Minutes - 11/14/2023 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES
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Page 1 of 7 REGULAR MEETING OF NOVEMBER 14, 2023
MINUTES OF THE NOVEMBER 14, 2023
REGULAR MEETING OF THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN ON
DECEMBER 12, 2023
1.CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Laurence E.
Herman in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was recited.
2.ROLL CALL
Village Clerk Netasha Scarpiniti called the roll:
PRESENT: Trustees Michael Manzo, Melissa Martin, James Nagle, A. Suresh Reddy, and President
Laurence E. Herman
VIA ZOOM: Trustee Edward Tiesenga
ABSENT: Trustee Naveen Jain
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell,
Information Technology Director Tom Gilbert, Information Technology Assistant Ejaz Khan, Deputy
Police Chief Reid Foltyniewicz, Public Works Director Rick Valent, Head Librarian Jacob Post,
Finance Director Marilyn Fumero, Fire Chief Kevin Fleege, Development Services Director Rebecca
Von Drasek, Golf Course Grounds Superintendent Sean Creed and Village Attorney Michael Castaldo
Jr.
3.PRESIDENT’S OPENING COMMENTS
President Herman commended the Police Department for their recent apprehension of an individual who
had committed an armed robbery in a neighboring community. Through the use of newly implemented
technology and assistance from neighboring Police Departments, the individual was arrested and held in
jail, preventing a similar crime in Oak Brook. President Herman spoke about the recent fundraiser held at
the Bath & Tennis Clubhouse for Firefighter/Paramedic Tommy Sinclair. He extended a special
acknowledgment to all involved Staff, sponsors, and donors. He spoke about the Oak Brook Historical
Society hosting their annual Veteran’s Day Celebration, named the speakers included in the event, shared
information about their careers, and recognized the significance of the event. President Herman shared
his experience joining former President Lalmalani at the Diwali celebration held at the Woodfield Mall in
late October. He also wished the Oak Brook Indian diaspora, who celebrated a Happy Diwali much joy
and prosperity. President Herman announced that the Village received a last-minute notice from the
Illinois Tollway Authority regarding tree clearing in preparation for the street widening project.
Trustee Reddy explained the meaning behind the Diwali holiday and celebrations.
A.Hines, 1101 Commerce Drive – Preliminary Board Review of Planned Development for Oak Brook
Commons Revision
President Herman invited Development Services Director Von Drasek to introduce the preliminary Board
Review of the Planned Development for the Oak Brook Commons revision. He clarified that the item is
merely a presentation followed by an opportunity to discuss the project.
Development Services Director Von Drasek explained the basic steps of the Plan Development Process,
and confirmed that the Heinz Team was in attendance and ready to present the project.
ITEM 7.B
VILLAGE OF OAK BROOK MINUTES
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Page 2 of 7 REGULAR MEETING OF NOVEMBER 14, 2023
Attorney Peter Friedman, representing the project, explained the proposed amendment to the previously
approved Planned Development Project to consider the completion of the originally approved residential
use of pad K on the site. He introduced members of the team, including the architect and the property
manager. They expanded on descriptions regarding portions of the project.
Upon the conclusion of the presentation, President Herman made a few comments of his own regarding
the complex on 22nd Street and the property it stands on. With that, he also provided background
information and opened the discussion to the Trustees.
A lengthy discussion began regarding the Board’s position on the matter, marketing, targeted audience,
along with the impact on the Village. Questions and comments regarding the building size, floor area ratio
(FAR), terms of ownership versus rental, parking ratio, and sustainability in the future were discussed.
Village Manager Summers commented on the statistics of 911 calls made to the building throughout the
year.
4. PUBLIC COMMENTS
Resident Lal expressed his thoughts and opinions on the matter of public comments and expressed his
opposition to the committee consolidation.
5. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting of October 24, 2023
MOTION: To approve the Minutes of the Special Board of Trustees Meeting of October 24, 2023
Motioned to Approve: Trustee Nagle
Seconded By: Trustee Manzo
VOICE VOTE:
Motion carried
5. APPROVAL OF MINUTES
B. Regular Board of Trustees Meeting Minutes of October 24, 2023
MOTION: To approve the Minutes of the Regular Board of Trustees Meeting Minutes of October 24,
2023
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Martin
VOICE VOTE:
Motion carried
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending: November 09, 2023 - $984,398.90
Significant Items Included in Above:
VILLAGE OF OAK BROOK MINUTES
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Page 3 of 7 REGULAR MEETING OF NOVEMBER 14, 2023
1. LEGAL SERVICES:
a) Clark, Baird, Smith, LLP. – October 2023 – $3,139.00 (FY23 YTD - $16,568.50)
b) Ottosen, Dinolfo, Hasenbalg & Castaldo, Ltd. – Legal Services – September 2023 -
$18,162.50 (FY23 YTD - $174,830.31)
TOTAL LEGAL BUDGET FOR 2023 IS $616,500.00
TOTAL LEGAL BILLS PAID FOR 2023 - YTD - $227,597.58
2. Bond Refund – 51 Yorkshire Woods - $37,689.00
3. Deere & Company – Ag & Turf SABO Government Sales – Golf Maintenance Equipment -
Inv.#117523563 - $69,380.16
4. Midwest Paving Equipment, Inc. – Asphalt Recycler and Hot Box Trailer - Inv.#2621 -
$34,405.00
5. Liftoff, LLC – Microsoft 365 Renewal – Inv.#7406REN2023 - $31,080.00
6. EZA Engineering, PLLC – Professional Engineering Services - Inv.#20002-37 - $21,532.69
7. BCBSIL – Health Care Services – November 2023 - $220,562.90
8. Al Warren Oil Co., Inc. – Fuel Purchase – Inv.#W1601275 - $20,073.90
9. Civiltech Engineering, Inc. – York Harger Intersection and Underpass – Inv.#3459-15 & Final -
$187,588.77
B. Approval of Payroll Paydate: November 2, 2023 - $866,276.17
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Merry Lane Watermain Improvements
2. Bath & Tennis Drive Road Improvements
D. Development Services Referrals
1. 1211 22nd Street – Zoning Variation to Permit a Wall Sign on the Roof Top Screening
MOTION: To approve the Consent Agenda, and authorize the expenditures as presented
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Nagle
ROLL CALL VOTE:
Ayes: 5 – Trustees Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Jain
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
VILLAGE OF OAK BROOK MINUTES
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Page 4 of 7 REGULAR MEETING OF NOVEMBER 14, 2023
1. RESOLUTION R-2152, A Resolution Granting a Second Extension to a Planned Development,
and Associated Approvals, for the Property Located at 1900 Spring Road; (Jupiter, LLC, 1900
Spring Road)
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Nagle
Trustee Manzo presented the motion, explaining the reasons behind the one-year extension request.
Attorney Scott Day, representing Franklin Partners and Jupiter LLC, reiterated Trustee Manzo’s
comments, adding that there is no change to the originally approved plan. Discussion ensued. Questions
and concerns regarding the architectural dispute, financing, and walking path were addressed.
ROLL CALL VOTE:
Ayes: 4 – Trustees Manzo, Martin, Nagle, Reddy
Nays: 1 - Trustee Tiesenga
Abstain: 0 - None
Absent: 1 - Trustee Jain
Motion carried
A. Ordinances & Resolutions
2. RESOLUTION R-2153, A Resolution Approving and Authorizing the Award of Contract
for State Bid Bulk Deicer Salt to Cargill, Inc.
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Martin
Trustee Reddy presented the motion by providing a brief explanation of the item.
ROLL CALL VOTE:
Ayes: 5 – Trustees Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Jain
Motion carried
A. Ordinances & Resolutions
3. RESOLUTION R-2154, A Resolution Amending a Contract with US Construction
Efficiency Solutions, Inc. of Hinsdale, Illinois, for the Heritage Center Façade Restoration
Project to Include Additional Repairs
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
Trustee Martin shared a brief overview of the project, explaining the need for the Amendment.
Village Manager Summers added that while the cost is above the original bid, the contingency portions
presented are within the originally budgeted amount for the project.
ROLL CALL VOTE:
VILLAGE OF OAK BROOK MINUTES
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Page 5 of 7 REGULAR MEETING OF NOVEMBER 14, 2023
Ayes: 4 – Trustees Manzo, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Jain and Tiesenga
Motion carried
A. Ordinances & Resolutions
4. RESOLUTION R-2155, A Resolution Authorizing the Issuance of a Purchase Order to
Garland/DBS, Inc., Pursuant to the Master Intergovernmental Cooperative Purchasing
Agreement for Butler Government Center Exterior Improvements
Motioned to Approve: Trustee Nagle
Seconded By: Trustee Reddy
Trustee Nagle presented the motion informing everyone that the Resolution includes the lowest bid.
ROLL CALL VOTE:
Ayes: 4 – Trustees Manzo, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Jain and Tiesenga
Motion carried
A. Ordinances & Resolutions
5. RESOLUTION R-2156, A Resolution Approving and Authorizing the Purchase of
Insurance Benefits For Employees
Motioned to Approve: Trustee Martin
Seconded By: Trustee Nagle
Trustee Martin presented the Resolution highlighting the changes and improvements for the year 2024.
ROLL CALL VOTE:
Ayes: 4 – Trustees Manzo, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Jain and Tiesenga
Motion carried
A. Ordinances & Resolutions
6. ORDINANCE S-1677, An Ordinance Granting Variation from Provisions of Section 13-3-
17.B.8 of Title 13 (“Zoning Regulations”) of the Village Code of the Village of Oak Brook
for the Property Located at 816 Merry Lane in the Village of Oak Brook, Illinois
Motioned to Approve: Trustee Martin
Seconded By: Trustee Manzo
Trustee Manzo presented the motion disclosing his support for the variance.
President Herman clarified and acknowledged an issue surrounding the presented variance stressing
sensitivity to the matter.
VILLAGE OF OAK BROOK MINUTES
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Page 6 of 7 REGULAR MEETING OF NOVEMBER 14, 2023
ROLL CALL VOTE:
Ayes: 4 – Trustees Manzo, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Jain and Tiesenga
Motion carried
A. Ordinances & Resolutions
7. ORDINANCE G-1243, An Ordinance Amending Title 2 (Boards and Commissions) of the
Village of Oak Brook Code of Ordinances
Motioned to Approve: Trustee Nagle
Seconded By: Trustee Reddy
President Herman explained the ordinance, stressing efficiency and addressing previously made
comments by Resident Lal.
Trustee Martin made comments regarding the consolidation, expressing her views and opinions on the
subject.
Village Manager Summers addressed comments made by President Herman and Trustee Martin clarifying
the decision to consolidate the various Boards and Commissions while sharing his experience with such
matters in other communities.
ROLL CALL VOTE:
Ayes: 4 – Trustees Manzo, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Jain and Tiesenga
Motion carried
B. Confirmation of Appointments
1. Various Boards, Commissions and Committees
Motioned to Approve: Trustee Nagle
Seconded By: Trustee Martin
ROLL CALL VOTE:
Ayes: 4 – Trustees Manzo, Martin, Nagle, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Jain and Tiesenga
Motion carried
9. BOARD UPDATES
Trustee Reddy wished all who celebrated Diwali a Happy New Year, elaborating on the significance of
the Holiday within the Indian community. He also saluted the Veterans in honor of Veterans Day and
proceeded to inform everyone about the newly formed Community Engagement Committee and the
International Day of Cultures. Lastly, he provided contact information for those who are interested in
volunteering.
VILLAGE OF OAK BROOK MINUTES
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Page 7 of 7 REGULAR MEETING OF NOVEMBER 14, 2023
Trustee Martin wished Happy Holidays to all, Happy Thanksgiving, and Happy Diwali. She proceeded to
express her excitement towards the Community Engagement Committee and new ways of bringing the
community together.
Trustee Manzo made comments addressing honored campaign promises, especially those surrounding
public safety. He also commended the Police Chief and the Police Department for their efforts, proactive
approach, and recent evasion of a serious threat. He spoke about promotions within and thanked the
Police Department for all that they do to keep everyone safe.
Trustee Nagle also made comments on promotions within and wished Public Works Director Valent the
best of luck in his new endeavor. He also addressed the PUD presentation and discussion, expressing his
gratitude towards all involved in the project and the professionalism displayed the entire time.
President Herman also took the opportunity to express his gratitude to Public Works Director Valent for
his hard work and contributions to the Village and wished him the best of luck in his new position.
10.ADJOURNMENT
MOTION: To adjourn the Regular Meeting of the Board of Trustees at 9:18 p.m.
Motioned to Approve: Trustee Nagle
Seconded By: Trustee Reddy
VOICE VOTE:
Motion carried
ATTEST:
_________________________________________
Netasha Scarpiniti
Village Clerk
/s/ Netasha Scarpiniti