Minutes - 02/13/2024 - Board of TrusteesVILLAGE OF OAK BROOK MINUTES
Video Footage Available on the Village Website
Page 1 of 8 REGULAR MEETING OF FEBRUARY 13, 2024
MINUTES OF THE FEBRUARY 13, 2024 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
FEBRUARY 27, 2024
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Laurence Herman
in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of
Allegiance was recited.
2. ROLL CALL
Village Clerk Netasha Scarpiniti called the roll:
PRESENT: Trustees Naveen Jain, Melissa Martin, James Nagle, A. Suresh Reddy, Edward Tiesenga and
President Laurence Herman
VIA ZOOM: None
ABSENT: Trustee Michael Manzo
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell,
Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Field Operations
Supervisor John Temes John Temes, Head Librarian Jacob Post, Finance Director Marilyn Fumero,
Fire Chief Kevin Fleege, Development Services Director Rebecca Von Drasek, Sports Core Director
Art Segura, and Village Attorney Michael Castaldo Jr.
3. PRESIDENT’S OPENING COMMENTS
President Herman shared the news of the passing of our Firefighter/Paramedic Tommy Sinclair and
extended his deepest condolences to his friends, family, and colleagues. President Herman also expressed
his condolences on the passing of Forest Gate HOA Board President Walter Barber. President Herman
discussed his attendance at the DuPage County Municipal Clerk’s Meeting at Alter Brewery hosted by the
Village of Oak Brook for a presentation regarding changes to the Freedom of Information Act by
Assistant Attorney General Ben Silva. He discussed the Police Department’s participation in a project
with Brook Forest School to collect new cereal boxes in order for students to form a domino maze
throughout Brook Forest School and then donate the cereal boxes to area food banks. President Herman
reminded residents that Cereal Box donations can be dropped off at Village Hall. President Herman
invited Katie Piotrowska from the Chicago Metropolitan Agency for Planning to present CMAP’s
Butterfield Corridor Plan.
A. Butterfield Corridor Plan Presentation by CMAP
Development Services Director Von Drasek made a brief introduction regarding the Butterfield Corridor
Plan Presentation.
Senior Planner Katie Piotrowska, a representative of the Chicago Metropolitan Agency for Planning,
introduced herself and provided an overview of the Butterfield Corridor Plan. She addressed questions
and concerns presented by the Board regarding funding, CMAP, the study, transportation, community
housing options and how they relate to new development and commercialization.
VILLAGE OF OAK BROOK MINUTES
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4. PUBLIC COMMENTS
Cindy Novak, Head of Facilities for the Lions Club International, thanked the Board for their approval of
the exterior signs on the building and the Board’s kindness and patience throughout the process.
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of January 23, 2024
MOTION: To approve the Minutes of the Regular Board of Trustees Meeting of January 23, 2024
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Martin
VOICE VOTE:
Motion carried
5. APPROVAL OF MINUTES
B. Regular Executive Meeting Minutes of September 12, 2023
Regular Executive Meeting Minutes of December 12, 2023
MOTION: To approve the Minutes of the Regular Executive Meeting Minutes of September 12, 2023
and Regular Executive Meeting Minutes of December 12, 2023
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Martin
VOICE VOTE:
Motion carried
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending: February 7, 2024 - $1,901,639.99
1. LEGAL SERVICES:
a) Ottosen DiNolfo Hasenbalg & Castaldo LTD - Legal Services - December 2023 - $22,332.85
(FY23 YTD - $228,133.61)
b) Clark, Baird, Smith LLP - Legal Services - December 2023 - $7,081.00 (FY23 YTD -
$25,255.50)
c) Schain Banks - Legal Services - December 2023 - $200 (FY23 YTD - $3,205.30)
d) Lamp Law LLC - Legal Services - December 2023 - $3,333.33 (FY23 YTD - $36,666.63)
TOTAL LEGAL BUDGET FOR 2023 IS $616,500.00
TOTAL LEGAL BILLS PAID FOR 2023 - YTD - $297,566.54
Significant Items Included in Above:
2. U.S. Construction Efficiency Solutions, Inc. - Heritace Center Facade Restoration Project - Phase
II - Additional Repairs - $23,165.00
3. BCBSIL - Health Care Services - February 2024 - $227,954.19
4. DU-COMM - Police Quarterly Shares - 2/1/2024 - 4/30/2024 - $131,931.00
VILLAGE OF OAK BROOK MINUTES
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Page 3 of 8 REGULAR MEETING OF FEBRUARY 13, 2024
5. DU-COMM - Fire Department Quarterly Shares - 2/1/2024 - 4/30/2024 - $37,255.75
6. Axon Enterprise Inc. - PD Taser - Yearly Payment - $22,161.21
7. Garland/DBS, Inc. - Oak Brook Golf Club Roof Replacement - $112,539.50
8. IRMA - Contributions for 2024 - $894,914.00
B. Approval of Payroll Paydate: January 25, 2024 - $879,693.70
C. Village of Oak Brook – Monthly Financial Reports - December 2023
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Golf Course Commodities
2. Sports Core Bath and Tennis Pool Deck Resurfacing
3. Investment Services
E. Ordinances & Resolutions
1. ORDINANCE S-1690, An Ordinance Granting Variation from Provisions of Section 13-11-
10.C.8 of Title 13 (“Zoning Regulations”) of the Village Code of the Village of Oak Brook for
Wall Signs at the Property Located at 300 22nd Street in the Village of Oak Brook, Illinois
MOTION: To approve the Consent Agenda, and authorize the expenditures as presented
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Martin
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Martin, Nagle, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Manzo
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
None
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. ORDINANCE G-1250, An Ordinance Amending the Village of Oak Brook Code of
Ordinances, As Amended, Title 4, Chapter 1, Section 8A to Increase the Number of
Authorized Class A-1 Liquor Licenses by One to Forty-Five for FIGBOZ LLC D/B/A the Grill
at Oak Brook Golf Club. FIGBOZ, 2606 York Rd., Oak Brook, IL 60523
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Martin
Trustee Nagle recused himself from the Board room due to conflict of interest.
VILLAGE OF OAK BROOK MINUTES
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Page 4 of 8 REGULAR MEETING OF FEBRUARY 13, 2024
President Herman stated that the Village has entered into a food and beverage agreement with FIGBOZ to
provide the Golf Club, restaurant patio, beverage cart, and Bath & Tennis Club Poolside Café services for
the upcoming season. He explained the proper vetting process, licensing, and fees.
ROLL CALL VOTE:
Ayes: 3 – Trustees Jain, Martin, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustee Nagle and Manzo
Motion carried
A. Ordinances & Resolutions
2. RESOLUTION R-2178, A Resolution Awarding a Professional Engineering Services
Agreement for the Village’s Bike Route/Multi-Use Path Master Plan to Civiltech
Engineering, Inc., Itasca, Illinois
Motioned to Approve: Trustee Jain
Seconded By: Trustee Reddy
Trustee Tiesenga explained Resolution R-1278 and commended the Public Works Department for
providing a detailed explanation of the process. He pointed out shortcomings of different engineering
companies in comparison to the proposed costs associated with the project. Discussion regarding bridging
the gap between the vision of the bike path and easements and costs associated with the project took
place.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Martin, Nagle Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Manzo
Motion carried
A. Ordinances & Resolutions
3. RESOLUTION R-2182, A Resolution Approving and Authorizing the Purchase of
Starchase Vehicle Mounted Launcher Systems
Motioned to Approve: Trustee Martin
Seconded By: Trustee Reddy
Trustee Reddy stated that the Police Department was able to secure a grant for the project from the
Attorney General’s Organized Retail Crime Grant Program and also explained the purpose of the
equipment. The Board discussed grants, ensuring all squad cars have the correct equipment, the
effectiveness and determination of the Police Chief's proactive policing, LPR cameras, and efforts to
reduce crime within the Village.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Martin, Nagle, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
VILLAGE OF OAK BROOK MINUTES
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Absent: 1 - Trustee Manzo
Motion carried
A. Ordinances & Resolutions
4. RESOLUTION R-2183, A Resolution Approving and Authorizing the Purchase License
Plate Recognition Cameras and the Execution of Related Database and Maintenance
Agreements
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Martin
Trustee Reddy explained how Resolution R-2183 related to the previous Resolution and discussed the
Village’s partnership with the HOAs.
Police Chief Strockis elaborated on the project, mentioning the significant reduction in residential
burglaries since the LPR deployment throughout the Village.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Martin, Nagle, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Manzo
Motion carried
A. Ordinances & Resolutions
5. RESOLUTION R-2176, A Resolution Awarding a Professional Engineering Services
Agreement for the Village’s Briarwood Lakes Watermain Improvements Construction
Engineering to BLA, Inc., Itasca, Illinois
Motioned to Approve: Trustee Jain
Seconded By: Trustee Martin
Trustee Jain explained the purpose and need for the project, HOA input and coordination. Additional
comments were made regarding the timetable, bid timeline, five-year capital plan, engineering budget,
weather that affected the work throughout the season, underground utilities, and prohibitive hiring.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Martin, Nagle, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Manzo
Motion carried
A. Ordinances & Resolutions
6. RESOLUTION R-2177, A Resolution Approving and Authorizing Staff to Issue a Purchase
Order to Reinders, Inc. Sussex, Wisconsin, for the Purchase of a Reel Grinder and
Bedknife Grinder
Motioned to Approve: Trustee Reddy
VILLAGE OF OAK BROOK MINUTES
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Page 6 of 8 REGULAR MEETING OF FEBRUARY 13, 2024
Seconded By: Trustee Martin
Trustee Martin presented the Resolution explaining the need for new equipment.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Martin, Nagle, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Manzo
Motion carried
A. Ordinances & Resolutions
7. RESOLUTION R-2180, A Resolution Approving the First Amendment to the Professional
Services Agreement for the Taste of Oak Brook Event Management Services Dated April
27, 2023
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Martin
Trustee Martin presented the Resolution explaining past experiences with the company. Comments
regarding sponsorship information, inflation, labor costs, additional programming and last year’s
experiences were discussed.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Martin, Nagle, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Manzo
Motion carried
A. Ordinances & Resolutions
8. RESOLUTION R-2179, A Resolution Awarding a Professional Engineering Services
Agreement for the Village’s Bath & Tennis Drive Improvements Construction Engineering
to Thomas Engineering Group, Inc., Oak Brook, Illinois
Motioned to Approve: Trustee Nagle
Seconded By: Trustee Reddy
Trustee Tiesenga elaborated on the bid process and the results of the engineering companies that bid on
the projects. Questions and answers were addressed regarding the road’s access during busy wedding and
pool season, the possibility of increased prices based on the contingencies listed in the contract and the
engineering firm’s reputation.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Martin, Nagle, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Manzo
Motion carried
VILLAGE OF OAK BROOK MINUTES
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Page 7 of 8 REGULAR MEETING OF FEBRUARY 13, 2024
A. Ordinances & Resolutions
9. RESOLUTION R-2181, A Resolution to Waive Competitive Bidding and Authorize Staff to
Issue a Purchase Order to Atlas Bobcat of Elk Grove Village, Il, for One Bobcat/Toolcat
UW56 Utility Work Machine Item # 040319-CEC (M1225)
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Martin
Trustee Jain provided an explanation in regard to the waiver of the bidding process for equipment
replacement. Costs associated with the equipment were discussed.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Martin, Nagle, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Manzo
Motion carried
A. Ordinances & Resolutions
10. RESOLUTION R-2184, A Resolution to Waive Competitive Bidding and Approve the
Agreement Renewal for the Software Services with GolfNow, LLC.RESOLUTION
Motioned to Approve: Trustee Martin
Seconded By: Trustee Reddy
Trustee Martin presented the Resolution. There was discussion regarding the software, changes to the
Golf Course, financial reporting in association with the software currently used by the Village, service
fees, inventory system, and data importing..
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Martin, Nagle, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Manzo
Motion carried
9. BOARD UPDATES
Trustee Jain addressed the excellent Policing within the Village of Oak Brook and the negative reputation
and misinformation shared with the Public through various venues. He suggested implementing additional
communication and awareness tools for residents.
President Herman mentioned a new communication portal for residents regarding Public Safety that will
be implemented in the near future.
Trustee Tiesenga discussed Abraham Lincoln’s impact on the State of Illinois. He also announced the
upcoming Library community meeting to address the needs of its patrons.
Trustee Martin emphasized comments made by Trustee Tiesenga regarding the Library and extended her
condolences to the Sinclair family. She wished everyone a Happy Valentine’s Day, hoped that everyone
had some King’s Cake & Pączki for Fat Tuesday, and wished everyone who celebrates the Lenten month.
VILLAGE OF OAK BROOK MINUTES
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Trustee Reddy wished everyone a Happy Valentine’s Day and President’s Day, and reminded everyone
that the Village of Oak Brook is organizing the Celebration of International Cultures and encouraged
anyone interested to volunteer and reach out to Clerk Scarpiniti for additional information.
10.ADJOURNMENT
MOTION: To adjourn the Regular Meeting of the Board of Trustees at 8:28 p.m.
Motioned to Approve: Trustee Nagle
Seconded By: Trustee Reddy
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Martin, Reddy and Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Nagle
Motion carried
ATTEST:
_________________________________________
Netasha Scarpiniti
Village Clerk
/s/ Netasha Scarpiniti