Minutes - 04/11/2023 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 6 REGULAR MEETING OF APRIL 11, 2023
MINUTES OF THE APRIL 11, 2023 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
APRIL 25, 2023
1.CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Samuel E. Dean Boardroom of the Butler Government Center at 7:01 p.m. The Pledge of
Allegiance was given.
2.ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: Trustees Laurence Herman, Michael Manzo, James Nagle, Edward Tiesenga, Asif Yusuf and
President Gopal Lalmalani
VIA ZOOM: None
ABSENT: Trustee A. Suresh Reddy
IN ATTENDANCE: Village Manager Greg Summers, Information Technology Director Jim Fox, Police
Chief Brian Strockis, Public Works Director Rick Valent, Head Librarian Jacob Post, Finance Director
Marilyn Fumero, Fire Chief Kevin Fleege, Development Services Director Rebecca Von Drasek, and
Village Attorney Michael Castaldo Jr.
3.PRESIDENT’S OPENING COMMENTS
President Lalmalani congratulated the winners of the Consolidated Elections, shared a few words about
each candidate and expressed his thoughts and opinions regarding leaving the village in competent hands.
He also took a moment to thank and show appreciation for Trustee Yusuf and Village Clerk Pruss for 16
years of devoted and distinguished service to the Village. Next, he reminded residents that membership
registration for the Oak Brook Bath and Tennis Club is now open and informed everyone of the online
registration opportunities. He also reminded all businesses that the Village's Business Registry is now
open and asked that all businesses operating in the Village utilize the free registration as it is a vital tool
for the Police and Fire Departments in case of emergencies and crime prevention. He then asked Trustee
Herman to comment on the matter of the Business Registry. He also asked about the current number of
registered businesses. Lastly, President Lalmalani recognized the Holy Season celebrated by various
religions.
Trustee Herman stated that the exact number of actual businesses is unknown at this time and that many
businesses are still unaware of the existence of the Business Registry. However, additional resources will
be utilized to inform and educate business owners within the community.
4.PUBLIC COMMENT ON AGENDA ITEMS
President Lalmalani explained that from this meeting on, there will only be one portion of the meeting
dedicated to public comments, citing resident complaints about wait times associated with the duration of
meetings. Moreover, he reminded everyone of the rules and regulations applicable to the Public Comment
section of the Agenda.
Resident Al Knuth introduced himself, bid President Lalmalani farewell, thanked him for his three terms
in office, and asked that he address concerns with possible violation of ethics during the campaign process
ITEM 5.A
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by one of the Board members prior to his departure. Lastly, Resident Knuth wished the best of luck to the
remainder of the Board.
5.APPROVAL OF MINUTES
A.Special Board of Trustees Meeting of March 21, 2023
Motion by Trustee Yusuf, seconded by Trustee Manzo to approve the Minutes of the Special Board
of Trustees Meeting of March 21, 2023. VOICE VOTE: Motion carried.
5.APPROVAL OF MINUTES
B.Regular Board of Trustees Meeting of Mach 28, 2023
Motion by Trustee Herman, seconded by Trustee Manzo to approve the Minutes of the Regular
Board of Trustees Meeting of Mach 28, 2023. VOICE VOTE: Motion carried.
6.CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending: April 6, 2023 - $684,958.00
Significant Items Included in Above:
1.Enterprise Fleet Management – Inv.#FBN4688572 – PW Vehicle Lease Charges - $23,369.42
2.Lazy Dog Restaurant, LLC – Bond Refund - $21,607.00
3.EZA Engineering PLLC – Professional Engineering Services – Inv.#20002-30 - $24,892.22
4.BCBSIL – Health Care Services – January & April 2023 - $322,565.84
5.Aetna - Dental Coverage - April 2023 – Inv#J0600037 - $29,064.36
B. Approval of Payroll Paydate: April 6, 2023 - $830,648.10
Motion by Trustee Manzo, seconded by Trustee Herman to approve the Consent Agenda and
authorize the expenditures as presented.
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Nagle, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Reddy
Motion carried
7.ITEMS REMOVED FROM THE CONSENT AGENDA
None
8.ACTIVE BUSINESS
A. Ordinances & Resolutions
1.Resolution R-2086, A Resolution Approving and Authorizing the Execution of a Contract
By and Between the Village of Oak Brook and Lakeshore Recycling Systems, LLC.
Trustee Tiesenga briefly explained the item and made the appropriate motion.
VILLAGE OF OAK BROOK MINUTES Page 3 of 6 REGULAR MEETING OF APRIL 11, 2023
Trustee Herman spoke about a Chicago Tribune article that he saw regarding a Lakeshore recycling
program collecting campaign signs and asked Public Works Director Valant to look into the matter and
see if the Village would be able to join an existing county-wide program to recycle the campaign signs.
Motion by Trustee Tiesenga, seconded by Trustee Manzo to approve Resolution R-2086, A
Resolution Approving and Authorizing the Execution of a Contract By and Between the Village of
Oak Brook and Lakeshore Recycling Systems, LLC.
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Nagle, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Reddy
Motion carried
A. Ordinances & Resolutions
2.RESOLUTION R-2088, A Resolution Appointing Representatives to the
Intergovernmental Risk Management Agency (IRMA)
Trustee Herman presented the motion, explaining that it is a routine one to appoint a delegate from
the Village to the Intergovernmental Risk Management Agency.
Motion by Trustee Herman, seconded by Trustee Manzo to approve RESOLUTION R-2088, A
Resolution Appointing Representatives to the Intergovernmental Risk Management Agency
(IRMA)
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Nagle, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Reddy
Motion carried
A.Ordinances & Resolutions
3.RESOLUTION R-2089, A Resolution Amending R-2031 and Appointing the Authorized
Agent Representing the Village of Oak Brook, Illinois In the Illinois Municipal Retirement
Fund (IMRF)
Motion by Trustee Manzo, seconded by Trustee Tiesenga to approve RESOLUTION R-2089, A
Resolution Amending R-2031 and Appointing the Authorized Agent Representing the Village of
Oak Brook, Illinois In the Illinois Municipal Retirement Fund (IMRF)
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Nagle, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Reddy
Motion carried
A. Ordinances & Resolutions
4.RESOLUTION R-2090, A Resolution Appointing the Plan Sponsor Representing the
Village of Oak Brook, Mission Square Retirement Fund
VILLAGE OF OAK BROOK MINUTES Page 4 of 6 REGULAR MEETING OF APRIL 11, 2023
Trustee Yusuf made the motion and asked Finance Director Fumero if the item is simply a
housekeeping one.
Finance Director Fumero explained that the item is simply being updated to include a number of changes
that took place throughout the years and to prepare for any additional ones in the future, ensuring that the
employees are protected.
Motion by Trustee Yusuf, seconded by Herman to approve RESOLUTION R-2090, A Resolution
Appointing the Plan Sponsor Representing the Village of Oak Brook, Mission Square Retirement
Fund ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Nagle, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Reddy
Motion carried
A. Ordinances & Resolutions
5.ORDINANCE G-1232, An Ordinance Amending the Village of Oak Brook Code of
Ordinances, as Amended, Title 4, Chapter 1, Section 8A to Increase the Number of
Authorized Class A-1 Liquor Licenses; Smashburger Acquisition – Chicago LLC D/B/A
Smashburger #1742, 1755 22nd St., Oak Brook, IL 60523
Trustee Nagle explained that he is a member currently holding a liquor license, therefore, to avoid any
impropriety he is excusing himself from the discussion and vote by leaving the room.
Motion by Trustee Herman, seconded by Manzo to approve ORDINANCE G-1232, An Ordinance
Amending the Village of Oak Brook Code of Ordinances, as Amended, Title 4, Chapter 1, Section
8A to Increase the Number of Authorized Class A-1 Liquor Licenses; Smashburger Acquisition –
Chicago LLC D/B/A Smashburger #1742, 1755 22nd St., Oak Brook, IL 60523
ROLL CALL VOTE:
Ayes: 4 – Trustees Herman, Manzo, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Reddy and Nagle
Motion carried
A. Ordinances & Resolutions
6.ORDINANCE S-1669, An Ordinance Authorizing Amendments and Transfers Among
Budget Line Items the Village of Oak Brook, Illinois
Trustee Herman presented the Ordinance authorizing the amendments and transfers among the budget line
items and made the motion. He also briefly explained that the motion is fairly routine and outlines any
budgetary changes that may have occurred throughout the year elaborating on those outlined within the
packet. After that, he asked for clarification on the infrastructure fund and the increased expenditure for
construction and progress of the project, along with finalization of the payment.
Village Manager Summers explained that the largest component of the budgetary change questioned by
Trustee Herman encompasses switching from Village hired pool lifeguards to go with a contractor, thus
moving the funds that were previously allocated for those expenditures. He also stated that the another
large portion is the infrastructure project was intended to be completed or paid for during the 2022
VILLAGE OF OAK BROOK MINUTES Page 5 of 6 REGULAR MEETING OF APRIL 11, 2023
calendar fiscal year, instead they were rolled over due to lack of completion or lack of received invoices.
He then invited Finance Director Fumero to be more specific regarding the questioned amount.
Finance Director Fumero explained that the purchase order rollovers are not unusual due to the timing of
the infrastructure project. She also explained that the payments will be made upon satisfactory completion
of the said project ultimately providing only an illusion of an increased expenditure as shown within the
packet.
Trustee Herman confirmed that the additional funds are not newly allocated to the project and that the
project did not go over budget; the amount was simply associated with the timing issue.
Motion by Trustee Herman, seconded by Manzo to approve ORDINANCE S-1669, An Ordinance
Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook,
Illinois
ROLL CALL VOTE:
Ayes: 5 – Trustees Herman, Manzo, Nagle, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Reddy
Motion carried
B.Discussion – Request for New Liquor License Classification – Complimentary Liquor
Service at Jewelry Retailers
President Lalmalani explained that the discussion only item pertains to the complimentary liquor service,
particularly at jewelry stores, and asked Village Manager Summers to provide background information on
the item.
Village Manager Summers stated for the record that Trustee Nagle has recused himself once again for the
previously stated reasons. He proceeded to explain that the issue is a complicated one due to the fact that
the discussion began with four pending requests. He introduced CD Peacock Representative, Danielle
Cassel, and elaborated in detail on the main ideas for the discussion, including sales, regulations and
enforcement, security, and the size of the drink. Discussion ensued. He later clarified the reasons for not
including certain conditions mentioned by Ms. Cassel in the presented memorandum.
Ms. Cassel spoke about the parameters presented within the Agenda Packet compared to ones proposed
by the vendor and stated that the presented provisions are acceptable to the vendor. She later addressed all
Trustee questions and concerns.
Trustee Tiesenga asked that Ms. Cassel go into detail explaining the additional conditions not mentioned
in the memorandum of the Agenda Packet.
Trustee Manzo shared his thoughts, ideas, and concerns comparing the CD Peacock project to the Hines
one. He also asked for clarification regarding the sales tax.
Trustee Herman addressed the sales tax question posed by Trustee Manzo.
Trustee Yusuf asked for a clarification regarding safety and security, expressing his concerns with
centralized monitoring versus physical presence within the store.
Village Attorney Castaldo spoke in agreement with Village Manager Summers regarding leaving certain
provisions out.
VILLAGE OF OAK BROOK MINUTES Page 6 of 6 REGULAR MEETING OF APRIL 11, 2023
9.INFORMATION & UPDATES
Trustee Yusuf congratulated those successful in the election, expressing gratitude for the ability to serve
on the Board. He then proceeded to remind everyone that the days are getting longer and warmer, more
people are walking, and asked everyone to be more vigilant. He stressed the importance of safety.
Trustee Nagle spoke about Trustee Yusuf as a Board member and a friend, always ready to share kind
words, encouragement, and valuable advice.
Trustee Herman spoke regarding the campaign process, people running for office, explaining that the
positions are volunteer ones for those passionate about the community. He also thanked Trustee Yusuf for
his many years of service to the community and Trustee Reddy for running in his campaign.
Trustee Manzo spoke about the time served on the Board with Trustee Yusuf, Clerk Pruss, and President
Lalmalani. He then proceeded to speak about the Taste of Oak Brook and the new and exciting changes
planned for this year’s celebrations.
Information Technology Fox spoke about updates to the Village’s GIS system, the aerial imagery, and
thanked the Board for their support on the project.
Police Chief Strockis spoke about the 50/50 License Plate Readers Project and the additional subdivisions
interested in the program. He also reminded everyone about the Tip-A-Cop event taking place at the
Blueberry Hill Café for the Special Olympics.
Public Works Director Valent announced that the Illinois Department of Public Health has notified the
Village that it has met all State requirements on the construction permit for the Phase II Pool Renovation
Project, thus bringing the project to completion.
Head Librarian Post announced various upcoming events, including a Blood Drive, concerts, the
Historical Society program, and invited everyone to visit the library.
Fire Chief Fleege warned everyone about the National Weather Service issued Fire Weather Watch, and
explained the hazards associated with the issued Watch. He also reminded everyone that the
Firefighter/Paramedic application process continues to be open until the end of the month and encouraged
anyone interested to apply.
Development Services Director Von Drasek spoke about the early success of the newly implemented
permitting software and commended the staff that worked on the implementation of the software.
Village Manager Summers echoed Trustee Manzo’s comments regarding the Taste of Oak Brook, adding
that there is a lot of interest in not only the event itself but also the private cabanas offered for the first
time this year. He also spoke about the open sponsorship spots and shared information on where to reach
out for all those interested in sponsorship opportunities.
10.ADJOURNMENT
Motion by Trustee Herman, seconded by Trustee Yusuf to adjourn the Regular Meeting of the
Board of Trustees at 8:00 p.m. VOICE VOTE: Motion carried.
ATTEST:
_________________________________________
Charlotte K. Pruss
Village Clerk
/s/ Charlotte K. Pruss