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Final Action - 12/12/2023 - Board of TrusteesBOARD OF TRUSTEES MEETING SUMMARY OF THE REGULAR VILLAGE OF OAK BROOK BOARD OF TRUSTEES MEETING DECEMBER 12, 2023 BOARD ACTION TAKEN AT THE ABOVE MEETING: The comments shown are a brief summarization of the Board action taken, prepared by the Village Clerk’s Office on the day following the meeting. Accuracy is not guaranteed and this information is subject to correction when the official minutes are prepared and approved. 1.CALL TO ORDER ...........................................................................................................................................7:00 p.m. 2.ROLL CALL .....................................................................................................................................................All Present 3.PRESIDENT’S OPENING COMMENTS 4.PUBLIC HEARING – PROPOSED 2024 BUDGET The Village President and Board of Trustees will conduct a public hearing on the proposed budget for the Village of Oak Brook for the twelve-month calendar year commencing January 1, 2024 and ending December 31, 2024. The Village welcomes your comments at the December 12, 2023 meeting on the Proposed 2024 Municipal Budget. ............................................................................................Approved 5.CLOSE OF PUBLIC HEARING .......................................................................................................................7:11 p.m. 6.PUBLIC COMMENTS 7.APPROVAL OF MINUTES A.Regular Board of Trustees Meeting of November 08, 2023 ......................................................................Approved B.Special Board of Trustees Meeting of November 14, 2023 .......................................................................Approved 8.CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A.Accounts Payable for Period Ending: December 07, 2023 - $3,901,594.72 .......................................Authorized Significant Items Included in Above: 1.LEGAL SERVICES: a)Lamp Law, LLC. - Legal Services - October 2023 - $3,333.33 - (FY23 YTD - $33,333.30) ...........................................................................................................................................Authorized BOT AGENDA Page 2 b) Ottosen, Dinolfo, Hasenbalg & Castaldo, Ltd - Legal Services for October 2023 - $13,620.44 - (FY23 YTD - $188,450.75) ....................................................................................... Authorized c) Clark, Baird, Smith, LLP. - Legal Services - November 2023 - $1,606.00 - (FY23 YTD - $18,174.50) ..................................................................................................................................... Authorized TOTAL LEGAL BUDGET FOR 2023 IS $616,500.00 TOTAL LEGAL BILLS PAID FOR 2023 - YTD - $246,157.35 2. IMRF Accelerated Payment - Wages Reimbursement - $20,825.34 .................................................... Authorized 3. BLA Inc. - Briarwood Lakes Watermain Improvements Project - $71,051.70 .................................... Authorized 4. DuPage Water Commission - October 2023 - $389,163.39 ................................................................. Authorized 5. IRMA - October Deductible - $25,548.05 ............................................................................................ Authorized 6. BCBSIL - Health Care Services - December 2023 - $222,974.20 ....................................................... Authorized 7. PNC Equipment Finance - Fire Pumper Lease Payment #3 - $302,058.48 .......................................... Authorized 8. Minuteman Security Technologies - Village LPR Cameras - $28,196.64 ............................................ Authorized 9. US Construction Efficiency Solutions, Inc. - Phase II - Additional Repairs Heritage Center Facade Restoration Project - $23,165.00 .............................................................................................. Authorized 10. OTIS Elevator Company - BGC Building Elevator Repair - $30,172.65 ............................................. Authorized 11. Empire Today - Police Department Floors Replacement - $33,764.49 ................................................ Authorized 12. Al Warren Oil - Gasoline For Village Vehicles - $22,194.27 .............................................................. Authorized 13. Christopher Burke Engineering, LTD - Watermain Improvements Spring Rd/Culvert Rd., Harger Rd. Resurfacing Project - $78,100.91 ....................................................................................... Authorized 14. Enterprise Fleet - Monthly Lease Agreement - $23,021.42 .................................................................. Authorized 15. R. A. Raghuvir - Bond Refund 22-2-959 - $23,771.00 ........................................................................ Authorized 16. EZA Engineering PLLC - Engineering Services November 2023 - $22,370.87 .................................. Authorized 17. Du-Comm - Alarm Board Monitoring 3rd Qtr 2023 - $20,019.00 ....................................................... Authorized B. Approval of Payroll Paydate: November 16, 2023 - $880,965.50 November 30, 2023 - $745,835.48 ............................................................. Approved C. Village of Oak Brook – Monthly Financial Reports October 2023 ........................................................... Approved D. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1. Reel And Bed Knife Replacement ....................................................................................................... Authorized E. Development Services Referrals 1. 300 22nd Street - Zoning Variation to Permit a Wall Sign ................................................................... Referred F. Confirmation of Appointments 1. Appointment of Wayne Ziemer as Vice Chair Person of the Planning and Zoning Commission and Frank Scarpiniti as Co-Chairperson of the Sports Core Advisory Committee ......... Confirmed G. Authorization to Pay Bills a Second Time Due to No Second Meeting in December ............................... Authorized 9. ITEMS REMOVED FROM CONSENT AGENDA ........................................................................................ None 10. ACTIVE BUSINESS A. Ordinances & Resolutions 1. RESOLUTION R-2143, A Resolution Authorizing and Approving the Adoption of a Revised Village of Oak Brook Emergency Operations Plan .............................................................................. Passed BOT AGENDA Page 3 2. RESOLUTION R-2157, A Resolution Authorizing and Approving the First Amendment to the 2023 Professional Municipal Engineering Services Agreement ..................................................... Passed 3. RESOLUTION R-2158, A Resolution Authorizing and Approving the First Amendment to the 2023 Professional Civil Engineering Consulting Services Agreement with Civiltech Engineering, Inc. ................................................................................................................................... Passed 4. RESOLUTION R-2159, A Resolution Approving a Water Purchase and Sale Contract Between the DuPage Water Commission and Contract Customers...................................................... Passed 5. RESOLUTION R-2160, A Resolution Approving an Extension of the Water Supply Contract Between the DuPage Water Commission and the City of Chicago ...................................................... Passed 6. RESOLUTION R-2161, A Resolution Authorizing and Approving the Award of a Contract for Janitorial Services to SW Cleaning Service Corp. .......................................................................... Passed 7. RESOLUTION R-2162, A Resolution Awarding a Professional Engineering Services Agreement for the Streets Pavement Management Program to Baxter & Woodman Consulting Engineers ............................................................................................................................ Passed 8. RESOLUTION R-2163, A Resolution Awarding a Professional Engineering Services Agreement for the Sports Core Parking Lot Addition to BLA, Inc. ..................................................... 1 Passed 9. RESOLUTION R-2165, A Resolution awarding a Professional Engineering Services Agreement for the Water Model Update to Trotter & Associates ........................................................ Passed 10. ORDINANCE G-1245, An Ordinance Revising the False Fire Alarm Service Charge By Amending Chapter 2 (Fire Prevention) of Title 10 (Building Regulations) of the Village Code of the Village of Oak Brook ........................................................................................................ Passed 11. ORDINANCE S-1681, An Ordinance Granting Variation from Provisions of Section 13- 6B.F.1 & 13-6B.3.F.3 of Title 13 ("Zoning Regulations") of the Village Code of the Village of Oak Brook Relative to the Front and Rear Yard Setback for the Property Located at 31 Robin Hood Ranch in the Village of Oak Brook, Illinois ..................................................................... Passed 12. ORDINANCE S-1683, An Ordinance Authorizing the Sale or Donation or Recycling or Disposal of Certain Items of Personal Property Owned by the Village of Oak Brook ......................... Passed 13. ORDINANCE S-1685, An Ordinance Approving and Authorizing the Execution of the License Agreement By and Between the Village of Oak Brook and Fig Boz, LLC. ........................... Passed 14. ORDINANCE S-1686, An Ordinance Approving and Authorizing the Execution of the License Agreement by and Between the Village of Oak Brook and Chic Chef Catering, Inc. ............ Passed 15. ORDINANCE S-1678, AN Ordinance Providing for the Termination of the Oak Brook TIF #1 Butterfield-Meyers Road Redevelopment Project Area and the Dissolution of the 2005 Village of Oak Brook TIF #1 Butterfield-Meyers Road Redevelopment Project Area Special Tax Allocation Fund ............................................................................................................................. Passed 16. ORDINANCE S-1680, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items ................................................................................................................................. Passed 17. ORDINANCE G-1244, An Ordinance Further Amending Ordinance G-470, Establishing a Utility Tax Within the Village of Oak Brook, IL ................................................................................. Passed 18. ORDINANCE S-1682, An Ordinance Regarding the Illinois Paid Leave for All Workers Act for the Village of Oak Brook, DuPage and Cook Counties, Illinois ..................................................... Passed BOT AGENDA Page 4 19. ORDINANCE S-1684, An Ordinance Approving the 2024 Classification, Salary and Salary Administration Policy ........................................................................................................................... Passed 20. ORDINANCE S-1679, An Ordinance Adopting The Budget of the Village of Oak Brook for 2024 ...................................................................................................................................................... Passed 11. BOARD UPDATES 12. ADJOURN TO CLOSED SESSION, For the Purpose of Discussing (1) Minutes of Meetings Lawfully Closed Under This Act, (2) to consider litigation probable or imminent or pending against, affecting, or on behalf of the Village, (3) to consider the compensation/performance of a specific employee or employees of the Village Pursuant to 2(C)(21), 2(C)(11) 2(C)(1),Of the Illinois Open Meetings Act Respectively ................................................................................................................................ 9:22 p.m. 13. ADJOURNMENT ............................................................................................................................................. 8:7012:08 10:50 p.m.