Agenda - 11/14/2023 - Board of TrusteesBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, NOVEMBER 14, 2023
7:00 P.M.
“Please be advised that any proposed documents attached hereto are in draft form and vary from the final
versions which are adopted at the meeting as set forth herein.”
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
A. My Oak Brook App Presentation
B. Hines, 1101 Commerce Drive – Preliminary Board Review of Planned Development for Oak Brook
Commons Revision
4. PUBLIC COMMENTS
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of October 24, 2023
B. Special Board of Trustees Meeting of October 24, 2023
6.
CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There
will be no separate discussion of these items unless a Board member so requests, in which event, the item will
be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending: November 09, 2023 - $984,398.90 Herman/Martin
Significant Items Included in Above:
1. LEGAL SERVICES:
a) Clark, Baird, Smith, LLP. – October 2023 – $3,139.00 (FY23 YTD - $16,568.50)
b) Ottosen, Dinolfo, Hasenbalg & Castaldo, Ltd. – Legal Services – September 2023 - $18,162.50
(FY23 YTD - $174,830.31)
TOTAL LEGAL BUDGET FOR 2023 IS $616,500.00
TOTAL LEGAL BILLS PAID FOR 2023 - YTD - $227,597.58
2. Bond Refund – 51 Yorkshire Woods - $37,689.00
3. Deere & Company – Ag & Turf SABO Government Sales – Golf Maintenance Equipment -
Inv.#117523563 - $69,380.16
4. Midwest Paving Equipment, Inc. – Asphalt Recycler and Hot Box Trailer - Inv.#2621 - $34,405.00
5. Liftoff, LLC – Microsoft 365 Renewal – Inv.#7406REN2023 - $31,080.00
6. EZA Engineering, PLLC – Professional Engineering Services - Inv.#20002-37 - $21,532.69
7. BCBSIL – Health Care Services – November 2023 - $220,562.90
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8. Al Warren Oil Co., Inc. – Fuel Purchase – Inv.#W1601275 - $20,073.90
9. Civiltech Engineering, Inc. – York Harger Intersection and Underpass – Inv.#3459-15 & Final -
$187,588.77
B. Approval of Payroll Paydate: November 2, 2023 - $866,276.17 Herman/Martin
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Merry Lane Watermain Improvements Tiesenga/Jain
2. Bath & Tennis Drive Road Improvements Tiesenga/Jain
D. Development Services Referrals
1. 1211 22nd Street – Zoning Variation to Permit a Wall Sign on the Roof Top Screening Manzo
/Tiesenga
7. ITEMS REMOVED FROM CONSENT AGENDA
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION R-2152, A Resolution Granting a Second Extension to a Planned Development, and
Associated Approvals, for the Property Located at 1900 Spring Road; (Jupiter, LLC, 1900 Spring
Road)
Tiesenga
/Manzo
2. RESOLUTION R-2153, A Resolution Approving and Authorizing the Award of Contract for State
Bid Bulk Deicer Salt to Cargill, Inc.
Tiesenga/Jain
3. RESOLUTION R-2154, A Resolution Amending a Contract with US Construction Efficiency
Solutions, Inc. of Hinsdale, Illinois, for the Heritage Center Façade Restoration Project to Include
Additional Repairs
Tiesenga/Jain
4. RESOLUTION R-2155, A Resolution Authorizing the Issuance of a Purchase Order to Garland/DBS,
Inc., Pursuant to the Master Intergovernmental Cooperative Purchasing Agreement for Butler
Government Center Exterior Improvements
Tiesenga/Jain
5. RESOLUTION R-2156, A Resolution Approving and Authorizing the Purchase of Insurance Benefits
For Employees
Herman/Martin
6. ORDINANCE S-1677, An Ordinance Granting Variation from Provisions of Section 13-3-17.B.8 of
Title 13 (“Zoning Regulations”) of the Village Code of the Village of Oak Brook for the Property
Located at 816 Merry Lane in the Village of Oak Brook, Illinois
Manzo
/Tiesenga
7. ORDINANCE G-1243, An Ordinance Amending Title 2 (Boards and Commissions) of the Village of
Oak Brook Code of Ordinances
Herman/Martin
B. Confirmation of Appointments
1. Various Boards, Commissions and Committees Herman
9. BOARD UPDATES
10. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodat ion in
order to participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Villa ge Hall), at
630-368-5010 as soon as possible before the meeting date.