Minutes - 02/14/2023 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 6 REGULAR MEETING OF FRBRUARY 14, 2023
MINUTES OF THE FEBRUARY 14, 2023 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
FEBRUARY 28, 2023
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: Trustees Laurence Herman, Michael Manzo, James Nagle, A. Suresh Reddy, Edward
Tiesenga, Asif Yusuf and President Gopal Lalmalani
VIA ZOOM: None
ABSENT: None
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Jessica Spencer,
Information Technology Director Jim Fox, Police Chief Brian Strockis, Public Works Director Rick
Valent, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Interim Fire Chief Kevin
Fleege, Development Services Director Rebecca Von Drasek, Golf Club Manager/Superintendent
Sean Creed and Village Attorney Michael Castaldo Jr.
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani began his opening comments by greeting everyone and wishing Happy Valentine’s
Day. He asked for everyone to be courteous to each other when making comments and proceeded to
announce the Candidate Forum hosted by the Village of Oak Brook on behalf of the Homeowners
Association on Saturday, February 25, 2023, in this same Board Room. He went on to remind everyone
that the Village has nothing to do with the political event itself. After that, President Lalmalani spoke
about the removal of the Graue Mill dam; the Village passed Resolutions to the same effect in the past;
and letters he sent to various agencies voicing the Village’s opposition to the dam removal. Next, he
talked about the opening of Lazy Dog restaurant and its ribbon-cutting ceremony and asked Development
Services Director Von Drasek to address the upcoming openings in the Overlook Plaza. Lastly, he talked
about the completion of the North York Road Underpass project and the submission of the Intersection
Improvement Project to the American Public Works Association for award consideration, announcing that
the Village of Oak Brook is a proud recipient of that award.
Development Services Director Von Drasek greeted everyone and spoke about the future openings,
including Kura Sushi, the Montessori School, and the Verizon Store. She also addressed the Mexican
restaurant called Invicto, which is in the building permit stage.
4. PUBLIC COMMENT ON AGENDA ITEMS
None
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of January 24, 2023
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Motion by Trustee Reddy, seconded by Trustee Manzo to approve the Minutes of the Regular
Board of Trustees Meeting of January 24, 2023. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending: February 09, 2023 - $1,607,356.92
Significant Items Included in Above:
1. LEGAL SERVICES:
a) Rathje Woodward, LLC – Legal Services – December 2022 - $142.50 (FY22 YTD -
$4,352.75)
TOTAL LEGAL BUDGET FOR 2022 IS $266,800.00
TOTAL LEGAL BILLS PAID FOR 2022 - YTD - $405,753.04
2. Mad Ape, LLC. Dba Alter Brewing Company – Bond Refund - $27,652.00
3. Clear Gov. – Inv.# 2022-12201 – Digital Budgeting Subscription - $31,800.00
4. Deere & Company – Inv.#117438336 – Golf Equipment - $162,946.40
5. Illinois State Tollway Authority – Inv.#100205648 – Windsor Drive Bridge - $577,153.00
6. Intergovernmental Risk Management Agency (IRMA) – December 2022 - $21,472.21
7. DU-COMM – Inv.#18426 - Fire Department – Quarterly Shares – February 1,2023 – April 30,
2023 – $34,506.00
8. BCBSIL – Health Care Services – February 2023 - $417,390.52
B. Approval of Payroll Paydate: January 26, 2023 - $802,328.92
February 09, 2023 - $834,699.72
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Tree Trimming an Maintenance Services
2. Mowing and Landscape Maintenance Services
3. Street Sweeping Services
Motion by Trustee Reddy, seconded by Trustee Manzo to approve the Consent Agenda, with the
exception of item 6.A.2, and authorize the expenditures as presented.
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
ITEM 6.A.2 - Mad Ape, LLC. Dba Alter Brewing Company – Bond Refund - $27,652.00
Trustee Tiesenga extracted the item to voice his concerns about the project, address resident complaints,
and propose that the bond be held until the project is fully completed, including landscaping. Discussion
VILLAGE OF OAK BROOK MINUTES Page 3 of 6 REGULAR MEETING OF FRBRUARY 14, 2023
ensued. He later stated that he would respect the Board’s decision on the matter, although he would vote
against it. He also urged the Board to pay closer attention to such projects in the future.
Trustee Manzo confirmed that making the original motion that does not pass does not require an
additional motion in an attempt to withhold the funds. He then moved on to say that the landscaping is the
responsibility of Heins, the Developer. As a result of the performance bond amount in the Village's
possession, if landscaping is not completed, regardless of weather permitting, that amount can be withheld
without holding the establishment liable at this time.
Village Attorney Castaldo confirmed Trustee Manzo’s statement.
Trustee Yusuf reiterated Trustee Manzo’s comments, expressing his content with the return of the funds
to the establishment. He also shared his thoughts on the matter of landscaping and proposed the return of
the bond.
Trustee Nagle also spoke in agreement with Trustee Manzo and Yusuf’s comments regarding the return of
the funds, as the establishment adhered to the scope of the proposed work. He also further expressed his
thoughts and opinions regarding landscaping during the winter.
Development Services Director Von Drasek confirmed that the landscaping falls under the scope of the
Developer and not the establishment.
Motion by Trustee Manzo, seconded by Trustee Reddy that the Village Board authorizes the Mad
Ape, LLC. Dba Alter Brewing Company – Bond Refund - $27,652.00
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Nagle, Reddy, Yusuf
Nays: 1 - Trustee Tiesenga
Abstain: 0 - None
Absent: 0 - None
Motion carried
8. ACTIVE BUSINESS
A. Confirmation of Appointments
1. Appointment of Drake Hotel General Manager Carlos Moctezuma and Oak Chamber of
Commerce President & CEO David Carlin to the Community Enhancement Committee
Motion by Trustee Reddy, seconded by Trustee Manzo that the Village Board approve
Appointment of Drake Hotel General Manager Carlos Moctezuma and Oak Chamber of
Commerce President & CEO David Carlin to the Community Enhancement Committee
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 1 - Trustee Nagle
Absent: 0 - None
Motion carried
B. Ordinances & Resolutions
1. ORDINANCE G-1230, An Ordinance Amending Chapter 2, of Title 12, Entitled,
“Recreational Facilities” of the Village Code of the Village of Oak Brook, Illinois
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Trustee Herman made the motion along with a brief presentation and explanation of the fee structure for
the Oak Brook Golf Club, the bathroom project, revenue enhancement, and anticipated results of the
same.
Village Manager Summers agreed with Trustee Herman’s presentation and added the aspect of
consistency with the increase of resident and non-resident fees.
President Lalmalani asked if there would be room for an exception in fees for the outgoing Village
Officials to which Trustee Herman answered absolutely not.
Motion by Trustee Herman, seconded by Trustee Manzo to approve ORDINANCE G-1230, An
Ordinance Amending Chapter 2, of Title 12, Entitled, “Recreational Facilities” of the Village Code
of the Village of Oak Brook, Illinois
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
B. Ordinances & Resolutions
2. ORDINANCE G-1231, An Ordinance Amending Title 12 Chapter 3 of the Village Code to
Modify the Annual Bath & Tennis Club Membership Rates
Trustee Herman shared background information on the item, summarized discussion that took place
during the Sports Core Advisory Committee meetings, and discussed the number of memberships and
increase in revenues that the changes bring.
President Lalmalani thanked the Sports Core Committee members for their hard work and dedication.
Motion by Trustee Manzo, seconded by Trustee Herman to approve ORDINANCE G-1231, An
Ordinance Amending Title 12 Chapter 3 of the Village Code to Modify the Annual Bath & Tennis
Club Membership Rates.
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
B. Ordinances & Resolutions
3. RESOLUTION R-2070, A Resolution Approving and Authorizing the Award of Contract
to the Lowest Responsible Bidder for the Harger Road Water Main Replacement Project:
John Neri Construction Company, Inc.
Trustee Tiesenga made the motion and shared pertinent information regarding the award winning project.
Motion by Trustee Tiesenga, seconded by Trustee Nagle to approve RESOLUTION R-2070, A
Resolution Approving and Authorizing the Award of Contract to the Lowest Responsible Bidder
for the Harger Road Water Main Replacement Project: John Neri Construction Company, Inc.
ROLL CALL VOTE:
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Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
B. Ordinances & Resolutions
4. RESOLUTION R-2071, A Resolution Approving and Authorizing the Execution of a
Memorandum of Understanding By and Between the Village of Oak Brook and the United
States Secret Service
Trustee Yusuf made the motion and asked Police Chief Strockis to elaborate on the item.
Police Chief Strockis explained that the proposed items allow two Village investigators to be credentialed
with the Secret Service and allow the Village to get reimbursed a significant amount per officer for any
incurred overtime costs. He also stated that the Village is the first in DuPage County to have this
partnership with the Secret Service. This partnership will also allow the Village opportunity to be a
recipient of the seized funds from the State-charged cases.
Motion by Trustee Yusuf, seconded by Trustee Manzo to approve RESOLUTION R-2071, A
Resolution Approving and Authorizing the Execution of a Memorandum of Understanding By and
Between the Village of Oak Brook and the United States Secret Service
ROLL CALL VOTE:
Ayes: 6 – Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
C. Trustee Initiative Discussion – Text Amendment to the Zoning Ordinance – Minor Amendment
Village Manager Summers initiated the discussion by explaining some of the previously discussed
Planned Development changes constituting various reasons requiring the proposed amendment, which,
with the Board’s approval, will be referred to the Planning Commission. Discussion ensued.
Trustee Tiesenga recognized that in the past this amendment was not brought before the Board and shared
his appreciation for the current management. He proceeded to divulge his thoughts, opinions, concerns,
and suggestions regarding the proposed amendment while offering a very detailed background on the
overall project as well.
Trustee Herman shared Trustee Tiesenga’s concerns on the matter and expressed his thoughts on
tightening up the definitions of a Text Amendment. He also voiced his concerns about overtightening the
process and urged caution moving forward.
Trustee Manzo spoke in agreement with Trustee Herman’s comments, shared thoughts about the
Overlook project, and expressed his appreciation for the staff for bringing the item to the Board’s
attention.
Trustee Yusuf shared his concerns with the proposal and made suggestions to the timeframe that would be
required for approval or denial of the amendment. He also explained the current process of an amendment
being brought forth by the Developer or a contractor and later addressed President Lalmalani’s comments.
VILLAGE OF OAK BROOK MINUTES Page 6 of 6 REGULAR MEETING OF FRBRUARY 14, 2023
Trustee Nagle also expressed gratitude to the Village staff for recognizing that the project is a major
amendment, not a minor one, and that it must be brought before the Board. He also shared his experience
as a business owner and a manager.
Trustee Reddy urged balance and significance while proceeding with the item so that the changes
encourage future businesses.
President Lalmalani also commended staff on the excellent work that is being done and further shared his
thoughts on delaying a project and streamlining the process. He also suggested the creation of a
committee that would vet out certain issues and accelerate the process.
9.PUBLIC COMMENT ON NON-AGENDA ITEMS
None
10.BOARD UPDATES
Trustee Yusuf wished everyone Happy Valentine’s Day and thanked everyone who came to join the
meeting.
Trustee Nagle wished everyone Happy Valentine’s Day and shared his content with the Overlook project.
Trustee Reddy also wished everyone Happy Valentine’s Day, reminded everyone that we are still in the
midst of the COVID pandemic, and shared his experience at the Lazy Dog restaurant.
Trustee Herman expanded on his thoughts and opinions about the Overlook and proposed opening up
retail space for a few more fast food restaurant chains.
Trustee Manzo spoke about the Village Staff’s commitment to the Village along with many of the
volunteer members on various committees, which he recognized and thanked for being present as well.
Trustee Tiesenga also recognized the management and Village staff for doing excellent jobs in their
positions and providing the Board with all the requested data.
11.ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Manzo to adjourn the Regular Meeting of the Board
of Trustees at 8:31 p.m. VOICE VOTE: Motion carried.
ATTEST:
_________________________________________
Charlotte K. Pruss
Village Clerk
/s/ Charlotte K. Pruss