Minutes - 08/08/2023 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES Page 1 of 9 REGULAR MEETING OF AUGUST 08, 2023
MINUTES OF THE AUGUST 08, 2023 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
SEPTEMBER 12, 2023
1.CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Laurence Herman
in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was recited.
2.ROLL CALL
Village Clerk Netasha Scarpiniti called the roll:
PRESENT: Trustees Naveen Jain, Michael Manzo, Melissa Martin, James Nagle, A. Suresh Reddy, and
President Laurence Herman
VIA ZOOM: None
ABSENT: Trustee Edward Tiesenga
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell,
Information Technology Director Tom Gilbert, Information Technology Assistant Director Ejaz Khan,
Police Chief Brian Strockis, Public Works Director Rick Valent, Golf Club Manager/Superintendent
Sean Creed, Head Librarian Jacob Post, Fire Chief Kevin Fleege, Development Services Director
Rebecca Von Drasek, and Village Attorney Michael Castaldo Jr.
3.PRESIDENT’S OPENING COMMENTS
President Herman conveyed sympathies and condolences to the Village of Hinsdale on behalf of the
Village residents, staff, and Board on the tragic death of Sean Patrick Richards. He announced that the
family of Stelios Aktipis would be hosting a Celebration of Life.
President Herman introduced Tom Gilbert, the new Information Technology Director, and shared IT
Director Gilbert’s qualifications and background. President Herman attended our annual National Night
Out event. The National Night Out is a collaborative community building campaign with the Oak Brook
Park District, and Village of Oak Brook and Hinsdale Police departments, that promotes police
community partnerships and neighborhood camaraderie.
President Herman addressed an issue discussed on one of the community chat groups regarding the
celebration of India’s Independence Day hosted by Suresh Reddy. He explained the Village Policy
allowing Village Officials and Residents to host community events on Village premises and explained that
social media forum discussions may violate the Open Meetings Act if several Board Members engage on
the identical topic. In addition, the majority of village residents are not participating in these forums.
President Herman is accessible and willing to discuss any Village matter with Village residents. He is
planning on introducing a Village wide Communication System later this year which will allow residents
to receive Village communications in the manner in which residents prefer. In addition, President Herman
is forming a Village Community Engagement Committee with diverse representation from within our
community with a broad mandate to conceptualize and implement village events and other measures that
increase the vibrancy of our community and enhance the attractiveness of Oak Brook.
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President Herman commended the Fire Department for their heroism and for putting their lives on the line
to save others.
A.Swearing-In of Police Sergeant Velia Torlo
Police Chief Strockis asked Police Officer Velia Torlo to come forward to be sworn in as Police Sergeant
and thanked President Herman, the Village Board, and Village Manager for their unwavering support of
the Police Department. Police Chief Strockis shared details regarding Officer Torlo’s career with the
Village and his impeccable leadership skills.
Clerk Scarpiniti swore in Sergeant Torlo.
Sergeant Torlo thanked everyone for their support and expressed his appreciation for the opportunity.
4.PUBLIC COMMENTS
Resident Sakeena Mirza introduced herself and expressed her thoughts, ideas, and opinions regarding the
use of government services for celebrations such as India’s Independence Day. She also requested a
change of venue for the celebrations.
Resident Fariha Agha thanked the President and Board for the opportunity to speak and expressed her
opinions on celebrating Independence Day of immigrant countries at the Village Hall.
Resident Nozaina Aftab introduced herself and voiced her opinions regarding hosting India’s
Independence Day at the Village Hall.
Resident Rania Agha asked for clarification of due process for the BFPC (Board of Fire and Police
Commissioners) assignment and discussed her opinions on the matter of India’s Independence Day
celebrations.
Resident Munavvar Izhar expressed his thoughts and opinions regarding the elections and the Indian
Independence Day celebrations and asked additional questions regarding the use of space on Village
premises.
President Herman thanked everyone who voiced their opinions and encouraged anyone with additional
questions or concerns to reach out to him directly. President Herman reiterated that the India
Independence Day event is a private event that is allowed to take place under current Village policy.
5.APPROVAL OF MINUTES
A.Regular Board of Trustees Meeting of July 11, 2023
MOTION: To approve the Minutes of the Regular Board of Trustees Meeting of July 11, 2023
Motion to Approve: Trustee Reddy
Seconded By: Trustee Manzo
VOICE VOTE:
Motion carried
5.APPROVAL OF MINUTES
B.Special Board of Trustees Meeting of July 13, 2023
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MOTION: To approve the Minutes of the Special Board of July 13, 2023
Motion to Approve: Trustee Reddy
Seconded By: Trustee Manzo
VOICE VOTE:
Motion carried
6.CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests. If a Board
member requests that an item be removed from the Consent Agenda, the item will be considered as the
first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending: July 20, 2023 - $ 1,309,216.11
August 08, 2023 - $873,518.70
Significant Items Included in Above:
1.LEGAL SERVICES:
a)Clark, Baird, Smith, LLP. – May 2023 – $2,190.00 (FY23 YTD - $5,071.00)
b)Schain Banks Kenny & Schwartz, Ltd. - Legal Services – May 2023 - $600.20 (FY23 YTD -
$600.20)
c)Ottosen Dinolfo Hasenbalg & Castaldo, Ltd. – Legal Services – May 2023 - $25,380.50 (FY23
YTD - $101,350.12)
TOTAL LEGAL BUDGET FOR 2023 IS $616,500.00
TOTAL LEGAL BILLS PAID FOR 2023 - YTD - $146,759.19
2.Singh – 812 Red Stable Way – Bond Refund - $34,276.00
3.John Neri Construction Company, Inc. – Harger Rd. Water Main Replacement - Payment No. 3 -
$181,620.90
4.Mad Bomber Fireworks – 4th of July Fireworks Display - Inv. #2660/2764 - $35,000.00
5.EZA Engineering PLLC – Professional Engineering Services - Inv.#20002-34 -$25,008.00
6.Enterprise Fleet Management – PW Vehicle Leasing – Inv.#FBN4717440 & FBN4780844 -
$41,906.27
7.Du-Comm Police & Fire Departments – Quarterly Shares – August 1, 2023 – October 31, 2023 –
Inv.#18657 & 18658 - $169,180.75
8.BCBSIL – Health Care Services – August 2023 - $226,922.92
B. Approval of Payroll Paydate: July 13, 2023 - $910,401.27
July 27, 2023 - $946,490.98
C. Village of Oak Brook – Monthly Financial Reports June 2023
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1.Pond Retaining Wall Replacement on Hole #13
E. Ordinances & Resolutions
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MOTION: To approve the Consent Agenda, and authorize the expenditures as presented
Motion to Approve: Trustee Jain
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Tiesenga
Motion carried
7.ITEMS REMOVED FROM THE CONSENT AGENDA
None
8.ACTIVE BUSINESS
A.Confirmation of Appointments
1.Appointment of Marty Hare and Re-Appointment of Judy Lucas to the Board of Fire
and Police Commission
Motion to Approve: Trustee Reddy
Seconded By: Trustee Manzo
Trustee Jain asked for clarification on the appointment process, how the President chose the
recommended candidates and who else had applied for the appointment to the Board of Fire and Police
Commission.
President Herman explained that to the best of his knowledge there were no formal applications for the
position, and he used his discretion and authority as Village President to make the appropriate
nomination.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Tiesenga
Motion carried
B. Ordinances & Resolutions
1.RESOLUTION R-2118, A Resolution Approving and Authorizing the Execution of a
Memorandum of Understanding to Participate in the FUSUS Interface to Hexagon CAD (Edge
Frontier (Xalt Interface))
Motion to Approve: Trustee Manzo
Seconded By: Trustee Martin
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Police Chief Strockis explained that the agreement will allow cameras to populate officer’s screens in real
time and the cameras will show the officers what they are getting themselves into prior to responding.
President Herman thanked Police Chief Strockis for his work on this matter and explained that the Village
of Oak Brook Police Department is the first in the County to implement such elaborate technological
advancements. He also explained the expenditure and possibility of future pro-rata refunds, along with
increased number of arrests and apprehensions as a result of this newly implemented technology.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Tiesenga
Motion carried
B. Ordinances & Resolutions
2.RESOLUTION R-2124, A Resolution Approving an Amendment to the Office 365
Maintenance Agreement with LiftOff, LLC.
Motion to Approve: Trustee Martin
Seconded By: Trustee Manzo
Trustee Martin explained that the Resolution is for re-designation of some Office 365 licenses. LiftOff is
the official provider for Office 365. These licenses are required for all of the Office Suite programs for
Village employees.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Tiesenga
Motion carried
B. Ordinances & Resolutions
3.RESOLUTION R-2127, A Resolution Awarding a Professional Services Engineering
Agreement for Briarwood Lakes Watermain Improvements to BLA, Inc.
Motion to Approve: Trustee Reddy
Seconded By: Trustee Manzo
Trustee Jain presented this resolution and expressed his opinions on the competitive bidding process,
Public Works responsibilities, and the Department’s proactive approach to projects in the Village.
President Herman added that most of the Village projects will be going through a competitive bidding
process and that the water main replacement will include road replacement with the exception of privately
owned subdivision roads.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Reddy
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Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Tiesenga
Motion carried
B. Ordinances & Resolutions
4. RESOLUTION R-2128, A Resolution Awarding a Four-Year Contract for Tree
Maintenance Services to Winkler Services, LLC.
Motion to Approve: Trustee Martin
Seconded By: Trustee Manzo
Trustee Jain presented this resolution and explained the contract is a multi-year contract that went through
a successful bidding process and addresses the forestry needs of the Village.
President Herman clarified that the project is a multi-year one, with fixed pricing for a fixed amount of
work, and the bid includes piece work pricing if the Village requires increased work.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Tiesenga
Motion carried
B. Ordinances & Resolutions
5. RESOLUTION R-2129, A Resolution Approving and Authorizing the Execution of a
Purchase Order for One Falcon Asphalt Recycler & Hot Box Trailer to Midwest Paving
Equipment, Inc.
Motion to Approve: Trustee Martin
Seconded By: Trustee Manzo
Trustee Jain explained the safety and pro-active reasons for purchasing this equipment.
Public Works Director Valent clarified that the word "recycle" used in this particular scenario’s content
means to reuse and repurpose the material that was previously purchased as needed throughout the
Village. He further explained that this piece of equipment is different from the one used to repave the bike
path earlier this year and that it will end up paying for itself over time as opposed to being rented each
time a need arises for this piece of equipment.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Tiesenga
Motion carried
VILLAGE OF OAK BROOK MINUTES Page 7 of 9 REGULAR MEETING OF AUGUST 08, 2023
B. Ordinances & Resolutions
6.RESOLUTION R-2130, A Resolution Adopting the DuPage County Multi-Jurisdictional
Natural Hazard Mitigation Plan
Motion to Approve: Trustee Martin
Seconded By: Trustee Manzo
Trustee Manzo explained that this is a standard resolution which adopts a mitigation plan to assess long-
term resources and a sustainable program of activities that mitigate the impact of natural hazards. The
mitigation plan is a requirement for many pre and post disaster mitigation funds from the state and federal
government. The adoption of the mitigation plan assists us in our participation of FEMA’s community
rating system.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Tiesenga
Motion carried
B. Ordinances & Resolutions
7.RESOLUTION R-2126, A Resolution Approving and Authorizing the Execution of a
Letter of Agreement By and Between the Village of Oak Brook and TimeZoneOne, Inc.
Motion to Approve: Trustee Reddy
Seconded By: Trustee Manzo
Trustee Manzo presented this resolution and noted that it has been thoroughly vetted by the Hotel
Convention and Visitors Committee, and staff to ensure that the Village’s needs for advertising are met.
Jack Hennessy and Mary Twomey of TimeZoneOne, Inc. introduced themselves and made a presentation
regarding their company, the business, marketing strategy, accountability, the company’s approach to
decision-making, and maximizing the funds. They addressed Trustee questions and concerns.
President Herman specified that this contract is approximately $486,000 for the balance of this fiscal year.
This expenditure is being funded from the hotel tax fund. The Village wants to ensure that the 3% tax that
applies to overnight stays in our hotels is spent wisely. The Village will be reassessing this expenditure as
we go into next year’s budget season.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Tiesenga
Motion carried
B. Ordinances & Resolutions
8.ORDINANCE G-1237, An Ordinance Amending the Village of Oak Brook Code of
Ordinances, as Amended, Title 4, Chapter 1, Section 8A to Decrease the Number of
VILLAGE OF OAK BROOK MINUTES Page 8 of 9 REGULAR MEETING OF AUGUST 08, 2023
Authorized Class D Liquor Licenses; Real Urban Barbecue, 2119 Clearwater Dr, Oak
Brook, IL 60523
Trustee Nagle excused himself for the next two votes.
Motion to Approve: Trustee Reddy
Seconded By: Trustee Manzo
Real Urban Barbecue ceased doing business July 23rd, 2023 and has relinquished their liquor licenses.
This will decrease the number of Class A-1 liquor licenses by one and decrease the number of Class D
licenses by one leaving forty-five Class A-1 Liquor Licenses and three Class D Liquor Licenses.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Martin, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustee Nagle and Tiesenga
Motion carried
B. Ordinances & Resolutions
9.ORDINANCE G-1238, An Ordinance Amending the Village of Oak Brook Code of
Ordinances, as Amended, Title 4, Chapter 1, Section 8A to Decrease the number of
Authorized Class A-1 Liquor Licenses by One to Forty-Four
Motion to Approve: Trustee Reddy
Seconded By: Trustee Martin
President Herman specified that the village recently invested in software that has allowed our liquor
license holders the ability to apply and pay for the liquor licenses online. The software also allows an
efficient method to audit the number of active licenses as part of the renewal process. The clerk’s office
conducted an audit of current liquor license holders and determined that the number of authorized Class A
licenses did not match the ordinance. The number of Class A-1 liquor licenses needs to be decreased by
one in order for the ordinance to match the actual number of liquor licenses.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Martin, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustee Nagle and Tiesenga
Motion carried
9.BOARD UPDATES
Trustee Martin commented on two successful events held at the Bath and Tennis Club and wished
everyone a Happy Labor Day, and all those returning to school a great and safe start to the school year.
Trustee Manzo addressed Trustee Reddy and Trustee Nagle and advised them to continue doing good
work for Oak Brook and not to be intimidated by the political attacks regarding Trustee Reddy hosting
India’s Independence day and Trustee Nagle turning the abandoned Drake Hotel into the number one
hotel in Oak Brook.
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Trustee Jain shared that he participated in the National Night Out with President Herman and Village
Manager Summers. He acknowledged the amazing assets of the Village, including the grant
improvements at the Bath & Tennis Club, and the Public Works facility, that he was able to experience
for the first time while driving around Oak Brook. Lastly, he shared his concerns about the recent Indian
Independence Day celebration, how it was communicated, how it could have been more inclusive, as
well how not all Trustees were initially invited to be involved.
Trustee Nagle addressed comments made regarding India’s Independence Day Celebration, and thanked
the Residents for sharing their opinions. He mentioned that we are a country of immigrants and that some
of the residents have a misunderstanding of government and the history of our country.
Trustee Reddy wished countries in Southeast Asia that included India, Pakistan, Bangladesh and Sri
Lanka a Happy Independence day from British colonial rule. He offered to help facilitate organizing
celebrations of national holidays for any resident who would like to celebrate the national holidays of
their origin. He wished everyone a Happy Labor Day.
10.ADJOURNMENT
MOTION: To adjourn the Regular Meeting of the Board of Trustees at 8:25 p.m.
Motion to Approve: Trustee Nagle
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Tiesenga
Motion carried
ATTEST:
_________________________________________
Netasha Scarpiniti
Village Clerk
/s/ Netasha Scarpiniti