/documents/17d7dc225281be78ade8.pdf)
Heritage Center Quote(/resource/cleargov-prod/projects/documents/d39f878d90601bfb121d.pdf)
Golf Maintenance Quote(/resource/cleargov-prod/projects/documents/c5e77f2cc0f87cb180cb.pdf)
Golf Club Quote(/resource/cleargov-prod/projects/documents/e192bccbd0512755135c.pdf)
Fire Station 93 Quote(/resource/cleargov-prod/projects/documents/ecd13a6ba74d0dadaa22.pdf)
Village of Oak Brook | Annual Budget FY2023 Page 370
Capital Cost Breakdown
Capital Cost FY2023 Total
Repairs/Improvements $15,565 $15,565
Total $15,565 $15,565
Capital Cost
FY2023 Budget
$15,565
Total Budget (all years)
$15.565K
Project Total
$15.565K
Capital Cost by Year
Repairs/Improvements
2023 $15,565.00
$0 $4K $8K $12K
Capital Cost for Budgeted Years
TOTAL $15,565.00
Repairs/Improvements (100%) $15,565.00
Village of Oak Brook | Annual Budget FY2023 Page 371
Public Works - Garage Door Operators
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Replace two overhead door operators.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2025 Total
Repairs/Improvements $20,000 $20,000
Total $20,000 $20,000
Capital Cost
Total Budget (all years)
$20K
Project Total
$20K
Capital Cost by Year
Repairs/Improvements
2025 $20,000.00
$0 $5K $10K $15K $20K
Capital Cost for Budgeted Years
TOTAL $20,000.00
Repairs/Improvements (100%) $20,000.00
Village of Oak Brook | Annual Budget FY2023 Page 372
Public Works - Garage Heaters
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Replace inefficient and outdated open flame garage heaters with an infrared tube heating system.
Details
Type of Project Refurbishment
Capital Cost Breakdown
Capital Cost FY2027 Total
Repairs/Improvements $35,000 $35,000
Total $35,000 $35,000
Capital Cost
Total Budget (all years)
$35K
Project Total
$35K
Capital Cost by Year
Repairs/Improvements
2027 $35,000.00
$0 $10K $20K $30K
Capital Cost for Budgeted Years
TOTAL $35,000.00
Repairs/Improvements (100%) $35,000.00
Village of Oak Brook | Annual Budget FY2023 Page 373
Public Works - Harger Road Bridge
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
IGA with the Tollway for bridge improvements. Tollway pays 100% of all engineering and construction costs associated with the bridge. Village upfront the
costs and invoices the Tollway.
Details
Type of Project Resurface Current Road
Capital Cost Breakdown
Capital Cost FY2023 Total
Engineering $40,000 $40,000
Construction/Maintenance $400,000 $400,000
Total $440,000 $440,000
Capital Cost
FY2023 Budget
$440,000
Total Budget (all years)
$440K
Project Total
$440K
Capital Cost by Year
Construction/Maintenance Engineering
2023 $440,000.00
$0 $120K $240K $360K
Capital Cost for Budgeted Years
TOTAL $440,000.00
Construction/Maintenance (91%)$400,000.00
Engineering (9%)$40,000.00
Village of Oak Brook | Annual Budget FY2023 Page 374
Public Works - Harger Road Resurfacing
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Resurfacing of Harger Road following water main replacement project. Federal funding approved, 80/20 match. Village pays 100% of engineering costs
and invoices the State 80%, while the State pays 100% of construction costs and invoices the Village 20%.
Details
Type of Project Resurface Current Road
Capital Cost Breakdown
Capital Cost FY2023 Total
Engineering $56,000 $56,000
Construction/Maintenance $140,000 $140,000
Total $196,000 $196,000
Capital Cost
FY2023 Budget
$196,000
Total Budget (all years)
$196K
Project Total
$196K
Capital Cost by Year
Construction/Maintenance Engineering
2023 $196,000.00
$0 $50K $100K $150K
Capital Cost for Budgeted Years
TOTAL $196,000.00
Construction/Maintenance (71%) $140,000.00
Engineering (29%)$56,000.00
Village of Oak Brook | Annual Budget FY2023 Page 375
Funding Sources Breakdown
Funding Sources FY2023 Total
Other $196,000 $196,000
Total $196,000 $196,000
Funding Sources
FY2023 Budget
$196,000
Total Budget (all years)
$196K
Project Total
$196K
Funding Sources by Year
Other
2023 $196,000.00
$0 $50K $100K $150K
Funding Sources for Budgeted Years
TOTAL $196,000.00
Other (100%)$196,000.00
Village of Oak Brook | Annual Budget FY2023 Page 376
Public Works - Harger Road Water Main
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Project Number 2023-0003
Description
Project will carry over into 2023. Balance of $1.5 M budgeted in 2022.
Images
Water Main Improvements – Harger
Road, Spring Rd to Yorkshire Woods
Replacement of water mains along
Harger Road. Related street
improvements are projected to occur
in 2023 related to this project.
Details
Type of Project Improvement
Village of Oak Brook | Annual Budget FY2023 Page 377
Capital Cost Breakdown
Capital Cost FY2023 Total
Engineering $61,530 $61,530
Construction/Maintenance $1,359,780 $1,359,780
Total $1,421,310 $1,421,310
Capital Cost
FY2023 Budget
$1,421,310
Total Budget (all years)
$1.421M
Project Total
$1.421M
Capital Cost by Year
Construction/Maintenance Engineering
2023 $1,421,310.00
$0 $400K $800K $1.2M
Capital Cost for Budgeted Years
TOTAL $1,421,310.00
Construction/Maintenance (96%)$1,359,780.00
Engineering (4%)$61,530.00
Village of Oak Brook | Annual Budget FY2023 Page 378
Public Works - Heritage Center HVAC System
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Replace HVAC system.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2027 Total
Repairs/Improvements $295,000 $295,000
Total $295,000 $295,000
Capital Cost
Total Budget (all years)
$295K
Project Total
$295K
Capital Cost by Year
Repairs/Improvements
2027 $295,000.00
$0 $80K $160K $240K
Capital Cost for Budgeted Years
TOTAL $295,000.00
Repairs/Improvements (100%) $295,000.00
Village of Oak Brook | Annual Budget FY2023 Page 379
Public Works - Heritage Center Tuckpointing
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Tuckpointing for the remaining areas of the structure. Water testing has identified leaks that are creating seepage issues with walls and ceilings. The
requested amount has been reduced from the proposal's $160k as some work is being completed in fall of 2022.
Details
Type of Project Replacement
Supplemental Attachments
Proposal(/resource/cleargov-prod/projects/documents/582e81374f38768d12d5.pdf)
Village of Oak Brook | Annual Budget FY2023 Page 380
Capital Cost Breakdown
Capital Cost FY2023 Total
Repairs/Improvements $141,180 $141,180
Total $141,180 $141,180
Capital Cost
FY2023 Budget
$141,180
Total Budget (all years)
$141.18K
Project Total
$141.18K
Capital Cost by Year
Repairs/Improvements
2023 $141,180.00
$0 $40K $80K $120K
Capital Cost for Budgeted Years
TOTAL $141,180.00
Repairs/Improvements (100%) $141,180.00
Village of Oak Brook | Annual Budget FY2023 Page 381
Public Works - Jorie Street Light LED Upgrades
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Street light improvements to better photometrics and energy efficiency.
Details
Type of Project Other
Capital Cost Breakdown
Capital Cost FY2026 Total
Construction/Maintenance $250,000 $250,000
Total $250,000 $250,000
Capital Cost
Total Budget (all years)
$250K
Project Total
$250K
Capital Cost by Year
Construction/Maintenance
2026 $250,000.00
$0 $240K$60K $120K $180K
Capital Cost for Budgeted Years
TOTAL $250,000.00
Construction/Maintenance (100%)$250,000.00
Village of Oak Brook | Annual Budget FY2023 Page 382
Public Works - Merry Lane Water Main Lining
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Rather than excavation, line 300' of deficient water main that is too close in proximity to a residential dwelling.
Details
Type of Project Improvement
Capital Cost Breakdown
Capital Cost FY2025 Total
Construction/Maintenance $135,000 $135,000
Total $135,000 $135,000
Capital Cost
Total Budget (all years)
$135K
Project Total
$135K
Capital Cost by Year
Construction/Maintenance
2025 $135,000.00
$0 $40K $80K $120K
Capital Cost for Budgeted Years
TOTAL $135,000.00
Construction/Maintenance (100%)$135,000.00
Village of Oak Brook | Annual Budget FY2023 Page 383
Public Works - Oakbrook Center Master Water Meters
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Install four master meters on the distribution water mains feeding the mall. This would eliminate the hundreds of sub-meters from billing and
maintenance, reduce the risk of unmetered water during space renovations, and meter and bill for water main breaks.
Details
Type of Project Improvement
Capital Cost Breakdown
Capital Cost FY2025 Total
Construction/Maintenance $400,000 $400,000
Total $400,000 $400,000
Capital Cost
Total Budget (all years)
$400K
Project Total
$400K
Capital Cost by Year
Construction/Maintenance
2025 $400,000.00
$0 $100K $200K $300K $400K
Capital Cost for Budgeted Years
TOTAL $400,000.00
Construction/Maintenance (100%)$400,000.0
Village of Oak Brook | Annual Budget FY2023 Page 384
Public Works - Roof
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Replace the coal tar roof.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2025 Total
Repairs/Improvements $275,000 $275,000
Total $275,000 $275,000
Capital Cost
Total Budget (all years)
$275K
Project Total
$275K
Capital Cost by Year
Repairs/Improvements
2025 $275,000.00
$0 $80K $160K $240K
Capital Cost for Budgeted Years
TOTAL $275,000.00
Repairs/Improvements (100%) $275,000.00
Village of Oak Brook | Annual Budget FY2023 Page 385
Public Works - Route 83/I-88 Water Main
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Carryover water main replacement project from 2022. A section of water main on the east side of Route 83 near the I-88 East on ramp sustained a break
in December 2021 large enough that it has been isolated since then from the rest of the distribution system, thus creating hydraulic fire flow concerns.
Location
Village of Oak Brook | Annual Budget FY2023 Page 386
Capital Cost Breakdown
Capital Cost FY2023 Total
Engineering $30,650 $30,650
Construction/Maintenance $500,000 $500,000
Total $530,650 $530,650
Capital Cost
FY2023 Budget
$530,650
Total Budget (all years)
$530.65K
Project Total
$530.65K
Capital Cost by Year
Construction/Maintenance Engineering
2023 $530,650.00
$0 $150K $300K $450K
Capital Cost for Budgeted Years
TOTAL $530,650.00
Construction/Maintenance (94%)$500,000.00
Engineering (6%)$30,650.00
Village of Oak Brook | Annual Budget FY2023 Page 387
Public Works - Saddle Brook Water Main
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Water main replacement and improvements.
Details
Type of Project Improvement
Capital Cost Breakdown
Capital Cost FY2026 FY2027 Total
Design $379,350 $379,350
Engineering $674,400 $674,400
Construction/Maintenance $8,430,000 $8,430,000
Total $1,053,750 $8,430,000 $9,483,750
Capital Cost
Total Budget (all years)
$9.484M
Project Total
$9.484M
Capital Cost by Year
Construction/Maintenance Design
Engineering
2026
2027
$1,053,750.00
$8,430,000.00
$0 $2.5M $5M $7.5M
Capital Cost for Budgeted Years
TOTAL $9,483,750.00
Construction/Maintenance (89%)$8,430,000.0
Design (4%)$379,350.00
Engineering (7%)$674,400.00
Village of Oak Brook | Annual Budget FY2023 Page 388
Public Works - Spring Road Culverts
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Trenchless solution to repair structurally failing storm culverts under Spring Road near 16th.
Details
Type of Project Improvement
Capital Cost Breakdown
Capital Cost FY2023 Total
Construction/Maintenance $500,000 $500,000
Total $500,000 $500,000
Capital Cost
FY2023 Budget
$500,000
Total Budget (all years)
$500K
Project Total
$500K
Capital Cost by Year
Construction/Maintenance
2023 $500,000.00
$0 $120K $240K $360K $480K
Capital Cost for Budgeted Years
TOTAL $500,000.00
Construction/Maintenance (100%)$500,000.00
Village of Oak Brook | Annual Budget FY2023 Page 389
Public Works - Spring Road Resurfacing & Improvements
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Road resurfacing following the prior year water main replacement. Funded from the State's Rebuild Illinois money already received as well as MFT.
Details
Type of Project Resurface Current Road
Capital Cost Breakdown
Capital Cost FY2023 Total
Design $70,000 $70,000
Engineering $80,000 $80,000
Construction/Maintenance $1,000,000 $1,000,000
Total $1,150,000 $1,150,000
Capital Cost
FY2023 Budget
$1,150,000
Total Budget (all years)
$1.15M
Project Total
$1.15M
Capital Cost by Year
Construction/Maintenance Design
Engineering
2023 $1,150,000.00
$0 $300K $600K $900K
Capital Cost for Budgeted Years
TOTAL $1,150,000.00
Construction/Maintenance (87%)$1,000,000.0
Design (6%)$70,000.00
Engineering (7%)$80,000.00
Village of Oak Brook | Annual Budget FY2023 Page 390
Public Works - Spring Road Water Main
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Replace Spring Road water main between 22nd and 16th prior to road resurfacing in 2024.
Details
Type of Project Improvement
Capital Cost Breakdown
Capital Cost FY2023 Total
Design $122,500 $122,500
Engineering $140,000 $140,000
Construction/Maintenance $1,750,000 $1,750,000
Total $2,012,500 $2,012,500
Capital Cost
FY2023 Budget
$2,012,500
Total Budget (all years)
$2.013M
Project Total
$2.013M
Capital Cost by Year
Construction/Maintenance Design
Engineering
2023 $2,012,500.00
$0 $500K $1M $1.5M $2M
Capital Cost for Budgeted Years
TOTAL $2,012,500.00
Construction/Maintenance (87%)$1,750,000.0
Design (6%)$122,500.00
Engineering (7%)$140,000.00
Village of Oak Brook | Annual Budget FY2023 Page 391
Public Works - Spring/16th Street Light LED Upgrades
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Improvements to better photometrics and energy efficiency.
Details
Type of Project Other
Capital Cost Breakdown
Capital Cost FY2025 Total
Construction/Maintenance $250,000 $250,000
Total $250,000 $250,000
Capital Cost
Total Budget (all years)
$250K
Project Total
$250K
Capital Cost by Year
Construction/Maintenance
2025 $250,000.00
$0 $240K$60K $120K $180K
Capital Cost for Budgeted Years
TOTAL $250,000.00
Construction/Maintenance (100%)$250,000.00
Village of Oak Brook | Annual Budget FY2023 Page 392
Public Works - Street Light Program
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Development of a multi-year street light plan that includes replacement, lighting efficiencies, photometrics, etc.
Details
Type of Project Other
Capital Cost Breakdown
Capital Cost FY2025 Total
Engineering $25,000 $25,000
Total $25,000 $25,000
Capital Cost
Total Budget (all years)
$25K
Project Total
$25K
Capital Cost by Year
Engineering
2025 $25,000.00
$0 $24K$6K $12K $18K
Capital Cost for Budgeted Years
TOTAL $25,000.00
Engineering (100%)$25,000.00
Village of Oak Brook | Annual Budget FY2023 Page 393
Public Works - Street Sign Program
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Develop a complete street sign replacement program to address aged no longer available poles and improve sign reflectivity.
Details
Type of Project Other
Benefit to Community
Development of a multi-year plan to replace Village maintained street signs, poles, etc.
Village of Oak Brook | Annual Budget FY2023 Page 394
Capital Cost Breakdown
Capital Cost FY2023 Total
Engineering $25,000 $25,000
Total $25,000 $25,000
Capital Cost
FY2023 Budget
$25,000
Total Budget (all years)
$25K
Project Total
$25K
Capital Cost by Year
Engineering
2023 $25,000.00
$0 $24K$6K $12K $18K
Capital Cost for Budgeted Years
TOTAL $25,000.00
Engineering (100%)$25,000.00
Village of Oak Brook | Annual Budget FY2023 Page 395
Funding Sources Breakdown
Funding Sources FY2023 Total
Other $25,000 $25,000
Total $25,000 $25,000
Funding Sources
FY2023 Budget
$25,000
Total Budget (all years)
$25K
Project Total
$25K
Funding Sources by Year
Other
2023 $25,000.00
$0 $24K$6K $12K $18K
Funding Sources for Budgeted Years
TOTAL $25,000.00
Other (100%)$25,000.00
Village of Oak Brook | Annual Budget FY2023 Page 396
Public Works - Timber Trails Bridge Decking
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Removal and replacement of the specially sized wood decking.
Details
Type of Project Other
Capital Cost Breakdown
Capital Cost FY2026 Total
Construction/Maintenance $65,000 $65,000
Total $65,000 $65,000
Capital Cost
Total Budget (all years)
$65K
Project Total
$65K
Capital Cost by Year
Construction/Maintenance
2026 $65,000.00
$0 $20K $40K $60K
Capital Cost for Budgeted Years
TOTAL $65,000.00
Construction/Maintenance (100%)$65,000.00
Village of Oak Brook | Annual Budget FY2023 Page 397
Public Works - Toolcat
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Equipment
Description
This new piece of equipment will be utilized throughout many operations and assist in enhancing them. The existing 17 year old street sweeper (kept and
maintained only for as-needed situations) and the three year old John Deere Utility Gator (not conducive to today's operation) will be sold and not replaced
to offset costs of this piece of equipment. This equipment offers the versatility of performing tasks from sweeping the Village pathway system, tree stump
grinding, and is compatible with many of Golf's attachments so it can be shared with their operations.
Details
New Purchase or Replacement New
Capital Cost Breakdown
Capital Cost FY2024 Total
Vehicle Cost $107,000 $107,000
Total $107,000 $107,000
Capital Cost
Total Budget (all years)
$107K
Project Total
$107K
Capital Cost by Year
Vehicle Cost
2024 $107,000.00
$0 $30K $60K $90K
Capital Cost for Budgeted Years
TOTAL $107,000.00
Vehicle Cost (100%)$107,000.00
Village of Oak Brook | Annual Budget FY2023 Page 398
Public Works - Trinity Lakes Pathway Stairs
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Remove and replace the pathway staircase at St. Francis Circle. This was not included in the pathway improvement project in 2022. The staircase is failing
considerably, is inconsistent in width, and needs its challenging configuration addressed.
Details
Type of Project Refurbishment
Village of Oak Brook | Annual Budget FY2023 Page 399
Capital Cost Breakdown
Capital Cost FY2023 Total
Design $12,000 $12,000
Engineering $7,500 $7,500
Construction/Maintenance $65,000 $65,000
Total $84,500 $84,500
Capital Cost
FY2023 Budget
$84,500
Total Budget (all years)
$84.5K
Project Total
$84.5K
Capital Cost by Year
Construction/Maintenance Design
Engineering
2023 $84,500.00
$0 $25K $50K $75K
Capital Cost for Budgeted Years
TOTAL $84,500.00
Construction/Maintenance (77%) $65,000.00
Design (14%)$12,000.00
Engineering (9%)$7,500.00
Village of Oak Brook | Annual Budget FY2023 Page 400
Public Works - Vehicle and Equipment Telematics
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Equipment
Description
Telematics hardware and software for PW vehicles and equipment used in snow operations. The most common application of this is vehicle GPS
tracking. Telematics will also allow the Department to run operations more efficiently by collecting usage data.
Details
New Purchase or Replacement New
Capital Cost Breakdown
Capital Cost FY2023 Total
Equipment $67,000 $67,000
Total $67,000 $67,000
Capital Cost
FY2023 Budget
$67,000
Total Budget (all years)
$67K
Project Total
$67K
Capital Cost by Year
Equipment
2023 $67,000.00
$0 $20K $40K $60K
Capital Cost for Budgeted Years
TOTAL $67,000.00
Equipment (100%)$67,000.00
Village of Oak Brook | Annual Budget FY2023 Page 401
Public Works - Water Pumping Stations Emergency Generator Connections
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Installation of four electrical manual bypass connections at four critical water pumping stations. These connections will allow for a generator to be
connected during outages and power the entire station. This would serve as an alternative to permanently installed generators and ATS systems and would
save over $1M.
Details
Type of Project Improvement
Capital Cost Breakdown
Capital Cost FY2025 Total
Construction/Maintenance $300,000 $300,000
Total $300,000 $300,000
Capital Cost
Total Budget (all years)
$300K
Project Total
$300K
Capital Cost by Year
Construction/Maintenance
2025 $300,000.00
$0 $80K $160K $240K
Capital Cost for Budgeted Years
TOTAL $300,000.00
Construction/Maintenance (100%)$300,000.00
Village of Oak Brook | Annual Budget FY2023 Page 402
Public Works - Water Reservoir B AST Improvements
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Replacement of the failed control and alarm panel along with piping improvements for the aboveground storage tank that houses and feeds diesel to the
generator.
Details
Type of Project Improvement
Capital Cost Breakdown
Capital Cost FY2023 Total
Construction/Maintenance $10,000 $10,000
Total $10,000 $10,000
Capital Cost
FY2023 Budget
$10,000
Total Budget (all years)
$10K
Project Total
$10K
Capital Cost by Year
Construction/Maintenance
2023 $10,000.00
$0 $2.5K $5K $7.5K $10K
Capital Cost for Budgeted Years
TOTAL $10,000.00
Construction/Maintenance (100%) $10,000.00
Village of Oak Brook | Annual Budget FY2023 Page 403
Public Works - Water Reservoirs A & B Mixing Systems
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Install mixers in two main water reservoirs to promote better water quality.
Details
Type of Project New Construction
Capital Cost Breakdown
Capital Cost FY2025 Total
Construction/Maintenance $500,000 $500,000
Total $500,000 $500,000
Capital Cost
Total Budget (all years)
$500K
Project Total
$500K
Capital Cost by Year
Construction/Maintenance
2025 $500,000.00
$0 $120K $240K $360K $480K
Capital Cost for Budgeted Years
TOTAL $500,000.00
Construction/Maintenance (100%)$500,000.00
Village of Oak Brook | Annual Budget FY2023 Page 404
Public Works - Water System Modeling Update
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
This would be an update to the 2018 hydraulic model of the water distribution system. This is important now more than ever with redevelopment over the
last few years.
Details
Type of Project Improvement
Capital Cost Breakdown
Capital Cost FY2023 Total
Engineering $50,000 $50,000
Total $50,000 $50,000
Capital Cost
FY2023 Budget
$50,000
Total Budget (all years)
$50K
Project Total
$50K
Capital Cost by Year
Engineering
2023 $50,000.00
$0 $12K $24K $36K $48K
Capital Cost for Budgeted Years
TOTAL $50,000.00
Engineering (100%)$50,000.00
Village of Oak Brook | Annual Budget FY2023 Page 405
Public Works - Windsor Road Bridge
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
The Village is waiting for the final invoice for this project which was completed prior to FY2023.
Images
Windsor Drive Bridge Deck Widening
This project is part of an
intergovernmental agreement (IGA)
between the Illinois Tollway and the
Village for the reconstruction and
widening of the Windsor Drive bridge
deck connector ramps M and N
between I-88 and I-294.
Details
Type of Project Resurface Current Road
Village of Oak Brook | Annual Budget FY2023 Page 406
Capital Cost Breakdown
Capital Cost FY2023 Total
Construction/Maintenance $577,153 $577,153
Total $577,153 $577,153
Capital Cost
FY2023 Budget
$577,153
Total Budget (all years)
$577.153K
Project Total
$577.153K
Capital Cost by Year
Construction/Maintenance
2023 $577,153.03
$0 $150K $300K $450K
Capital Cost for Budgeted Years
TOTAL $577,153.03
Construction/Maintenance (100%) $577,153.03
Village of Oak Brook | Annual Budget FY2023 Page 407
Public Works - Woodside Estates Water Main
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Water main replacement and improvements.
Details
Type of Project Improvement
Capital Cost Breakdown
Capital Cost FY2025 FY2026 Total
Design $172,900 $172,900
Engineering $212,800 $212,800
Construction/Maintenance $2,660,000 $2,660,000
Total $385,700 $2,660,000 $3,045,700
Capital Cost
Total Budget (all years)
$3.046M
Project Total
$3.046M
Capital Cost by Year
Construction/Maintenance Design
Engineering
2025
2026
$385,700.00
$2,660,000.00
$0 $800K $1.6M $2.4M
Capital Cost for Budgeted Years
TOTAL $3,045,700.00
Construction/Maintenance (87%)$2,660,000.0
Design (6%)$172,900.00
Engineering (7%)$212,800.00
Village of Oak Brook | Annual Budget FY2023 Page 408
Public Works - York Bridge Over I-88
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
The Village is waiting for the final payment for work completed prior to FY2023.
Details
Type of Project Resurface Current Road
Capital Cost Breakdown
Capital Cost FY2023 Total
Construction/Maintenance $737,508 $737,508
Total $737,508 $737,508
Capital Cost
FY2023 Budget
$737,508
Total Budget (all years)
$737.508K
Project Total
$737.508K
Capital Cost by Year
Construction/Maintenance
2023 $737,508.00
$0 $200K $400K $600K
Capital Cost for Budgeted Years
TOTAL $737,508.00
Construction/Maintenance (100%)$737,508.00
Village of Oak Brook | Annual Budget FY2023 Page 409
Public Works - York Road Bridge Over I-88 Feeder
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Project Number 2023-0002
Description
An intergovernmental agreement is being developed with the Tollway as of the time of the design of the 2023 budget. The costs are projected based off
the North York Road Bridge project.
Details
Type of Project Resurface Current Road
Village of Oak Brook | Annual Budget FY2023 Page 410
Capital Cost Breakdown
Capital Cost FY2024 FY2025 FY2026 Total
Construction/Maintenance $500,000 $1,500,000 $1,000,000 $3,000,000
Total $500,000 $1,500,000 $1,000,000 $3,000,000
Capital Cost
Total Budget (all years)
$3M
Project Total
$3M
Capital Cost by Year
Construction/Maintenance
2024
2025
2026
$500,000.00
$1,500,000.00
$1,000,000.00
$0 $400K $800K $1.2M
Capital Cost for Budgeted Years
TOTAL $3,000,000.00
Construction/Maintenance (100%)$3,000,000.
Village of Oak Brook | Annual Budget FY2023 Page 411
Sports Core - Bath & Tennis Dishwasher
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
The dishwasher needs to be replaced as it requires frequent calls for maintenance and is still a necessary piece of equipment for the operation of this
department.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2024 Total
Repairs/Improvements $7,500 $7,500
Total $7,500 $7,500
Capital Cost
Total Budget (all years)
$7.5K
Project Total
$7.5K
Capital Cost by Year
Repairs/Improvements
2024 $7,500.00
$0 $2K $4K $6K
Capital Cost for Budgeted Years
TOTAL $7,500.00
Repairs/Improvements (100%) $7,500.00
Village of Oak Brook | Annual Budget FY2023 Page 412
Sports Core - Bath & Tennis EPDM Roof
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Remove and replace ethylene propylene dieneterpolymer material (EPDM) roof over main banquet hall and kitchen areas, which is in poor condition, thus
allowing leaks throughout the facility.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2024 Total
Repairs/Improvements $175,000 $175,000
Total $175,000 $175,000
Capital Cost
Total Budget (all years)
$175K
Project Total
$175K
Capital Cost by Year
Repairs/Improvements
2024 $175,000.00
$0 $50K $100K $150K
Capital Cost for Budgeted Years
TOTAL $175,000.00
Repairs/Improvements (100%) $175,000.00
Village of Oak Brook | Annual Budget FY2023 Page 413
Sports Core - Bath & Tennis Locker Rooms
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Remodel and upgrade the pool locker rooms. This will include replacement of the tile flooring and shower stalls, plumbing valves and fixtures, countertops
and sinks, installation of electric hand dryers, etc.
Details
Type of Project Refurbishment
Capital Cost Breakdown
Capital Cost FY2024 Total
Construction/Maintenance $100,000 $100,000
Total $100,000 $100,000
Capital Cost
Total Budget (all years)
$100K
Project Total
$100K
Capital Cost by Year
Construction/Maintenance
2024 $100,000.00
$0 $25K $50K $75K $100K
Capital Cost for Budgeted Years
TOTAL $100,000.00
Construction/Maintenance (100%)$100,000.00
Village of Oak Brook | Annual Budget FY2023 Page 414
Sports Core - Bath & Tennis Modified Bitumen Roof
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Remove and replace roof over locker rooms.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2024 Total
Repairs/Improvements $100,000 $100,000
Total $100,000 $100,000
Capital Cost
Total Budget (all years)
$100K
Project Total
$100K
Capital Cost by Year
Repairs/Improvements
2024 $100,000.00
$0 $25K $50K $75K $100K
Capital Cost for Budgeted Years
TOTAL $100,000.00
Repairs/Improvements (100%) $100,000.00
Village of Oak Brook | Annual Budget FY2023 Page 415
Sports Core - Bath & Tennis Restrooms
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Remodel four restrooms with new tile, counters, plumbing and lighting fixtures, partitions, etc
Anticipated to cost about $37,500 each restroom.
Details
Type of Project Refurbishment
Capital Cost Breakdown
Capital Cost FY2025 Total
Repairs/Improvements $150,000 $150,000
Total $150,000 $150,000
Capital Cost
Total Budget (all years)
$150K
Project Total
$150K
Capital Cost by Year
Repairs/Improvements
2025 $150,000.00
$0 $40K $80K $120K
Capital Cost for Budgeted Years
TOTAL $150,000.00
Repairs/Improvements (100%) $150,000.00
Village of Oak Brook | Annual Budget FY2023 Page 416
Funding Sources Breakdown
Funding Sources FY2025 Total
OTHER $150,000 $150,000
Total $150,000 $150,000
Funding Sources
Total Budget (all years)
$150K
Project Total
$150K
Funding Sources by Year
OTHER
2025 $150,000.00
$0 $40K $80K $120K
Funding Sources for Budgeted Years
TOTAL $150,000.00
OTHER (100%)$150,000.00
Village of Oak Brook | Annual Budget FY2023 Page 417
Sports Core - Golf Clubhouse Kitchen Floor
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Remove, replace and upgrade entire flooring.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2024 Total
Repairs/Improvements $10,000 $10,000
Total $10,000 $10,000
Capital Cost
Total Budget (all years)
$10K
Project Total
$10K
Capital Cost by Year
Repairs/Improvements
2024 $10,000.00
$0 $2.5K $5K $7.5K $10K
Capital Cost for Budgeted Years
TOTAL $10,000.00
Repairs/Improvements (100%) $10,000.00
Village of Oak Brook | Annual Budget FY2023 Page 418
Sports Core - Golf Clubhouse Parking Lot
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Resurface and install islands for parking lots.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2026 Total
Repairs/Improvements $275,000 $275,000
Total $275,000 $275,000
Capital Cost
Total Budget (all years)
$275K
Project Total
$275K
Capital Cost by Year
Repairs/Improvements
2026 $275,000.00
$0 $80K $160K $240K
Capital Cost for Budgeted Years
TOTAL $275,000.00
Repairs/Improvements (100%) $275,000.00
Village of Oak Brook | Annual Budget FY2023 Page 419
Sports Core - Golf Clubhouse Roof
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Remove and replace the shingled roof.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2023 Total
Repairs/Improvements $50,000 $50,000
Total $50,000 $50,000
Capital Cost
FY2023 Budget
$50,000
Total Budget (all years)
$50K
Project Total
$50K
Capital Cost by Year
Repairs/Improvements
2023 $50,000.00
$0 $12K $24K $36K $48K
Capital Cost for Budgeted Years
TOTAL $50,000.00
Repairs/Improvements (100%) $50,000.00
Village of Oak Brook | Annual Budget FY2023 Page 420
Sports Core - Golf Course/Polo Service Road
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Remove and replace pathway/service road through Sports Core property.
Details
Type of Project Resurface Current Road
Location
Address: Oak Brook Polo Fields
Village of Oak Brook | Annual Budget FY2023 Page 421
Capital Cost Breakdown
Capital Cost FY2025 Total
Construction/Maintenance $205,000 $205,000
Total $205,000 $205,000
Capital Cost
Total Budget (all years)
$205K
Project Total
$205K
Capital Cost by Year
Construction/Maintenance
2025 $205,000.00
$0 $50K $100K $150K $200K
Capital Cost for Budgeted Years
TOTAL $205,000.00
Construction/Maintenance (100%)$205,000.00
Village of Oak Brook | Annual Budget FY2023 Page 422
Funding Sources Breakdown
Funding Sources FY2023 FY2025 Total
Other $0 $205,000 $205,000
Total $0 $205,000 $205,000
Funding Sources
Total Budget (all years)
$205K
Project Total
$205K
Funding Sources by Year
Other
2023
2025
$.0000
$205,000.00
$0 $50K $100K $150K $200K
Funding Sources for Budgeted Years
TOTAL $205,000.00
Other (100%)$205,000.00
Village of Oak Brook | Annual Budget FY2023 Page 423
Sports Core - Parking Improvements
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Addition of gravel parking area and curbing south of the upper three tennis fields, with the intention of creating approximately 80 additional parking spots.
Details
Type of Project Other
Capital Cost Breakdown
Capital Cost FY2023 Total
Engineering $15,000 $15,000
Construction/Maintenance $100,000 $100,000
Total $115,000 $115,000
Capital Cost
FY2023 Budget
$115,000
Total Budget (all years)
$115K
Project Total
$115K
Capital Cost by Year
Construction/Maintenance Engineering
2023 $115,000.00
$0 $30K $60K $90K
Capital Cost for Budgeted Years
TOTAL $115,000.00
Construction/Maintenance (87%)$100,000.00
Engineering (13%)$15,000.00
Village of Oak Brook | Annual Budget FY2023 Page 424
Sports Core - Pool Deck Lighting
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Installation of lighting around pool decking to improve safety and allow for the expansion of evening activities.
Details
Type of Project New Construction
Capital Cost Breakdown
Capital Cost FY2024 Total
Construction/Maintenance $20,000 $20,000
Total $20,000 $20,000
Capital Cost
Total Budget (all years)
$20K
Project Total
$20K
Capital Cost by Year
Construction/Maintenance
2024 $20,000.00
$0 $5K $10K $15K $20K
Capital Cost for Budgeted Years
TOTAL $20,000.00
Construction/Maintenance (100%)$20,000.00
Village of Oak Brook | Annual Budget FY2023 Page 425
Sports Core - Pool Shade Screening Structures
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Replacement and upgrading of existing shade screening devices throughout the pool deck areas.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2024 Total
Repairs/Improvements $20,000 $20,000
Total $20,000 $20,000
Capital Cost
Total Budget (all years)
$20K
Project Total
$20K
Capital Cost by Year
Repairs/Improvements
2024 $20,000.00
$0 $5K $10K $15K $20K
Capital Cost for Budgeted Years
TOTAL $20,000.00
Repairs/Improvements (100%) $20,000.00
Village of Oak Brook | Annual Budget FY2023 Page 426
Sports Core - Soccer Facility Foundation
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Structural repairs to failing foundation.
Supplemental Attachments
Proposal(/resource/cleargov-prod/projects/documents/6c2aeba5f446e5d8792b.pdf)
Capital Cost Breakdown
Capital Cost FY2023 Total
Construction/Maintenance $17,500 $17,500
Total $17,500 $17,500
Capital Cost
FY2023 Budget
$17,500
Total Budget (all years)
$17.5K
Project Total
$17.5K
Capital Cost by Year
Construction/Maintenance
2023 $17,500.00
$0 $5K $10K $15K
Capital Cost for Budgeted Years
TOTAL $17,500.00
Construction/Maintenance (100%) $17,500.00
Village of Oak Brook | Annual Budget FY2023 Page 427
Sports Core - Soccer Facility Windows
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Replacement windows.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2026 Total
Repairs/Improvements $10,000 $10,000
Total $10,000 $10,000
Capital Cost
Total Budget (all years)
$10K
Project Total
$10K
Capital Cost by Year
Repairs/Improvements
2026 $10,000.00
$0 $2.5K $5K $7.5K $10K
Capital Cost for Budgeted Years
TOTAL $10,000.00
Repairs/Improvements (100%) $10,000.00
Village of Oak Brook | Annual Budget FY2023 Page 428
Sports Core - Tennis Courts
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Phased replacement of eight clay courts with HydroCourt. A self-regulating irrigation system that waters the tennis court from below. This phased
approach also includes fencing, poles and nets.
5 courts replaced in FY2026
3 courts replaced in FY2027
Projected cost per court: $84,000
Details
Type of Project Replacement
Village of Oak Brook | Annual Budget FY2023 Page 429
Capital Cost Breakdown
Capital Cost FY2024 FY2025 Total
Construction/Maintenance $410,000 $246,000 $656,000
Total $410,000 $246,000 $656,000
Capital Cost
Total Budget (all years)
$656K
Project Total
$656K
Capital Cost by Year
Construction/Maintenance
2024
2025
$410,000.00
$246,000.00
$0 $100K $200K $300K $400K
Capital Cost for Budgeted Years
TOTAL $656,000.00
Construction/Maintenance (100%)$656,000.00
Village of Oak Brook | Annual Budget FY2023 Page 430
Sports Core - Tennis Hut
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Description
Demo and rebuild the tennis hut.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2026 Total
Construction/Maintenance $25,000 $25,000
Total $25,000 $25,000
Capital Cost
Total Budget (all years)
$25K
Project Total
$25K
Capital Cost by Year
Construction/Maintenance
2026 $25,000.00
$0 $24K$6K $12K $18K
Capital Cost for Budgeted Years
TOTAL $25,000.00
Construction/Maintenance (100%)$25,000.00
Village of Oak Brook | Annual Budget FY2023 Page 431
Sports Core - Wading Pool Coping
Overview
Request Owner Rick Valent, Public Works Director
Department PUBLIC WORKS
Type Capital Improvement
Project Number 2023-0001
Description
Remove and replace severely deteriorated perimeter coping/wall to improve aesthetic, safety, and personal injury.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2025 Total
Repairs/Improvements $28,000 $28,000
Total $28,000 $28,000
Capital Cost
Total Budget (all years)
$28K
Project Total
$28K
Capital Cost by Year
Repairs/Improvements
2025 $28,000.00
$0 $8K $16K $24K
Capital Cost for Budgeted Years
TOTAL $28,000.00
Repairs/Improvements (100%) $28,000.00
Village of Oak Brook | Annual Budget FY2023 Page 432
EXPENDITURES REQUESTS
Village of Oak Brook | Annual Budget FY2023 Page 433
BGC - Old Monopole Building HVAC System
Overview
Request Owner Jessica Spencer, Assistant Village Manager
Department Expenditures
Type Capital Improvement
Description
The HVAC system requires frequent maintenance and is nearing the end of its expected lifecycle.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2025 Total
Repairs/Improvements $15,000 $15,000
Total $15,000 $15,000
Capital Cost
Total Budget (all years)
$15K
Project Total
$15K
Capital Cost by Year
Repairs/Improvements
2025 $15,000.00
$0 $4K $8K $12K
Capital Cost for Budgeted Years
TOTAL $15,000.00
Repairs/Improvements (100%) $15,000.00
Village of Oak Brook | Annual Budget FY2023 Page 434
Funding Sources Breakdown
Funding Sources FY2025 Total
OTHER $15,000 $15,000
Total $15,000 $15,000
Funding Sources
Total Budget (all years)
$15K
Project Total
$15K
Funding Sources by Year
OTHER
2025 $15,000.00
$0 $4K $8K $12K
Funding Sources for Budgeted Years
TOTAL $15,000.00
OTHER (100%)$15,000.00
Village of Oak Brook | Annual Budget FY2023 Page 435
Fire - Station 93 Kitchen
Overview
Request Owner Jessica Spencer, Assistant Village Manager
Department Expenditures
Type Capital Improvement
Description
Kitchen is cerca 2001 or so. We’d be looking for cabinets, counters, flooring, new sink/fixture, and paint. We will keep the existing configuration and
appliances.
Details
Type of Project Refurbishment
Capital Cost Breakdown
Capital Cost FY2024 Total
Repairs/Improvements $50,000 $50,000
Total $50,000 $50,000
Capital Cost
Total Budget (all years)
$50K
Project Total
$50K
Capital Cost by Year
Repairs/Improvements
2024 $50,000.00
$0 $12K $24K $36K $48K
Capital Cost for Budgeted Years
TOTAL $50,000.00
Repairs/Improvements (100%) $50,000.00
Village of Oak Brook | Annual Budget FY2023 Page 436
Funding Sources Breakdown
Funding Sources FY2024 Total
OTHER $50,000 $50,000
Total $50,000 $50,000
Funding Sources
Total Budget (all years)
$50K
Project Total
$50K
Funding Sources by Year
OTHER
2024 $50,000.00
$0 $12K $24K $36K $48K
Funding Sources for Budgeted Years
TOTAL $50,000.00
OTHER (100%)$50,000.00
Village of Oak Brook | Annual Budget FY2023 Page 437
Fire - Station 94 Kitchen
Overview
Request Owner Jessica Spencer, Assistant Village Manager
Department Expenditures
Type Capital Improvement
Description
The kitchen is original to building (2002). Cabinets are falling apart, tile falling down, etc. We will keep all the appliances. Looking to reconfigure plumbing,
move sink to an island and make kitchen more user-friendly. Possibly remove uppers on the existing breakfast bar, open the area up and remove the
second sink.
Details
Type of Project Refurbishment
Capital Cost Breakdown
Capital Cost FY2024 Total
Repairs/Improvements $70,000 $70,000
Total $70,000 $70,000
Capital Cost
Total Budget (all years)
$70K
Project Total
$70K
Capital Cost by Year
Repairs/Improvements
2024 $70,000.00
$0 $20K $40K $60K
Capital Cost for Budgeted Years
TOTAL $70,000.00
Repairs/Improvements (100%) $70,000.00
Village of Oak Brook | Annual Budget FY2023 Page 438
Funding Sources Breakdown
Funding Sources FY2024 Total
OTHER $70,000 $70,000
Total $70,000 $70,000
Funding Sources
Total Budget (all years)
$70K
Project Total
$70K
Funding Sources by Year
OTHER
2024 $70,000.00
$0 $20K $40K $60K
Funding Sources for Budgeted Years
TOTAL $70,000.00
OTHER (100%)$70,000.00
Village of Oak Brook | Annual Budget FY2023 Page 439
Library - Carpet Replacement
Overview
Request Owner Jessica Spencer, Assistant Village Manager
Department Expenditures
Type Capital Improvement
Description
Replace all carpeted areas with fresh carpet.
Details
Type of Project Replacement
Capital Cost Breakdown
Capital Cost FY2024 Total
Repairs/Improvements $260,000 $260,000
Total $260,000 $260,000
Capital Cost
Total Budget (all years)
$260K
Project Total
$260K
Capital Cost by Year
Repairs/Improvements
2024 $260,000.00
$0 $80K $160K $240K
Capital Cost for Budgeted Years
TOTAL $260,000.00
Repairs/Improvements (100%) $260,000.00
Village of Oak Brook | Annual Budget FY2023 Page 440
Funding Sources Breakdown
Funding Sources FY2024 Total
OTHER $260,000 $260,000
Total $260,000 $260,000
Funding Sources
Total Budget (all years)
$260K
Project Total
$260K
Funding Sources by Year
OTHER
2024 $260,000.00
$0 $80K $160K $240K
Funding Sources for Budgeted Years
TOTAL $260,000.00
OTHER (100%)$260,000.00
Village of Oak Brook | Annual Budget FY2023 Page 441
Sports Core - Bath & Tennis Road
Overview
Request Owner Jessica Spencer, Assistant Village Manager
Department Expenditures
Type Capital Improvement
Description
The road to the Bath and Tennis Club is in need of repair. This project would replace the road, using a "mill and resurface" technique, as well as add new
culverts and regrade the existing ditches. The estimate of cost is based off a similar project from 2019, as staff is in the process of securing an updated
quote.
Details
Type of Project Resurface Current Road
Location
Village of Oak Brook | Annual Budget FY2023 Page 442
Capital Cost Breakdown
Capital Cost FY2023 Total
Construction/Maintenance $450,000 $450,000
Total $450,000 $450,000
Capital Cost
FY2023 Budget
$450,000
Total Budget (all years)
$450K
Project Total
$450K
Capital Cost by Year
Construction/Maintenance
2023 $450,000.00
$0 $120K $240K $360K
Capital Cost for Budgeted Years
TOTAL $450,000.00
Construction/Maintenance (100%)$450,000.00
Village of Oak Brook | Annual Budget FY2023 Page 443
Funding Sources Breakdown
Funding Sources FY2023 Total
Other $450,000 $450,000
Total $450,000 $450,000
Funding Sources
FY2023 Budget
$450,000
Total Budget (all years)
$450K
Project Total
$450K
Funding Sources by Year
Other
2023 $450,000.00
$0 $120K $240K $360K
Funding Sources for Budgeted Years
TOTAL $450,000.00
Other (100%)$450,000.00
Village of Oak Brook | Annual Budget FY2023 Page 444
Sports Core - Bath & Tennis RTU HVAC System
Overview
Request Owner Jessica Spencer, Assistant Village Manager
Department Expenditures
Type Capital Improvement
Description
The HVAC System needs to be replaced, as identified in the Reserve Study. The unit was installed in 2001 and has an expected lifecycle of 15-20 years.
Capital Cost Breakdown
Capital Cost FY2024 Total
Repairs/Improvements $22,000 $22,000
Total $22,000 $22,000
Capital Cost
Total Budget (all years)
$22K
Project Total
$22K
Capital Cost by Year
Repairs/Improvements
2024 $22,000.00
$0 $6K $12K $18K
Capital Cost for Budgeted Years
TOTAL $22,000.00
Repairs/Improvements (100%) $22,000.00
Village of Oak Brook | Annual Budget FY2023 Page 445
Funding Sources Breakdown
Funding Sources FY2024 Total
OTHER $22,000 $22,000
Total $22,000 $22,000
Funding Sources
Total Budget (all years)
$22K
Project Total
$22K
Funding Sources by Year
OTHER
2024 $22,000.00
$0 $6K $12K $18K
Funding Sources for Budgeted Years
TOTAL $22,000.00
OTHER (100%)$22,000.00
Village of Oak Brook | Annual Budget FY2023 Page 446
Sports Core - Clubhouse Patio Furniture
Overview
Request Owner Jessica Spencer, Assistant Village Manager
Department Expenditures
Type Capital Equipment
Description
Patio furniture replacement/upgrade will be 10 years old.
Images
Patio Furniture Table and Chairs1
To illustrate the current furniture
condition, as well as the various
settings.
Table and Chairs 2
To illustrate the current furniture
condition, as well as the various
settings.
Table and Chairs 3
To illustrate the current furniture
condition, as well as the various
settings.
Details
New Purchase or Replacement Replacement
Village of Oak Brook | Annual Budget FY2023 Page 447
Capital Cost Breakdown
Capital Cost FY2027 Total
Equipment $35,000 $35,000
Total $35,000 $35,000
Capital Cost
Total Budget (all years)
$35K
Project Total
$35K
Capital Cost by Year
Equipment
2027 $35,000.00
$0 $10K $20K $30K
Capital Cost for Budgeted Years
TOTAL $35,000.00
Equipment (100%)$35,000.00
Village of Oak Brook | Annual Budget FY2023 Page 448
Funding Sources Breakdown
Funding Sources FY2027 Total
Other $35,000 $35,000
Total $35,000 $35,000
Funding Sources
Total Budget (all years)
$35K
Project Total
$35K
Funding Sources by Year
Other
2027 $35,000.00
$0 $10K $20K $30K
Funding Sources for Budgeted Years
TOTAL $35,000.00
Other (100%)$35,000.00
Village of Oak Brook | Annual Budget FY2023 Page 449
Sports Core - Steel Edging Repairs
Overview
Request Owner Jessica Spencer, Assistant Village Manager
Department Expenditures
Type Capital Improvement
Description
The steel edging along the waterways has deteriorated to the point where soil is leaking onto the waterways.
Capital Cost Breakdown
Capital Cost FY2023 Total
Repairs/Improvements $50,000 $50,000
Total $50,000 $50,000
Capital Cost
FY2023 Budget
$50,000
Total Budget (all years)
$50K
Project Total
$50K
Capital Cost by Year
Repairs/Improvements
2023 $50,000.00
$0 $12K $24K $36K $48K
Capital Cost for Budgeted Years
TOTAL $50,000.00
Repairs/Improvements (100%) $50,000.00
Village of Oak Brook | Annual Budget FY2023 Page 450
Funding Sources Breakdown
Funding Sources FY2023 Total
OTHER $50,000 $50,000
Total $50,000 $50,000
Funding Sources
FY2023 Budget
$50,000
Total Budget (all years)
$50K
Project Total
$50K
Funding Sources by Year
OTHER
2023 $50,000.00
$0 $12K $24K $36K $48K
Funding Sources for Budgeted Years
TOTAL $50,000.00
OTHER (100%)$50,000.00
Village of Oak Brook | Annual Budget FY2023 Page 451
VEHICLE FLEET DIVISION REQUESTS
Village of Oak Brook | Annual Budget FY2023 Page 452
Public Works - Electric Vehicle Charging Stations
Overview
Request Owner Jessica Spencer, Assistant Village Manager
Department VEHICLE FLEET DIVISION
Type Capital Equipment
Description
The Village was previously gifted several electric vehicle charging stations from Tesla and also installed charging stations from Clippercreek at various
Village properties. The lifecycle is about 4 years and the Village currently needs to replace 3 - the currently installed devices are considered obsolete and
repairing them is not an option. In order to properly replace the $1200 charging stations, the replacement cycle will be 3 per year, assuming a slight
increase each year to account for inflation and future technology improvements.
Details
New Purchase or Replacement Replacement
Capital Cost Breakdown
Capital Cost FY2023 FY2024 FY2025 FY2026 FY2027 Total
Equipment $3,600 $3,700 $3,800 $3,900 $4,000 $19,000
Total $3,600 $3,700 $3,800 $3,900 $4,000 $19,000
Capital Cost
FY2023 Budget
$3,600
Total Budget (all years)
$19K
Project Total
$19K
Capital Cost by Year
Equipment
2023
2024
2025
2026
2027
$3,600.00
$3,700.00
$3,800.00
$3,900.00
$4,000.00
$0 $1K $2K $3K $4K
Capital Cost for Budgeted Years
TOTAL $19,000.00
Equipment (100%)$19,000.00
Village of Oak Brook | Annual Budget FY2023 Page 453
Funding Sources Breakdown
Funding Sources FY2023 FY2024 FY2025 FY2026 FY2027 Total
Other $3,600 $3,700 $3,800 $3,900 $4,000 $19,000
Total $3,600 $3,700 $3,800 $3,900 $4,000 $19,000
Funding Sources
FY2023 Budget
$3,600
Total Budget (all years)
$19K
Project Total
$19K
Funding Sources by Year
Other
2023
2024
2025
2026
2027
$3,600.00
$3,700.00
$3,800.00
$3,900.00
$4,000.00
$0 $1K $2K $3K $4K
Funding Sources for Budgeted Years
TOTAL $19,000.00
Other (100%)$19,000.00
Village of Oak Brook | Annual Budget FY2023 Page 454
ENG & CAP PROJ-INFRASTR REQUESTS
Village of Oak Brook | Annual Budget FY2023 Page 455
Public Works - York/Harger Intersection Improvement
Overview
Request Owner Jessica Spencer, Assistant Village Manager
Department ENG & CAP PROJ-INFRASTR
Type Capital Improvement
Description
This is the final engineering payment for the completed IDOT work at the intersection of York Road and Harger Road. The engineering is budgeted at
$158,847, but $127,077.60 will be submitted to DMMC for reimbursement through the STP program. This was originally programmed and funds were
included as a FY22 project however, the Village has not yet received IDOT's final invoice. The construction came in above the anticipated fees developed in
2017 and agreed to by the Village in 2020, which the Village has not paid yet. The increased amount has also been included in our budget. Unused funds
from 2022 and a portion of the capital reserve balance will be used to pay for these invoices once received.
Location
Address: 920 Harger Road
Village of Oak Brook | Annual Budget FY2023 Page 456
Capital Cost Breakdown
Capital Cost FY2023 Total
Engineering $158,847 $158,847
Construction/Maintenance $1,017,158 $1,017,158
Total $1,176,005 $1,176,005
Capital Cost
FY2023 Budget
$1,176,005
Total Budget (all years)
$1.176M
Project Total
$1.176M
Capital Cost by Year
Construction/Maintenance Engineering
2023 $1,176,005.26
$0 $300K $600K $900K
Capital Cost for Budgeted Years
TOTAL $1,176,005.26
Construction/Maintenance (86%) $1,017,158.26
Engineering (14%)$158,847.00
Village of Oak Brook | Annual Budget FY2023 Page 457
Funding Sources Breakdown
Funding Sources FY2023 Total
Other $1,176,005 $1,176,005
Total $1,176,005 $1,176,005
Funding Sources
FY2023 Budget
$1,176,005
Total Budget (all years)
$1.176M
Project Total
$1.176M
Funding Sources by Year
Other
2023 $1,176,005.26
$0 $300K $600K $900K
Funding Sources for Budgeted Years
TOTAL $1,176,005.26
Other (100%)$1,176,005.26
Village of Oak Brook | Annual Budget FY2023 Page 458
SPORTS CORE REQUESTS
Village of Oak Brook | Annual Budget FY2023 Page 459
Sports Core - Path Replacement
Overview
Request Owner Sean Creed, Golf Course Grounds Superintendent
Department SPORTS CORE
Type Capital Improvement
Description
The golf cart path replacement near holes 17 and 18.
Details
Type of Project Other
Capital Cost Breakdown
Capital Cost FY2023 Total
Construction/Maintenance $30,000 $30,000
Total $30,000 $30,000
Capital Cost
FY2023 Budget
$30,000
Total Budget (all years)
$30K
Project Total
$30K
Capital Cost by Year
Construction/Maintenance
2023 $30,000.00
$0 $8K $16K $24K
Capital Cost for Budgeted Years
TOTAL $30,000.00
Construction/Maintenance (100%)$30,000.00
Village of Oak Brook | Annual Budget FY2023 Page 460
Funding Sources Breakdown
Funding Sources FY2023 Total
Other $30,000 $30,000
Total $30,000 $30,000
Funding Sources
FY2023 Budget
$30,000
Total Budget (all years)
$30K
Project Total
$30K
Funding Sources by Year
Other
2023 $30,000.00
$0 $8K $16K $24K
Funding Sources for Budgeted Years
TOTAL $30,000.00
Other (100%)$30,000.00
Village of Oak Brook | Annual Budget FY2023 Page 461
Glossary
Abatement: A reduction or elimination of a real or personal property tax, motor vehicle excise, a fee, charge, or special assessment imposed by a
governmental unit. Granted only on application of the person seeking the abatement and only by the committing governmental unit.
Accounting System: The total structure of records and procedures that identify record, classify, and report information on the financial position
and operations of a governmental unit or any of its funds, account groups, and organizational components.
Accrued Interest: The amount of interest that has accumulated on the debt since the date of the last interest payment, and on the sale of a
bond, the amount accrued up to but not including the date of delivery (settlement date). (See Interest)
Amortization: The gradual repayment of an obligation over time and in accordance with a predetermined payment schedule.
Appropriation: A legal authorization from the community's legislative body to expend money and incur obligations for specific public purposes.
An appropriation is usually limited in amount and as to the time period within which it may be expended.
Arbitrage: As applied to municipal debt, the investment of tax-exempt bonds or note proceeds in higher yielding, taxable securities. Section 103
of the Internal Revenue Service (IRS) Code restricts this practice and requires (beyond certain limits) that earnings be rebated (paid) to the IRS.
Assessed Valuation: A value assigned to real estate or other property by a government as the basis for levying taxes.
Audit: An examination of a community's financial systems, procedures, and data by a certified public accountant (independent auditor), and a
report on the fairness of financial statements and on local compliance with statutes and regulations. The audit serves as a valuable management
tool in evaluating the fiscal performance of a community.
Audit Report: Prepared by an independent auditor, an audit report includes: (a) a statement of the scope of the audit; (b) explanatory comments
as to application of auditing procedures; (c) findings and opinions. It is almost always accompanied by a management letter which contains
supplementary comments and recommendations.
Available Funds: Balances in the various fund types that represent non-recurring revenue sources. As a matter of sound practice, they are
frequently appropriated to meet unforeseen expenses, for capital expenditures or other one-time costs.
Balance Sheet: A statement that discloses the assets, liabilities, reserves and equities of a fund or governmental unit at a specified date.
Betterments (Special Assessments): Whenever a specific area of a community receives benefit from a public improvement (e.g., water, sewer,
sidewalk, etc.), special property taxes may be assessed to reimburse the governmental entity for all or part of the costs it incurred. Each parcel
receiving benefit from the improvement is assessed for its proportionate share of the cost of such improvements. The proportionate share may
be paid in full or the property owner may request that the assessors apportion the betterment over 20 years. Over the life of the betterment, one
year’s apportionment along with one year’s committed interest computed from October 1 to October 1 is added to the tax bill until the
betterment has been paid.
Bond: A means to raise money through the issuance of debt. A bond issuer/borrower promises in writing to repay a specified sum of money,
alternately referred to as face value, par value or bond principal, to the buyer of the bond on a specified future date (maturity date), together
with periodic interest at a specified rate. The term of a bond is always greater than one year. (See Note)
Bond and Interest Record: (Bond Register) – The permanent and complete record maintained by a treasurer for each bond issue. It shows the
amount of interest and principal coming due each date and all other pertinent information concerning the bond issue.
Bonds Authorized and Unissued: Balance of a bond authorization not yet sold. Upon completion or abandonment of a project, any remaining
balance of authorized and unissued bonds may not be used for other purposes, but must be rescinded by the community's legislative body to be
removed from community's books.
Bond Issue: Generally, the sale of a certain number of bonds at one time by a governmental unit.
Bond Rating (Municipal): A credit rating assigned to a municipality to help investors assess the future ability, legal obligation, and willingness of
the municipality (bond issuer) to make timely debt service payments. Stated otherwise, a rating helps prospective investors determine the level of
risk associated with a given fixed-income investment. Rating agencies, such as Moody's and Standard and Poors, use rating systems, which
designate a letter or a combination of letters and numerals where AAA is the highest rating and C1 is a very low rating.
Budget: A plan for allocating resources to support particular services, purposes and functions over a specified period of time. (See Performance
Budget, Program Budget)
Village of Oak Brook | Annual Budget FY2023 Page 462
Capital Assets: All real and tangible property used in the operation of government, which is not easily converted into cash, and has an initial
useful live extending beyond a single financial reporting period. Capital assets include land and land improvements; infrastructure such as roads,
bridges, water and sewer lines; easements; buildings and building improvements; vehicles, machinery and equipment. Communities typically
define capital assets in terms of a minimum useful life and a minimum initial cost. (See Fixed Assets)
Capital Budget: An appropriation or spending plan that uses borrowing or direct outlay for capital or fixed asset improvements. Among other
information, a capital budget should identify the method of financing each recommended expenditure, i.e., tax levy or rates, and identify those
items that were not recommended. (See Capital Assets, Fixed Assets)
Cash: Currency, coin, checks, postal and express money orders and bankers’ drafts on hand or on deposit with an official or agent designated as
custodian of cash and bank deposits.
Cash Management: The process of monitoring the ebb and flow of money in an out of municipal accounts to ensure cash availability to pay bills
and to facilitate decisions on the need for short- term borrowing and investment of idle cash.
Certificate of Deposit (CD): A bank deposit evidenced by a negotiable or non-negotiable instrument, which provides on its face that the amount
of such deposit plus a specified interest payable to a bearer or to any specified person on a certain specified date, at the expiration of a certain
specified time, or upon notice in writing.
Classification of Real Property: Assessors are required to classify all real property according to use into one of four classes: residential, open space,
commercial, and industrial. Having classified its real properties, local officials are permitted to determine locally, within limitations established by
statute and the Commissioner of Revenue, what percentage of the tax burden is to be borne by each class of real property and by personal
property owners.
Collective Bargaining: The process of negotiating workers' wages, hours, benefits, working conditions, etc., between an employer and some or all
of its employees, who are represented by a recognized labor union. regarding wages, hours and working conditions.
Consumer Price Index: The statistical measure of changes, if any, in the overall price level of consumer goods and services. The index is often
called the "cost-of-living index."
Cost-Benefit Analysis: A decision-making tool that allows a comparison of options based on the level of benefit derived and the cost to achieve
the benefit from different alternatives.
Debt Burden: The amount of debt carried by an issuer usually expressed as a measure of value (i.e., debt as a percentage of assessed value, debt
per capita, etc.). Sometimes debt burden refers to debt service costs as a percentage of the total annual budget.
Debt Service: The repayment cost, usually stated in annual terms and based on an amortization schedule, of the principal and interest on any
particular bond issue.
Encumbrance: A reservation of funds to cover obligations arising from purchase orders, contracts, or salary commitments that are chargeable to,
but not yet paid from, a specific appropriation account.
Enterprise Funds: An enterprise fund is a separate accounting and financial reporting mechanism for municipal services for which a fee is charged
in exchange for goods or services. It allows a community to demonstrate to the public the portion of total costs of a service that is recovered
through user charges and the portion that is subsidized by the tax levy, if any. With an enterprise fund, all costs of service delivery--direct,
indirect, and capital costs—are identified. This allows the community to recover total service costs through user fees if it chooses. Enterprise
accounting also enables communities to reserve the "surplus" or net assets unrestricted generated by the operation of the enterprise rather than
closing it out to the general fund at year-end. Services that may be treated as enterprises include, but are not limited to, water, sewer, hospital,
and airport services.
Equalized Valuations (EQVs): The determination of the full and fair cash value of all property in the community that is subject to local taxation.
Estimated Receipts: A term that typically refers to anticipated local revenues often based on the previous year's receipts and represent funding
sources necessary to support a community's annual budget. (See Local Receipts)
Exemptions: A discharge, established by statute, from the obligation to pay all or a portion of a property tax. The exemption is available to
particular categories of property or persons upon the timely submission and approval of an application to the assessors. Properties exempt from
taxation include hospitals, schools, houses of worship, and cultural institutions. Persons who may qualify for exemptions include disabled
veterans, blind individuals, surviving spouses, and seniors.
Village of Oak Brook | Annual Budget FY2023 Page 463
Expenditure: An outlay of money made by municipalities to provide the programs and services within their approved budget.
Fiduciary Funds: Repository of money held by a municipality in a trustee capacity or as an agent for individuals, private organizations, other
governmental units, and other funds. These include pension (and other employee benefit) trust funds, investment trust funds, private- purpose
trust funds, and agency funds.
Fixed Assets: Long-lived, assets such as buildings, equipment and land obtained or controlled as a result of past transactions or circumstances.
Fixed Costs: Costs that are legally or contractually mandated such as retirement, FICA/Social Security, insurance, debt service costs or interest on
loans.
Float: The difference between the bank balance for a local government’s account and its book balance at the end of the day. The primary factor
creating float is clearing time on checks and deposits. Delays in receiving deposit and withdrawal information also influence float.
Full Faith and Credit: A pledge of the general taxing powers for the payment of governmental obligations. Bonds carrying such pledges are
usually referred to as general obligation or full faith and credit bonds.
Fund: An accounting entity with a self-balancing set of accounts that are segregated for the purpose of carrying on identified activities or
attaining certain objectives in accordance with specific regulations, restrictions, or limitations.
Fund Accounting: Organizing financial records into multiple, segregated locations for money. A fund is a distinct entity within the municipal
government in which financial resources and activity (assets, liabilities, fund balances, revenues, and expenditures) are accounted for
independently in accordance with specific regulations, restrictions or limitations. Examples of funds include the general fund and enterprise funds.
Communities whose accounting records are organized according to the Uniform Municipal Accounting System (UMAS) use multiple funds.
GASB 34: A major pronouncement of the Governmental Accounting Standards Board that establishes new criteria on the form and content of
governmental financial statements. GASB 34 requires a report on overall financial health, not just on individual funds. It requires more complete
information on the cost of delivering value estimates on public infrastructure assets, such as bridges, road, sewers, etc. It also requires the
presentation of a narrative statement the government's financial performance, trends and prospects for the future.
GASB 45: This is another Governmental Accounting Standards Board major pronouncement that each public entity account for and report other
postemployment benefits in its accounting statements. Through actuarial analysis, municipalities must identify the true costs of the OPEB earned
by employees over their estimated years of actual service.
General Fund: The fund used to account for most financial resources and activities governed by the normal appropriation process.
General Obligation Bonds: Bonds issued by a municipality for purposes allowed by statute that are backed by the full faith and credit of its taxing
authority.
Governing Body: A board, committee, commission, or other executive or policymaking bodyof a municipality or school district.
Indirect Cost: Costs of a service not reflected in the operating budget of the entity providing the service. An example of an indirect cost of
providing water service would be the value of time spent by non-water department employees processing water bills. A determination of these
costs is necessary to analyze the total cost of service delivery. The matter of indirect costs arises most often in the context of enterprise funds.
Interest: Compensation paid or to be paid for the use of money, including amounts payable at periodic intervals or discounted at the time a loan
is made. In the case of municipal bonds, interest payments accrue on a day-to-day basis, but are paid every six months.
Interest Rate: The interest payable, expressed as a percentage of the principal available for use during a specified period of time. It is always
expressed in annual terms.
Investments: Securities and real estate held for the production of income in the form of interest, dividends, rentals or lease payments. The term
does not include fixed assets used in governmental operations.
Line Item Budget: A budget that separates spending into categories, or greater detail, such as supplies, equipment, maintenance, or salaries, as
opposed to a program budget.
Local Aid: Revenue allocated by the state or counties to municipalities and school districts.
Maturity Date: The date that the principal of a bond becomes due and payable in full.
Village of Oak Brook | Annual Budget FY2023 Page 464
Municipal(s): (As used in the bond trade) "Municipal" refers to any state or subordinate governmental unit. "Municipals" (i.e., municipal bonds)
include not only the bonds of all political subdivisions, such as cities, towns, school districts, special districts, counties but also bonds of the state
and agencies of the state.
Note: A short-term loan, typically with a maturity date of a year or less.
Objects of Expenditures: A classification of expenditures that is used for coding any department disbursement, such as “personal services,”
“expenses,” or “capital outlay.”
Official Statement: A document prepared for potential investors that contains information about a prospective bond or note issue and the issuer.
The official statement is typically published with the notice of sale. It is sometimes called an offering circular or prospectus.
Operating Budget: A plan of proposed expenditures for personnel, supplies, and other expenses for the coming fiscal year.
Overlapping Debt: A community's proportionate share of the debt incurred by an overlapping government entity, such as a regional school
district, regional transit authority, etc.
Performance Budget: A budget that stresses output both in terms of economy and efficiency.
Principal: The face amount of a bond, exclusive of accrued interest.
Program: A combination of activities to accomplish an end.
Program Budget: A budget that relates expenditures to the programs they fund. The emphasis of a program budget is on output.
Purchased Services: The cost of services that are provided by a vendor.
Refunding of Debt: Transaction where one bond issue is redeemed and replaced by a new bond issue under conditions generally more favorable
to the issuer.
Reserve Fund: An amount set aside annually within the budget of a town to provide a funding source for extraordinary or unforeseen
expenditures.
Revaluation: The assessors of each community are responsible for developing a reasonable and realistic program to achieve the fair cash
valuation of property in accordance with constitutional and statutory requirements. The nature and extent of that program will depend on the
assessors’ analysis and consideration of many factors, including, but not limited to, the status of the existing valuation system, the results of an
in-depth sales ratio study, and the accuracy of existing property record information.
Revenue Anticipation Note (RAN): A short-term loan issued to be paid off by revenues, such as tax collections and state aid. RANs are full faith
and credit obligations.
Revenue Bond: A bond payable from and secured solely by specific revenues and thereby not a full faith and credit obligation.
Revolving Fund: Allows a community to raise revenues from a specific service and use those revenues without appropriation to support the
service.
Sale of Real Estate Fund: A fund established to account for the proceeds of the sale of municipal real estate other than proceeds acquired
through tax title foreclosure.
Stabilization Fund: A fund designed to accumulate amounts for capital and other future spending purposes, although it may be appropriated for
any lawful purpose.
Surplus Revenue: The amount by which cash, accounts receivable, and other assets exceed liabilities and reserves.
Tax Rate: The amount of property tax stated in terms of a unit of the municipal tax base; for example, $14.80 per $1,000 of assessed valuation
of taxable real and personal property.
Tax Title Foreclosure: The procedure initiated by a municipality to obtain legal title to real property already in tax title and on which property
taxes are overdue.
Village of Oak Brook | Annual Budget FY2023 Page 465
Trust Fund: In general, a fund for money donated or transferred to a municipality with specific instructions on its use. As custodian of trust
funds, the treasurer invests and expends such funds as stipulated by trust agreements, as directed by the commissioners of trust funds or by the
community's legislative body. Both principal and interest may be used if the trust is established as an expendable trust. For nonexpendable trust
funds, only interest (not principal) may be expended as directed.
Uncollected Funds: Recently deposited checks included in an account’s balance but drawn on other banks and not yet credited by the Federal
Reserve Bank or local clearinghouse to the bank cashing the checks. (These funds may not be loaned or used as part of the bank’s reserves and
they are not available for disbursement.)
Undesignated Fund Balance: Monies in the various government funds as of the end of the fiscal year that are neither encumbered nor reserved,
and are therefore available for expenditure once certified as part of free cash.
Unreserved Fund Balance (Surplus Revenue Account): The amount by which cash, accounts receivable, and other assets exceed liabilities and
restricted reserves. It is akin to a "stockholders’ equity" account on a corporate balance sheet. It is not, however, available for appropriation in
full because a portion of the assets listed as "accounts receivable" may be taxes receivable and uncollected. (See Free Cash)
Valuation (100 Percent): The legal requirement that a community’s assessed value on property must reflect its market, or full and fair cash value.
Village of Oak Brook | Annual Budget FY2023 Page 466