Agenda - 09/12/2023 - Board of TrusteesBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, SEPTEMBER 12, 2023
7:00 P.M.
“Please be advised that any proposed documents attached hereto are in draft form and vary from the final
versions which are adopted at the meeting as set forth herein.”
1.CALL TO ORDER
2.ROLL CALL
3.PRESIDENT’S OPENING COMMENTS
4.PUBLIC COMMENTS
5.APPROVAL OF MINUTES
A.Regular Board of Trustees Meeting of August 08, 2023
B.Special Board of Trustees Meeting of August 03, 2023
C.Special Board of Trustee Meeting of August 10, 2023
6.
CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There
will be no separate discussion of these items unless a Board member so requests, in which event, the item will
be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda.
A.Accounts Payable for Period Ending: August 21, 2023 - $1,303,780.67
September 07, 2023 - $713,435.03 Herman/Martin
Significant Items Included in Above:
1.LEGAL SERVICES:
a)Clark, Baird, Smith, LLP. – July 2023 – $2,701.00 (FY23 YTD - $8,392.50)
b)Shain Banks – July 2023 – $116.90 (FY23 YTD - $717.10)
c)Lamp Law, LLC. - Legal Services – July 2023 - $3,333.33 (FY23 YTD - $23,333.31)
d)Marquardt Belmonte – June & July 2023 – $682.00 (FY23 YTD - $2,395.00)
e)Ottosen, Dinolfo Hasenbalg & Castaldo – Legal Services – July 2023 - $16,742.80
(FY23 YTD - $135,094.81)
TOTAL LEGAL BUDGET FOR 2023 IS $616,500.00
TOTAL LEGAL BILLS PAID FOR 2023 - YTD - $170,335.22
2.TimeZoneOne, Inc.– Hotel Marketing – Inv.#2515 & 2516 - $91,666.66
3.Ridge IT Corporation – Crowd Strike Security Software Renewal - Inv.#6338 - $31,000.00
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4.CDS Office Technologies – PD Patrol Car Technology Upgrade Project – Inv.#155087 - $54,985.00
5.Civiltech Engineering, Inc. – Professional Civil Engineering Services – Project #3753 – Inv.#52858
-$20,825.73
6.Duff Entertainment – Taste of Oak Brook Management Services – Inv.#1805 - $162,060.43
7.Provantage – IT Equipment - Inv.# 9523061 - $30,027.00
8.DuPage Water Commission – July 2023 - $602,510.37
9.DCVB-Co-Op Advertising – 2023 – 2nd Quarter Hotel/Motel Tax Receipts 1% of 25% - $29,544.71
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2023 – $664,595.00
TOTAL PAID FOR 2023 - $54,726.18
B.Approval of Payroll Paydate: August 10, 2023 - $927,849.28
August 24, 2023 - $948,284.85
September 07, 2023 - $867,815.68 Herman/Martin
C. Village of Oak Brook – Monthly Financial Reports July 2023 Herman/Martin
7.ITEMS REMOVED FROM CONSENT AGENDA
8.ACTIVE BUSINESS
A.Ordinances & Resolutions
1.RESOLUTION R-2132, A Resolution Waiving Competitive Bidding and Authorizing the Issuance of
a Purchase Order to Garland/DBS, Inc., of Cleveland, Ohio, for the Golf Club Roof Replacement and
Improvements Project Jain/Tiesenga
2.RESOLUTION R-2133, A Resolution Awarding a Contract to US Construction Efficiency Solutions,
Inc. of Hinsdale, Illinois, for the Heritage Center Façade Restoration Project (Tuckpointing)Jain/Tiesenga
3.RESOLUTION R-2134, A Resolution Waiving Competitive Bidding and Authorizing the Issuance of
a Purchase Order to Otis Elevator Company, Lombard, Illinois, for the BGC Elevator Processor
Board Conversion Jain/Tiesenga
4.RESOLUTION R-2135, A Resolution Approving an Amendment and Awarding Four One-Year
Extensions to the 2022 Contract for Public Works Leaf Hauling and Disposal Services With
Landscape Material & Firewood Sales, Inc.Jain/Tiesenga
5.RESOLUTION R-2136, A Resolution Awarding a Professional Engineering Services Agreement for
Spring Road Culvert, Roadway, and Watermain Improvements to Christopher B. Burke Engineering,
Ltd.Jain/Tiesenga
6.RESOLUTION R-2137, A Resolution Approving and Authorizing the Purchase of License Plate
Recognition Cameras and the Execution of Related Database and Maintenance Contracts Manzo/Reddy
7.RESOLUTION R-2138, A Resolution Approving a Memorandum of Understanding and Access
Agreement Between Brookfield Properties and the Village of Oak Brook for FUSUS Camera
Integration and LPR Access Manzo/Reddy
8.ORDINANCE S-1675, An Ordinance Granting Variations From Provisions of Sections 13-11-10.G.4
of Title 13 (“Zoning Regulations”) of the Village Code of the Village of Oak Brook to Allow a Logo
to Exceed the Lettering of a Wall Sign for the Property Located At 903 Commerce Drive, Oak Brook,
Illinois Manzo/Tiesenga
9.ORDINANCE G-1225, An Ordinance Amending Title 3 (Public Safety) Chapter 2 (Fire Department)
Section 3-2-5 (Departmental Fees) of the Village of Oak Brook Code Of Ordinances Jain/Nagle
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10. ORDINANCE G-1239, An Ordinance Amending the Village of Oak Brook Code of Ordinances, As
Amended, Title 4 (Business And License Regulations), Chapter 1 (Liquor Control), Section 8A (Fees
and Number of Licenses Authorized) to Decrease the Number of Authorized Class B Liquor Licenses
By Two to Seventeen and to Decrease By One to Forty-Three the Number of Authorized Class A-1
Liquor Licenses the Wine Cellar Outlet, 3021 Butterfield Rd., Oak Brook, Il 60523 and Neiman
Marcus, 6 Oakbrook Center, Oak Brook, Il 60523
Herman
11. Liquor Control Ordinance Amendments Herman
9. BOARD UPDATES
10.
ADJOURN TO CLOSED SESSION, For the Purpose of Discussing (1) Minutes of Meetings Lawfully Closed
Under This Act, (2) to consider litigation probable or imminent or pending against, affecting, or on behalf of
the Village, Pursuant to 2(C)(21), 2(C)(11) Of the Illinois Open Meetings Act Respectively
11. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodat ion in
order to participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Villa ge Hall), at
630-368-5010 as soon as possible before the meeting date.