Minutes - 05/23/2023 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 8 REGULAR MEETING OF MAY 23, 2023
MINUTES OF THE MAY 23, 2023 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
JUNE 13, 2023
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Laurence Herman
in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was recited.
2. ROLL CALL
Village Clerk Netasha Scarpiniti called the roll:
PRESENT: Trustees Naveen Jain, Michael Manzo, James Nagle, A. Suresh Reddy, Edward Tiesenga, and
President Laurence Herman
VIA ZOOM: None
ABSENT: None
IN ATTENDANCE: Village Manager Greg Summers, Information Technology Assistant Director Ejaz
Khan, Deputy Chief Mark King, Public Works Director Rick Valent, Golf Club
Manager/Superintendent Sean Creed, Head Librarian Jacob Post, Purchasing & Budgeting
Coordinator Rania Serences, Fire Chief Kevin Fleege, Development Services Director Rebecca Von
Drasek, and Village Attorney Michael Castaldo Jr.
3. PRESIDENT’S OPENING COMMENTS
President Herman announced the passing of former Trustee Stelios Aktipis, spoke about his service to the
Village, and called for a moment of silence. President Herman welcomed Trustee Naveen Jain and
mentioned due to his election as the Village President, there is a vacant two year Trustee position. Under
the Village ordinance, President Herman can appoint a successor for the vacant Trustee seat subject to
approval by the Village Board. President Herman intends to make an appointment and call a Board vote
at the next Village Board meeting on June 13th. President Herman announced that the new Assistant
Village Manager, Joseph Mitchell, will start working at the Village on June 12th. Mr. Mitchell most
recently served as the Police Chief in the City of Wilmington. He was previously Police Chief in the
Village of Orland Park and Orland Park’s Interim Assistant Village Manager.
President Herman and Village Manager Summers attended the ribbon-cutting ceremony for Activate
Games. He recognized the Public Works Staff for Public Works Appreciation Week, and thanked Head
Golf Professional Jeff Kawucha and Golf Club Manager/Superintendent Sean Creed and their team for
hosting a magnificent patio party. President Herman shared his goal of engaging and unifying the
community during his presidency and reminded everyone that the Public Comments section will now be
at the beginning of each meeting.
4. PUBLIC COMMENTS
None
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of April 25, 2023
VILLAGE OF OAK BROOK MINUTES Page 2 of 8 REGULAR MEETING OF MAY 23, 2023
Motion by Trustee Reddy, seconded by Trustee Manzo to approve the Minutes of the Regular
Board of Trustees Meeting of April 25, 2023. VOICE VOTE: Motion carried.
5. APPROVAL OF MINUTES
B. Regular Board of Trustees Meeting of May 09, 2023
Motion by Trustee Manzo, seconded by Trustee Tiesenga to approve the Minutes of the Regular
Board of Trustees Meeting of May 09, 2023. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending: May 18, 2023 - $2,402,670.88
Significant Items Included in Above:
1. LEGAL SERVICES:
a) Lamp Law, LLC. - Legal Services – April 2023 - $3,333.33 (FY23 YTD - $13,333.32)
b) Ottosen, Dinolfo Hasenbalg & Castaldo – March & April 2023 - $40,076.94
(FY23 YTD - $75,969.62)
TOTAL LEGAL BUDGET FOR 2023 IS $616,500.00
TOTAL LEGAL BILLS PAID FOR 2023 - YTD - $93,307.44
2. Trotter and Associates, Inc. – Engineering Services – Inv. #21684 - $29,863.00
3. DSLR Pros – PD Equipment (Drones) – Inv.#5000108281 - $36,780.00
4. Enterprise Fleet Management – Monthly PW Vehicle Lease Charge - $20,722.47
5. EZA Engineering PLLC – Engineering Services – Inv.#20002-31 - $24,350.87
6. John Neri Construction Company, Inc. – Harger Road Water Main Replacement Project –
Payment No. 1 & 2 - $989,339.85
7. Minuteman Technologies - Vaxtor – LPR Cameras – Inv.#M-86686 - $42,946.09
8. Morton Salt, Inc. – Bulk Deicer Salt – Inv.#5402797532 - $41, 038.18
9. DuPage Water Commission – April 2023 - $324,703.12
10. Sikich LLP – Auditing Services Fiscal Year 2022 – Inv.#13428 - $22,330.00
11. DuPage Metropolitan Enforcement Group (DUMEG) – “Fair Share” Contributions for Fiscal
Year 2024 - $21,840.00
12. DU-COMM – Police Department & Fire Department – Quarterly Shares – May 1, 2023 – July 31,
2023 – Inv. #18528 & 18529 - $169,186.75
13. DCVB-Co-Op Advertising – 2023 - 1st Quarter Hotel/Motel Tax Receipts 1% of 25% -
$23,895.69
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2023 – $664,595.00
TOTAL PAID FOR 2023 - $23,895.69
B. Approval of Payroll Paydate: May 4, 2023 - $886, 208.73
May 18, 2023 - $857,188.15
C. Village of Oak Brook – Monthly Financial Reports April 2023
VILLAGE OF OAK BROOK MINUTES Page 3 of 8 REGULAR MEETING OF MAY 23, 2023
D. Jewish American Heritage Month Proclamation
E. Asian American and Pacific Islander Heritage Month Proclamation
Motion by Trustee Reddy, seconded by Trustee Manzo to approve the Consent Agenda and authorize
the expenditures as presented.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Nagle, Reddy, Tiesenga, Manzo
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
None
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION R-2102, A Resolution Approving and Authorizing the Execution of an
Agreement to Purchase License Plate Recognition Cameras for HOA Communities in the
Village of Oak Brook
Motion by Trustee Reddy, seconded by Trustee Nagle to approve RESOLUTION R-2102, A
Resolution Approving and Authorizing the Execution of an Agreement to Purchase License Plate
Recognition Cameras for HOA Communities in the Village of Oak Brook
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
A. Ordinances & Resolutions
2. RESOLUTION R-2083, A Resolution Approving an Easement Agreement with Adventus
US Realty #4 LP for the Relocation of the Village’s Water Main on Route 83 at the I-88 on
Ramp
Trustee Tiesenga provided a brief explanation of the item.
Motion by Trustee Tiesenga, seconded by Trustee Nagle to approve RESOLUTION R-2083, A
Resolution Approving an Easement Agreement with Adventus US Realty #4 LP for the Relocation
of the Village’s Water Main on Route 83 at the I-88 on Ramp
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
A. Ordinances & Resolutions
VILLAGE OF OAK BROOK MINUTES Page 4 of 8 REGULAR MEETING OF MAY 23, 2023
3. RESOLUTION R-2084, A Resolution Approving an Encroachment Agreement with
Northern Illinois Gas Company D/B/A Nicor Gas Company for the Relocation of the
Village’s Water Main on Route 83 at the I-88 On-Ramp
Trustee Tiesenga explained that this item is a companion to Resolution R-2083.
Motion by Trustee Tiesenga, seconded by Trustee Manzo to approve RESOLUTION R-2084, A
Resolution Approving an Encroachment Agreement with Northern Illinois Gas Company D/B/A
Nicor Gas Company for the Relocation of the Village’s Water Main on Route 83 at the I-88 On-
Ramp ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
A. Ordinances & Resolutions
4. RESOLUTION R-2098, A Resolution Approving and Authorizing a Lease Agreement
Extension with Deere Credit, Inc. for a John Deere Backhoe Loader
Trustee Tiesenga shared the background on the item, pointing out the elaborately prepared Staff
Memorandum.
Motion by Trustee Tiesenga, seconded Manzo by to approve RESOLUTION R-2098, A Resolution
Approving and Authorizing a Lease Agreement Extension with Deere Credit, Inc. for a John Deere
Backhoe Loader ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
A. Ordinances & Resolutions
5. RESOLUTION R-2099, A Resolution Approving and Authorizing a Lease Agreement
Extension with Deere Credit, Inc. for a John Deere Excavator
Trustee Reddy supplied the background history of the presented item.
Motion by Trustee Reddy, seconded by Trustee Manzo to approve RESOLUTION R-2099, A
Resolution Approving and Authorizing a Lease Agreement Extension with Deere Credit, Inc. for a
John Deere Excavator
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
A. Ordinances & Resolutions
6. RESOLUTION R-2101, A Resolution Approving the Final Plat of Subdivision for the
Weber’s Plat of Consolidation in the Village of Oak Brook, Illinois
VILLAGE OF OAK BROOK MINUTES Page 5 of 8 REGULAR MEETING OF MAY 23, 2023
Trustee Manzo shared his personal preferences related to the presented Resolution.
President Herman expressed his personal thoughts regarding the property.
Motion by Trustee Manzo, seconded by Trustee Nagle to approve RESOLUTION R-2101, A
Resolution Approving the Final Plat of Subdivision for the Weber’s Plat of Consolidation in the
Village of Oak Brook, Illinois
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
A. Ordinances & Resolutions
7. RESOLUTION R-2103, A Resolution Approving and Authorizing the First Amendment to
the 2023 Professional Services Agreement for Pool Management Services
Trustee Manzo explained that there has been a lot of discussion regarding the subject matter during the
Sports Core Advisory Meetings and shared his hopes for the most successful year yet.
President Herman asked Village Manager Summers to confirm that the substance of the presented
Amendment is to adjust the insurance provision.
Village Manager Summers confirmed President Herman’s comment.
Motion by Trustee Manzo, seconded by Trustee Nagle to approve RESOLUTION R-2103, A
Resolution Approving and Authorizing the First Amendment to the 2023 Professional Services
Agreement for Pool Management Services
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
A. Ordinances & Resolutions
8. RESOLUTION R-2104, A Resolution Approving a Proposal Supplementing the Design
Engineering Services Agreement for the Harger Road STP Resurfacing Project Submitted
by Christopher B. Burke Engineering, LTD. (CBBEL), Rosemont, Illinois for Additional
Design Services Related to the Rehabilitation of the Harger Road Bridge Over Salt Creek
Trustee Tiesenga presented the motion while sharing his personal thoughts on the intersection of 22nd
Street and Route 83.
Motion by Trustee Tiesenga, seconded by Trustee Manzo to approve RESOLUTION R-2104, A
Resolution Approving a Proposal Supplementing the Design Engineering Services Agreement for
the Harger Road STP Resurfacing Project Submitted by Christopher B. Burke Engineering, LTD.
(CBBEL), Rosemont, Illinois for Additional Design Services Related to the Rehabilitation of the
Harger Road Bridge Over Salt Creek
VILLAGE OF OAK BROOK MINUTES Page 6 of 8 REGULAR MEETING OF MAY 23, 2023
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
A. Ordinances & Resolutions
9. RESOLUTION R-2105, A Resolution Approving and Authorizing the Execution of a
Purchase Agreement to Purchase Personal Computers and Related Equipment from Dell,
Inc.
Trustee Tiesenga gave a brief overview of the presented item.
Motion by Trustee Tiesenga, seconded by Trustee Manzo to approve RESOLUTION R-2105, A
Resolution Approving and Authorizing the Execution of a Purchase Agreement to Purchase
Personal Computers and Related Equipment from Dell, Inc.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
A. Ordinances & Resolutions
10. RESOLUTION R-2107, A Resolution Approving and Authorizing the Execution of an
Easement Agreement By and Between the Village of Oak Brook and Flagg Creek Water
Reclamation District
Trustee Tiesenga talked about property ownership and the approval of the proposed easement.
Motion by Trustee Tiesenga, seconded by Trustee Manzo to approve RESOLUTION R-2107, A
Resolution Approving and Authorizing the Execution of an Easement Agreement By and Between
the Village of Oak Brook and Flagg Creek Water Reclamation District
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
A. Ordinances & Resolutions
11. ORDINANCE G-1223, An Ordinance Amending Title 3 (Public Safety) Chapter 2 (Fire
Department) Section 3-2-5 (Departmental Fees) of the Village of Oak Brook Code of
Ordinances
Trustee Nagle asked Fire Chief Fleege to elaborate on the need for the Ordinance amendment.
Trustee Jain spoke in support of raising the rates and asked for a clarification on the distinction between
resident and non-resident fees.
VILLAGE OF OAK BROOK MINUTES Page 7 of 8 REGULAR MEETING OF MAY 23, 2023
Fire Chief Fleege shared a brief history behind the presented amendment, explaining the need to increase
the fees for services rendered and a policy based on no balance billing for residents. He also clarified for
President Herman that only transported patients are billed and addressed Trustee Tiesenga’s inquiry about
call volume and billing for senior facilities. A brief discussion ensued.
President Herman asked for clarification regarding billing for transported patients vs. those that refuse
transport. He later asked for clarification regarding the policy changes and collections. President Herman
also explained that the Village does not have a Municipal Levy at this time and that the policy changes
will be addressed at the next Board of Trustees Meeting.
Trustee Tiesenga asked about the call volume and billing as they relate to senior center facilities.
Village Manager Summers asked Village Attorney Castaldo to address the question of statutory authority
for a Non-Home Rule community to impose fees.
Village Attorney Castaldo stated that there is a Bill pending on the State level, and currently the
anticipation is to see whether the piece of legislation passes.
Trustee Manzo asked about false alarms.
Motion by Trustee Nagle, seconded by Trustee Manzo to approve ORDINANCE G-1223, An
Ordinance Amending Title 3 (Public Safety) Chapter 2 (Fire Department) Section 3-2-5
(Departmental Fees) of the Village of Oak Brook Code of Ordinances
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
A. Ordinances & Resolutions
12. ORDINANCE G-1224, An Ordinance Amending Title 1 (Administration) of the Village of
Oak Brook Code of Ordinances as it Relates to the Regularly Scheduled Board Meeting
President Herman clarified that the Village has cancelled the second meeting in July for several
consecutive years. This ordinance permanently cancelling the second meeting in July is more efficient
because it removes some of the administrative burden.
Village Manager Summers confirmed and reiterated the comments made by President Herman.
Motion by Trustee Manzo, seconded by Trustee Tiesenga to approve ORDINANCE G-1224, An
Ordinance Amending Title 1 (Administration) of the Village of Oak Brook Code of Ordinances as it
Relates to the Regularly Scheduled Board Meeting Dates
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried
VILLAGE OF OAK BROOK MINUTES Page 8 of 8 REGULAR MEETING OF MAY 23, 2023
9. BOARD UPDATES
Trustee Jain congratulated President Herman on his first meeting as President and mentioned that he is
looking forward to working with the Board as a newly elected Trustee.
Trustee Nagle recognized the Fire Department for doing a stupendous job and staying professional while
responding to calls. He included his personal experiences with the Fire Department.
Trustee Reddy congratulated the newly elected and re-elected board members. In observance of Jewish
Heritage Month and Asian American Pacific Island Heritage Month Trustee Reddy conveyed his best
wishes and was appreciative of their service and sacrifices.
Trustee Manzo recognized the Police Department for the fantastic job they have been doing not only
around the Village but especially at the mall, minimizing the number of thefts.
Trustee Tiesenga spoke about the Library and the presentation sponsored by the Oak Brook Historical
Society. He encouraged everyone to locate the presentation on the Oak Brook Historical Society’s website
and learn about the fascinating history and creation of the Village of Oak Brook.
10. ADJOURNMENT
Motion by Trustee Reddy, seconded by Trustee Manzo to adjourn the Regular Meeting of the
Board of Trustees at 7:43 p.m. VOICE VOTE: Motion carried.
ATTEST:
_________________________________________
Netasha Scarpiniti
Village Clerk