Minutes - 10/10/2023 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES
Video Footage Available on the Village Website
Page 1 of 4 REGULAR MEETING OF OCTOBER 10, 2023
MINUTES OF THE OCTOBER 10, 2023 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
OCTOBER 24, 2023
1.CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Laurence Herman
in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was recited.
2.ROLL CALL
Village Clerk Netasha Scarpiniti called the roll:
PRESENT: Trustees Naveen Jain, Melissa Martin, James Nagle, A. Suresh Reddy, and President Laurence
Herman
VIA ZOOM: None
ABSENT: Trustees Michael Manzo, Edward Tiesenga
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell,
Information Technology Director Tom Gilbert, Deputy Police Chief Mark King, Public Works
Director Rick Valent, Head Librarian Jacob Post, Fire Chief Kevin Fleege, Development Services
Director Rebecca Von Drasek, and Village Attorney Michael Castaldo III.
3.PRESIDENT’S OPENING COMMENTS
President Herman reminded everyone that October is Breast Cancer Awareness. He discussed his
experience at Ace Hardware’s Ribbon Cutting Ceremony which he attended with Village Manager
Summers, Village Clerk Scarpiniti, Trustee Jain and Development Services Director Von Drasek.
President Herman announced Trick or Treating Hours, Flood Brothers annual electronic recycling day,
and the upcoming fundraising event for Fire Department’s Firefighter Tommy Sinclair urging everyone to
visit the Village website for additional information.
4.PUBLIC COMMENTS
None
5.APPROVAL OF MINUTES
A.Regular Board of Trustees Meeting of September 26, 2023
MOTION: To approve the Minutes of the Regular Board of Trustees Meeting of September 26, 2023
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Martin
Trustee Jain expressed his thoughts, opinions and concerns with the summarization of the Meeting
Minutes. Discussion took place addressing requirements of meeting minutes per the Open Meetings Act
and a reminder that video recordings of all the board meetings are on the Village of Oak Brook’s
website.
ITEM 5.A
VILLAGE OF OAK BROOK MINUTES
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Page 2 of 4 REGULAR MEETING OF OCTOBER 10, 2023
VOICE VOTE:
Motion carried
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending: October 05, 2023 - $436,951.12
Significant Items Included in Above:
1. GW Oak Brook Owner, LLC – Bond Refund - $50,000.00
2. IRMA – August 2023 - $38,046.21
3. EZA Engineering PLLC – Inv. 20002-36 - $25,364.60
B. Approval of Payroll Paydate: October 05, 2023 - $876,192.78
MOTION: To approve the Consent Agenda, and authorize the expenditures as presented
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Martin
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Manzo and Tiesenga
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
None
8. ACTIVE BUSINESS
A. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Food and Beverage Management Leasing Services at the Bath & Tennis Club, Golf Club, and
Poolside Café
Motioned to Approve: Trustee Marin
Seconded By: Trustee Reddy
Village Manager Summers presented a detailed explanation regarding the necessity to seek bids for the
Food and Beverage Management Leasing Services at the Bath and Tennis Club, Golf Club and Poolside
Café. Discussion regarding various questions and concerns regarding financials, oversight and operations
were addressed.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Martin, Nagle, Reddy
VILLAGE OF OAK BROOK MINUTES
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Page 3 of 4 REGULAR MEETING OF OCTOBER 10, 2023
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Manzo and Tiesenga
Motion carried
B. Ordinances & Resolutions
1.RESOLUTION R-2109, A Resolution Approving and Authorizing the Execution of an
Agreement for Fire Suppression Services with Butterfield Country Club
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Nagle
Trustee Nagle presented the item and a short discussion regarding the historical aspects of the agreement
followed.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Manzo and Tiesenga
Motion carried
B. Ordinances & Resolutions
2.RESOLUTION R-2140, A Resolution Electing and Appointing a Village President Pro
Tempore
Motioned to Approve: Trustee Martin
Seconded By: Trustee Reddy
President Herman recommended that Michael Manzo be appointed to act as President Pro Tem in the
event of unexpected emergencies that President Herman is unable to perform his presidential duties.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Manzo and Tiesenga
Motion carried
9.BOARD UPDATES
Trustee Jain discussed his experience at Ace Hardware’s Ribbon Cutting Ceremony and encouraged
everyone to visit the facility.
Trustee Nagle spoke about unique opportunities that the Village of Oak Brook has for businesses and
asked the Board to think bigger in terms of businesses moving to Oak Brook.
Trustee Reddy reminded everyone that October is Breast Cancer Awareness Month and encouraged
everyone to get a mammogram. He also reminded everyone that flu season has begun and urged all to get
the yearly flu shot.
VILLAGE OF OAK BROOK MINUTES
Video Footage Available on the Village Website
Page 4 of 4 REGULAR MEETING OF OCTOBER 10, 2023
Trustee Martin congratulated Ace Hardware on the Ribbon Cutting Celebration today, thanked the
business for providing all the Oak Tree saplings, and seconded the reminder regarding Breast Cancer
Awareness Month and obtaining a mammogram. She also spoke in agreement with Trustee Nagle’s
comments and encouraged the Board to think about the benefits of bringing some of the businesses back
to the community.
10.ADJOURNMENT
MOTION: To adjourn the Regular Meeting of the Board of Trustees at 7:33 p.m.
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Martin
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Manzo and Tiesenga
Motion carried
ATTEST:
_________________________________________
Netasha Scarpiniti
Village Clerk
/s/ Netasha Scarpiniti