Final Action - 09/26/2023 - Board of Trustees
BOARD OF TRUSTEES MEETING
SUMMARY OF THE REGULAR VILLAGE OF
OAK BROOK BOARD OF TRUSTEES MEETING OF
SEPTEMBER 26, 2023
BOARD ACTION TAKEN AT THE ABOVE MEETING: The comments shown are a brief summarization of the
Board action taken, prepared by the Village Clerk’s Office on the day following the meeting. Accuracy is not
guaranteed and this information is subject to correction when the official minutes are prepared and approved.
1. CALL TO ORDER ........................................................................................................................................... 7:00 p.m.
2. ROLL CALL ..................................................................................................................................................... Trustee Reddy
Absent
3. PRESIDENT’S OPENING COMMENTS
4. PUBLIC COMMENTS
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of September 12, 2023 ...................................................................... Approved
B. Regular Executive Meeting Minutes of June 13, 2023 .............................................................................. Approved
C. Regular Executive Meeting Minutes of July 11, 2023 ............................................................................... Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item after
approval of the Consent Agenda.
A. Accounts Payable for Period Ending: September 21, 2023 - $1,428,563.97 ...................................... Authorized
Significant Items Included in Above:
1. LEGAL SERVICES:
a) Lamp Law, LLC. - Legal Services – August 2023 - $3,333.33 (FY23 YTD - $26,666.64) .......... Authorized
b) Clark, Baird, Smith, LLP. – August 2023 – $3,358.00 (FY23 YTD - $11,750.50) ....................... Authorized
c) Ottosen, Dinolfo Hasenbalg & Castaldo – Legal Services – August 2023 - $21,573.00
(FY23 YTD - $156,667.81) ...........................................................................................................
Authorized
TOTAL LEGAL BUDGET FOR 2023 IS $616,500.00
TOTAL LEGAL BILLS PAID FOR 2023 - YTD - $198,599.55
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2. U.S. Construction Efficiency Solutions, Inc. – Heritage Center Façade Restoration Project
(Tuckpointing) – Inv.#20230904 - $44,257.50 .....................................................................................
Authorized
3. CDS Office Technologies – PD Vehicle IT Equipment - $66,206.00 .................................................. Authorized
4. Enterprise Fleet Management – PW Vehicle Leasing – Inv. FBN4827529 - $20,304.15 .................... Authorized
5. Pinner/Lyons Electric Company, Inc. – VOB 22nd St. LED Lighting (Route 83 & 22nd St.) –
Inv.#23020A01 - $154,375.25 ..............................................................................................................
Authorized
6. DuPage Water Commission – August 2023 - $624,075.76 .................................................................. Authorized
7. BCBSIL – Health Care Services – October 2023 - $224,994.25 .......................................................... Authorized
B. Approval of Payroll Paydate: September 21, 2023 - $902,381.23 ............................................................. Approved
C. Village of Oak Brook – Monthly Financial Reports August 2023 ............................................................ Removed
D. Arts DuPage Month Proclamation ............................................................................................................. Proclaimed
E. Reject Bid Received – Oak Brook Golf Course Hole #13 C-Wall Removal and Replacement
Project .......................................................................................................................................................
Rejected
F. Ordinances & Resolutions
1. RESOLUTION R-2131, A Resolution Approving the Release of Closed Meeting Minutes ............ Passed
7. ITEMS REMOVED FROM CONSENT AGENDA
ITEM 6.C Village of Oak Brook – Monthly Financial Reports August 2023 .................................................. Authorized
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION R-2139, A Resolution Approving Rules Concerning Public Comment and
Participation at Public Meetings ........................................................................................................
Passed
2. RESOLUTION R-2144, A Resolution Authorizing and Awarding a Contract to Pace
Systems, Inc. for the Replacement and Modernization of Video Surveillance Systems at Oak
Brook Golf Club ................................................................................................................................
Passed
3. RESOLUTION R-2145, A Resolution Awarding a Professional Consulting Services
Agreement to Nichloas & Associates, Inc., of Mount Prospect, Illinois, for the Oak Brook
Public Library Building and Operational Master Plan .......................................................................
Passed
4. RESOLUTION R-2141, A Resolution Waiving the Formal Bidding Process and Directing
Staff to Issue a Standing Purchase Order to AL Warren Oil Company, Inc., of Hammond,
Indiana, for Gasoline and Diesel Fuel. ...............................................................................................
Passed
5. RESOLUTION R-2146, A Resolution Approving and Authorizing the Execution of the First
Amendment to the 2020 Professional Services Agreement for Auditing Services with
Sikich, LLP., Naperville, Illinois .......................................................................................................
Passed
6. RESOLUTION R-2147, A Resolution Approving and Authorizing the Execution of the First
Amendment to the Independence Day Fireworks Display Agreement with Miand Inc. D/B/A
Mad Bomber Fireworks Productions, of Laport, Indiana ..................................................................
Passed
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7. RESOLUTION R-2148, Resolution Approving and Authorizing the Execution of the First
Amendment to the 2022 Contract for Public Works Material Hauling Services with the Sivi
Group, LLC, Wayne, Illinois .............................................................................................................
Passed
8. RESOLUTION R-2142, A Resolution Approving and Authorizing the Issuance of a
Purchase Order to Empire Today, of Northlake, Illinois, for the Police Department Floor
Replacement Project ..........................................................................................................................
Passed
9. ORDINANCE G-1240, An Ordinance Amending the Village of Oak Brook Code of
Ordinances, As Amended, Titel 4, Chapter 1, Section 8A to Increase the Number of
Authorized Class D Liquor Licenses by One to Four (Maggiano’s Litle Italy, 240 Oakbrook
Center, Oak Brook, IL 60523 ............................................................................................................
Passed
9. BOARD UPDATES
10. ADJOURNMENT ............................................................................................................................................. 8:7012:08 8:10 p.m.