Final Action - 09/12/2023 - Board of Trustees
BOARD OF TRUSTEES MEETING
SUMMARY OF THE REGULAR VILLAGE OF
OAK BROOK BOARD OF TRUSTEES MEETING OF
SEPTEMBER 12, 2023
BOARD ACTION TAKEN AT THE ABOVE MEETING: The comments shown are a brief summarization of the
Board action taken, prepared by the Village Clerk’s Office on the day following the meeting. Accuracy is not
guaranteed and this information is subject to correction when the official minutes are prepared and approved.
1. CALL TO ORDER ........................................................................................................................................... 7:00 p.m.
2. ROLL CALL ..................................................................................................................................................... Trustees
Martin and
Nagle Absent
3. PRESIDENT’S OPENING COMMENTS
4. PUBLIC COMMENTS
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of August 08, 2023 ........................................................................... Approved
B. Special Board of Trustees Meeting of August 03, 2023 ............................................................................ Approved
C. Special Board of Trustee Meeting of August 10, 2023 .............................................................................. Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending: August 21, 2023 - $1,303,780.67
September 07, 2023 - $713,435.03 .........................................
Authorized
Significant Items Included in Above:
1. LEGAL SERVICES:
a) Clark, Baird, Smith, LLP. – July 2023 – $2,701.00 (FY23 YTD - $8,392.50) .............................. Authorized
b) Shain Banks – July 2023 – $116.90 (FY23 YTD - $717.10) ......................................................... Authorized
c) Lamp Law, LLC. - Legal Services – July 2023 - $3,333.33 (FY23 YTD - $23,333.31) ............... Authorized
d) Marquardt Belmonte – June & July 2023 – $682.00 (FY23 YTD - $2,395.00) ............................. Authorized
e) Ottosen, Dinolfo Hasenbalg & Castaldo – Legal Services – July 2023 - $16,742.80
(FY23 YTD - $135,094.81) ............................................................................................................
Authorized
BOT AGENDA Page 2
TOTAL LEGAL BUDGET FOR 2023 IS $616,500.00
TOTAL LEGAL BILLS PAID FOR 2023 - YTD - $170,335.22
2. TimeZoneOne, Inc.– Hotel Marketing – Inv.#2515 & 2516 - $91,666.66 ........................................... Authorized
3. Ridge IT Corporation – Crowd Strike Security Software Renewal - Inv.#6338 - $31,000.00 ............. Authorized
4. CDS Office Technologies – PD Patrol Car Technology Upgrade Project – Inv.#155087 -
$54,985.00 ...........................................................................................................................................
Authorized
5. Civiltech Engineering, Inc. – Professional Civil Engineering Services – Project #3753 –
Inv.#52858 - $20,825.73 .......................................................................................................................
Authorized
6. Duff Entertainment – Taste of Oak Brook Management Services – Inv.#1805 - $162,060.43 ............ Authorized
7. Provantage – IT Equipment - Inv.# 9523061 - $30,027.00 .................................................................. Authorized
8. DuPage Water Commission – July 2023 - $602,510.37 ....................................................................... Authorized
9. DCVB-Co-Op Advertising – 2023 – 2nd Quarter Hotel/Motel Tax Receipts 1% of 25% -
$29,544.71 ...........................................................................................................................................
Authorized
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2023 – $664,595.00
TOTAL PAID FOR 2023 - $54,726.18
B. Approval of Payroll Paydate: August 10, 2023 - $927,849.28
August 24, 2023 - $948,284.85
September 07, 2023 - $867,815.68 .............................................................
Approved
C. Village of Oak Brook – Monthly Financial Reports July 2023 ................................................................. Authorized
7. ITEMS REMOVED FROM CONSENT AGENDA ........................................................................................ None
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION R-2132, A Resolution Waiving Competitive Bidding and Authorizing the
Issuance of a Purchase Order to Garland/DBS, Inc., of Cleveland, Ohio, for the Golf Club
Roof Replacement and Improvements Project...................................................................................
Passed
2. RESOLUTION R-2133, A Resolution Awarding a Contract to US Construction Efficiency
Solutions, Inc. of Hinsdale, Illinois, for the Heritage Center Façade Restoration Project
(Tuckpointing) ...................................................................................................................................
Passed
3. RESOLUTION R-2134, A Resolution Waiving Competitive Bidding and Authorizing the
Issuance of a Purchase Order to Otis Elevator Company, Lombard, Illinois, for the BGC
Elevator Processor Board Conversion ...............................................................................................
Passed
4. RESOLUTION R-2135, A Resolution Approving an Amendment and Awarding Four One-
Year Extensions to the 2022 Contract for Public Works Leaf Hauling and Disposal Services
With Landscape Material & Firewood Sales, Inc. .............................................................................
Passed
5. RESOLUTION R-2136, A Resolution Awarding a Professional Engineering Services
Agreement for Spring Road Culvert, Roadway, and Watermain Improvements to
Christopher B. Burke Engineering, Ltd. ............................................................................................
Passed
6. RESOLUTION R-2137, A Resolution Approving and Authorizing the Purchase of License
Plate Recognition Cameras and the Execution of Related Database and Maintenance
Contracts ...........................................................................................................................................
Passed
7. RESOLUTION R-2138, A Resolution Approving a Memorandum of Understanding and
Access Agreement Between Brookfield Properties and the Village of Oak Brook for FUSUS
Camera Integration and LPR Access .................................................................................................
Passed
BOT AGENDA Page 3
8. ORDINANCE S-1675, An Ordinance Granting Variations From Provisions of Sections 13-
11-10.G.4 of Title 13 (“Zoning Regulations”) of the Village Code of the Village of Oak
Brook to Allow a Logo to Exceed the Lettering of a Wall Sign for the Property Located At
903 Commerce Drive, Oak Brook, Illinois ........................................................................................
Passed
9. ORDINANCE G-1225, An Ordinance Amending Title 3 (Public Safety) Chapter 2 (Fire
Department) Section 3-2-5 (Departmental Fees) of the Village of Oak Brook Code Of
Ordinances .........................................................................................................................................
Passed as
Amended
10. ORDINANCE G-1239, An Ordinance Amending the Village of Oak Brook Code of
Ordinances, As Amended, Title 4 (Business And License Regulations), Chapter 1 (Liquor
Control), Section 8A (Fees and Number of Licenses Authorized) to Decrease the Number of
Authorized Class B Liquor Licenses By Two to Seventeen and to Decrease By One to
Forty-Three the Number of Authorized Class A-1 Liquor Licenses the Wine Cellar Outlet,
3021 Butterfield Rd., Oak Brook, Il 60523 and Neiman Marcus, 6 Oakbrook Center, Oak
Brook, Il 60523 ..................................................................................................................................
Passed
11. Liquor Control Ordinance Amendments ........................................................................................... Discussed
9. BOARD UPDATES
10. ADJOURN TO CLOSED SESSION, For the Purpose of Discussing (1) Minutes of Meetings
Lawfully Closed Under This Act, (2) to consider litigation probable or imminent or pending against,
affecting, or on behalf of the Village, Pursuant to 2(C)(21), 2(C)(11) Of the Illinois Open Meetings
Act Respectively ................................................................................................................................................
8:04 p.m.
RECONVENE ................................................................................................................................................. 8:32 p.m.
12. ADJOURNMENT ............................................................................................................................................. 8:7012:08 8:32 p.m.