Minutes - 03/28/2023 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 6 REGULAR MEETING OF MARCH 28, 2023
MINUTES OF THE MARCH 28, 2023 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
APRIL 11, 2023
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: Trustees Laurence Herman, Michael Manzo, A. Suresh Reddy, Edward Tiesenga, Asif Yusuf
and President Gopal Lalmalani
VIA ZOOM: None
ABSENT: Trustee Nagle
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Jessica Spencer,
Information Technology Director Jim Fox, Deputy Chief Reid Foltyniewicz, Public Works Director
Rick Valent, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Fire Chief Kevin Fleege,
Golf Club Manager/Superintendent Sean Creed, and Village Attorney Michael Castaldo Jr.
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani began the meeting by acknowledging the passing of Western Springs President Alice
Gallagher, speaking about her legacy of strong leadership, caring, and kindness. He sent condolences on
behalf of the Village and asked for a moment of silence. After that, he spoke about the honor of
performing a marriage ceremony in the Boardroom congratulating the newlyweds. From there, President
Lalmalani listed a set of rules that will be observed during the Public Comment portion of the Meeting.
Lastly, he announced that the two separate Public Comment options will now be combined into one
section after taking Resident suggestions into consideration.
4. PUBLIC COMMENTS
Resident Alfred Knuth expressed is thoughts, feelings and strong opinions regarding proceedings during
the Special Board of Trustees Meeting on March 21, 2023.
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of March 14, 2023
Motion by Trustee Yusuf, seconded by Trustee Reddy to approve the Minutes of the Regular Board
of Trustees Meeting of March 14, 2023. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending: March 23, 2023 - $1,755,857.88
VILLAGE OF OAK BROOK MINUTES Page 2 of 6 REGULAR MEETING OF MARCH 28, 2023
Significant Items Included in Above:
1. LEGAL SERVICES:
a) Clark, Baird, Smith, LLP. – February 2023 – $534.50 (FY23 YTD - $2,469.00)
b) Lamp Law, LLC. - Legal Services – February 2023 - $3,333.33 (FY23 YTD - $6,666.66)
c) Ottosen, Dinolfo Hasenbalg & Castaldo, Ltd. – Legal Services – February 2023 - $17,802.20
(FY23 YTD - $35,892.68)
TOTAL LEGAL BUDGET FOR 2023 IS $616,500.00
TOTAL LEGAL BILLS PAID FOR 2023 - YTD - $45,580.84
2. Merfeld Inc. – Golf Bathroom Renovations – Inv.#1122 - $30,600.00
3. Cargill, Inc. – Deicer Rock Salt – Inv.#2908056428 - $32,163.07
4. Core & Main LP – Water Meter Install – Inv.#S387246 - $23,895.00
5. DuPage County – Police DUJIS PRMS Project – Inv.#JV80 - $44,711.23
6. IHFS – GEMT Refund 2022 Qtr. 1 & 2 - Inv.#2022120331198 - $240,160.57
7. DuPage Water Commission – February 2023 - $267,971.76
8. Illinois State Toll Highway Authority – Widening of the York Road Bridge over I-88 -
Inv.#200023439 - $737,507.92
9. Zeigler Auto Group – PD Unmarked Vehicles - $176,546.00
B. Approval of Payroll Paydate: March 23, 2023 - $808,314.60
C. Village of Oak Brook – Monthly Financial Reports February 2023
D. Development Services Referrals
1. 3409 & 3421 Spring Road – Weber’s Final Plat of Consolidation
E. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Golf Clubhouse Roof Replacement
Motion by Trustee Herman, seconded by Trustee Manzo to approve the Consent Agenda and
authorize the expenditures as presented.
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
None
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION R-2079, A Resolution Approving the 2023 Village of Oak Brook Official
Zoning Map
Trustee Herman briefly explained the item, shared the update to the item and made the motion.
VILLAGE OF OAK BROOK MINUTES Page 3 of 6 REGULAR MEETING OF MARCH 28, 2023
Motion by Trustee Yusuf, seconded by Trustee Herman to approve RESOLUTION R-2079, A
Resolution Approving the 2023 Village of Oak Brook Official Zoning Map
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
B. Ordinances & Resolutions
2. RESOLUTION R-2080, A Resolution Approving and Authorizing the Purchase of Golf
Cars
Trustee Herman clarified that the purchase of the Golf Cars will not include GPS devices.
Golf Club Manager/Superintendent Creed confirmed Trustee Herman’s statement.
Motion by Trustee Manzo, seconded by Trustee Herman to approve RESOLUTION R-2080, A
Resolution Approving and Authorizing the Purchase of Golf Cars
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
B. Ordinances & Resolutions
3. RESOLUTION R-2081, Resolution Approving and Authorizing the Award of Contract to
Classic Landscape LTD. For Landscape Maintenance Services
Trustee Tiesenga made the motion and complimented staff on beautifully compiling and presenting the
documents included in the packet. He also expressed concerns with parts of the contract encompassing the
maintenance of the medians. Trustee Tiesenga later identified a few major streets where the tall grass had
been noticed and reported by Residents.
Public Works Director Valent asked that the specific median of concerns be identified, as it may be the
responsibility of the State or County. He also ensured that any medians belonging to the Village would be
addressed appropriately, and explained the detailed map included in the presented set of documents.
Trustee Herman expressed his concerns with landscapers blowing cut grass into the streets.
Motion by Trustee Tiesenga, seconded by Trustee Herman to approve RESOLUTION R-2081,
Resolution Approving and Authorizing the Award of Contract to Classic Landscape LTD. For
Landscape Maintenance Services
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
VILLAGE OF OAK BROOK MINUTES Page 4 of 6 REGULAR MEETING OF MARCH 28, 2023
B. Ordinances & Resolutions
4. RESOLUTION R-2082, A Resolution Approving the Waiver of Competitive Bidding and
Authorizing the Award of Contract to Lyons & Pinner Electric Companies for the 22nd
Street LED Lighting Upgrade Project
Trustee Tiesenga made the motion and asked for clarification on the reasoning behind the waiver of
competitive bidding.
Public Works Director Valent explained the level of detail that the project requires, along with the
reputation and past work completed by the presented company. Additionally, he explained a few price
points outlined in the included memorandum along with the design.
Trustee Manzo asked about the request for quotes (RFQ) and divulged his opinions on the subject.
Village Manager Summers spoke about several components associated with the presented lighting project,
including savings, timeline, grant, maintenance expenses, and next year’s project, the capital
improvement plan. He also addressed Trustee Manzo’s comments about obtaining Requests for Proposals
in the future.
Trustee Herman asked for a clarification on the proposed electricity savings. A short discussion ensued.
Trustee Yusuf shared his thoughts and opinions on the matter of savings, maintenance, rebates, expediting
RFQs, and various private and government programs.
Motion by Trustee Tiesenga, seconded by Herman to approve RESOLUTION R-2082, A Resolution
Approving the Waiver of Competitive Bidding and Authorizing the Award of Contract to Lyons &
Pinner Electric Companies for the 22nd Street LED Lighting Upgrade Project
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
B. Ordinances & Resolutions
5. ORDINANCE S-1668, An Ordinance Granting a Cable Television Franchise to Comcast of
Illinois VI, LLC
Trustee Tiesenga made the original motion, briefly explaining the item. He further explained Resident
concerns, above-ground and underground wiring options, and reservations about entering into a ten year
renewal with the company. Discussion ensued.
Trustee Herman spoke about the Illinois State Statute governing consumer protections and the
empowerment of local government by allowing the Boards to pass agreements and ordinances protecting
the Residents.
Trustee Yusuf asked about the timeline relative to the expiration of the current agreement.
Village Manager Summers responded to Trustee Yusuf, explaining that the agreement expires in late
April.
VILLAGE OF OAK BROOK MINUTES Page 5 of 6 REGULAR MEETING OF MARCH 28, 2023
Motion by Trustee Herman, seconded by Manzo to table ORDINANCE S-1668, An Ordinance
Granting a Cable Television Franchise to Comcast of Illinois VI, LLC
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
B. Ordinances & Resolutions
6. ORDINANCE S-1664, An Ordinance Authorizing Amendments and Transfers Among
Budget Line Items the Village of Oak Brook, Illinois
Trustee Yusuf made the motion and explained the reasons for the need to make the amendments and
transfers outlined in the presented documents.
Finance Director Fumero echoed the comments made by Trustee Yusuf and further elaborated on
reductions due to expenditures and the unforeseen circumstances.
Motion by Trustee Yusuf, seconded by Manzo to approve ORDINANCE S-1664, An Ordinance
Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook,
Illinois
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Reddy, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
9. INFORMATION & UPDATES
Trustee Manzo shared his thoughts, opinions, and comments regarding the actions by residents during the
Special Board of Trustees Meeting on March 21, 2023, while also addressing earlier Resident Comments
on the subject. He also urged everyone to come out and vote in the upcoming Consolidated Elections.
Trustee Tiesenga commended Information Technology Director Fox for his commitment and dedication
to the Village and wished him the best on his upcoming retirement.
Trustee Yusuf also took the time to thank Information Technology Director Fox for his many years of
guidance through many upgrades and going paperless. He also urged everyone to vote and advised
caution and safety as the weather changes inspiring people to spend more time outdoors.
Trustee Reddy thanked Information Technology Director Fox for his many years of service to the Village
and wished him a happy retirement. Wished all celebrating various holidays this month Happy Holidays,
announced voting times and dates, and encouraged everyone to come out and vote.
Trustee Herman echoed previously made comments about Information Technology Director Fox.
Fire Chief Fleege announced the opening of the Firefighter applications, the testing period, and the
modified age limit recommendations. He encouraged anyone interested to apply.
VILLAGE OF OAK BROOK MINUTES Page 6 of 6 REGULAR MEETING OF MARCH 28, 2023
Development Services Director Von Drasek announced that the Development Services Department permit
applications will be available online beginning in April. She also asked for patience during the transition
period.
Information Technology Director Fox spoke about the Village website refresh, resulting in a brand new
website coming in the fall. He also shared improvements to the current website.
Village Manager Summers spoke about the addition of a mobile application with the redevelopment of the
Village website. Later, he informed everyone that if there was still a need to register to vote, the
registration could be completed on site. In addition, Village Manager Summers asked the Board to ensure
that they get their phones updated to the new Village email system if it has not been done already.
Deputy Chief Foltyniewicz introduced Bandit, the Police Department’s comfort dog, and shared news of
him being featured in the next issue of the Oak Brook Magazine.
Public Works Director Valent shared updates regarding the setup of tennis and pool operations and their
anticipated opening dates.
Golf Club Manager/Superintendent Creed announced the opening of the Golf Club.
Head Librarian Post encouraged all to come out and get a book and reminded everyone that the Library is
also a polling place.
President Lalmalani wished all the candidates the best of luck during the upcoming elections and
proceeded to adjourn the meeting.
10.ADJOURNMENT
Motion by Trustee Herman, seconded by Trustee Manzo to adjourn the Regular Meeting of the
Board of Trustees at 7:57 p.m. VOICE VOTE: Motion carried.
ATTEST:
_________________________________________
Charlotte K. Pruss
Village Clerk
/s/ Charlotte K. Pruss