Minutes - 01/23/2024 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES
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Page 1 of 8 REGULAR MEETING OF JANUARY 23, 2024
MINUTES OF THE JANUARY 23, 2024 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
FEBRUARY 13, 2024
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Laurence Herman
in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was recited.
2. ROLL CALL
Village Clerk Netasha Scarpiniti called the roll:
PRESENT: Trustees Naveen Jain, Michael Manzo, Melissa Martin, A. Suresh Reddy Edward Tiesenga and
President Laurence Herman
VIA ZOOM: None
ABSENT: Trustee James Nagle
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell,
Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Interim Public Works
Director Tim O’Malley, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Fire Chief
Kevin Fleege, Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura,
and Village Attorney Michael Castaldo Jr.
3. PRESIDENT’S OPENING COMMENTS
President Herman opened the meeting by speaking about the loss of many iconic Oak Brook pioneers, and
announced the passing of Dan Goodwin, the Chairman, CEO and founder of long-time Oak Brook based
Inland Real Estate Group of Companies. President Herman described the activities at the grand opening of
Wonderverse, which was enjoyed by many Village of Oak Brook employees and trustees. President
Herman reminded everyone that January is national Blood Donor month. The Village of Oak Brook
conducts a quarterly blood drive to assist with the nationwide blood shortage. He encouraged everyone to
participate in the blood drives.
4. PUBLIC COMMENTS
Cindy Novak, Head of Facilities for the Lions Club International, commented on the history of the
organization, and their community service. She also stated that the Lions Club has called the Village of
Oak Brook its home for several decades.
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of January 09, 2024
MOTION: To approve the Minutes of the Regular Board of Trustees Meeting of January 09, 2024
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
VOICE VOTE:
Motion carried
VILLAGE OF OAK BROOK MINUTES
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Page 2 of 8 REGULAR MEETING OF JANUARY 23, 2024
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending: January 17, 2024 - $1,507,863.03
1. LEGAL SERVICES:
a) Marquardt & Belmonte, P.C. - Legal Services - December 2023 - $341.00 (FY23 YTD -
$3,903.00)
TOTAL LEGAL BUDGET FOR 2023 IS $616,500.00
TOTAL LEGAL BILLS PAID FOR 2023 - YTD - $264,619.36
Significant Items Included in Above:
2. Dupage Water Commission - December 2023 - $320,753.51
3. BCBSIL - Health Care Services - January 2024 - $222,273.35
4. Michael Reiss - Bond Refund for 8 Robin Hood Ranch - $20,540.00
5. HFS Bureau of Fiscal Operations - GEMT - Refund GEMT Quarters 3 & 4 of 2022 and Quarters
1 & 2 of 2023 - $488,247.70
6. Winkler Tree & Lawn Care - Pruning Services - Municipal Contract - Inv. #25705 - $57,597.50
7. JLJ Contracting, Inc. - Oak Brook Club Multiple Permit Refund - $26,964.90
8. BLA, Inc. - Briarwood Lakes Watermain Improvements Project, Inv. #2328-4 - $28,175.50
9. DuPage Convention & Visitor Bureau - 4th Quarter 2023 - 25% of 1% - $35,388.29
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2023 – $664,595.00
TOTAL PAID FOR 2023 - $131,467.40
B. Approval of Payroll Paydate: January 11, 2024 - $877,646.10
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Briarwood Water Main Replacement Project
2. Traffic Control and Street Lighting System Maintenance
D. Ordinances & Resolutions
1. ORDINANCE S-1688, An Ordinance Granting Variation from Provisions of Section 13-11-
10.E.4 of Title 13 ("Zoning Regulations") of the Village Code of the Village of Oak Brook for
a Wall Sign at the Property Located at 1211 22nd Street in the Village of Oak Brook, Illinois
MOTION: To approve the Consent Agenda, and authorize the expenditures as presented
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Reddy and Tiesenga
VILLAGE OF OAK BROOK MINUTES
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Page 3 of 8 REGULAR MEETING OF JANUARY 23, 2024
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
None
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION R-2170, A Resolution Awarding a Professional Engineering Services
Agreement for the Village's Stormwater Management Master Plan to Baxter and Woodman,
Inc.
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
Trustee Tiesenga presented the Resolution. There was a short discussion regarding hydraulic analysis,
problem areas and costs associated with repairs.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
A. Ordinances & Resolutions
2. RESOLUTION R-2171, A Resolution Awarding A Professional Design and Construction
Engineering Services Agreement for the 2024 Streets Improvement Project to Thomas
Engineering Group
Motioned to Approve: Trustee Martin
Seconded By: Trustee Manzo
Trustee Jain explained that this resolution is a comprehensive and proactive approach to commissioning a
study for the Streets Improvement project. VM Summers gave a summary of how the process works prior
to a final payout.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
A. Ordinances & Resolutions
3. RESOLUTION R-2172, A Resolution Endorsing the Legislative Action Program of the
DuPage Mayors and Managers Conference for the 2024 Legislative Session
VILLAGE OF OAK BROOK MINUTES
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Page 4 of 8 REGULAR MEETING OF JANUARY 23, 2024
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Martin
Trustee Martin presented the resolution. Discussion included topics of possible opposing views in the
future, the power structure in Springfield, fiscal responsibility, and pension benefits.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
A. Ordinances & Resolutions
4. RESOLUTION R-2173, A Resolution to Waive Competitive Bidding and Approve the
Agreement Renewal for Geographic Information System Services with Municipal GIS
Partners, Inc.
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Martin
Trustee Martin presented the resolution which waived competitive bidding for publicly sourced data. She
questioned the benefit of waiving competitive bidding after 15 years with the same company. A
discussion regarding procedures and expenses associated with other firms, and the benefits of continuing
with the current company occurred. Trustee Tiesenga explained the history of using this company and the
pros and cons of continuing to use them in the future. VM Summers said that competitive bids can be
solicited next year for GIS services.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Reddy and Tiesenga
Nays: 1 - Trustee Martin
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
A. Ordinances & Resolutions
5. RESOLUTION R-2175, A Resolution Approving and Authorizing a Multi-Year Contract
for DACRA Services
Motioned to Approve: Trustee Martin
Seconded By: Trustee Reddy
Trustee Reddy presented the resolution for the DACRA traffic citation software. Topics such as the ability
for Development Services Department to utilize the software and issue local Ordinance citations, in
conjunction with streamlining the Police Records Division were discussed.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
VILLAGE OF OAK BROOK MINUTES
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Page 5 of 8 REGULAR MEETING OF JANUARY 23, 2024
Absent: 1 - Trustee Nagle
Motion carried
A. Ordinances & Resolutions
6. ORDINANCE G-1249, An Ordinance Amending Chapter 2, of Title 12, Entitled,
"Recreational Facilities" of the Village Code of the Village of Oak Brook, Illinois
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
Trustee Manzo outlined the history of this ordinance and described rate increases in detail.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
A. Ordinances & Resolutions
7. ORDINANCE G-1248, An Ordinance Amending the Village of Oak Brook Code of
Ordinances, as Amended, Title 4 (Business and License Regulations), Chapter 1 (Liquor
Control), Section 8A (Fees and Number of Licenses Authorized) to Increase the Number of
Authorized Class A-1 Liquor Licenses By One to Forty-Five and Class D Liquor Licenses
By One to Six For Chic Chef. and Decrease By One the Number of Class A-1 Liquor
Licenses To Forty-Four Due To The Closing Of Mccormick And Schmick’s 3001
Butterfield Rd.
Chic Chef, 800 Oak Brook Rd, Oak Brook, Il 60523
Mccormick And Schmick’s 3001 Butterfield
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
A. Ordinances & Resolutions
8. ORDINANCE S-1689, An Ordinance Authorizing the Sale or Donation or Recycling or
Disposal of Certain Items of Personal Property Owned by the Village of Oak Brook
Motioned to Approve: Trustee Martin
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Reddy and Tiesenga
Nays: 0 - None
VILLAGE OF OAK BROOK MINUTES
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Page 6 of 8 REGULAR MEETING OF JANUARY 23, 2024
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
B. BOARDS AND COMMISSIONS RECOMMENDATIONS
1. International Association of Lions Club - 300 22nd Street - Zoning Variation for Wall Sign
Motioned to Concur: Trustee Reddy
Seconded By: Trustee Manzo
Trustee Tiesenga presented the zoning variance by explaining that this recommendation comes in front of
the Board after a unanimous vote from the Planning and Zoning Commission. He thanked Ms. Novak for
attending all the meetings associated with this sign variation for the International Association of Lions
Club.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
9. BOARD UPDATES
Trustee Jain spoke about his personal experience at Wonderverse and thanked the Public Works
Department for their hard work through the recent inclement weather.
Trustee Reddy wished everyone a Happy New Year, cautioned everyone to stay safe and warm through
the dangerous temperatures, and recognized the high school student in attendance as part of his AP
Government class requirement.
Trustee Martin reflected on Martin Luther King Jr. Day while pointing out the incredible diversity and
inclusion within the community. She also commented on the low attendance at the most recently held
Public Library meeting regarding potential updates and encouraged everyone to engage in public
comment at future events.
Trustee Manzo thanked staff and all the committees for their hard work, shared his condolences for the
passing of Mr. Goodwin, and mentioned that there might be a new restaurant in the space formerly
occupied by McCormick and Schmick’s. Trustee Manzo also commented on his disappointment with the
actions of the Forest Preserve, and the way the Forest Preserve has ignored and treated the Village of Oak
Brook and its residents.
Trustee Tiesenga mentioned the Board and Commission Volunteer appreciation dinner reception, he
encouraged everyone interested in sharing their experiences and viewpoints to reach out. He further
expressed his appreciation to all the volunteers.
10. ADJOURN TO CLOSED SESSION For the Purpose of Discussing (1) Minutes of Meetings Lawfully
Closed Under This Act, (2) to consider collective negotiating matters between the Village and its
employees or their representatives 2(C)(21), 2(C)(2) of the Illinois Open Meetings Act Respectively
Motioned to Adjourn to Closed Session at 7:57 p.m.
VILLAGE OF OAK BROOK MINUTES
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Page 7 of 8 REGULAR MEETING OF JANUARY 23, 2024
Motion to approve: Trustee Reddy
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
11. RECONVENE TO REGULAR BOARD OF TRUSTEES MEETING
Motioned to Reconvene to Regular Board of Trustees Meeting at 9:00 p.m.
Motion to approve: Trustee Jain
Seconded By: Trustee Reddy
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
12. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION R-2174, A Resolution Approving and Authorizing the Execution of a
Collective Bargaining Agreement Between the Village of Oak Brook and The International
Association of Firefighters, Local 4646
Motion to approve: Trustee Martin
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
13. ADJOURNMENT
MOTION: To adjourn the Regular Meeting of the Board of Trustees at 9:02 p.m.
Motioned to Approve: Trustee Jain
Seconded By: Trustee Manzo
VILLAGE OF OAK BROOK MINUTES
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Page 8 of 8 REGULAR MEETING OF JANUARY 23, 2024
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
ATTEST:
_________________________________________
Netasha Scarpiniti
Village Clerk