Minutes - 09/12/2023 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES
Video Footage available on the Village Website
Page 1 of 9 REGULAR MEETING OF SEPTEMBER 12, 2023
MINUTES OF THE SEPTEMBER 12, 2023
REGULAR MEETING OF THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN ON
SEPTEMBER 26, 2023
1.CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Laurence Herman
in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was recited.
2.ROLL CALL
Village Clerk Netasha Scarpiniti called the roll:
PRESENT: Trustees Naveen Jain, Michael Manzo, A. Suresh Reddy, Edward Tiesenga, and President
Laurence Herman
VIA ZOOM: None
ABSENT: Trustees Melissa Martin, and James Nagle
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell,
Information Technology Director Tom Gilbert and Information Technology Assistant Director Ejaz
Khan, Police Chief Brian Strockis, Public Works Director Rick Valent, Head Librarian Jacob Post,
Finance Director Marilyn Fumero, Fire Chief Kevin Fleege, Development Services Director Rebecca
Von Drasek, and Village Attorney Michael Castaldo Jr.
3.PRESIDENT’S OPENING COMMENTS
President Herman welcomed everyone to the new season with a regular schedule of two meetings a
month. September is Suicide Prevention Month. The main goals of the Suicide Prevention Campaign is
to reduce the stigma surrounding mental health issues, provide resources and support for people in crisis,
and to promote suicide prevention efforts. The National Suicide Prevention Lifeline phone number is
800-273-TALK. The Village of Oak Brook will be sponsoring a blood donation drive to honor
Firefighter/Paramedic Tommy Sinclair on September 28th. President Herman spoke about his attendance
at the Village’s annual 9/11 ceremony, thanked Fire Chief Fleege, Police Chief Strockis and staff for
organizing the memorable ceremony. He thanked staff and contract partners for another great season at
the Oak Brook Bath and Tennis Club. President Herman addressed misinformation surrounding changes
at the Oak Brook Golf Club. President Herman acknowledged the two day Jewish Holiday of Rosh
Hashanah marking the beginning of the Jewish year and wished everyone celebrating, Shana Tova.
4.PUBLIC COMMENTS
Oak Brook Golf Club members Lou Smeja, Tim Creighton, Ajay Singh, and Scott Wright expressed their
thoughts, opinions, and disappointment with the Village of Oak Brook’s handling of the situation at the
Golf Course.
5.APPROVAL OF MINUTES
A.Regular Board of Trustees Meeting of August 08, 2023
MOTION: To approve the Minutes of the Regular Board of Trustees Meeting of August 08, 2023
ITEM 5.A
VILLAGE OF OAK BROOK MINUTES
Video Footage available on the Village Website
Page 2 of 9 REGULAR MEETING OF SEPTEMBER 12, 2023
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
VOICE VOTE:
Motion carried
5. APPROVAL OF MINUTES
B. Special Board of Trustees Meeting of August 03, 2023
MOTION: To approve the Minutes of the Special Board of Trustees Meeting Minutes of August 03,
2023
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
VOICE VOTE:
Motion carried
5. APPROVAL OF MINUTES
C. Special Board of Trustees Meeting of August 10, 2023
MOTION: To approve the Minutes of the Special Board of Trustees Meeting Minutes of August 10,
2023
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Reddy
VOICE VOTE:
Motion carried
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending: August 21, 2023 - $1,303,780.67
September 07, 2023 - $713,435.03
Significant Items Included in Above:
1. LEGAL SERVICES:
a) Clark, Baird, Smith, LLP. – July 2023 – $2,701.00 (FY23 YTD - $8,392.50)
b) Shain Banks – July 2023 – $116.90 (FY23 YTD - $717.10)
c) Lamp Law, LLC. - Legal Services – July 2023 - $3,333.33 (FY23 YTD - $23,333.31)
d) Marquardt Belmonte – June & July 2023 – $682.00 (FY23 YTD - $2,395.00)
e) Ottosen, Dinolfo Hasenbalg & Castaldo – Legal Services – July 2023 - $16,742.80
(FY23 YTD - $135,094.81)
TOTAL LEGAL BUDGET FOR 2023 IS $616,500.00
TOTAL LEGAL BILLS PAID FOR 2023 - YTD - $170,335.22
VILLAGE OF OAK BROOK MINUTES
Video Footage available on the Village Website
Page 3 of 9 REGULAR MEETING OF SEPTEMBER 12, 2023
2. TimeZoneOne, Inc.– Hotel Marketing – Inv.#2515 & 2516 - $91,666.66
3. Ridge IT Corporation – Crowd Strike Security Software Renewal - Inv.#6338 - $31,000.00
4. CDS Office Technologies – PD Patrol Car Technology Upgrade Project – Inv.#155087 -
$54,985.00
5. Civiltech Engineering, Inc. – Professional Civil Engineering Services – Project #3753 –
Inv.#52858 - $20,825.73
6. Duff Entertainment – Taste of Oak Brook Management Services – Inv.#1805 - $162,060.43
7. Provantage – IT Equipment - Inv.# 9523061 - $30,027.00
8. DuPage Water Commission – July 2023 - $602,510.37
9. DCVB-Co-Op Advertising – 2023 – 2nd Quarter Hotel/Motel Tax Receipts 1% of 25% -
$29,544.71
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2023 – $664,595.00
TOTAL PAID FOR 2023 - $54,726.18
B. Approval of Payroll Paydate: August 10, 2023 - $927,849.28
August 24, 2023 - $948,284.85
September 07, 2023 - $867,815.68
C. Village of Oak Brook – Monthly Financial Reports July 2023
MOTION: To approve the Consent Agenda, and authorize the expenditures as presented
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Martin and Nagle
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
None
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION R-2132, A Resolution Waiving Competitive Bidding and Authorizing the
Issuance of a Purchase Order to Garland/DBS, Inc., of Cleveland, Ohio, for the Golf Club
Roof Replacement and Improvements Project
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Tiesenga
Trustee Tiesenga presented the motion to approve Resolution R-2132 waiving the formal bidding process
since that was conducted under the Master Intergovernmental Cooperative Purchasing Agreement
VILLAGE OF OAK BROOK MINUTES
Video Footage available on the Village Website
Page 4 of 9 REGULAR MEETING OF SEPTEMBER 12, 2023
(MICPA) and directed staff to issue a purchase order to Garland/DBS, Inc., Cleveland, Ohio, for the Golf
Club Roof Replacement and Improvements Project in the amount of $121,234.00.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Martin, Nagle
Motion carried
A. Ordinances & Resolutions
2. RESOLUTION R-2133, A Resolution Awarding a Contract to US Construction Efficiency
Solutions, Inc. of Hinsdale, Illinois, for the Heritage Center Façade Restoration Project
(Tuckpointing)
Motioned to Approve: Trustee Jain
Seconded By: Trustee Reddy
Trustee Jain presented the motion to award a contract to US Construction Efficiency Solutions, Inc. (US-
CES) for the Heritage Center Façade Restoration Project (Tuckpointing). Their proposal was the most
economically feasible that provided the best overall value to the Village. The estimated amount of
$88,515.00 is subject to final Attorney review and approval.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Martin, Nagle
Motion carried
A. Ordinances & Resolutions
3. RESOLUTION R-2134, A Resolution Waiving Competitive Bidding and Authorizing the
Issuance of a Purchase Order to Otis Elevator Company, Lombard, Illinois, for the BGC
Elevator Processor Board Conversion
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Tiesenga
Trustee Tiesenga presented the motion to approve the resolution waiving the formal bidding process and
directing staff to issue a purchase order to Otis Elevator Company for the BGC Elevator Processor Board
Conversion in the amount of $30,172.65.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Martin, Nagle
Motion carried
A. Ordinances & Resolutions
VILLAGE OF OAK BROOK MINUTES
Video Footage available on the Village Website
Page 5 of 9 REGULAR MEETING OF SEPTEMBER 12, 2023
4. RESOLUTION R-2135, A Resolution Approving an Amendment and Awarding Four One-
Year Extensions to the 2022 Contract for Public Works Leaf Hauling and Disposal
Services With Landscape Material & Firewood Sales, Inc.
Motioned to Approve: Trustee Jain
Seconded By: Trustee Manzo
Trustee Jain presented the motion to approve Resolution R-2135 amending the 2022 Contract for Public
Works Leaf Hauling and Disposal Services with Landscape Material & Firewood Sales, Inc., for an
estimated total amount of $157,250.00 ($36,500 November 1, 2023 - October 31, 2024, $38,250
November 1, 2024 - October 31, 2025, $40,250 November 1, 2025 - October 31, 2026, and $42,250
November 1, 2026 - October 31, 2027).
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Martin, Nagle
Motion carried
A. Ordinances & Resolutions
5. RESOLUTION R-2136, A Resolution Awarding a Professional Engineering Services
Agreement for Spring Road Culvert, Roadway, and Watermain Improvements to
Christopher B. Burke Engineering, Ltd.
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Reddy
Trustee Tiesenga presented the motion to award a Professional Services Engineering Agreement for
Spring Road Culvert, Roadway, and Watermain Improvements to Christopher B. Burke Engineering,
Ltd., in the amount of $225,800.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Martin, Nagle
Motion carried
A. Ordinances & Resolutions
6. RESOLUTION R-2137, A Resolution Approving and Authorizing the Purchase of License
Plate Recognition Cameras and the Execution of Related Database and Maintenance
Contracts
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
Trustee Reddy presented the motion to purchase two License Plate Recognition (LPR) cameras and two
over watch cameras from Minuteman, and authorization for related database and maintenance agreements.
Discussion ensued.
VILLAGE OF OAK BROOK MINUTES
Video Footage available on the Village Website
Page 6 of 9 REGULAR MEETING OF SEPTEMBER 12, 2023
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Martin, Nagle
Motion carried
A. Ordinances & Resolutions
7. RESOLUTION R-2138, A Resolution Approving a Memorandum of Understanding and
Access Agreement Between Brookfield Properties and the Village of Oak Brook for FUSUS
Camera Integration and LPR Access
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
Trustee Manzo presented the motion to approve Resolution R-2138 authorizing a Memorandum of
Understanding between Brookfield Properties and the Village of Oak Brook for FUSUS camera
integration and LPR access, subject to final attorney review.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Martin, Nagle
Motion carried
A. Ordinances & Resolutions
8. ORDINANCE S-1675, An Ordinance Granting Variations From Provisions of Sections 13-
11-10.G.4 of Title 13 (“Zoning Regulations”) of the Village Code of the Village of Oak
Brook to Allow a Logo to Exceed the Lettering of a Wall Sign for the Property Located At
903 Commerce Drive, Oak Brook, Illinois
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Reddy
Trustee Manzo presented the motion to concur with the recommendation from the Zoning Board of
Appeals approving the requested variation to Section 13-11-10.G.4 of the Code for the property located at
903 Commerce Drive to allow a wall sign subject to the following:
1. The design and placement of the proposed signs shall be in substantial conformance with the plans
as submitted and approved. ;
2. Add the condition “Notwithstanding the attached exhibits, the applicant shall meet all Village
Ordinance requirements at the time of building permit application except as specifically varied or
waived”; and
3. Adoption of attached Ordinance S-1675.
ROLL CALL VOTE:
VILLAGE OF OAK BROOK MINUTES
Video Footage available on the Village Website
Page 7 of 9 REGULAR MEETING OF SEPTEMBER 12, 2023
Ayes: 4 – Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustee Martin and Nagle
Motion carried
A. Ordinances & Resolutions
9. ORDINANCE G-1225, An Ordinance Amending Title 3 (Public Safety) Chapter 2 (Fire
Department) Section 3-2-5 (Departmental Fees) of the Village of Oak Brook Code Of
Ordinances
Motioned to Amend: Trustee Manzo
Seconded By: Trustee Reddy
Trustee Jain presented the motion to approve Ordinance G-1225, an ordinance amending Section 3-2-5 of
Title 3 Chapter 2 of the Village Code of the Village of Oak Brook relative to fees for use of Emergency
Medical Services provided by the Oak Brook Fire Department; Non-transport Ambulance Billing Rates.
Discussion Ensued.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Martin, Nagle
Motion carried
Motion to Approve the Amendment: Trustee Jain
Seconded By: Trustee Manzo
Motion to approve the amendment to incorporate a fee structure measuring fees on an annual basis.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Martin and Nagle
Motion carried
A. Ordinances & Resolutions
10. ORDINANCE G-1239, An Ordinance Amending the Village of Oak Brook Code of
Ordinances, As Amended, Title 4 (Business And License Regulations), Chapter 1 (Liquor
Control), Section 8A (Fees and Number of Licenses Authorized) to Decrease the Number of
Authorized Class B Liquor Licenses By Two to Seventeen and to Decrease By One to
Forty-Three the Number of Authorized Class A-1 Liquor Licenses the Wine Cellar Outlet,
3021 Butterfield Rd., Oak Brook, Il 60523 and Neiman Marcus, 6 Oakbrook Center, Oak
Brook, Il 60523
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Jain
VILLAGE OF OAK BROOK MINUTES
Video Footage available on the Village Website
Page 8 of 9 REGULAR MEETING OF SEPTEMBER 12, 2023
President Herman explained that the Village Code requires that any changes in the number of liquor
licenses being held in the Village of Oak Brook must be passed by Ordinance.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Martin, Nagle
Motion carried
A. Ordinances & Resolutions
11. Liquor Control Ordinance Amendments
Village Manager Summers discussed the classification of liquor licenses per direction provided by the
Board at the Regular Board of Trustees Meeting Agenda on June 13, 2023. Discussion ensued.
9. BOARD UPDATES
Trustee Manzo spoke about his attendance at the Saddlebrook picnic and shared positive feedback
received by the residents.
Trustee Tiesenga spoke about the 09/11 Ceremony, Suicide Prevention Week, resident response to
proactive Law Enforcement and thanked the Police Department for their service.
Trustee Jain spoke about his connection and interaction with the community. He also encouraged anyone
wishing to speak with him to contact him.
Trustee Reddy acknowledged the presence of a high school student in attendance, wished all the residents
who celebrated their Independence from British Colonialism. He also wished all residents celebrating
Rosh Hashanah, spoke about staying safe during flu season, and the organization of the International Day
Festival which will be held in the Autumn of 2024. Residents who are interested in joining a committee
for working on the International Day Festival should contact Trustee Reddy or Clerk Scarpiniti.
10. ADJOURN TO CLOSED SESSION, For the Purpose of Discussing (1) Minutes of Meetings Lawfully
Closed Under This Act, (2) to consider litigation probable or imminent or pending against, affecting, or
on behalf of the Village, Pursuant to 2(C)(21), 2(C)(11) Of the Illinois Open Meetings Act Respectively
MOTION: To adjourn to Closed Session of the Board of Trustees at 08:04 p.m.
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Jain
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Martin, Nagle
Motion carried
11. RECONVENE
VILLAGE OF OAK BROOK MINUTES
Video Footage available on the Village Website
Page 9 of 9 REGULAR MEETING OF SEPTEMBER 12, 2023
MOTION: To reconvene to the Regular Meeting of the Board of Trustees at 8:32 p.m.
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
VOICE VOTE:
Motion Carried.
12.ADJOURNMENT
MOTION: To adjourn the Regular Meeting of the Board of Trustees at 8:32 p.m.
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Martin, Nagle
Motion carried
ATTEST:
_________________________________________
Netasha Scarpiniti
Village Clerk
/s/ Netasha Scarpiniti