Minutes - 09/26/2023 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES
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Page 1 of 8 REGULAR MEETING OF SEPTEMBER 26, 2023
MINUTES OF THE SEPTEMBER 26, 2023
REGULAR MEETING OF THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN ON
OCTOBER 10, 2023
1.CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Laurence Herman
in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was recited.
2.ROLL CALL
Village Clerk Netasha Scarpiniti called the roll:
PRESENT: Trustees Naveen Jain, Michael Manzo, Melissa Martin, James Nagle, Edward Tiesenga, and
President Laurence Herman
VIA ZOOM: None
ABSENT: Trustee A. Suresh Reddy
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell,
Information Technology Director Tom Gilbert, Deputy Police Chief Mark King, Public Works
Director Rick Valent, Head Librarian Jacob Post, Fire Chief Kevin Fleege, Development Services
Director Rebecca Von Drasek, and Village Attorney Michael Castaldo Jr.
3.PRESIDENT’S OPENING COMMENTS
President Herman commemorated two long-time Village Resident Charles Douglas and William “Tim”
Heyne who passed away within the last month, and asked Trustee Tiesenga to say a few words about
Resident Douglas. He expressed his deepest condolences on behalf of the Board and asked everyone to
keep the families in their thoughts and prayers. President Herman attended the annual DuPage Mayors
and Managers Conference Innovation Celebration. The Village of Oak Brook was awarded the 2023 Best
Innovation Award for implementing and integrating the FUSUS Real Time Crime Center. President
Herman thanked the entire Police Department for their work on these projects. President Herman
announced the first Village and Park District-partnered “Oaktober” month, promoting the significance of
Oak Trees and the Oak Tree saplings giveaway to residents to plant at their homes and rejuvenate the
population of Oak Trees in Oak Brook. He announced the upcoming blood drive to honor a Village of
Oak Brook Firefighter battling health issues. He mentioned that the Police Department will be hosting an
event to educate residents on how to safeguard themselves from home burglaries and an Electronic
Recycling Event hosted by the Waste Hauler Flood Brothers will be held at the Oak Brook Bath and
Tennis Parking lot.
Trustee Tiesenga spoke about the legacy and accomplishments of his friend, neighbor and long-time Oak
Brook Resident Charles Douglas.
4.PUBLIC COMMENTS
Resident Al Knuth voiced his concerns and opinions associated with the installation of the natural berm at
the corner of Dover and York.
VILLAGE OF OAK BROOK MINUTES
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Resident Sheila Ilagan Tiballi expressed her thoughts regarding the rumors surrounding the Oak Brook
Golf Club and asked for better communication from the Village.
Resident Cindy Groh expressed her thoughts and opinions regarding the timing of the proposed
Resolution addressing public comments.
5.APPROVAL OF MINUTES
A.Regular Board of Trustees Meeting of September 12, 2023
MOTION: To approve the Minutes of the Regular Board of Trustees Meeting of September 12, 2023
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Tiesenga
VOICE VOTE:
Motion carried
5.APPROVAL OF MINUTES
B.Regular Executive Meeting Minutes of June 13, 2023
MOTION: To approve the Minutes of the Executive Meeting Minutes of June 13, 2023
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Tiesenga
VOICE VOTE:
Motion carried
5.APPROVAL OF MINUTES
C.Regular Executive Meeting Minutes of July 11, 2023
MOTION: To approve the Minutes of the Executive Meeting Minutes of July 11, 2023
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Tiesenga
VOICE VOTE:
Motion carried
6.CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending: September 21, 2023 - $1,428,563.97
Significant Items Included in Above:
1.LEGAL SERVICES:
a)Lamp Law, LLC. - Legal Services – August 2023 - $3,333.33 (FY23 YTD - $26,666.64)
VILLAGE OF OAK BROOK MINUTES
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b) Clark, Baird, Smith, LLP. – August 2023 – $3,358.00 (FY23 YTD - $11,750.50)
c) Ottosen, Dinolfo Hasenbalg & Castaldo – Legal Services – August 2023 - $21,573.00
(FY23 YTD - $156,667.81)
TOTAL LEGAL BUDGET FOR 2023 IS $616,500.00
TOTAL LEGAL BILLS PAID FOR 2023 - YTD - $198,599.55
2. U.S. Construction Efficiency Solutions, Inc. – Heritage Center Façade Restoration Project
(Tuckpointing) – Inv.#20230904 - $44,257.50
3. CDS Office Technologies – PD Vehicle IT Equipment - $66,206.00
4. Enterprise Fleet Management – PW Vehicle Leasing – Inv. FBN4827529 - $20,304.15
5. Pinner/Lyons Electric Company, Inc. – VOB 22nd St. LED Lighting (Route 83 & 22nd St.) –
Inv.#23020A01 - $154,375.25
6. DuPage Water Commission – August 2023 - $624,075.76
7. BCBSIL – Health Care Services – October 2023 - $224,994.25
B. Approval of Payroll Paydate: September 21, 2023 - $902,381.23
C. Village of Oak Brook – Monthly Financial Reports August 2023
D. Arts DuPage Month Proclamation
E. Reject Bid Received – Oak Brook Golf Course Hole #13 C-Wall Removal and Replacement Project
F. Ordinances & Resolutions
1. RESOLUTION R-2131, A Resolution Approving the Release of Closed Meeting Minutes
MOTION: To approve the Consent Agenda, with the exception of Item 6.C, and authorize the
expenditures as presented
Motioned to Approve: Trustee Martin
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Reddy
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
ITEM 6.C - Village of Oak Brook – Monthly Financial Reports August 2023, removed by Trustee
Jain for discussion.
Trustee Jain removed the Item for discussion explaining his reasoning and concerns. A short discussion
followed.
VILLAGE OF OAK BROOK MINUTES
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Page 4 of 8 REGULAR MEETING OF SEPTEMBER 26, 2023
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Tiesenga
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Reddy
Motion carried
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION R-2139, A Resolution Approving Rules Concerning Public Comment and
Participation at Public Meetings
Motioned to Approve: Trustee Martin
Seconded By: Trustee Manzo
Village Manager Summers explained that there were two revisions to the previously released version of
the Resolution referring to public speakers exceeding time limits. One of these changes had to with
confirming to the relatively new decisions from the Public Access Counselor at the state. Comments were
made regarding the previously adopted Resolution R-1954 on July 13, 2021, controversial topics as they
affected the public speaking forum in the past, concerns regarding repetitive comments, and requests for
appropriate, respectful behavior and dress code.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Reddy
Motion carried
A. Ordinances & Resolutions
2. RESOLUTION R-2144, A Resolution Authorizing and Awarding a Contract to Pace
Systems, Inc. for the Replacement and Modernization of Video Surveillance Systems at
Oak Brook Golf Club
Motioned to Approve: Trustee Martin
Seconded By: Trustee Manzo
Trustee Martin presented the motion approving Resolution R-2144, authorizing and awarding a contract
to Pace Systems, Inc, Naperville, Illinois, to replace and add additional security cameras at the Oak Brook
Golf Club in the amount of $33,815.00, pending final Attorney review and approval.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Reddy
VILLAGE OF OAK BROOK MINUTES
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Page 5 of 8 REGULAR MEETING OF SEPTEMBER 26, 2023
Motion carried
A. Ordinances & Resolutions
3. RESOLUTION R-2145, A Resolution Awarding a Professional Consulting Services
Agreement to Nichloas & Associates, Inc., of Mount Prospect, Illinois, for the Oak Brook
Public Library Building and Operational Master Plan
Motioned to Approve: Trustee Nagle
Seconded By: Trustee Manzo
Trustee Tiesenga presented the motion approving Resolution R-2145, awarding a Professional Consulting
Services Agreement to Nichloas & Associates, Inc., Mount Prospect, Illinois, in the amount of $24,500.00
for the Oak Brook Public Library Building and Operational Master Plan. A short discussion ensued
regarding transformations and renovations.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Reddy
Motion carried
A. Ordinances & Resolutions
4. RESOLUTION R-2141, A Resolution Waiving the Formal Bidding Process and Directing
Staff to Issue a Standing Purchase Order to AL Warren Oil Company, Inc., of Hammond,
Indiana, for Gasoline and Diesel Fuel
Motioned to Approve: Trustee Martin
Seconded By: Trustee Manzo
Trustee Tiesenga presented the motion approving Resolution R-2141, waiving the formal bidding process
since the formal bidding process was conducted by DuPage County, and directed staff to issue a standing
purchase order to Al Warren Oil Company, Inc., Hammond, Indiana, for Gasoline and Diesel Fuel
Purchases in the amount not to exceed $136,260.46. A brief discussion took place.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Reddy
Motion carried
A. Ordinances & Resolutions
5. RESOLUTION R-2146, A Resolution Approving and Authorizing the Execution of the
First Amendment to the 2020 Professional Services Agreement for Auditing Services with
Sikich, LLP., Naperville, Illinois
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Martin
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Trustee Martin presented the motion approving Resolution R-2146, amending the 2020 Professional
Services Agreement for Auditing Services with Sikich, LLP., Naperville, Illinois, for an estimated total
amount of $76,125.00 ($37,500 for the 2023 fiscal year audit and $38,625 for the 2024 fiscal year audit).
Discussion ensued.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Reddy
Motion carried
A. Ordinances & Resolutions
6. RESOLUTION R-2147, A Resolution Approving and Authorizing the Execution of the
First Amendment to the Independence Day Fireworks Display Agreement with Miand Inc.
D/B/A Mad Bomber Fireworks Productions, of Laport, Indiana
Motioned to Approve: Trustee Martin
Seconded By: Trustee Manzo
Trustee Manzo presented the motion approving Resolution R-2147 amending the Independence Day
Fireworks Display Agreement with Miand Inc. DBA Mad Bomber Fireworks Productions, LaPort,
Indiana, in the amount of $147,000.00 ($35,000 for the 2024 Display, $36,500 for the 2025 Display,
$36,500 for the 2026 Display and $39,000 for the 2027 Display). Discussion regarding music, rain dates,
and cancellations occurred.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Reddy
Motion carried
A. Ordinances & Resolutions
7. RESOLUTION R-2148, Resolution Approving and Authorizing the Execution of the First
Amendment to the 2022 Contract for Public Works Material Hauling Services with the
Sivi Group, LLC, Wayne, Illinois
Motioned to Approve: Trustee Jain
Seconded By: Trustee Martin
Trustee Jain presented the motion approving Resolution R-2148 amending the 2022 Contract for Public
Works Material Hauling Services with The Sivi Group, LLC, Wayne, Illinois, for an estimated total
amount of $116,025.00 ($25,000 July 1, 2023 – June 30, 2024, $27,500 July 1, 2024 – June 30, 2025,
$30,250 July 1, 2025 - June 30, 2026, and $33,275 July 1, 2026 - June 1, 2027) pending final attorney
review and approval. Discussion regarding finances and funding continued.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Tiesenga
Nays: 0 - None
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Abstain: 0 - None
Absent: 1 - Trustee Reddy
Motion carried
A. Ordinances & Resolutions
8.RESOLUTION R-2142, A Resolution Approving and Authorizing the Issuance of a
Purchase Order to Empire Today, of Northlake, Illinois, for the Police Department Floor
Replacement Project
Motioned to Approve: Trustee Martin
Seconded By: Trustee Manzo
Trustee Manzo presented the motion approving Resolution R-2142, waiving further bidding since
Sourcewell has already conducted the formal bidding process, and issue a purchase order to Empire
Today, Northlake, Illinois, in the amount of $65,386.11, for the Police Department Floor Replacement
Project. Concerns, opinions, and thoughts have been voiced during discussion on the matter.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Nagle, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Reddy
Motion carried
A. Ordinances & Resolutions
9.ORDINANCE G-1240, An Ordinance Amending the Village of Oak Brook Code of
Ordinances, As Amended, Titel 4, Chapter 1, Section 8A to Increase the Number of
Authorized Class D Liquor Licenses by One to Four (Maggiano’s Litle Italy, 240
Oakbrook Center, Oak Brook, IL 60523
Trustee Nagle recused himself at 7:57 pm.
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Martin
Motion was discussed, and questions were asked and addressed regarding classification and tax revenues.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Martin, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Reddy and Nagle
Motion carried
9.BOARD UPDATES
Trustee Jain spoke about the Golf Course voicing his thoughts and opinions regarding strategic planning
to ensure the future success of this Village asset.
Trustee Nagle addressed earlier public comments made by Resident Knuth referencing the natural berm
on the corner of York and Dover Drive while voicing his thoughts and opinions on the matter.
VILLAGE OF OAK BROOK MINUTES
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Page 8 of 8 REGULAR MEETING OF SEPTEMBER 26, 2023
Trustee Martin addressed the end of the season at the Bath and Tennis Club by thanking members for
joining and providing feedback. She also announced the leaf collection schedule and Oak tree sapling
pickup.
Trustee Manzo addressed earlier comments made regarding the Golf Course and the Bath and Tennis
Club. He also thanked Village Manager Summers for his due diligence on this matter, the Overlook
Project, and secure development with the LPR cameras. Trustee Manzo congratulated Trustee Nagle and
his wife for bringing The Drake Hotel to life, looking better than ever.
President Herman chimed in with concluding remarks touching on Village Government operations, the
order of discussion and agenda items, and future Sports Core discussions once the investigation is
complete.
10.ADJOURNMENT
MOTION: To adjourn the Regular Meeting of the Board of Trustees at 8:32 p.m.
Motioned to Approve: Trustee Nagle
Seconded By: Trustee Martin
VOICE VOTE:
Motion carried
ATTEST:
_________________________________________
Netasha Scarpiniti
Village Clerk
/s/ Netasha Scarpiniti