Agenda - 12/12/2023 - Board of TrusteesBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, DECEMBER 12, 2023
7:00 P.M.
“Please be advised that any proposed documents attached hereto are in draft form and vary from the final
versions which are adopted at the meeting as set forth herein.”
1.CALL TO ORDER
2.ROLL CALL
3.PRESIDENT’S OPENING COMMENTS
4.
PUBLIC HEARING – PROPOSED 2024 BUDGET
The Village President and Board of Trustees will conduct a public hearing on the proposed budget for the
Village of Oak Brook for the twelve-month calendar year commencing January 1, 2024 and ending December
31, 2024. The Village welcomes your comments at the December 12, 2023 meeting on the Proposed 2024
Municipal Budget.
5.CLOSE OF PUBLIC HEARING
6.PUBLIC COMMENT AGENDA ITEMS
7.APPROVAL OF MINUTES
A.Special Board of Trustees Meeting of November 08, 2023
B.Regular Board of Trustees Meeting of November 14, 2023
8.
CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There
will be no separate discussion of these items unless a Board member so requests, in which event, the item will
be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda.
A.Accounts Payable for Period Ending: December 07, 2023 - $3,901,594.72 Herman/Martin
Significant Items Included in Above:
1.LEGAL SERVICES:
a)Lamp Law, LLC. - Legal Services - October 2023 - $3,333.33 - (FY23 YTD - $33,333.30)
b)Ottosen, Dinolfo, Hasenbalg & Castaldo, Ltd - Legal Services for October 2023 - $13,620.44 -
(FY23 YTD - $188,450.75)
c)Clark, Baird, Smith, LLP. - Legal Services - November 2023 - $1,606.00 - (FY23 YTD -
$18,174.50)
TOTAL LEGAL BUDGET FOR 2023 IS $616,500.00
TOTAL LEGAL BILLS PAID FOR 2023 - YTD - $246,157.35
2.IMRF Accelerated Payment - Wages Reimbursement - $20,825.34
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3. BLA Inc. - Briarwood Lakes Watermain Improvements Project - $71,051.70
4. DuPage Water Commission - October 2023 - $389,163.39
5. IRMA - October Deductible - $25,548.05
6. BCBSIL - Health Care Services - December 2023 - $222,974.20
7. PNC Equipment Finance - Fire Pumper Lease Payment #3 - $302,058.48
8. Minuteman Security Technologies - Village LPR Cameras - $28,196.64
9. US Construction Efficiency Solutions, Inc. - Phase II - Additional Repairs Heritage Center Facade
Restoration Project - $23,165.00
10. OTIS Elevator Company - BGC Building Elevator Repair - $30,172.65
11. Empire Today - Police Department Floors Replacement - $33,764.49
12. Al Warren Oil - Gasoline For Village Vehicles - $22,194.27
13. Christopher Burke Engineering, LTD - Watermain Improvements Spring Rd/Culvert Rd., Harger Rd.
Resurfacing Project - $78,100.91
14. Enterprise Fleet - Monthly Lease Agreement - $23,021.42
15. R. A. Raghuvir - Bond Refund 22-2-959 - $23,771.00
16. EZA Engineering PLLC - Engineering Services November 2023 - $22,370.87
17. Du-Comm - Alarm Board Monitoring 3rd Qtr 2023 - $20,019.00
B. Approval of Payroll Paydate: November 16, 2023 - $880,965.50
November 30, 2023 - $745,835.48
Herman /Martin
C. Village of Oak Brook – Monthly Financial Reports October 2023 Herman /Martin
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Reel And Bed Knife Replacement Manzo/Martin
E. Development Services Referrals
1. 300 22nd Street - Zoning Variation to Permit a Wall Sign
F. Confirmation of Appointments
1. Appointment of Wayne Ziemer as Vice Chair Person of the Planning and Zoning Commission and
Frank Scarpiniti as Co-Chairperson of the Sports Core Advisory Committee
Herman
G. Authorization to Pay Bills a Second Time Due to No Second Meeting in December Herman /Martin
9. ITEMS REMOVED FROM CONSENT AGENDA
10. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION R-2143, A Resolution Authorizing and Approving the Adoption of a Revised Village
of Oak Brook Emergency Operations Plan
Jain/Tiesenga
2. RESOLUTION R-2157, A Resolution Authorizing and Approving the First Amendment to the 2023
Professional Municipal Engineering Services Agreement
Jain/Tiesenga
3. RESOLUTION R-2158, A Resolution Authorizing and Approving the First Amendment to the 2023
Professional Civil Engineering Consulting Services Agreement with Civiltech Engineering, Inc.
Jain/Tiesenga
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4. RESOLUTION R-2159, A Resolution Approving a Water Purchase and Sale Contract Between the
DuPage Water Commission and Contract Customers
Jain/Tiesenga
5. RESOLUTION R-2160, A Resolution Approving an Extension of the Water Supply Contract
Between the DuPage Water Commission and the City of Chicago
Jain/Tiesenga
6. RESOLUTION R-2161, A Resolution Authorizing and Approving the Award of a Contract for
Janitorial Services to SW Cleaning Service Corp.
Jain/Tiesenga
7. RESOLUTION R-2162, A Resolution Awarding a Professional Engineering Services Agreement for
the Streets Pavement Management Program to Baxter & Woodman Consulting Engineers
Jain/Tiesenga
8. RESOLUTION R-2163, A Resolution Awarding a Professional Engineering Services Agreement for
the Sports Core Parking Lot Addition to BLA, Inc.
Jain/Tiesenga
9. RESOLUTION R-2165, A Resolution awarding a Professional Engineering Services Agreement for
the Water Model Update to Trotter & Associates
Jain/Tiesenga
10. ORDINANCE G-1245, An Ordinance Revising the False Fire Alarm Service Charge By Amending
Chapter 2 (Fire Prevention) of Title 10 (Building Regulations) of the Village Code of the Village of
Oak Brook
Jain/Nagle
11. ORDINANCE S-1681, An Ordinance Granting Variation from Provisions of Section 13-6B.F.1 &
13-6B.3.F.3 of Title 13 ("Zoning Regulations") of the Village Code of the Village of Oak Brook
Relative to the Front and Rear Yard Setback for the Property Located at 31 Robin Hood Ranch in the
Village of Oak Brook, Illinois
Manzo/Tiesenga
12. ORDINANCE S-1683, An Ordinance Authorizing the Sale or Donation or Recycling or Disposal of
Certain Items of Personal Property Owned by the Village of Oak Brook
Herman/Martin
13. ORDINANCE S-1685, An Ordinance Approving and Authorizing the Execution of the License
Agreement By and Between the Village of Oak Brook and Fig Boz, LLC.
Manzo/Martin
14. ORDINANCE S-1686, An Ordinance Approving and Authorizing the Execution of the License
Agreement by and Between the Village of Oak Brook and Chic Chef Catering, Inc.
Herman/Martin
15. ORDINANCE S-1678, AN Ordinance Providing for the Termination of the Oak Brook TIF #1
Butterfield-Meyers Road Redevelopment Project Area and the Dissolution of the 2005 Village of Oak
Brook TIF #1 Butterfield-Meyers Road Redevelopment Project Area Special Tax Allocation Fund
Herman/Martin
16. ORDINANCE S-1680, An Ordinance Authorizing Amendments and Transfers Among Budget Line
Items
Herman/Martin
17. ORDINANCE G-1244, An Ordinance Further Amending Ordinance G-470, Establishing a Utility
Tax Within the Village of Oak Brook, IL
Herman/Martin
18. ORDINANCE S-1682, An Ordinance Regarding the Illinois Paid Leave for All Workers Act for the
Village of Oak Brook, DuPage and Cook Counties, Illinois
Herman/Martin
19. ORDINANCE S-1684, An Ordinance Approving the 2024 Classification, Salary and Salary
Administration Policy
Herman/Martin
20. ORDINANCE S-1679, An Ordinance Adopting The Budget of the Village of Oak Brook for 2024 Herman/Martin
11. BOARD UPDATES
12.
ADJOURN TO CLOSED SESSION, For the Purpose of Discussing (1) Minutes of Meetings Lawfully Closed
Under This Act, (2) to consider litigation probable or imminent or pending against, affecting, or on behalf of
the Village, (3) to consider the compensation/performance of a specific employee or employees of the Village
Pursuant to 2(C)(21), 2(C)(11) 2(C)(1),Of the Illinois Open Meetings Act Respectively
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13. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodation in
order to participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Villag e Hall), at
630-368-5010 as soon as possible before the meeting date.