Agenda - 09/26/2023 - Board of TrusteesBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, SEPTEMBER 26, 2023
7:00 P.M.
“Please be advised that any proposed documents attached hereto are in draft form and vary from the final
versions which are adopted at the meeting as set forth herein.”
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
4. PUBLIC COMMENTS
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of September 12, 2023
B. Regular Executive Meeting Minutes of June 13, 2023
C. Regular Executive Meeting Minutes of July 11, 2023
6.
CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There
will be no separate discussion of these items unless a Board member so requests, in which event, the item will
be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending: September 21, 2023 - $1,428,563.97 Herman /Martin
Significant Items Included in Above:
1. LEGAL SERVICES:
a) Lamp Law, LLC. - Legal Services – August 2023 - $3,333.33 (FY23 YTD - $26,666.64)
b) Clark, Baird, Smith, LLP. – August 2023 – $3,358.00 (FY23 YTD - $11,750.50)
c) Ottosen, Dinolfo Hasenbalg & Castaldo – Legal Services – August 2023 - $21,573.00
(FY23 YTD - $156,667.81)
TOTAL LEGAL BUDGET FOR 2023 IS $616,500.00
TOTAL LEGAL BILLS PAID FOR 2023 - YTD - $198,599.55
2. U.S. Construction Efficiency Solutions, Inc. – Heritage Center Façade Restoration Project
(Tuckpointing) – Inv.#20230904 - $44,257.50
3. CDS Office Technologies – PD Vehicle IT Equipment - $66,206.00
4. Enterprise Fleet Management – PW Vehicle Leasing – Inv. FBN4827529 - $20,304.15
5. Pinner/Lyons Electric Company, Inc. – VOB 22nd St. LED Lighting (Route 83 & 22nd St.) –
Inv.#23020A01 - $154,375.25
6. DuPage Water Commission – August 2023 - $624,075.76
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7. BCBSIL – Health Care Services – October 2023 - $224,994.25
B. Approval of Payroll Paydate: September 21, 2023 - $902,381.23 Herman/Martin
C. Village of Oak Brook – Monthly Financial Reports August 2023 Herman/Martin
D. Arts DuPage Month Proclamation Herman
E. Reject Bid Received – Oak Brook Golf Course Hole #13 C-Wall Removal and Replacement Project Herman/Martin
F. Ordinances & Resolutions
1. RESOLUTION R-2131, A Resolution Approving the Release of Closed Meeting Minutes Herman
7. ITEMS REMOVED FROM CONSENT AGENDA
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION R-2139, A Resolution Approving Rules Concerning Public Comment and
Participation at Public Meetings
Herman
2. RESOLUTION R-2144, A Resolution Authorizing and Awarding a Contract to Pace Systems, Inc.
for the Replacement and Modernization of Video Surveillance Systems at Oak Brook Golf Club
Jain/Martin
3. RESOLUTION R-2145, A Resolution Awarding a Professional Consulting Services Agreement to
Nichloas & Associates, Inc., of Mount Prospect, Illinois, for the Oak Brook Public Library Building
and Operational Master Plan
Martin/Tiesenga
4. RESOLUTION R-2141, A Resolution Waiving the Formal Bidding Process and Directing Staff to
Issue a Standing Purchase Order to AL Warren Oil Company, Inc., of Hammond, Indiana, for
Gasoline and Diesel Fuel
Tiesenga
5. RESOLUTION R-2146, A Resolution Approving and Authorizing the Execution of the First
Amendment to the 2020 Professional Services Agreement for Auditing Services with Sikich, LLP.,
Naperville, Illinois
Herman/Martin
6. RESOLUTION R-2147, A Resolution Approving and Authorizing the Execution of the First
Amendment to the Independence Day Fireworks Display Agreement with Miand Inc. D/B/A Mad
Bomber Fireworks Productions, of Laport, Indiana
Jain/Manzo
7. RESOLUTION R-2148, Resolution Approving and Authorizing the Execution of the First
Amendment to the 2022 Contract for Public Works Material Hauling Services with the Sivi Group,
LLC, Wayne, Illinois
Jain/Tiesenga
8. RESOLUTION R-2142, A Resolution Approving and Authorizing the Issuance of a Purchase Order
to Empire Today, of Northlake, Illinois, for the Police Department Floor Replacement Project
Manzo/Reddy
9. ORDINANCE G-1240, An Ordinance Amending the Village of Oak Brook Code of Ordinances, As
Amended, Titel 4, Chapter 1, Section 8A to Increase the Number of Authorized Class D Liquor
Licenses by One to Four (Maggiano’s Litle Italy, 240 Oakbrook Center, Oak Brook, IL 60523
Herman
9. BOARD UPDATES
10. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodat ion in
order to participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Villag e Hall), at
630-368-5010 as soon as possible before the meeting date.